3-02 RFQ2026-06 Engineering Design Services - Transportation Bond Projects.pdf

RFQ2026-06: Engineering Design Services for Transportation Bond Projects Page 1 of 47

HOOD COUNTY

REQUEST FOR QUALIFICATIONS

RFQ 2026-06

ENGINEERING DESIGN SERVICES

FOR

TRANSPORTATION BOND PROJECTS

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TABLE OF CONTENTS

Section I Request for Qualifications Page 3

Section II Submission Process and Due Date Page 3

Section III Evaluation Page 4

Section IV Scope of Services Page 6

Section V Qualification Statements Page 7

Section VI Special Instructions, Terms & Conditions Page 9

Exhibit A Standard Contract Form Page 10

Exhibit B Project Scopes

1. US 377 Intersection Improvements Page 21 various locations within Hood County

2. Loop 567 Extension Page 24 from US 377 to SH 144

3. Fall Creek (FM 167) Relief Route Page 27 from Massey Road (County Line) to Old Granbury Road

4. SH 171 at FWWR Rail Crossing Page 30 at SH 171

5. Strouds Creek Connectivity Page 33 from Loop 567 to Tin Top Highway (FM 2580)

6. Mitchell Bend Highway Extension Page 36 from Hayworth Highway (FM 2425) to CR 309

7. Misty Meadows Extension Page 39 from Spanish Trail to Weatherford Hwy (FM 51)

8. Pecan Plantation South Access Page 42 from Ravenswood Road to CR 325

9. Old Granbury Road Page 45 from US 377 to Cresson Bypass

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I. REQUEST FOR QUALIFICATIONS

Hood County Commissioners’ Court is requesting Statements of Qualification from firms who can adequately demonstrate they have the resources, experience, and qualifications to provide Engineering Design Services for Transportation Bond Projects.

II. SUBMISSION PROCESS AND DUE DATE

Pursuant to the provisions listed below, sealed statements of qualifications subject to the conditions and requirements made a part hereof will be received at the Hood County Purchasing Office, 1402 W Pearl St, Ste 1, Granbury, Texas 76048 until 10:00 am on Wednesday, March 4, 2026. Submissions will be opened and the names of submitters read at that time in a public meeting and held by the Hood County Purchasing Agent’s Office. After evaluation of completeness and the criteria stated herein, interviews and negotiations may be held, and it will be awarded by the Commissioners’ Court at a future Court date.

ELECTRONIC BIDS are preferred and can be submitted through Hood County’s page on the BonFire website at http://co-hood-tx.bonfirehub.com/ . It is free to register and to bid.

Submissions in Bonfire are sealed to all until the opening time and date. Please don’t wait until the last minute to submit in the rare chance of submission issues.

OR

HARD COPY SUBMISSIONS may be submitted by downloading a packet at https://hoodcounty.texas.gov/bids . Each submission must be placed in a sealed envelope, manually signed in ink by a person having the authority to bind his/her firm to a contract.

Envelopes shall be marked: RFQ2026-06 Engineering Design Services. Submit an Original & Six (6) copies of the entire proposal packet, along with a PDF copy saved to a USB thumb drive. Facsimile and e-mail transmissions will NOT be accepted.

Mail or Deliver to: Hood County Purchasing

RFQ 2026-06 Engineering Design Services 1402 W Pearl St, Ste 1 Granbury, TX 76048

Due Date/Time: Wednesday, March 4, 2026 at 10:00 am.

Submittals received later than the above date and time will be rejected regardless of the reason, including delayed delivery and computer issues.

The vendor’s signature is required for acceptance of the submission and confirms vendor has read and understands all requirements concerning this RFQ, as well as all addenda.

Any questions regarding RFQ specifications should be directed to Hood County Purchasing at gtilleman@hoodcounty.texas.gov no later than 10 am February 24, 2026. Firms shall refrain from contacting members of the Selection Committee, Commissioners Court, consultants, or other staff with respect to this RFQ or the selection process.

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III. EVALUATION

The Request for Qualifications will be evaluated using a point system (100) divided as follows:

A. Firm Qualifications (40)

1. Background/Qualifications of the firm (20)

2. Availability and dedication to Hood County project (5)

3. Contract requirements (5)

4. Response to Disclosure/CIQ Requirements in Section V.A.6. (5)

5. Clarity and brevity of the response and requested information included and thoroughness of response to the requirements (5)

B. Technical Qualifications (60)

1. Qualifications of key personnel adequate for requirement (10)

2. Verifiable relevant experience (20)

3. Understanding of the project (10)

4. Creativity and thoroughness of proposed approach and/or methodology to providing services (20)

Some firms considered for project selection may, at the sole discretion of Hood County, be required to appear and present oral presentations. The oral presentations, if required, shall be conducted to enable the committee to further evaluate the Respondent’s capability to provide project-specific services. Hood County will notify the affected firms of the schedule, order, and procedure for the presentation, including the content, time limits, use of handouts or visual aids, etc. Hood County emphasizes that it may elect to forego oral presentations for all or some projects. Consequently, all responses shall be comprehensive and clear on their face, and no firm should rely upon the opportunity to present additional or clarifying information during oral presentations. Evaluation criteria are qualifications-based only. No consideration will be given to cost, pricing, DBE participation, HUB participation, or subcontracting commitments during the evaluation or ranking process.

