3_31120PR230000108SOW.pdf

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

SCOPE OF SERVICES FOR

BASE BOSTON HVAC DUCT CLEANING CONTRACT FY23

REQUEST FOR QUOTE (RFQ) 70Z02423QPR0000108

FIRST DISTRICT

BASE BOSTON

COMMANDING OFFICER

USCG BASE BOSTON

427 COMMERCIAL ST

BOSTON, MA 02109-1027

1. GENERAL

1.1 Points of Contact:

1.1.1 Contracting Officer (KO)

Beverly Primm USCG Base Boston 427 Commercial St.

Boston, MA 02109-1027

PHONE: 617-223-3119 1

E-mail: Beverly.a.primm@uscg.mil

1.1.2 Contracting Officer Representative (COR)

Ryan Dietrich USCG Base Boston 427 Commercial St.

Boston, MA 02109-1027

PHONE: 617-223-3396

E-mail:Ryan.J.Dietrich@uscg.mil

1.2 SCOPE:

This is a service contract to provide cleaning and inspection of roughly 2500 linear feet of HVAC ductwork at US Coast Guard Base Boston, in multiple buildings and spaces. The Ductwork cleaning will be in the overhead and ceilings of Hallways, Common spaces, Office spaces and Barracks Rooms, Function Hall, Bar Room and 2 Galley’s. Most of the ducting is supplied from multiple Air Handler Units (AHU) located throughout Base Boston’s Campus.

All ducting is assumed to be wrapped insulated. In the event interior insulated ducting is found, notify the COR immediately.

1.2.1 DESCRIPTION OF SERVICES/INTRODUCTION:

The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and services necessary to perform HVAC System duct cleaning.

1.3 BACKGROUND

The US Coast Guard Base Boston has a need for duct cleaning services to meet all air quality requirements as defined in the NADCA Standards for Assessment/Cleaning/Restoration of HVAC Systems (See Attachment # 1 – The ACR).

1.4 OBJECTIVES

• Clean ductwork (roughly 2500 Linear Feet)

• Clean ceiling diffusers, air intakes, etc.

• Clean HVAC equipment, such as air handling units, exhaust fans, induction units, etc.

• Inspect HVAC equipment, such as air handling units, exhaust fans, induction units, Air

Filters, etc. and provide a list of recommendations to the COR if any.

mailto:Beverly.a.primm@uscg.mil mailto:Ryan.J.Dietrich@uscg.mil

1.5 LOCATIONS:

CLIN

(Contract Line Item Number)

LOCATION LF

CLIN 0001 BUILDING 1, 1ST FLOOR 500.00

CLIN 0002 BUILDING 1, 2ND FLOOR 500.00

CLIN 0003 BUILDING 4, 1ST FLOOR 500.00

CLIN 0004 BUILDING 4, 2ND FLOOR 500.00

CLIN 0005 BUILDING 4, 3RD FLOOR 500.00

1.6 DELIVERY:

The delivery location is U.S. Coast Guard Base Boston, Facilities Engineering Division, 427 Commercial Street, Boston, MA 02109-1027. Arrangements for delivery shall be made with the COR. Delivery times shall be between the hours of 7:00 AM to 2:00 PM local time, Monday through Friday inclusive.

1.7 REFERENCE AND COMPLIANCE

All work shall be in accordance with:

1.7.1 EPA Guidelines for Mold Remediation in Schools and Commercial Buildings

1.7.2 OSHA SHIB 03-10-10 – A Brief Guide to Mold in the Workplace

1.7.3 All services, work, and service openings shall comply with applicable UL, SMACNA and NFPA standards, as well as local, regional, state, and Federal codes.

1.8 SUBMITTALS:

Catalog cuts, shop drawings and other information shall be submitted by the vendor as required herein and as necessary to secure approval of the products. One copy of shop drawings, catalog cuts and other printed information. Submittals shall be made within five days after the award of the contract, and include:

1.8.1 Safety Data Sheets for all chemicals to be used in cleaning process.

1.8.2 Mold remediation process guidelines

1.8.3 The Contractor will provide a firm fixed price for each CLIN number (entire area), as each CLIN could be executed all at one time, as an addition to, or individually to the scope.

