3 - Statement of Work.pdf

Final WRO Approved Sept 18, 2020

STATEMENT OF WORK

FDC SEATAC

FIRE ALARM SYSTEM FIELD DEVICE UPGRADE

I. SPECIFICATIONS:

A. INTRODUCTION

The Federal Bureau of Prisons, Federal Detention Center (FDC) SeaTac intends to make a single award to an Edwards Technologies (Edwards TM) Fire Systems Certified Contractor for the provision of; Installing, Programming, and making 100% operational and optimized, approximately 1250 EST3 compatible, system addressable (Smart Device) fire alarm field devices and their associated electronic peripherals enabling them to be monitored and computer controlled using the most current version of “FireWorks”, an Edwards proprietary fire alarm system computer interface, at FDC SeaTac, located 2425 S. 200th Street, SeaTac, Washington, 98198.

B. CLARIFICATION OF CONTRACT LANGUAGE AND TERMS

The following is to provide clarity and understanding of language and terms used in this contract.

B.1 Edwards- US Manufacturer of Fire Alarm Systems. Also more commonly known and referred to as “Edwards Technologies”, “Edwards Brand”, or Edwards System Technologies (EST).

B.2 FireWorks- Edwards Proprietary Fire Alarm System Communications Command and Control Interface.

B.3 Field Technician- Skilled laborer assigned by the awarded contractor to perform the prescribed work as outlined in the contract agreement.

B.4 Field Devices- Edwards proprietary system addressable electronic hardware devices which are specifically designed to detect the presence of fire, smoke, or allow for the actuation of various fire alarm safety notifications and switches and are location identifiable via the EST3 fire alarm system and associated FireWorks monitor and control computer program interface.

C. SCOPE OF WORK

C.1 This will be a “Turn-Key” project having a 100% error free certified operational system as its end result.

C.2 FDC SeaTac’s current EST3 fire alarm system has 1 main panel and 5 remote panels that facilitate 11 fire alarm circuit loops having approximately 1250 “non-system addressable” field devices that are monitored through an Edwards System Technologies (EST3) “FireWorks” control panel interface.

C.3 It has been determined the institution’s existing fire system field wiring is adequate to support new system addressable field devices thus replacement of said wiring will not be necessary. Deployment of new field device supporting peripheral electronics however, may require installation of additional wiring applications. If such wiring installations should be necessary, the contactor will be required to provide the skilled labor to “pull” the necessary wire runs into place and complete the terminations of such.

Reconfiguration of existing wiring and associated conduit applications within institution rooms and spaces having existing fire alarm system componentry will be the responsibility of the contractor. Likewise, installation of any new fire alarm system wiring and associated conduit applications within those spaces will also be completed by the contractor. If in the event new field device supporting peripheral electronics should require the installation of additional “wire runs” that will go beyond the confines of those rooms and spaces having existing fire alarm system componentry, it will be the responsibility of the institution to provide the raceway materials, i.e.(wire and conduit), and manpower to install the “primary conduit infrastructure” from one effected space to the other. The contractor however, will be responsible for completing the conduit “end-of-run configurations” to best achieve desired termination outcomes and complete all necessary wire pull tasks to those spaces. FDC SeaTac has acquired all the following Edwards proprietary field devices and associated electronic support peripherals known to be needed for this upgrade.