Respondents to this RFQ should understand that Hood County will select firms according to their responses to this RFQ and the qualifications of the key personnel represented in the responses. In this context, Responders should further understand that project managers or key personnel on County projects, once selected, are expected to remain in place. Any changes in key personnel must be disclosed to the county as soon as possible, but no later than three business days after the key personnel is removed from association with the project.

Additionally, any replacement in project manager or key personnel must be deemed satisfactory by the county.

Respondent represents and warrants that all statements and information prepared and submitted in this document are current, complete, true, and accurate. Submitting a Response with a false statement or material misrepresentations made during the performance of a contract is a material breach of contract and may void the submitted response and any resulting contract.

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Evaluation for Projects listed in Exhibit B

The county will select one firm for each project identified in Exhibit B and will contract for scopes as services are needed. Additional services may be contracted with the selected firm by project as needed.

Once Statements of Qualification are reviewed, a recommended ranking will be compiled by an evaluation committee. Interviews may be conducted with the firms deemed most qualified.

Additional information may be required at that time. Commissioners Court will select the firm most qualified for each project upon review of the recommendations from the Evaluation Committee. Negotiations will begin with the firm determined to be most qualified for the project.

Commissioners Court will make the final selection and approve the proposed contract.

Negotiations will include selection of specific services as in the best interest of Hood County.

The selected firm must be prepared to enter negotiations with each service individually represented by costs and necessity to the overall project. The County will initiate negotiations with the selected firm to develop an agreed upon cost of services. If negotiations are unsuccessful, the County will end negotiations and enter into the process with the next highest ranked firm until a contract has been negotiated.

The rates negotiated during this process will be held firm for a period of at least two (2) years.

If agreed upon by both parties, the contract resulting from this process may be extended for additional terms beyond the initial two (2) year term and rates may be renegotiated at intervals acceptable to both parties. Hood County may elect to contract for any or all of the proposed services after negotiations.

Evaluation for Pre-Qualified Consultants

The county may choose to select consultants based on their responses to the projects listed in Exhibit B to be utilized for work on future projects in Hood County.

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IV. SCOPE OF SERVICES

The intent of this solicitation is to obtain professional services of a qualified firm to work with Hood County to provide Engineering Services related to the projects identified in Exhibit B.

The projects, while delineated in bond documents, have not been fully identified to date as to the order of priority or scheduling.

Projects are identified as follows:

1. US 377 Intersection Improvements

2. Loop 567 Extension

3. Fall Creek (FM 167) Relief Route

4. SH 171 at FWWR

5. Strouds Creek Connectivity

6. Mitchell Bend Highway Extension

7. Misty Meadows Extension

8. Pecan Plantation South Access

9. Old Granbury Road

Firm will be selected as prime provider with possible services to develop and prepare schematics; route studies; environmental documents; hydrology and hydraulic studies;

geotechnical testing; and plans, specifications, and estimate (PS&E) for the project. The scope of services may include the design of urban and rural roadways that involve major reconstruction or capacity improvements and may also include design of roadways on new locations. The project may include the design of conventional bridges, bridge replacements, bridge widening, railroad overpasses, and non-standard retaining walls. Provider(s) will be responsible for design for all required drainage facilities including bridges, culverts, and storm drain systems. For waterway bridge structures, the work includes a scour report and analysis.

Other activities include design of traffic control plans; storm water pollution prevention plans (SW3P); and design of signals, illumination, signage, and striping. Other services which may be required are right-of-way maps, design and construction surveys, aerial mapping, subsurface utility engineering, and right-of-way acquisition services. Construction management and inspection services may also be required.

All services performed by the provider(s) on TxDOT roadways shall be in accordance with TxDOT’s policies, guidelines, and procedures. All selected firms will be registered with the Texas Board of Professional Engineers, and key personnel will be licensed by the Texas Board of Professional Engineers. The Scope of Services will include coordination with the appropriate related entities of Hood County government, including, but not limited to, the Development Department, Commissioners Court, the office of the County Attorney, Purchasing Department, and support services related thereto.

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V. QUALIFICATION STATEMENTS

Submittals shall take the form of a PDF or bound 8½-inch by 11-inch page size report in portrait orientation with a Table of Contents and all pages numbered in sequence. If hard copy, submittals shall include one original and five copies, for a total of six, as well as one electronic copy in PDF format submitted on flash drive. Binding must allow reports to lay flat when opened, but 3-ring binders may not be utilized. Responses to this RFQ should be single sided and limited to the page limitations and format listed below. Cover and section dividers do not count in the page limitations. Minimum font type or font size on graphics and charts shall be 10 point. Type size for text shall be 12 point. Each section shall be clearly identified and tabbed. Respondents shall not submit pricing in this package.

Submittal shall be presented in order of Section A for the Firm and Section B for the Technical Qualifications. No additional information is required for consideration as a pre-qualified consultant for future work.

A. Firm

Firm will be evaluated on Section A, and that score will be combined with the scores received for Section B (page count should not exceed 16 total pages for Section A-Firm).

