Questions and Answer.pdf

FDC SEATAC – FIRE ALARM SYSTEM FIELD DEVICE UPGRADE

PROJECT 6C3V QUESTIONS & ANSWERS

SOLICITATION 15B61120B00000002

SUBMITTED BY CONVERGINT TECHNOLOGIES:

1. The project calls out for a small business set aside requirement. Can this be modified due to cap limitations?

CLARIFICATION: No, In accordance with FAR 19.502-1(a), the contracting officer determined a small businesses set aside is most appropriate for this acquisition.

2. Is existing wiring infrastructure sound and assumed to be reused without replacing the field cabling?

CLARIFICATION: The existing wiring will be reused.

3. Are lifts to be provided by the site for high access areas?

CLARIFICATION: No, lift will not be provided by site.

4. The existing system is using banked audio for the speaker notification of the fire alarm system. Is this to be maintained or will there be a requirement for distributed audio as part of this scope?

CLARIFICATION: No, modifications to the audio system.

5. Will the most current program be provided by the site?

CLARIFICATION: Yes, the most current program will be provide by the site.

6. An updated system test (printout) will be required to confidently know whether the system is in current compliance. Will this be provided by the site or will it fall to the awarded contractor to take responsibility of prior to execution?

CLARIFICATION: Yes, an updated system printout will be provided.

7. In the event there are deficiencies (troubles/alarms/ etc…) how will these be rectified to provide a full system “green” panel condition, free of any panel recognized adverse conditions?

CLARIFICATION: A “clean” system will be present at the start of the project.

8. At the site walk it was noted that the facility user of the system had made some modifications to the existing BOP as-built drawings. Pricing is contingent on these and the program being the most current and accurate. Will these drawings/programs be provided as part of an upcoming addendum or are we to work with what we have been issued and any changes or increases be remedied via change order?

CLARIFICATION: There were no modifications made to any of the as-built drawings provided in the solicitation.

9. It is assumed that all fan control is in proper functioning order…please confirm.

CLARIFICATION: The fan control system is in proper functioning order.

10. The current installed version of Fireworks (FW) is a v1.7. This is an old and very limited version that cannot meet the criteria listed in the project documents. To meet the criteria the following assumptions have been made but will require confirmation (please address by point):

a. A new UL listed FW machine w/42” touchscreen, and most current software, is to be provided by the awarded vendor.

CLARIFICATION: Yes. A new FW work station with the most current software is to be provided by the awarded vendor.

b. Awarded vendor must carry an EST certified technician to provide all programming and graphic interface requirements.

CLARIFICATION: Yes, the awarded vendor must carry an EST certification.

c. All cad drawings are to be provided by the site and verified for accuracy prior to said graphic implementation requirements.

CLARIFICATION: Drawings are available upon request

11. There is a requirement for the new FW platform to be compatible with a Windows 10 platform, this is not currently available and will not be until 2021.

The following is assumed but will require confirmation:

a. All dollars required to achieve the new platform will be included as part of this scope at current pricing without escalation included. Depending on timing of availability; if escalation is incurred, it will be captured as a change order to the original pricing set forth in this pricing round.

b. This platform upgrade software is not anticipated until Q1 or Q2 of 2021.

Please confirm that the project timeline (240 days) and/or Liquidated Damages will NOT be enforced due to availabilities outside the awarded vendors control.

CLEARIFICATION: The Fireworks software shall be the most current version available that will operate on the Windows 10 platform.

12. There is no callout for the awarded EST Vendor to be a Strategic Partner (SP) as part of this solicitation. This could seriously impact the ability for the awarded vendor to provide the level of expertise expected by the facility, thus potentially making for a substandard installation and or future performance. Can the term Strategic Partner be added into the required EST certifications and/or expertise levels?

CLARIFICATION: See SOW Section E.1

13. Will a cursory review be required by the Seatac Fire Department? If so, who will absorb the cost?

CLARIFICATION: No, Fire Alarm system will be tested and documented by the awarded contractor upon completion.

14. Access to the mechanical chase detection is challenging at best. In the event it is found to be impossible to gain sufficient access to these locations, will the site provide the necessary access hatches where required?