Device Description Qty

1. EST SIGA-HFS

Smoke Detector

2. EST SIGA-SB4 Standard Base with Trim Skirt 569

3. EST SIGA-HRD FT/ROR Heat Detector, 3rd Gen 33

4. EST SIGA-SD SuperDuct Detector 33

5. EST SD-T78 SuperDuct , Air Sample Tube, 78in 33

6. EST SIGA-CR Control Relay 30

7. EST SIGA-CT1 Single Input Module 180

8. EST SIGA-CC1 Single Riser Output Module 94

9. EST SIGA-MCC1 Single Riser Output Module for UIO 88

10. EST SIGA-MCR SIGA-CR for UIO 47

11. EST SIGA-270 Single Action Pull Station 36

12. EST G4HFWF-S7 Speaker, 70V, High Fidelity,White w/Fire 52

13. EST G4HFWF-S7MC Speaker Strobe MCd, 70V, High Fidelity, White w/fire 155

14. EST G1F-VM Wall Strobe MCd, White w/fire 93

15. EST/Atlas-IED 8”Ceiling Mount Cone Speaker 43

16. EST 3-SSDC1 Single Data Circuit Module 11

17. EST SIGA-MCR Addressable Control Relay Mount 72

18. SIGA-UIO6R Universal Mounting Board Plug In Modules 12

19. SIGA_DTS Duct Smoke Detector Test Station. 2 – Gang Plastic Plate c/w Key switch, 2 keys use with Duct Detector Only 33

An Edwards Technologies certified field device installation and programming contractor shall;

C.4 Remove all the institution’s obsolete existing fire system field devices and associated peripheral support electronic components and install in their place new applicable Edwards proprietary field devices and associated peripheral support electronics.

C.5 Upgrade the institution’s existing FireWorks software to the most current and/or available version of such enabling it to properly run on a Window 10 operating system machine.

C.6 Software program all the newly installed field devices and applicable electronic support peripherals, making said field devices “Location Identifiable” on the upgraded FireWorks software program.

C.7 Test, Troubleshoot, and certify said field devices and fire system network to be 100% error free and functionally compliant as per NFPA requirements prior to final operational turnover to the institution providing a “Post Construction Certificate”.

C.8 Provide updated As-Built drawings reflecting the new field device locations by their identifying labels and system addresses.

C.9 Provide training to the Institution’s Communications Technicians on the operational functions of the new FireWorks software and typical field device maintenance practices.

D. METHOD OF PERFORMANCE:

D.1 The contractor has discretion for choosing and implementing the manner and method of performing the tasks outlined in this Statement of Work as long as it complies with Edwards manufacture specifications and/or guidelines and does not violate any Local, State, or Federal regulatory policies and/or laws.

E. CONTRACTOR RESPONSIBILITIES

E.1 Contractor field technicians assigned to do device and peripheral hardware installation, programming, troubleshooting, operational testing, and system certification shall be, at minimum NICET Level II with quality control oversite by an Edwards EST3/FireWorks certified technician .

E.2 Contractor will coordinate and schedule work priorities with the institution’s Communication Technicians to effectively upgrade each circuit loop with the least amount of disruption to the daily operations of the institution. Upgrade work will be performed one loop at a time.

E.4 In the event there are unforeseen incidentals such as the need for additional EST3 system components, i.e.

(field devices or supporting electronic peripherals) needed to complete the project, the contractor will advise the assigned Contracting Officer Representative (COR) of the need as soon as possible. Purchasing of such incidental items shall be competitively assessed and bought using acquisition procedures that best benefits the Federal Government.

E.5 Upon completion of all loop upgrades, the contractor shall conduct a Post Certification confidence acceptance test on the entire fire detection/notification system insuring all performance aspects of the system is optimal and without problems.

E.6 Troubleshooting measures to resolve incidentals shall be a collaborative effort between the contractor field technicians and the institution’s Communication Technicians.

E.7 Contractor shall provide updated Autodesk TM compatible As-Built fire alarm system CAD drawings that reflect all the new field device locations and their assigned IP addresses.

E.8 Contractor shall comply with all applicable Federal, State, and Local safety standards. All contractor assigned field technicians shall have and wear applicable Personal Protective Equipment (PPE) as prescribed by Occupational Safety & Health Administration (OSHA) and by Center for Disease Control (CDC) in response to COVID-19. It is the responsibility of the contractor to provide such equipment.

F. FDC SEATAC’S RESPONSIBILITIES

F.1 FDC SeaTac will provide drinking water, use of restrooms, and use of electrical outlets typically needed for operating small power hand tools including battery chargers.

F.2 FDC SeaTac will provide staff escorts for contractor assigned field technicians and will make available access to all necessary institution areas required for the field device upgrade process. Be advised, assigned staff for contractor escorts are subject to limitations based on daily institution needs and workloads. Manpower planning and collaboration between the COR and the contractor’s on-site supervising authority concerning escort needs shall be at the COR’s advisement and discretion.