1. Table of Contents (not to exceed 1 page)

2. Executive Summary (not to exceed 2 pages):

a. Include name, physical address, mailing address, and telephone number of the firm submitting the proposal;

b. Include a summary of the firm’s interest in this service; and

c. Include the name of one or more individuals authorized to represent the Respondent in it’s dealings on a contractual basis. Include e-mail addresses and telephone numbers for key personnel.

3. Company Qualifications (not to exceed 5 pages): Include information that demonstrates company’s ability to fully represent the County for the specified projects and services.

4. Firm’s Schedule Compliance and Firm’s Commitment Statements (not to exceed 2 pages):

a. A statement concerning the firm’s ability to comply with dedicated and accelerated schedules upon direction of the Hood County Commissioners Court; and

b. A statement concerning your firm’s commitment to Hood County and how services will be prioritized in the best interest of Hood County.

5. Negotiation Requirements (not to exceed 2 pages):

a. Include a description of what information will be required during negotiations to finalize the contract with your firm; and

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b. Identify any unacceptable provisions, exclusions, or omissions within the example contract form included in Exhibit A.

6. Disclosure of Debarment and Conflict of Interest Forms to be completed and included in the report using forms and instructions in the files provided. (total of 2-4 pages)

B. Technical Qualifications

Each firm shall identify which projects they desire to submit qualification statements for, and each firm may submit on any or all of the projects listed.

For EACH Project identified in Exhibit B, respond to the following items. Each Project response shall be tabbed clearly and identified by Project number and title and shall be limited to the page numbers per Project below (page count should not exceed 17 total pages for each Section B-Technical Qualifications).

1. Key Personnel Qualifications (not to exceed 7 pages):

a. Names, qualifications, and individual responsibilities of key personnel who will participate in the project;

b. An organization chart and required qualification documentation;

and

c. A list of all proposed subcontractors.

2. Verifiable Experience (not to exceed 4 pages):

a. Include details regarding firm’s verifiable experience with projects of similar size and complexity, including a detailed list of responsibilities and summary of accomplishments per identified client; and

b. A list of projects completed within the last 5 years, to include the name and location of each project, the client, a contact person, and contact’s phone number.

3. Understanding of Project Services and Exchange of Information (not to exceed 2 pages):

a. Include a summary statement identifying your understanding of the project services; and

b. Outline the manner in which coordination and the exchange of information will be assured between all parties to ensure a successful project.

4. Approach and Methodology (not to exceed 4 pages):

a. Describe the specific approach and/or methodology to be taken by your firm during the development of the project; and

b. Documentation should include overall approach, as well as the proposed methodology for the scope of the selected project.

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VI. SPECIAL INSTRUCTIONS, TERMS, AND CONDITIONS

(In addition to and taking precedence to General Terms & Conditions)

1. The RFQ2026-06, General Terms, and all other documents related to this request are part of the terms of the contract.

2. Vendors/Contractors/Providers must be in compliance with the provisions of §2252.152 and §2252.153 of the Texas Government Code, which states in part, contracts with companies engaged in business with Iran, Sudan, or Foreign Terrorist Organizations are prohibited. A governmental entity may not enter into a contract with any company listed on the Comptroller of the State of Texas website identified under Section 806.051 or Section 2253.253, which do business with Iran, Sudan or any Foreign Terrorist Organization. By submitting a signed response to this solicitation, contractor verified to Hood County that it is not on any such list.

3. The awarded firm will be required to complete and file Form 1295 with the Texas

Ethics Commission and then submit it to Hood County Purchasing.

4. There is no expressed or implied obligation for Hood County to reimburse responding service providers for any expenses incurred in preparing Proposals in response to this request.

5. All responses submitted become the property of Hood County and are subject to the Public Information Act (Texas Government Code Chapter 552). Firms should refrain from submitting documents that contain trade secrets and confidential information.

6. For this federally funded professional services procurement, the County shall comply with the U.S. Department of Transportation Disadvantaged Business Enterprise (DBE) Program (49 CFR Part 26) as a TxDOT subrecipient by ensuring nondiscrimination and equal opportunity for DBEs, encouraging (but not requiring) participation by Texas Unified Certification Program (TUCP)–certified DBE firms, and reporting any DBE participation to TxDOT if it occurs. Selection shall be conducted strictly on a qualifications-based basis in accordance with the Brooks Act and Texas Government Code Chapter 2254, and DBE participation shall not be used as a selection criterion, evaluation factor, ranking element, or condition of award. No DBE percentage goals, good-faith effort requirements, or Texas Government Code Chapter 2161 (HUB) participation requirements apply to this professional services contract.

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Exhibit A

Standard Contract Form

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AGREEMENT BETWEEN COUNTY AND ENGINEER

THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATION WITH AN

ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION.

THIS AGREEMENT is made on the day of , 2026, Between the COUNTY: HOOD COUNTY, TEXAS c/o Hood County Commissioners Court Attention: County Judge 100 E. Pearl Street Granbury, Texas 76048 and the ENGINEER: ________________________________________________ for the following PROJECT: _________________________________________________ in the AMOUNT of: $______________________

The COUNTY and ENGINEER agree as set forth below.

