3. Sources Sought_75N95022Q00132.docx

SOURCES SOUGHT NOTICE

1. Solicitation Number: 75N95022Q00132

2. Title: Service Agreement for PRISMA 3T MRI Scanner

3. Classification Code: J066 - MAINT/REPAIR/REBUILD OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT

4. NAICS Code: 811219: OTHER ELECTRONIC AND PRECISION EQUIPMENT REPAIR AND MAINTENANCE

Introduction:

This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement.

This notice is issued to help determine the availability of qualified companies technically capable of meeting the Government requirement and to determine the method of acquisition. It is not to be construed as a commitment by the Government to issue a solicitation or ultimately award a contract. Responses will not be considered as proposals or quotes. No award will be made as a result of this notice. The Government will NOT be responsible for any costs incurred by the respondents to this notice. This notice is strictly for research and information purposes only.

Purpose and Objectives:

The NIDA IRP Neuroimaging Research Branch (NRB) owns a Siemens PRISMA 3T MRI scanner to perform imaging study for clinical research purposes. The purpose of this acquisition is to acquire a service contract to support the continued operation of this scanner. This service is required to ensure continued high-quality imaging performance of the scanner to support research in drug addiction.

Project requirements:

The Contractor shall provide preventative maintenance (PM) and repair services for the PRISMA 3T MRI Scanner. Requirements include:

· At least 95% guaranteed up time, with same day delivery of genuine Siemens ISO 9001 certified replacement parts and repair during normal business hours with no longer than an 8 hour response window.

· Telephone access to a technician within 60 minutes or less. The technicians need to be able to address both technical and applications issues. Telephone support should be available 24 hours per day, 7 days per week. Further, the technician needs to be able to connect to our Siemens Imaging Console and provide us with direct real time support in order to solve most problems with negligible down time, maximizing our data integrity.

· Periodic preventative maintenance visits. This should include tracking and scheduling of required maintenance tasks, exchange of wear and tear parts according to the maintenance plan, care measures, adjustments to factory specifications, verification of specified performance and functionality, documentation and detailed protocols of system condition. Furthermore, wherever possible, the system needs to be maintained at its current specifications (which may be more stringent than factory specifications). Our group has many longitudinal experiments, where participants are followed over time. We need any signal changes over time to be due to changes in the participant due to our experimental manipulation, and NOT due to changes in scanner performance.

· Regular helium refills and maintenance of magnet ancillary components and magnet performance. Coverage of parts associated with maintaining the magnet and refrigeration components must be provided. Coverage should include burst disc, vent kit, valves, MSUP, ERDU, helium compressor, high pressure gas lines and cold head.

· All travel time to and from our site needs to be covered in the contract.

· Provide advanced reports with system-specific usage data, which is collected from our system. This detailed data will enable us to leverage our system's full potential and maximize workflow and productivity.

· Provide software updates, modifications or reliability enhancements to the system. Includes two types: Mandatory (safety and performance-related update instructions) and Non-mandatory (reliability-related service instructions).

· Training for our scanner operator in the latest techniques as MRI is a dynamic field, such that we stay on the cutting edge of the field. Thus, we will require access to at least 12 Continuing Education (CE) credits of online training. These credits need to be recognized by the American Registry of Radiologic Technologists (ARRT).

Specific Requirements:

Due to the critical nature of the Prisma 3T MRI Scanner, the Contractor shall ensure the following:

1. Maintenance and repair of the cryocooler.

2. Maintenance and repair services for all other parts of the equipment.

Contractor shall have access to proprietary parts and test instrumentation for effective repair in case of malfunction. Technical performance requirements include system coverage on the subject equipment by Original Equipment Manufacturer (OEM) factory-trained, authorized technicians and providers of any required parts and software or proprietary diagnostic software and software enhancements must be OEM certified (new or like-new) and compatible with the subject equipment.

Anticipated Period of Performance: The contract start date is anticipated on August 15th, 2022.

Place of Performance: The Intramural Research Program (IRP) of the National Institute on Drug Abuse (NIDA) is located on the campus of Johns Hopkins Bayview Medical Center (JHBMC) in Baltimore, Maryland.

Capability statement /information sought: Contractors that believe that they possess the ability to provide the required equipment, should submit documentation on their ability to meet each of the project requirements to the Contract Specialist.

The Contractor should directly and specifically state in the, capabilities statement, which project requirements can be meet and/or supplied. The Contractor must also provide their DUNS number, organization name, address, point of contact, and size and type of business (e.g., 8(a), HubZone, etc., pursuant to the applicable NAICS code and any other information that may be helpful in developing or finalizing the acquisition requirements.

The information submitted must be in and outline format that addresses each of the elements of the project requirement and in the capability statement /information sought paragraphs stated herein. A cover page and an executive summary may be included but is not required.

The response is limited to two (2) page limit. The 2-page limit does not include the cover page or executive summary.

The response must include the respondents’ technical and administrative points of contact, including names, titles, addresses, telephone number, and e-mail addresses.

All responses to this notice must be submitted electronically to the Contract Specialist at polina.klimenkova@nih.gov.

The response must be received on or before March 11th, 2022 at 2 pm, Eastern Time.

Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work.

Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a presolicitation synopsis and solicitation may be published on beta.sam.gov. However, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).