3-Technical Specifications.pdf

TECHNICAL SPECIFICATIONS 2026

LICENSED SITE REMEDIATION PROFESSIONAL

Purpose:

The County of Sussex (“County,” “Owner”) intends to award to a Licensed Site Remediation Professional (“LSRP”, “Respondent”) who possess technical, financial, professional, managerial, and experiential capabilities and capacities necessary to design and deliver professional services as generally described herein.

Proposals are being solicited through the Competitive Contracting (“RFP”) process pursuant to N.J.S.A. 40A:11-4.5.

Intent:

The intent of this contract is to define a clear path from present conditions to a future condition where Response Action Outcomes (RAO’s) for each site are achieved. These RAO’s may be area-specific (AOCs) or entail the entire site, which will be determined by collaboration between the County and the LSRP. Further, the LSRP is to create a budgeted program of environmental improvements with achievable objectives conforming to a timetable defined by communication and collaboration between the LSRP and County representatives and in conformance with regulatory requirements. The end result of the RFP is for the LSRP to develop a program of achievable goals/budgets/tasks/and execute these tasks within the framework of the estimated costs and time developed by the LSRP and to issue RAOs for all sites. The remedial response action outcome for each site will be determined on a case-by-case basis with the guiding principal to produce a plan of action that is environmentally prudent, e.g. protective of human health and the environmental, scientifically-verifiable and financially achievable for the Owner based on a multi-year program (1-5 yr.) as the defined time period to ensure continuity of effort, and consistency of the work product and conforming to NJDEP requirements for site remediation.

Scope of Work/Services:

The LSRP shall develop a scope of work for the site(s) that is intended to create a one – plus four year environmental improvement program (EIP) defining activities, including but not limited to; estimating costs, managing administrative and technical oversight requirements, sampling and testing, drilling and boring, supervising soil, product, and tank or other removals as may be defined and/or required. The LSRP shall prepare project documentation (plans, specifications, and reports) for various activities that may be used to solicit sub-tasks for the remediation of the site(s.) The LSRP shall control and assure the quality of their work product protecting both the Owner’s and the LSRP’s financial interest and avoiding risk. The LSRP shall prepare budgets for all major aspects of the work (e.g. test wells and drilling, etc.) and solicit competing prices from various qualified vendors to be presented with the LSRP’s recommendations to the Owner for their review and considerations taking into account their qualifications, price and capacity to complete their work both on-time and on-budget. As part of the LSRP’s solicitation, the assurance of vendor qualifications including but not limited to;

insurance-levels and certificates, terms and conditions and all pertinent (i.e. licenses, permits, etc.) is their sole responsibility to the satisfaction of the contract and avoidance of risk to both the County and LSRP. The LSRP shall act as the over-seer of all work by and through the development and implementation of a multi-year plan and budget, defining the tasks needing to be performed on each site, with all work necessary to the EIP being their responsibility

TS p. 1 of 24 under this contract. Some tasks may be done by the LSRP while others may be done via contractors i.e. technical firms such as well drillers, laboratories, vacuum enhanced extractors or contractors/vendors of a similar nature. However, all work whether done by the LSRP or overseen are the complete responsibility of the LSRP to properly budget, manage, administrative and safety controls, quality assurance/control and are complete in accordance with the project funds, schedule and NJDEP and NJ Dept. of Labor (Public Works) requirements.

1. Submission of forms to NJDEP to notify them of the change of LSRP.

2. Review – Research - Acceptance - Conclusions:

• The LSRP shall review any notices of violation and/or deficiency and/or orders of direct oversight as may exist to immediately determine a strategy to either satisfy, ameliorate or defer them to the NJDEP’s satisfaction until such time the LSRP has ascertained the path from current conditions to a RAO(s).

Technical requirements of the Request:

Respondents shall have the specialized technical and managerial experience in the site investigation and remediation field in particular, for public entities to provide and/or coordinate services necessary to the eventual completion (closure) via Response Action Outcomes, which are scientifically-verifiable and protective of human health and the environment at sites owned by the County of Sussex. Essential to the experience and knowledge of the LSRP and their evaluation is a comprehensive and demonstrable understanding of the applicable NJDEP regulations in the Administrative Requirements for the Remediation of Contaminated Sites (ARRCS) and amendments to the Technical Requirements for Site Remediation (TRSR) governing the remediation of sites, with emphasis on the following;

• a sound working background with public entities in the LSRP field within New Jersey;

• a current quality work relationship with the NJDEP;

• a strong demonstration of recent closures and issuances of Response Action

Outcomes (RAO) of projects.

All work will be completed in accordance with the rules and regulations and amendments promulgated under the Site Remediation Reform Act P.L. 2009, c. 60; that empowers the LSRP with the responsibility for investigation, management, and oversight of cleanup activities and compels their conformance with the Administrative and Technical Requirements (N.J.A.C.

7:26E) for the Remediation of Contaminated Sites. Respondents must demonstrate by their staffing, education, size, and experiential background a strong capacity to manage multiple projects and to bring a continuity of effort to their work so that sites are investigated and remediated in a timely fashion while simultaneously in keeping with the Owner’s capacity to fund work(s) thru a multi-year and multi-project program. This means that while the County would prefer to bring all five projects to closure in as brief a period as possible, this preference must be balanced with the County’s capacity to fund and manage the tasks needed for such closures.