ARTICLE I

ENGINEER’S RESPONSIBILITY

1.1 The ENGINEER’S services consist of those services performed by the ENGINEER, ENGINEER’S employees, and the ENGINEER’S consultants as enumerated in Articles 2 and 3 of this Agreement.

1.2 The ENGINEER’S services shall be performed as expeditiously as is consistent with professional skill and care and the orderly progress of the Work. The ENGINEER shall submit for the COUNTY’S approval a schedule for the performance of the ENGINEER’S services which may be adjusted as the Project proceeds and shall include allowances for periods of time required for the COUNTY’S review and for approval of submissions by authorities having jurisdiction over the Project.

Time limits established by this schedule approved by the COUNTY shall not, except for reasonable cause, be exceeded by the ENGINEER or the COUNTY.

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ARTICLE II

SCOPE OF ENGINEER’S BASIC SERVICES

2.1 The ENGINEER’S Basic Services consist of those described in attached EXHIBIT “A” and incorporated by reference hereto – SCOPE OF BASIC SERVICES TO BE PROVIDED BY THE

ENGINEER TO HOOD COUNTY.

ARTICLE III

ADDITIONAL SERVICES

3.1 The services described in attached EXHIBIT “B” as Additional Services are not included in the Basic Services. It is expressly understood and agreed that ENGINEER shall not furnish any of the additional services without the prior written authorization of the COUNTY or the COUNTY’S designee.

The COUNTY shall have no obligation to pay for such additional services, which have been performed without the prior written authorization of the COUNTY as herein above provided.

3.2 Services which could possibly be required, but at the time of this Agreement were yet to be determined and which are not included in the Basic Services or Additional Services as identified and described in EXHIBIT “A” and EXHIBIT “B,” respectively, shall be considered Contingent Additional Services. Contingent Additional Services identified as the project proceeds shall be identified as Exhibit “F.”

3.3 It is expressly understood and agreed that the ENGINEER shall not furnish any of the Contingent Additional Services without the prior written authorization of the COUNTY or the COUNTY’S designee.

The COUNTY shall have no obligation to pay for such Contingent Additional Services, which have been performed without the prior written authorization of the COUNTY as herein above provided.

ARTICLE IV

COUNTY’S RESPONSIBILITY

4.1 The COUNTY shall provide full information regarding requirements for the Project, including a program, which shall set forth the COUNTY’s objective, schedules, constraints, and criteria. The COUNTY shall also provide the ENGINEER with copies of all information and documents in the COUNTY’s possession which pertain to the Project site and upon which the ENGINEER may rely.

4.2 The COUNTY shall establish and update an overall budget for the Project, including the Construction Cost, the COUNTY’S other costs, and reasonable contingencies related to all of these costs.

4.3 The COUNTY shall designate a representative authorized to act on the COUNTY’S behalf with respect to the Project. The COUNTY, or such authorized representative, shall render decisions in a timely manner pertaining to documents submitted by the ENGINEER in order to avoid unreasonable delay in the orderly and sequential progress of the ENGINEER’S service.

4.4 The COUNTY shall give prompt written notice to the ENGINEER if the COUNTY becomes aware of any fault or defect in the Project or non-conformance with the contract documents. Any delay by the COUNTY in providing said notice shall not constitute a waiver, a bar, or act to stop the COUNTY from exercising any of its rights under this contract.

4.5 The COUNTY shall examine all studies, reports, sketches, drawings, specifications, proposals, and other documents presented by the ENGINEER; obtain advice of an attorney, insurance counselor, RFQ2026-06: Engineering Design Services for Transportation Bond Projects Page 13 of 47 and other consultants as the COUNTY deems appropriate for such examination; and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of the ENGINEER.

4.6 The proposed language of certificates or certifications requested of the ENGINEER or the ENGINEER’S consultants shall be submitted to the ENGINEER for review and approval at least 14 days prior to execution. The COUNTY shall not request certifications that would require knowledge or services beyond the scope of this Agreement.

4.7 The COUNTY shall also provide those specific items identified in the attached EXHIBIT “A” incorporated by reference hereto – ITEMS TO BE PROVIDED BY THE COUNTY TO THE ENGINEER.

ARTICLE V

CONSTRUCTION COST

5.1 The Construction Cost shall be the total cost or estimated cost to the COUNTY of all elements of the Project designed or specified by the ENGINEER.

5.2 The Construction Cost shall include the cost at current market rates of labor and materials furnished by the COUNTY and equipment designed, specified, selected or specially provided by the ENGINEER, plus a reasonable allowance for the Contractor’s overhead and profit. In addition, a reasonable allowance for contingencies shall be included for market conditions at the time of bidding and for changes in the work during construction.

5.3 Construction Cost does not include the compensation of the ENGINEER and the ENGINEER’S consultants, the costs of the land, right-of-way, financing, or other costs which are the responsibility of the COUNTY.

5.4 RESPONSIBILITY FOR CONSTRUCTION COSTS: Evaluations of the COUNTY’S Project budget, preliminary estimates of Construction Cost and detailed estimates of Construction Cost, if any, prepared by the ENGINEER, represent the ENGINEER’S best judgment as a design professional familiar with the construction industry. It is recognized, however, that neither the ENGINEER nor the COUNTY has control over the cost of labor, materials, or equipment; over the Contractor’s methods of determining bid prices; or over competitive bidding, market, or negotiating conditions. Accordingly, the ENGINEER cannot and does not warrant or represent that bids or negotiated prices will not vary from the COUNTY’S Project budget or from any estimate of Construction Cost or evaluation prepared or agreed to by the ENGINEER.