CLARIFICATION: There are no known areas that are impossible to gain sufficient access to the devices. If a location is identified a modification to the contract will be done on a case by case basis.

15. It is assumed that all field device equipment delivered is still in its original packaging and undamaged. It is assumed that any equipment needing replacement will be at the cost of the site based on a case by case scenario.

Please confirm.

CLARIFICATION: Equipment is in its original packaging and the site will provide any equipment needed.

16. Please confirm that the EST vendor be within a 50 mile radius to the site for expediency in execution and future service capabilities.

CLARIFICATION: No such requirement exist.

17. What are the back-up battery requirements?

CLARIFICATION: Back up battery requirements are not required for this project.

18. Contractors always need to have dedicated safety personnel onsite. When several contractors are onsite at the same time can they share that responsible person?

CLARIFICATION: A dedicated Safety Representative is not required.

19. If man-lifts are being provided by the facility will they need to be reserved for use in advance, if so, how far in advance?

CLARIFICATION: No man-lifts are to be provided.

20. How long are the monthly meetings anticipated to last? Who needs to attend?

CLARIFICATION: Monthly progress meetings will start when awarded and end on completion of project. The primary contractor project manager, or his/her designee, and/or lead site supervisor/technician would need to attend along with the institution’s Contracting Officer and assigned project COR, Facility Manager and/or General Foreman.

21. Escorts will be required while we are working. Is there a limit of how many people we have in the facility at any given time?

CLARIFICATION: 6 contractor technicians working in groups of 2 is anticipated for this project on a day to day basis. However, if a work activity should require additional contractor manpower, 72 hours (3 days) advanced notice by the contractor would be expected to allow time for scheduling additional escorting staff.

22. Will the escorts be assigned prior to the next workday so time isn’t lost waiting for an escort to be found/assigned at the start of a workday?

CLARIFICATION: Yes

23. It was stated that all tools and material will be removed from the facility each day. Would it be possible to store them in one of the mechanical rooms that are under lock and key to make the entry/exit process each day easier?

CLARIFICATION: Accommodations will be made for the secure storage of required tools. A daily inventory conducted by an LT. will be required at the end of work each day.

24. Parking did not seem to be an issue but if there are busy days during the week is there assigned parking for the vehicles to make access to additional tools/parts easier in case parking isn’t available?

CLARIFICATION: Any tools that cannot be hand carried must enter through the rear gate. There is NO assigned parking.

25. Since cell phones are not accessible, is there a phone number we can call to reach our employees in an emergency?

CLARIFICATION: Phone numbers to the institution will be provided for contact.

26. As parts of the system are replaced each day are we to have someone updating the programming so the entire system remains operational at the end of each day?

If not, what are the fire watch requirements and responsibilities?

CLARIFICATION: Programming updates should be made at the completion of each loop.

Fire Watches will be provided by the Institution while current loop is being updated.

27. Do we need to provide a week look ahead schedule of the areas to be worked in so staff is aware of where we will be working each day/week to accommodate us?

CLARIFICATION: Yes, contractor needs to provide a week look ahead schedule of areas to be worked in.

28. In the event a device cannot be safely accessed while maintaining OSHA safety requirements who makes the decision on what to do with that device?

CLARIFICATION: At this time there are no known devices that cannot be readily accessed.

29. If the facility is shut down due to an emergency, and we are required to leave, will the project completion date be adjusted out accordingly?

CLARIFICATION: Yes, 10 days of contingency are built into the period of performance.

30. During the pre-testing and final testing of the system will the facility have sprinkler, HVAC, elevator personnel on-hand to assist with the interconnection testing of those systems?

CLARIFICATION: Yes, sprinkler, HVAC, elevator personnel will be provided by the facility.

31. When our personnel are onsite working who do they take direction from if there are questions/conflicts in the scope since they cannot readily contact the Project Manager?

CLARIFICATION: The Contracting Officer Representative (COR)

32. In the ‘yard’ area they talked about the duct detectors that are not accessible from the access hatches several areas. Who is going to be responsible for cutting open the drywall on the ceilings and patching/painting?

CLARIFICATION: The institution will be responsible for cutting open the drywall on the ceiling and patching/painting.