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Proposal:

Essential to the experience and knowledge of the LSRP and the County’s evaluation of their proposal is a demonstrated understanding of all applicable NJDEP regulations in the Administrative Requirements for the Remediation of Contaminated Sites (ARRCS) and amendments to the Technical Requirements for Site Remediation (TRSR) governing the remediation of sites. All work will be completed in accordance with the rules and regulations promulgated under the Site Remediation Reform Act P.L. 2009, c. 60; and any revisions, modification or changes to the act, which empowers the LSRP with the responsibility for investigation, and oversight of cleanup activities and compels their conformance with the Administrative and Technical Requirements (N.J.A.C. 7:26E) for the Remediation of Contaminated Sites.

All notices of violation or deficiency, orders of direct oversight or correspondence between previously existing Site Remediation Professionals and the NJDEP, past remedial investigation reports or other information relating to each site by the current LSRP shall be reviewed and evaluated for accuracy based upon their scientific and technical veracity, regulatory compliance and evaluated for their financial implications. This body of information will be used to determine the efficacy of work done to-date and thus assuring that the legitimacy of future work is based on sound information, scientific evidence and is in compliance with regulatory requirements. Since the activities of the LSRP under this agreement will be based on the information developed by others, it is essential the LSRP proof the information to their satisfactory conclusion. All decisions based on previously developed information (excepting that which is patently incorrect or proven false and brought to the attention of the County) once reviewed/approved/adopted within the plans and programs designed by the LSRP shall be considered by the County as the Respondent’s responsibility. Qualifying statements regarding “relying upon the work of others” or statements of similar import are unacceptable to the County.

Once the LSRP’s work is designed using the previously performed, reviewed and approved work and information, the LSRP and the Owner shall base their future actions and understandings of the project(s) on that information with any modification or rejection noted and agreed upon in advance of work commencing. Any information found by the LSRP to be lacking in clarity, or non-conforming with regulation, and/or scientifically unverifiable shall be brought to the County’s attention and the implication thereupon the work of the LSRP identified in writing with potential costs estimated (if needed) for the Owner’s review and consideration.

LSRP’s shall provide the County on-going and throughout the course of any Contract written certification they are and will continue to be professionally qualified in New Jersey to perform all work of the type(s) requested herein and/or related to the activities defined by the LSRP who are assigned to the Project(s) of the Owner.

Project(s) background:

Five different Road Maintenance Garage (RMG) locations within the County of Sussex are in various stages of investigation and remediation. The County holds numerous Reports, Preliminary Assessments, Site Investigations, Notices of Deficiency, Denial of Request for Extension, Action/Work Plans, Memoranda of Agreement, and other data within its files or via

TS p. 3 of 24 previously contracted LSRPs. Information is also available from the NJDEP and their archives and database for the various activities at each location. At most of these sites the underground storage tanks have leaked and caused soil and ground water contamination. All currently listed sites have received remedial investigations with the County’s previous LSRP/professional. All remedial investigations were complete and submitted on or before the May 2016 deadline, except Frankford. This site is presently under NJDEP direct oversight.

Project Sites:

Lafayette Complex 112 Sunset Inn Rd CR 623, Lafayette NJ Block 4.02 Lot 2 Case #90-03-28-0843

Status:

Remedial Investigation Report and Remedial Action Report - Submitted August 2015 Groundwater CEA - Effective 6/1/2001; Revised 10/6/2016 Groundwater Remedial Action Permit (RAP) - Approved 10/1/2015; Effective 10/ 6/ 2015 Groundwater Monitoring and Biennial Certifications - Ongoing Groundwater is contaminated and above standards. The NJDEP established a CEA and issues a RAP.

There are two primary Activity Numbers under NJDEP Program Interest (PI) # 010614; (1.)

LSR120001 pertains to Communications Center #s 90-03-28-0843 and 93-10-14-1256-20, and (2.) LSR170001 pertains to Communications Center #s 90-11-08-1604 and 90-11-30- 1344.

Act ivity # LSR120001 is associated with Areas of Concern (AOCs) AOC-1A: a Former 2,000- Gallon Gasoline UST; AOC-1B: a Former 4,000-Gallon Leaded Gasoline UST; and AOC-1C: a Former 6,000-Gallon Diesel Fuel UST. Approximately 2,000 tons of gasoline and diesel fuel-impacted soils were removed from these AOCs in 1996 and disposed of offsite. A CEA was established on March 31, 2016 for ground water impacts associated with AOCs 1A, 1B, and 1C. A RAP Initial – Ground Water (RAP-GW) for Monitored Natural Attenuation (MNA) was approved at that time. Ground water monitoring required by the RAP-GW showed that MNA was not occurring as modelled.

A RAP-GW Modification (RAP-GW Mod) was approved on February 1, 2022 to extend the lifetime of the CEA and to continue ground water monitoring under the MNA remedial action.

Re-investigation of subsurface soil quality within AOCs 1A, 1B, and 1C came as a condition of the RAP-GW Mod approval. A soil borings investigation was completed in 2022 which showed that residual benzene, ethylbenzene, total xylenes, TBA and MTBE contamination remained within the USTs’ AOCs. A combined SI/RI/RAW was submitted on December 14, 2023 which proposed to excavate the remaining soil impacts. Following completion of the soil remediation work, ground water monitoring will continue per the GWMP of the RAP-GW Mod to show that MNA is an effective remedial action.