ARTICLE VI

USE OF ENGINEER’S DRAWINGS, SPECIFICATIONS, AND OTHER DOCUMENTS

6.1 The COUNTY shall be the absolute and unqualified owner of all drawings, preliminary layouts, record drawings, sketches, and other documents prepared pursuant to this Agreement by the ENGINEER with the same force and effect as if the COUNTY prepared same. Copies of complete or partially completed mylar reproducible, preliminary layouts, record drawings, sketches, and other documents prepared pursuant to this Agreement shall be delivered to the COUNTY when and if this Agreement is terminated or upon completion of this Agreement, whichever occurs first. The ENGINEER may retain one set of reproducible copies of the documents, and these copies shall be for the ENGINEER’S sole use in preparation of studies or reports for the COUNTY. The ENGINEER is expressly prohibited from selling, licensing, or otherwise marketing or donating these documents, or using the documents in preparation of other work for any other client, without the prior express written permission of the COUNTY.

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6.2 All documents including reports, drawings, and specifications prepared by the ENGINEER pursuant to this Agreement are instruments of service in respect of the Project. They are not intended or represented to be suitable for reuse by the COUNTY or others on extensions of the Project or on any other project. Any reuse without written verification or adaptation by the ENGINEER for the specific purposes intended will be at the COUNTY’S sole risk and without liability or legal exposure to the ENGINEER. Any such verification or adaptation will entitle the ENGINEER to further compensation at rates to be agreed upon by the COUNTY and the ENGINEER.

6.3 Submission or distribution of documents to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the ENGINEER’S reserved rights.

ARTICLE VII

TERMINATION, SUSPENSION, OR ABANDONMENT

7.1 This Agreement may be terminated by either party upon not less than fourteen (14) days written notice should the other party fail to substantially perform in accordance with the terms of this Agreement through no fault of the party initiating the termination.

7.2 If the COUNTY suspends the Project for more than thirty (30) consecutive days, the ENGINEER shall be compensated for services performed prior to notice of such suspension.

7.3 This Agreement may be terminated by the COUNTY upon not less than fourteen (14) days written notice to the ENGINEER in the event that the Project is permanently abandoned. If the COUNTY abandons the Project for more than ninety (90) consecutive days, the ENGINEER may terminate this Agreement by giving written notice.

7.4 If the COUNTY fails to give prompt written authorization to proceed with any phase of services after completion of the immediately preceding phase, the ENGINEER may, after giving seven (7) days written notice to the COUNTY, suspend services under this Agreement.

7.5 Failure of the COUNTY to make payments to the ENGINEER in accordance with this Agreement shall be considered substantial nonperformance and cause for termination.

7.6 If the COUNTY fails to make payment when due to the ENGINEER for services and expenses, the ENGINEER may, upon seven (7) days written notice to the COUNTY, suspend performance of services under this Agreement. Unless the ENGINEER receives payment in full within seven (7) days of the date of the notice, the suspension shall take effect without further notice. In the event of a suspension of services, the ENGINEER shall have no liability to the COUNTY for delay or damage caused by the COUNTY because of suspension of services.

7.7 In the event of termination that is not the fault of the ENGINEER, the ENGINEER shall be compensated for services performed prior to termination, together with Reimbursable Expenses, if any, then due.

7.8 All employees of the ENGINEER assigned to this contract shall have such knowledge and experience as will enable them to perform the duties assigned to them. The COUNTY may instruct the ENGINEER to remove any employee from association with work authorized in this contract if, in the sole opinion of the COUNTY, the work of that employee does not comply with the terms of this contract or if the conduct of that employee becomes detrimental to the work.

7.9 PROJECT MANAGER COMMITMENT

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7.9.1 The COUNTY expects the ENGINEER to commit its PROJECT MANAGER and TASK LEADERS, as proposed in the RFQ, for the duration of the contract. The COUNTY further expects the PROJECT MANAGER’s commitment to the contract to include commitment as PROJECT MANAGER for each work authorization without further delegation or substitution over the course of the contract.

PROJECT MANAGER replacement on an active contract, while not strictly prohibited, will require the COUNTY’s prior consent.

7.9.2 The ENGINEER must notify the COUNTY in writing as soon as possible, but no later than three business days after a PROJECT MANAGER or other key personnel is removed from association with this contract, giving the reason for removal.

7.9.3 When requesting a replacement for a PROJECT MANAGER or TASK LEADER, the ENGINEER must submit a request to the COUNTY with the following information:

Certification that replacement PROJECT MANAGER is employed by the ENGINEER, or certification that the replacement TASK LEADER is employed by the ENGINEER or one of the approved subconsultants.

The name of the proposed individual and the reason for the replacement.

Resume of the proposed replacement, including the credentials and experience of the individual. Also include information about licensures, TxDOT pre-certifications, or other certifications required in the contract.