F.3 Institution will provide installation of any necessary electrical infrastructure applications, i.e. (Conduit

Runs, Panel Boxes, etc…) that may be required to facilitate field device peripheral electronics.

II. CONTRACTOR WORK REGULATIONS

G. WORKING HOURS

G.1 Work Hours for institution accessing contractors is 7:00AM – 3:00PM, Monday - Friday, excluding weekends and federal holidays. Any Contractor work that may be required or requested outside these established working hours will require a written request having a “Work Task Outline” justifying its necessity, i.e. (A task procedure(s) will require a “downtime” of a vital system that may disrupt the normal daily operations of the institution). Alternate work hours may be authorized in accordance with the time frame stated above in such instances. The request must be given to the COR as soon as reasonably possible, but no less than 24 hours in advance and must be approved by the Contracting Officer prior to starting such work.

G.2 Access to institution areas where work will be carried out will be available during normal authorized

Working hours, however such areas may become limited or unauthorized in the event of a security incident and/or emergency. Because of this, work hours may not constitute a full eight-hour work day.

The Government assumes no responsibility to the Contractor, nor any subcontractors, for shorter hours due to such incidents or entry/exit of Field Technicians necessitated by normal institution routines. All assigned Field Technicians are expected to familiarize themselves to the conditions and surroundings of the correctional environment they will be working in.

G.3 Institution accessing Field Technicians should plan for a minimal amount of processing time for security considerations, i.e., check-in screening, delays due to inmate movements, institution lock-down, institution emergencies, etc. In the event of an institution emergency, on-site Field Technicians may be instructed to stop and secure all work, tools, equipment, etc…, and be escorted out of the institution.

Work may resume once the institution emergency is cleared.

H. WORK SITE SAFETY:

H.1 FDC SeaTac shall ensure all energy sources and/or energy management systems needing to be secured to prevent personal injury and/or property damage will be locked and tagged-out with the appropriate locking devises. Locking of identified isolation points will be comprised of a minimum two lock process, one lock provided by the institution and the other provided by the contractor. All lockout/tagout measures to be implemented, and/or removed, shall require verbal authorization and physical verification by the Field Technician, the COR, and Institution Safety Manager prior to doing so.

I. OTHER CONSIDERATIONS:

I.1 Contractor will not be allowed to bring into the institution the following electronic devices:

- Mobile Phones

- Cameras (FDC SeaTac has a digital camera which can be used to photo document project work. The contractor may request copies of project photos taken.)

I.2 At the approval of the institution Warden and Computer Services Manager, the contractor may be permitted to bring in a “trade specific” laptop computer for the sole purpose of fire alarm system programming when necessary. Connection to the institution’s BOP network is not allowed, nor shall it be permitted to communicate with any internal or outside Wi-Fi source.

I.3 Assigned Contractor Field Technicians may bring their lunch into the institution and be permitted to consume on-site if they so choose. Field Technicians may be permitted to exit the institution at any time while during normal institution operations. Consideration to re-entry access however is advised.

Depending institution operations, re-entry may be encumbered due to various reasons to include, but not limited to; BOP escort staff not available, security processing times, institution emergencies, etc…

I.4 Any assigned Field Technicians who will require departure of the institution due to an incurred injury while performing prescribed work will be allowed to do so. However, the primary contractor shall be responsible to dispatch another institution authorized Field Technician as soon as reasonably possible to compete the necessary work.

J. Institution Lock-down Protocols:

J.1 In the event FDC SeaTac should be placed in a “Lock-Down” status one hour prior to assigned Field

Technicians showing up for their scheduled work time and the nature of the lock-down action would prevent institution access and prescribed work from being done, it will be the responsibility of the COR, or the institution’s Facility Department to contact the primary Contractor, or the Supervisory/Lead Field Technician, immediately and advise them of the situation. A rescheduling of the work shall be collaborative in nature with work start time to either; a) Take place later in the business day if the lock-down removal time is known and would logistically permit Field Technicians adequate time to carry out the prescribed work for the day. or b) Be moved to the next normal business day.