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Activity # LSR170001 is associated with an abandoned (buried) road paint drums AOC located on the immediately adjacent offsite property. NJDEP Communications Center #s 90-11-08- 1604 and 90-11-30-1344 are associated with LSR170001. In the early-1990s, several buried drums of road paint and associated impacted soils were removed from the AOC and disposed of offsite. Initially, four ground water monitoring wells were installed in the AOC.

Sampling of those wells did not show any ground water impacts above the NJDEP GWQS.

Reports detailing this work were submitted to the NJDEP in the early 1990s.

Despite not commenting on the early 1990s reports, the NJDEP issued an Administrative Consent Order (ACO) to the County, stating that the remedial investigation and remedial action deadlines for the AOC had been missed. An RIR detailing the removal of several additional buried road paint drums, soil sampling throughout the AOC, and the installation and sampling of several additional monitoring wells was submitted to NJDEP Online on September 7, 2023.

A CEA for ground water impacts in the AOC was established on January 31, 2024 (CEA100155707). Continued sampling of the well network has occurred in an effort to establish MNA as a protective remedial action for the ground water impacts. The remedial action deadline for this activity number is May 31, 2026.

Andover Maintenance Camp 671 Rt 206, Andover NJ Block 134 Lot 27 & 27 Case #89-10-11-0815 Case #92-02-27-1023 Case #05-12-1208-20

Status:

The NJDEP has assigned PI # 010610 to the Sussex County Andover Maintenance Garage case. The Activity # is LSR110001 which pertains to Communications Center #s 89-10-11- 0815 and 92-02-27-1023. A Preliminary Assessment (PA) completed in May 2010 identified 27 AOCs at the property. Further SI work was recommended at 14 of the 27 AOCs including former USTs E-1, E-2, E-3, E-4, E-5, E-6, E-7, and E-8, storm sewer and septic systems, salt and battery storage areas, and petroleum and chlorinated VOCs ground water impacts. A RIR was submitted to the NJDEP in May 2016 detailing the findings of 155 soil borings and ground water sampling work. Soil impacted by VOCs, BNs, and metals was found in AOCs A, B, E, F, I/O, J, K, L, M, N, and Y. VOCs, BNs, and lead ground water impacts were documented. LNAPL was present within a portion of the monitoring well network between 1997 and 2009. An entire site CEA was proposed for the ground water impacts. The NJDEP established the CEA on March 28, 2019 for 5.7 years (for benzene, TICs, 2-methylnaphthalene, and lead impacts).

Beginning in September 2020, soil remediation work was completed in several AOCs.

Quarterly sampling of the monitoring well network prior to the 2024 discovery of LNAPL in a monitoring well on July 16, 2024 showed a decreasing contamination trend. Additional work performed to delineate and recover the LNAPL was reported to the NJDEP in a July 31, 2025 LNAPL Interim Remedial Measures (IRM) Report. LNAPL-impacted ground water has been recovered from the LNAPL-impacted monitoring wells through an on-site pump and treatment system. Additional work is needed to further characterize the extents of LNAPL on site.

Future work will include remediation of LNAPL impacts, completion of a RAR and submitting

TS p. 5 of 24 a RAP Initial – GW for Remediation of the ground water impacts, and modification of the existing entire site CEA.

Frankford Road Garage 150 Morris Tpke CR655, Newton NJ Block 22 Lot 26 Case #95-4-4-1633

Status:

A Remedial Investigation Report (RIR) was submitted in May 2016. A CEA was proposed for the modelled extents of a chlorinated VOCs plume that extends downgradient onto adjoining property. There are two Activity #s associated with NJDEP Program Interest (PI) # 010615.

Act ivity # LSR110001 is associated with NJDEP Communications Center #s 95-04-04-1633- 25 and 95-11-21-1619-54. The AOCs associated with this activity number include several former USTs, a garage floor drains network, a former on-site septic system, sediment and surface water, and ground water impacted by chlorinated VOCs. On October 11, 2021, a RAR was submitted to NJDEP Online with a RAP Initial-GW for Active pump and treatment of the CVOCs plume. An expanded CEA was proposed at that time. The CEA was approved on May 23, 2025. The RAP application was rejected due to a disagreement regarding proposed sentinel well locations. Several additional monitoring wells have been installed beyond the extents of the approved CEA to further delineate concerns noted in the NJDEP’s RAP application comments. The LSRP must report on the additional delineation activities and submit an updated RAR with a new RAP Initial – GW application for the remedial action chosen to address the CVOCs ground water plume.

Act ivity # OSA250001 is associated with an Immediate Environmental Concern – Potable Water case (NJDEP Communications Center # 25-05-01-1557-17), which was reported to the NJDEP environmental action hotline after Per- and Polyfluorolalkyl Substances (PFAS) were detected in recently installed potable water supply wells throughout the garage property.