7.9.4 The COUNTY must be satisfied that the new PROJECT MANAGER or other key personnel is qualified to provide the authorized services. If the COUNTY determines that the new PROJECT MANAGER or key personnel is not acceptable, the ENGINEER may not use that person in that capacity and shall replace him or her with one satisfactory to the COUNTY within forty-five (45) days.

ARTICLE VIII

MISCELLANEOUS PROVISIONS

8.1 Unless otherwise provided, this Agreement shall be governed by the law of the principal place of business of the COUNTY. Venue for any dispute or disagreement regarding the terms of this Agreement shall be in Hood County, Texas.

8.2 Causes of action between the parties to this Agreement pertaining to acts or failures to act shall be deemed to have accrued and the applicable statutes of limitation shall commence to run not later than either the date of Substantial Completion, or the date of issuance of the final Certificate for Payment for acts or failures to act occurring after Substantial Completion.

8.3 The COUNTY and the ENGINEER, respectively, bind themselves, their partners, successors, assigns and legal representatives to the other party to this Agreement and to the partners, successors, assigns and legal representative of such other party with respect to all covenants of this Agreement.

Neither the COUNTY nor the ENGINEER shall assign this Agreement without the express written consent of the other party.

8.4 In addition to Hood County's General Terms, Conditions, and Requirements, and the Special Instructions, Terms, and Conditions contained and agreed to in RFQ2026-06, this Agreement represents the entire integrated agreement between the COUNTY and the ENGINEER and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both the COUNTY and the ENGINEER.

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8.5 Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the COUNTY or the ENGINEER.

8.6 Unless otherwise provided for in this Agreement, the ENGINEER and the ENGINEER’S consultants have no responsibility for the discovery, presence, handling, removal or disposal of, or exposure of persons to, hazardous materials in any form at the Project site, including but not limited to asbestos, asbestos products, polychlorinated biphenyl (PCB) or other toxic substances.

8.7 The ENGINEER shall have the right to include representations of the design of the Project, including photographs, among the ENGINEER’S promotional professional materials. The ENGINEER’S materials shall not include the COUNTY’S confidential or proprietary information, if the COUNTY has previously advised the ENGINEER in writing of the specific information considered by the COUNTY to be confidential or proprietary.

8.8 COMPLIANCE AND STANDARDS: The ENGINEER agrees to perform the work hereunder in accordance with generally accepted standards applicable thereto, and shall use that degree of care and skill commensurate with the engineering profession to comply with all applicable state, federal and local laws, ordinances, rules, and regulations relating to the work to be performed hereunder and the ENGINEER’S performance.

8.9 SURVEYING SERVICES: In accordance with the Professional Land Surveying Practices Act of 1989, the COUNTY is informed that any complaints about surveying services may be forwarded to the Texas Board of Professional Engineers and Land Surveyors, 1917 S. Interstate 35, Austin, Texas 78741, (512) 440-7723.

8.10 INDEMNIFICATION: ENGINEER shall save and hold harmless the COUNTY from and against any and all claims and liability due to activities of the ENGINEER, its agents or employees, performed under this Agreement and which result from any negligent act, error, or omission of the ENGINEER, or of any person employed by the ENGINEER. The ENGINEER shall also save harmless the COUNTY from and against any and all expenses, including attorney’s fees, which might be incurred by the COUNTY in litigation, or otherwise, resisting said claims or liabilities which might be imposed on the COUNTY as the result of such activities by the ENGINEER, its agents, or employees.

ARTICLE IX

PAYMENTS TO THE ENGINEER

9.1 PAYMENTS ON ACCOUNT OF BASIC SERVICES: Upon approval by the COUNTY, or the COUNTY’S designee, payment for Basic Services shall be made monthly and shall be in proportion to services performed that month within each phase of service.

9.2 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES: Upon approval by the COUNTY or the COUNTY’S designee of the ENGINEER’S statement of services rendered or expenses incurred, payment on account of the ENGINEER’S Additional Services and for Reimbursable Expenses shall be made monthly.

9.3 PAYMENTS WITHHELD: No deductions shall be made from the ENGINEER’S compensation on account of penalty, liquidated damages or other sums withheld from payments to Contractors, or on account of the cost of changes in the Work other than those for which the ENGINEER has been found to be liable.

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9.4 ENGINEER’S ACCOUNTING RECORDS: Records of Reimbursable Expenses pertaining to Additional Services and services performed on an hourly basis shall be available to the COUNTY or the COUNTY’S authorized representative at mutually convenient times.

9.5 LIMIT OF APPROPRIATION: Prior to the execution of this Agreement, the ENGINEER has been advised by the COUNTY and the ENGINEER fully understand and agrees, such understanding and agreement being of the absolute essence to this Agreement, that the total maximum compensation that ENGINEER may become entitled to hereunder, and the total maximum sum that the COUNTY shall become liable to pay to the ENGINEER hereunder, shall not, under any conditions, circumstances or interpretations hereof, exceed the sum certified as available by the County Auditor in the Auditor’s Certificate attached hereto.