2. CLEANING / RESTORATION

2.1 CLEANING PROCESSES

2.1.1 Cleaning and Restoration of HVAC Systems:

HVAC systems shall be cleaned by using a suitable agitation device to dislodge non-adhered substances from the HVAC component airside surface and then capturing the dislodged debris with a vacuum collection device.

2.1.2 Wet Cleaning, Power Washing, and Steam Cleaning:

Wet cleaning, power washing, steam cleaning and any other form of wet process cleaning of HVAC system components shall not damage or result in subsequent damage to the components. Cleaning agents or water shall never be applied to electrical, fibrous glass or other porous HVAC system components.

2.1.3 Vacuum Collection Equipment:

Vacuum collection equipment shall be operated continuously during cleaning. The collection equipment shall be used in conjunction with agitation tools and other equipment to convey and collect debris and prevent cross-contamination of dislodged particulates during the mechanical cleaning process.

2.1.4 Air Duct Cleaning:

a) Air ducts shall be cleaned to remove all non-adhered substances and shall be capable of passing NADCA cleanliness verification tests.

b) Air ducts shall be accessed through service openings in the system that are large enough to accommodate mechanical cleaning procedures and allow for cleanliness verification.

c) Air ducts shall be cleaned using mechanical agitation methods to remove particulate, debris, and surface contamination.

d) Dislodged substances shall be captured with a HEPA vacuum collection device.

e) Cleaning activities shall not damage any HVAC components.

2.1.5 Dampers:

Dampers and any air-directional mechanical devices shall have their position marked prior to cleaning and shall be restored to their marked position after cleaning.

2.1.6 Registers, Grilles, Diffusers:

All registers, grilles, diffusers, and other air distribution devices are to be removed, if possible, properly cleaned, and shall be restored to their previous position.

2.1.7 Smoke and/or Fire Detection Equipment:

Cleaning activities shall not impair, alter, or damage any smoke and fire detection equipment located within the facility, or attached to and serving the HVAC system components. Contact COR before the start and at the end of the cleaning process to alert Base Fire Marshal to disable and re-enable the smoke and fire detection equipment system.

2.1.8 Ceiling Tiles and Grids:

All ceiling tiles and ceiling grids that have been removed will be properly returned and restored to their previous position and condition.

3. WORK HOURS

Contractor must notify the COR Five (5) working days before coming to work site of start date. Work will be performed from 7:00am to 2:30pm Monday thru Friday, if the contractor needs to work outside of these hours please coordinate with COR at least 24 hours in advance of work.

4. GENERAL SITE REQUIREMENTS:

The Government may have a Contracting Officers Representative (COR) on the site. The COR for this contract is Ryan Dietrich at 617-223-3396 ryan.j.dietrich@uscg.mil. A Pre-Bid Site Visit is highly encouraged and recommended and can be scheduled by contacting the COR Ryan Dietrich. The contractor shall inform the COR of day-to-day activities and plans.

At the start of each workday, the contractor shall check in with the COR.

The facility may have government personal working on certain areas during the execution of the contract. The Coast Guard will keep interference with the contractor’s operation to a minimum. However, the contractor shall take precautions to see that no debris, materials, equipment, or personnel shall endanger the safety of the Coast Guard or other personnel working in the area.

The contractor may use on site facilities as indicated by the COR.

All rubbish and trash created because of fulfilling these specifications shall be removed from the site daily at the contractor’s expense. Hazardous materials shall become the property of the contractor and shall be removed from the site at the contractor’s expense.

Smoking will be permitted in the designated exterior areas. Contractor shall be responsible for maintaining a clean environment in the designated area. The contractor shall maintain protective measures against damage to existing structures, utilities, or interruption of any service. All damage or interruption of utility services resulting from failure to take necessary precautions shall be repaired or restored at no additional cost to the Government.

ATTACHMENT 1:

mailto:ryan.j.dietrich@uscg.mil

Nadca Standard 2021.pdf