PFAS were also detected in several potable water samples collected from residential potable wells surrounding the site. These conditions were reported to the NJDEP in an August 29, 2025 IEC 120-Day Engineered System Response Action Report. On October 31, 2025, the NJDEP announced that they would be performing the additional “step out sampling” of additional residential potable water wells. The NJDEP will also take over installation of Point of Entry Treatment (POET) water treatment systems at the PFAS-impacted residential wells.

Layton Road Garage

41 CR560, Layton NJ Block 2301 Lot 1 Case #95-01-05-0823 BUST C2

Status:

The Layton District Garage case has been assigned NJDEP Program Interest (PI) # 010618.

Activity # LSR110001 pertains to work conducted for Communications Center # 95-01-05-

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0823-BUST C2. The AOCs at the site consist of three former USTs labelled AOC-1A: Former 1,000-Gallon Gasoline UST; AOC-1B: 1,000-Gallon Heating Oil No. 2 UST; and AOC-1C: Former 2,000-Gallon Medium Diesel Fuel No. 2-D), a former septic system (AOC-2: Septic System), and impacted ground water (AOC-3: Ground Water). A Remedial Investigation Report (RIR) was submitted to the NJDEP in April. 2016. The RIR detailed a large area of LNAPL in the area of former gasoline and diesel USTs. Subsurface soils near those former USTs were contaminated by benzene, toluene, ethylbenzene, and total xylenes (BTEX), Extractable Petroleum Hydrocarbons (EPH), naphthalene, and 2-methylnaphthalene at concentrations above the NJDEP SRS. Ground water quality in the soil overburden and underlying sandstone bedrock were impacted with BTEX, methyl tertiary butyl ether (MTBE), 2-methylnaphthalene, and volatile organic tentatively identified compounds (VO TICs) above the NJDEP GWQS. The RIR proposed an entire site Classification Exception Area (CEA) for the ground water impacts.

The on-site potable water supply was also impacted with benzene above the GWQS, resulting in the installation of a POET system on that well.

In 2019, approximately 4,000 tons of gasoline and diesel fuel-impacted soils were excavated from AOC-1A – Former 1,000-Gallon Gasoline UST and AOC-1C – Former 2,000-Gallon Medium Diesel Fuel No. 2 UST. The excavated soils were disposed of offsite at the Bayshore Soil Management facility in Keasbey, NJ. A ground water pump and treatment system began operation on December 2, 2020. Treated ground water was discharged into a below ground concrete tank under an NJDEP-approved New Jersey Pollutant Discharge Elimination System (NJPDES) Discharge to Ground Water (DGW) permit. Quarterly ground water sampling was conducted of the monitoring well network to demonstrate the efficacy of the pump and treatment system. A RAR detailing the soil and ground water remedial actions was submitted to NJDEP Online on February 1, 2022. A RAP Initial – GW for Active Remediation was submitted with the RAR, along with a proposal to modify the CEA. Approval of the RAP and CEA modification are still pending.

Hopatcong Road Garage

10 Stanhope/Sparta Rd, Hopatcong NJ Block 20002 Lot 8 Case #90-10-01-1626

Status:

The Hopatcong Maintenance Garage case has been assigned NJDEP PI # 010612, Activity # LSR110001, Communications Center # 90-10-01-1626-BUST C2. There are seven AOCs being addressed under LSR110001: AOC 1 – 1,000-Gallon Heating Oil UST Removed in October 1990; AOC 2 – 2,000-Gallon Gasoline UST System Removed in June 1995; AOC 3 – 2,000-Gallon Diesel UST System Removed in June 1995; AOC 4 – Ground Water; AOC 5 – Receptor/Potable Water; AOC 6 – Surface Outfall for Floor Drains; and AOC 7 – Septic System.

An RIR was submitted in April 2016 that described delineation of metals contamination in AOCs 1, 6, and 7, as well as EPH impacts in AOC 3. The RIR also discussed benzene, Methyl Cyclopentane, and VO TICs ground water impacts in the underlying bedrock aquifer. A CEA was proposed (and subsequently approved) for a 0.325-acre area of ground water impacts on site. The projected term of the CEA was 18.6 years starting from December 2, 2015.

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Additional RI work conducted following submittal of the April 2016 RIR determined that soil impacts (various metals and PAHs) within AOC 6 – Surface Outfall for Floor Drains was attributable to the presence of historic fill throughout that AOC. Further site investigation determined that the historic fill was present across the majority of the site. The extents of the fill have been delineated, and a Deed Notice must be recorded for the extents surveyed of the historic fill. Engineering controls such as a chain link fence enclosing most of the fill and asphalt pavement over the unfenced areas of fill have been put in place. A RAP Initial – Soil will be submitted once the Deed Notice has been recorded by the county clerk.

Approximately 108 tons of EPH-impacted soils were excavated and disposed of offsite from AOC 3. Post-remediation soil sampling verified the successful removal of the former EPH impacts. A bedrock monitoring well installed within the AOC detected benzene, VO TICs and semi-volatile organic tentatively identified compounds (BN TICs) above the GWQS.

Quarterly sampling of the monitoring well network has demonstrated a decreasing trend for the contaminants of concern. The existing CEA is set to expire in July 2034. If the decreasing contaminants trends can be statistically verified a RAP Initial – GW will be submitted with MNA as the remedial action. A combined RIR/RAR is past due because the NJDEP denied extension of the RA deadline due to an incomplete remedial investigation of AOC 6. The case is in Direct Oversight.