ARTICLE X

BASIS OF COMPENSATION

The COUNTY shall compensate the ENGINEER from funds obtained through the Transportation Bond approved by Hood County voters or current revenue of Hood County as follows:

10.1 BASIC COMPENSATION

10.1.1 For Basic Services, as described in Article 2, Basic Compensation shall be computed as follows:

In accordance with the attached EXHIBIT “C” incorporated by reference hereto, SCHEDULE OF FEES.

10.2 COMPENSATION FOR ADDITIONAL SERVICES

10.2.1 For Additional Services of the ENGINEER, as described in Article 3, compensation shall be negotiated at the time those services are requested by the COUNTY.

10.3 COMPENSATION FOR CONTINGENT ADDITIONAL SERVICES

10.3.1 For Contingent Additional Services of the ENGINEER, as described in Article 3, compensation shall be negotiated at the time those services are requested by the COUNTY.

10.4 PAYMENTS

10.4.1 Payments shall be made by the COUNTY in accordance with Texas Government Code Chapter 2251. The COUNTY shall pay the ENGINEER’S statement as approved by the COUNTY’s designee within thirty (30) days after the COUNTY’S designee’s approval of the same, provided that the approval or payment of any such statement shall not be considered to be evidence of performance by the ENGINEER to the point indicated by such statement or of receipt or acceptance by the COUNTY of the work covered by such statement.

ARTICLE XI

OTHER CONDITIONS OR SERVICES

11.1 INSURANCE

11.1.1 The ENGINEER shall file with the COUNTY a Certificate of Errors and Omissions Insurance having minimum limits of Two Million and No/100 Dollars ($2,000,000.00) for each occurrence and annual Two Million and No/100 Dollars ($2,000,000.00) aggregate. Such Errors and Omissions Insurance shall have a deductible not in excess of Two Hundred Thousand and No/100 Dollars ($200,000.00) self-insured. Such Certificate shall bear the endorsement “Not to be canceled without

RFQ2026-06: Engineering Design Services for Transportation Bond Projects Page 18 of 47 thirty (30) days prior notice to HOOD COUNTY, TEXAS.” The ENGINEER shall maintain the Errors and Omissions Insurance at all times this Agreement is in effect and for a period of five (5) years after completion of the Project. Failure to maintain the required insurance shall be deemed to be a material breach of this Agreement.

11.1.2 The ENGINEER shall also provide Worker’s Compensation, automobile and comprehensive general liability policies. The ENGINEER shall deliver the insurance certificates to the COUNTY. The coverage provided herein shall contain an endorsement providing thirty (30) days’ notice to the COUNTY prior to any cancellation of coverage. Said coverage shall be written by an insurer acceptable to the COUNTY and shall be in a form acceptable to the COUNTY.

11.1.3 If the ENGINEER has canceled or allowed to lapse any of these insurance policies then the COUNTY may pay for such insurance and may hold the amount of such payment out of the ENGINEER’s fees or be otherwise reimbursed. Failure to maintain the required insurance shall be deemed to be a material breach of this Agreement.

11.2 PERIODS OF SERVICE

11.2.1 The ENGINEER shall begin work immediately upon receipt of the Notice-to-Proceed in writing by the COUNTY or the COUNTY’s designee. The Project will proceed according to the schedule shown in Exhibit “D.” The schedule makes certain assumptions regarding review processes and other activities that are beyond the control of the ENGINEER.

11.2.2 Working days shall be defined as standard workdays between Monday and Friday, exclusive of national holidays.

11.2.3 The schedule assumes an orderly progression of the ENGINEER’S services. Delays beyond the control of the ENGINEER may be cause for extension of this period of service, in which case the ENGINEER shall submit in writing to the COUNTY its request for such extensions a minimum of thirty

(30) calendar days prior to the end of the affected service period.

11.2.4 If the COUNTY has requested significant modifications or changes in the general scope, extent or character of the Project, the time or performance of the ENGINEER’S services shall be adjusted equitably.

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The undersigned officers and/or agents of the parties hereto are the properly authorized officials and have the necessary authority to execute this Agreement on behalf of the parties hereto, and each party hereby certifies to the other that any necessary resolutions extending said authority have been duly passed and are now in force and effect.

HOOD COUNTY, TEXAS ENGINEERING FIRM

Ron Massingill, County Judge by:

Principal

Acting by and through the authority of the Hood County Commissioners’ Court

Attest:

County Clerk

Approved as to Form:

Assistant County Attorney

AUDITOR’S CERTIFICATE

I hereby certify that funds are available in the amount of $ to accomplish and pay the obligation of Hood County under this contract.

Hood County Auditor

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Exhibit B:

PROJECT SCOPES

1. US 377 Intersection Improvements

2. Loop 567 Extension

3. Fall Creek (FM 167) Relief Route

4. SH 171 at FWWR

5. Strouds Creek Connectivity

6. Mitchell Bend Hwy Extension

7. Misty Meadows Extension

8. Pecan Plantation South Access

9. Old Granbury Road

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Project #1: US 377 Intersection Improvements At Various Locations within Hood County

CSJ: TBD

Project 1, Exhibit A: Scope of Services for Design Schematic, Environmental Document, and

Drainage Study through Texas Department of Transportation (TxDOT) and Federal Highway

Administration (FHWA) Design Schematic approval, and TxDOT and FHWA Environmental

Clearances.