Other Locations:

During remedial investigations in the Frankford campus, it was necessary to extend the scope of work to include the current property of the Sussex County Community College (formerly owned by the County) at the Fire Academy due to all within the Frankford campus originally being opened under a single site registration. Work has ensued on the College’s property and is now a part of the County’s remedial investigation at the Frankford campus. Further, the County sold its nursing home and property, which also required work to remediate an underground storage tank (UST) and associated soil/water. This project has been completed with a RAO reviewed administratively by NJDEP in 2015. However, the groundwater contamination on an adjoining County property requires continued work with the (new) Owners of the nursing home in order to complete the Frankford campus’ likely future treatment.

Additionally, the County has received various correspondences from NJDEP regarding the incomplete closure dating to the 1990s of tanks in our Newton campus, some of which were abandoned in-place approximately twenty years ago. A request for extension was recently denied by NJDEP. It will be the responsibility of the LSRP to properly closeout these registrations/permits as they may occur and to incorporate such work within the annual program (capital funds and operating budget) to permit work to ensue within a prescribed annual budget. It should be noted that the budget must bridge from one calendar year to the next to ensure a continuity of effort.

• The LSRP shall review and obtain when necessary existing project documentation developed during the course of the first five-year LSRP service contract and any work prior to that to ascertain what work has been completed, what work has been submitted for NJDEP acceptance awaiting their response, what work has been approved or changed after an NJDEP review, and what work needs to be done

TS p. 8 of 24 subject to previous memoranda of understanding and/or work plans, investigation reports, or other activities governed by the ARRCS and TRSR.

• The LSRP shall research the available information held by the County and, as needed, query NJDEP to first define conditions on each site and then to prescribe a recommended path to an RAO or series of RAO’s.

• The LSRP shall accept the information after review/research as valid, or invalidate that information and exclude it from their conclusion for action(s) to be taken. The implications of any excluded information shall be presented to the Owner and discussed as part of the LSRP’s acceptance process.

• The LSRP shall conclude the information gathering with summary reports (per site) of existing conditions and their implications of both time and cost supporting their recommendations to achieve RAO’s. These reports will create the framework of actions to be taken and provide preliminary budgets, timetables, and help define other activities of the LSRP. Since their conclusion may entail a variety of recommendations which may add work/cost for the LSRP and for the Owner to plan/pay for, it is essential there is agreement at this critical juncture between the Owner and the LSRP. The above noted reports shall be used during the term of the contract as a base “roadmap” of comparison between the proposed and actual paths taken. Variations from the roadmap will be explained during the post information gathering report and justified from a regulatory perspective and for cost and/or time, regardless of whether there is an increase or a decrease in either or both. Updates are to be provided quarterly with each of four progress reports over a twelve-month period.

• The LSRP shall perform all the above noted work within a set of hypothetical project timetables defined for each site and provided within their proposal, whose stated duration will impact the evaluation of their proposal. We seek a clear and expeditious path to RAO’s and not paralysis by analysis. Comparisons between the LSRP’s submitted timetable and actual accomplishment of work shall be made during the course of the work to assure that the LSRP is adhering to the schedule they provided and to which the Owner agreed. The LSRP is hereby advised that plans and specifications for activities which may be publicly bid regularly take from 3-4 months after acceptance by the County Purchasing Agent and County Counsel for an award to be made. The LSRP needs to plan their activities accordingly.

Consideration also needs be given to the occurrence of the annual Capital Improvement Program, which provides funding for projects and may be a source of project funding aside from the operating budget that funds regular and recurring activities (i.e. annual sampling, well surveys, and annual reports). These capital funds only become available after a lengthy process that releases them in the May thru August time period. Again; the LSRP needs to plan their activities accordingly.

3. The LSRP shall develop a scope of work and activities for the site(s) that is intended to create an annual environmental improvement program with the goal to achieve RAOs at all sites before the regulatory deadline. The development of the program should be one of communication and collaboration where the LSRP weighs the cost/benefit of actions in conjunction with the Owner and considers the primary requirement of meeting NJDEP completion dates for remedial action or the issuance of RAOs in

TS p. 9 of 24 advance of the deadline, when possible. Other responsibilities shall include but are not limited to defining site remediation activities, estimating costs, managing administrative and technical oversight requirements, sampling and testing, drilling and boring, supervising soil, product, tank and/or other removals as may be defined and/or required and providing periodic reports to the Owner at a minimum frequency of one progress report for each three month period of the term. The reports shall be provided in-person with key project managers and the LSRP present. The purpose of the report and meeting is to maintain alignment between the project estimate, the funds provided and the completion of the work in a timely fashion. The LSRP is responsible for developing project budgets in advance of the capital improvement program cycle, taking into consideration two funding streams: capital and operating. Capital projects are typically of a one-time nature and entail investments into the built-environment, i.e. wells, POET systems, injection systems and the like. Operating funds are intended for things of a recurring nature and entail fees, testing (including lab reports) and other items that are not permanent in nature. These funding streams allow the LSRP to align certain costs and assist the Owner in managing both long and short-term debt associated with the environmental improvement program.

4. The LSRP will prepare project documentation (plans, specifications, and reports) for various activities which shall be used to competitively solicit sub-tasks for the remediation of the site(s.) The LSRP shall control and assure the quality of the work product of these sub-tasks by others, thus protecting both the Owner’s and the LSRP’s interest and avoiding risk. The LSRP is to act as the overseer of all work by and through the development and implementation of multi-year plans and budgets, which defines the tasks needed to be performed on each site and their cost. Some tasks may be performed by the LSRP, while others may be done via contractors, i.e. technical firms such as well drillers, laboratories, vacuum enhanced extractors or contractors/vendors of a similar nature.

5. The LSRP shall review the use of existing equipment (POET and POU treatment systems) for their effectiveness and the correctness of their application to the intended result and report on their continued use, abandonment, or modification/replacement as may be recommended or as may be required by NJDEP regulations.

6. The LSRP shall prepare information as needed to ascertain the viability of drinking water (domestic wells) as it relates to the EIP and issue statements as needed to confirm the water quality is/is not safe for human consumption and other uses (i.e.

hand washing, cleaning of utensils, contact, etc.)

7. The LSRP shall conclude where possible with RAOs at the site(s) or within AOCs and close out the work as predicted by and within their multi-year program and not to exceed NJDEP timetables and regulatory requirements.

8. The LSRP will provide a GANNT chart for each project. The chart will indicate a current year, and on another chart, the current year plus four (4) successive year’s work for all project-related activities and their timeframes for completion. The activities indicated on the chart SHALL include (but are not limited to) the LSRP’s interfacing with the County in the development of their annual capital and operating budget needs and

TS p. 10 of 24 indicate the coincidence of the funds derived from the budgets and the work it is intended to fund. The LSRP will provide a chart within their response to this RFP that summarizes each project and provides a totaling of estimated costs per project (site) and year. The LSRP shall attribute by discipline the staff and others who will perform on-site supervision, and also those who develop and manage the project programs for each project so that the Owner may comprehend the LSRP’s commitment to the completion of the work and achievement of RAOs.

9. The LSRP shall provide their hypothetical planned scope of the work needed to bring each site or any newly discovered site into regulatory compliance and achieve RAOs for each site within five (5) years, preferably less. This entails a breakdown of activities and estimated costs for each site. The purpose of this requirement is to compare and contrast each pre-qualified LSRP’s approach and cost estimates with one another.

Based on the result of the County’s examination of the breakdown of activities and their cost, more or less value will be attributed in the selection process. The LSRP’s approach will also be reviewed for how realistic and achievable it is deemed to be. We are looking for a reasoned and planned approach, which is budgetary achievable that takes us from our current status to projects that meet NJDEP requirements before statutory deadlines.

Submittal Format Requirements:

Statement of Qualifications must minimally contain the following information in addition to the standard forms and documents required by the County of Sussex:

Statement of Qualifications including:

a. A Cover Page including the County’s Request for Proposals, Title, LSRP Name, LSRP Contact Information, and Date.

b. A brief narrative of the LSRP, (one page maximum) that describes your history, capacity and technical expertise.

c. A brief narrative (five pages maximum) describing previous site remediation projects (3 pg. min. – 5 pg. max.) including the planning of multi-year capital environmental improvement programs (EIP) associated with site remediation project(s). This narrative should include comments on the effectiveness of the LSRP’s schedule used on the projects including any delays experienced, a short analysis of the final cost of the project as compared to the LSRP’s original estimate indicating any change orders and professional consulting overruns, their cause, and a brief synopsis describing the issues and challenges for the project with post-remediation “Lessons Learned” (i.e.

what worked and what didn’t work).

d. The resume of the LSRP (including name and title) who will be assigned to this project showing the requisite experience in this type of environmental Public Work with attached certifications for the various activities associated with remediation, sub-surface activities and other such certifications as would be reasonably anticipated in the scope of work described above. Also, the resume of each key person or team

TS p. 11 of 24 member (hydro-geologist, geologist, geo-technical engineer, or other qualified personnel) assigned to the project(s).

e. A set of sample project Documents, such as Remedial Investigation Reports, Remedial Action Reports, etc. prepared either by or under the direct supervision of the proposed LSRP. Note: LSRP information on RIR and RAR may be blanked out for their privacy.

f. A list of three of the LSRP’s other recent (3-years or less) projects (not more than 1 page/project) to provide evidence it has performed or is performing similar investigation and remediation-related services to those indicated in this Request for Proposals.

g. Provide a hypothetical project program as noted above (Evaluation Tasks) indicating how the LSRP will manage the project to save time and cost for the Owner while following the County’s guiding principles noted above.

h. Provide a project overview sample as noted above.

i. Provide a copy of your terms and conditions as they bear directly upon the work of the LSRP in any future contractual relationship with the County of Sussex. As previously noted, LSRP-provided terms and conditions shall be reviewed by the County and if found acceptable may be considered for the contract. If found onerous or providing excessive relief to the LSRP will be discarded and replaced with County terms and conditions in the final agreement.

j. A copy of the LSRP’s code of ethics and conduct as they relate to reform act (N.J.S.A.