Project 1, Exhibit B: Scope of Additional Services for Plans, Specifications, & Estimates.

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Project #1, Exhibit A: Scope of Work

Services to Be Provided by the Engineer

US 377 Intersection Improvements

The following generalized scope of services covers the work to prepare an Alignment Study, Geometric

Schematic, and Environmental Document through TxDOT approval and Environmental Clearance. A phased construction and implementation plan will be developed by the Engineer. Plans, Specifications, and Estimate (PS&E) may be added as required but are not guaranteed. The proposed improvements are to reconstruct the intersections for improved capacity and safety along US 377 in Hood County. The limits for these improvements are at various locations as desired by TxDOT and facilities for pedestrians and bicyclists will be involved in the design. Additionally, these proposed intersection designs will maximize opportunities for improved traffic flow to provide congestion relief, manage adjacent access, and improve safety. Geotechnical investigation, survey, Subsurface Utility Engineering (SUE), and utility engineering will be included during project development. Project development activities must meet all TxDOT requirements for federal funding eligibility.

I. Project Management (TxDOT Function Code 110) A. The Engineer will obtain and incorporate data made available by TxDOT, the various cities, the

North Central Texas Council of Governments and the County.

B. The Engineer will attend and provide meeting notes for status or coordination meetings.

C. The Engineer will submit monthly invoices and progress reports.

D. The Engineer will maintain a project schedule.

II. Route and Design Studies (TxDOT Function Code 110) A. The Engineer shall acquire all necessary data to prepare a controlled schematic. The schematic shall fully comply with the latest TxDOT process and procedure.

B. The Engineer shall analyze applicable data, including, but not limited to, traffic counts, accident records, and thoroughfare plans and shall produce traffic projections to determine the most appropriate design for the project. The Engineer will obtain TxDOT approval of all elements of the design.

C. The Engineer shall work with local stakeholders and TxDOT to obtain TxDOT approval of the schematic.

III. Social, Economic, and Environmental Studies and Public Involvement (TxDOT Function Code 120)

A. The Engineer shall prepare Environmental Documents according to TxDOT and FHWA guidelines.

B. The Engineer shall conduct all necessary activities to obtain TxDOT and FHWA environmental clearance for the project.

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Project #1, Exhibit B: Scope of Additional Services

Additional Services to Be Provided by the Engineer

US 377 Intersection Improvements

The Engineer shall provide the necessary engineering and technical services for the preparation of plans, specifications, and estimates (PS&E) for the construction of the various intersections. The project will be prepared in conformance with state and federal requirements. The construction plan sets shall contain the drawings, details, and applicable standards required to describe the grading, paving, drainage, structures, signing, pavement marking, delineation, sequence of construction, and traffic control for this construction project. The project will also require a TxDOT approved pavement design, additional SUE investigations, and preparation of ROW maps and deed descriptions, in accordance with the TxDOT approved schematics and environmental documents described in Exhibit A.

Under subsequent work authorizations, the engineer may provide some or all the following:

Assistance with Right-of-Way Acquisition, including, but not limited to, testimony at eminent domain proceedings, Review of conflict analysis for utility relocation plans, and Construction phase services, including, but not limited to, preparation of change orders, review of shop and fabrication drawings, schedule analysis and participation in project meetings, as requested by TxDOT.

The Engineer will be the single point of contact between the county and all contractors/subcontractors and will review all work performed, coordinate and conduct all meetings, and prepare and submit all project reports and documents.

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Project #2: Loop 567 Extension From US 377 to SH 144

Project 2, Exhibit A: Scope of Services for Design Schematic, Environmental Document, and

Preliminary Drainage Study through Texas Department of Transportation (TxDOT) and Federal

Highway Administration (FHWA) Design Schematic approval, and TxDOT and FHWA Environmental

Project 2, Exhibit B: Scope of Additional Services for Plans, Specifications, & Estimates.

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Project #2, Exhibit A: Scope of Work

Loop 567 Extension phased construction and implementation plan will be developed by the Engineer. Plans, Specifications, and Estimate (PS&E) may be added as required but are not guaranteed. The proposed improvements are to construct a new location principal arterial roadway in Hood County. The limits for this roadway are from the existing Loop 567 at US 377 intersection southward to SH 144. Complex hydraulic and drainage studies, new bridges, facilities for pedestrians and bicyclists will be involved in the design. Intersection design will maximize opportunities for improved traffic flow to provide congestion relief, manage adjacent access, and improve safety. Geotechnical investigation, survey, Subsurface

Utility Engineering (SUE), and utility engineering will be included during project development. Project development activities must meet all TxDOT requirements for federal funding eligibility.

I. Project Management (TxDOT Function Code 110) A. The Engineer will obtain and incorporate data made available by TxDOT, the City of Granbury, the North Central Texas Council of Governments and the County.

B. The Engineer will attend and provide meeting notes for status or coordination meetings.

A. The Engineer shall acquire all necessary data to prepare a controlled schematic. The schematic shall fully comply with the latest TxDOT process and procedure.

B. The Engineer shall analyze applicable data, including, but not limited to, traffic counts, accident records, and thoroughfare plans and shall produce traffic projections to determine the most appropriate design for the project.