58:10C-16) requirements and any enhancement thereof.

k. A copy of the LSRP’s license and proof of the associated requirements (i thru vii)

i. Education requirements.

ii. Full-time professional experience requirements.

iii. Completion of mandatory Health and Safety Program (HASP)

iv. Completion of the course on the State’s rules and regulations concerning technical requirements for site remediation.

v. The LSRP has not been convicted of or pleaded guilty to an environmental crime and the associated requirements of the law (a statement to that effect shall be made/attached).

vi. Has not had a professional license revoked by any state licensing Board within ten years of the application date for their LSRP temporary license.

vii. Has not been removed by an Owner as the LSRP of record.

l. A copy of the LSRP’s outline Health and Safety Program (HASP).

i. copy of the LSRP’s review documents of their sub-contractor and/or sub-consultant’s HASP and the Firm’s methodology assuring the efficacy of the sub’s program implementation in the field on the LSRP’s/Client’s sites.

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m. A set of three complete and separate references for recent (less than three years) projects (not including Sussex County) brought to completion including:

i. Contact person’s name, telephone number (daytime) and their title.

ii. Scope of the referenced project (should be of similar nature to that which is being described herein).

iii. Project budgets (original estimates and time allotted) versus actual costs and time to complete.

iv. Notices or other instruments from the LSRP and/or NJDEP indicating RAO, closure or completion of the project.

v. NJDEP Case Manager name/number for each project.

n. Any unique attributes or characteristics of the LSRP that qualify them to perform such work as described herein.

o. Provide a copy of the LSRP’s policy regarding errors and omissions and assignment/apportionment of responsibility.

p. Provide a copy of the LSRP’s policy regarding how they manage risk due to professional judgment error and cost over-runs with assignment of responsibility.

q. Provide a copy of the LSRP’s policies regarding record-keeping and transfer of responsibility.

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Evaluation Criteria:

An evaluation committee will review all proposals to determine if they satisfy the proposal requirements, determine if a proposal should be rejected and evaluate the proposals based upon the Evaluation Criteria. The criteria considered in the evaluation of each proposal are listed below. The arrangement of the criteria is not meant to imply order of importance in the selection process.

1. Technical Criteria (40%):

a. Clear demonstration of your understanding of the scope of the work and County objectives.

b. Completeness of the statement of qualifications and conformance with specific requirements as indicated in the RFP.

c. Performance of the Consultant in previous projects (see reference requirements).

d. Terms and Conditions for review and clarification that may be included if acceptable to the County of Sussex.

e. Professional credentials and certifications.

f. Composition and appearance of the Consultant’s response that demonstrates a logical progression of thought in their presentation.

g. Articulation of the LSRP’s comprehension of the scope of work.

2. Management Criteria (40%):

a. A review/assessment of the LSRP’s project strategy/overview comparing the anticipated scope of work/services to that which is presented by the Firm.

b. A review/assessment of the hypothetical project program for comparison to that which is requested above.

c. A review/assessment of the LSRP’s schedule for completing the major aspects of the anticipated scope of work using an arbitrary date of contract award of July 13, 2016.

d. A review/assessment of the LSRP’s code of conduct and ethics.

e. A review/assessment of the LSRP’s past successes with three recent projects.

f. A review /Assessment of the LSRP’s capacity to manage the work in conjunction with other projects (as defined within their LSRP’s narrative) that it is engaged upon and their plan to allocate resources to the County’s needs.

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g. A review of the project team’s resumes and experience with the LSRP and for how long the team members have been with the LSRP.

h. A review of the LSRP’s commitment (schedule and staffing allocations) to perform multiple projects for the County simultaneously.

i. A policy statement by the LSRP and/or Firm defining the process whereby an LSRP who leaves a project stemming from an RFP transfers responsibility to a successor and how the LSRP will address changes (if/when) to the scope of work from the original LSRP to the successor LSRP.

3. Cost (20%):

a. Schedule of Fees as indicated on Pricing Proposal in addition to documentation showing project costs of Respondent’s other public agency projects.

********Note on format requirements: Submitting LSRP’s are counselled to follow the format indicated above in their submission of proposal. If it is a struggle finding within your proposal the items we’ve requested, it will reflect upon our evaluation. We suggest following the numbering convention within the request.

Contract Period:

The contract resulting from this proposal shall be in effect from date of Contract award, or date indicated on award, for a consecutive twelve (12) month period, with the County reserving the right to extend said contact for four (4) additional and consecutive (1) one-year periods.

Public Works Contractor Registration:

NOTICE: The Work includes the performance of work that is subject to the New Jersey Prevailing Wage Act. The Successful Respondent is required to comply with the following in addition to all other requirements stated herein:

A. All provisions of the New Jersey Prevailing Wage Act.

B. The New Jersey Public Works Contractor Registration Act, which requires that the bidder and all named subcontractors be registered at the time of the bid.

C. Listing of subcontractors as required herein.

Pursuant to N.J.S.A. 34:11-56.51: No Respondent shall bid on any contract for public work as defined in section 2 of P.L.1963, c. 150 (C.34:11-56.26) unless the Respondent is registered pursuant to this act.

No Respondent shall list a subcontractor in a bid proposal for the contract unless the subcontractor is registered pursuant to P.L.1999, c.238 (C.34:11-56.48 et seq.) at the time the bid is made. No Respondent or subcontractor, including a subcontractor not listed in the bid proposal, shall engage in the performance of any public work subject to the contract, unless the Respondent or subcontractor is registered pursuant to that act.

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The Successful Respondent and all named sub-contractors shall be registered with the Department of Labor and Workforce Development pursuant to the PWCRA at the time the proposal is received, or the proposal shall be determined to be non-responsive. Any non-listed sub-contractor shall be registered with the Department of Labor and Workforce Development prior to physically starting work.

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PROFESSIONAL SERVICES AGREEMENT FOR LICENSED SITE REMEDIATION PROFESSIONALS

TERMS AND CONDITIONS

The County intends to undertake and complete the remediation of contaminated sites in accordance with the applicable NJDEP regulations in the Administrative Requirements for the Remediation of Contaminated Sites (ARRCS) and amendments to the Technical Requirements for Site Remediation (TRSR) governing the remediation of its sites.

Any respondent taking exception to these Terms and Conditions shall not be considered for a Contract award.

Services:

(CONSULTANT) will provide New Jersey Licensed Site Remediation Professionals, environmental consulting, engineering and other professional services on behalf of The (COUNTY) as provided in the Scope of Work provided by the COUNTY and further defined within the proposal offered by the CONSULTANT.

Compensation:

The CONSULTANT shall submit monthly invoices to the COUNTY. Invoices will itemize charges for class of personnel and expense classifications and indicate tasks and sub-elements of the project(s) being worked upon. A more detailed separation of charges and backup data will be provided upon County’s request.

Payment is due within forty-five (45) days from receipt of signed Purchase Order and approval of invoice. Unless otherwise stated in the proposal, CONSULTANT will submit invoices for services related to the Scope of Work on the basis of work completed during the preceding month. Regular progress billing for “project review” or other unspecified activities of the CONSULTANT are not permitted under this AGREEMENT.

CONSULTANT will bill for its services using the Schedule of Fees, equipment rates and reimbursable items provided in their proposal. (Please complete the Schedule of Fees form that is included in the RFP.)

If COUNTY objects to any portion of an invoice, the COUNTY will notify CONSULTANT within thirty

(30) days from the date of receipt of the invoice and will pay that portion of the invoice not in dispute, and the parties shall immediately make every effort to settle the disputed portion of the invoice.

County's Responsibilities:

COUNTY will designate in writing the person or persons with authority to act in behalf of the County of Sussex on all matters (exclusive of monetary matters) concerning the work to be performed by CONSULTANT for COUNTY. COUNTY will furnish to CONSULTANT all existing studies, reports, data and other information available to COUNTY which may be necessary for performance of the work, and authorize CONSULTANT to obtain additional data as required, and furnish the services of others, where necessary, for the performance of the work.

CONSULTANT will be entitled to use and rely upon all such information and services after the CONSULTANT has reviewed, researched and approved the information. Unless otherwise stated

TS p. 17 of 24 in the proposal, COUNTY shall be responsible to provide CONSULTANT access to the work site or property to perform the work. The CONSULTANT is responsible for abiding the COUNTY’S access requirements at the work site(s).

Notice:

All notices to either party by the other shall be deemed to have been sufficiently given when made in writing and delivered in person, by confirmed facsimile, confirmed email, certified mail or courier to the address of the respective party or to such other address as each party may designate.

Performance of Service:

CONSULTANT's services will be performed in conformance with the Scope of Work set forth in the COUNTY’S Request for Proposal and further defined in the CONSULTANT’S proposal, and in accordance with the applicable NJDEP regulations in the Administrative Requirements for the Remediation of Contaminated Sites (ARRCS) and amendments to the Technical Requirements for Site Remediation (TRSR) governing the remediation of its sites. Additional services may be performed and completed in conformance with any supplemental proposals or Scopes of Work approved in writing by the COUNTY, and in conformance with the rates, schedules and times provided in the original proposal of the CONSULTANT. Consultant shall advise the County within thirty (30) days and provide a schedule of regulatory deadlines, site specific deadlines, and mandatory deadlines and when extensions must be requested for all these deadlines.

Consultant shall be responsible for meeting all deadlines unless the delay is caused by the County.

Confidentiality:

CONSULTANT will hold confidential all information obtained from COUNTY not otherwise previously known to it, unless such information comes into the public domain through no fault of Consultant, is furnished by a third-party who is under no obligation to keep such information confidential, or is independently developed by Consultant.

Ownership of Work Product:

All reports, boring logs, field data, field notes, laboratory test data, calculations, estimates, and other documents prepared by the CONSULTANT as their work-products and are considered instruments of Service that shall become the property of County. COUNTY shall have the limited right to use copies of these work products of the CONSULTANT for its Project(s), but shall not use any information provided by the CONSULTANT for any other purpose or endeavor. COUNTY’s right to use such documents shall be forfeited if the Project(s) or important assumptions relating thereto are significantly altered or modified by COUNTY after preparation of such final report. This however does not limit the COUNTY’S right to review and comment upon the work product of the CONSULTANT. County shall be provided thirty (30) days to review and comment upon draft reports from the LSRP, except if there is an immediate reporting requirement. The LSRP shall provide monthly distributions of the above noted work-products in both hard and electronic copy for the County’s current and future use.

COUNTY may audit and inspect CONSULTANT’s records and accounts covering reimbursable costs for a period of three (3) years following the completion of CONSULTANT’s Services.