2nd QTR Delivery Schedule Memo.docx

UNITED STATES GOVERNMENT

memorandum

FEDERAL BUREAU OF PRISONS

Federal Correctional Complex Coleman, Florida 33521

DATE: OCTOBER 30, 2020

Attention Vendors:

Here are the delivery schedules that you bid on and must abide by:

Schedule #1 All in one shipment to be delivered between the following dates January 4-15, 2021, Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3055/3052/3165/3051/3056.

Schedule #2 Split total quantities into two equal shipments. The first delivery, half of the order, must be delivered between the following dates, January 4-15, 2021 and the second delivery, remainder of the order, must be delivered between the following dates February 1-15, 2021. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3055/3052/3165/3051/3056.

Schedule #3 Split total quantity into three equal shipments. The first delivery, one third the order, must be delivered between the following dates, January 4-15, 2021 the second delivery, another one third of the order must be delivered between the following dates February 1-15, 2021 and the third delivery, the remainder of the order, must be delivered between the following dates, March 1-15, 2021. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3055/3052/3165/3051/3056.

Schedule #4 Total quantity is split into 13 shipments. Actual weekly quantity is ordered, the week prior to the delivery date. To be delivered each Monday-Tuesday, beginning January 4, 2021 and ending with the last delivery no later than, Tuesday, March 30, 2021. Deliveries must be made between 7:30 AM and 12:00 PM. We reserve the right to increase or decrease quantities based on institutional needs. Quantity changes will be made no less than one week prior to delivery.

Hours of delivery are 7:30 a.m. - 2:30 p.m. Monday - Friday. No deliveries on Saturday, Sunday or Federal Holidays. Please note that observed federal holidays for this quarter are as follows: January 1, 2021 (New Year’s Day) January 18, 2021 (Martin Luther King Day Observance) February 15, 2021 (President’s Day Observance)

This quarter (January 1, 2021 - March 30, 2021) if delivery schedules are not adhered to, it will be noted as a performance issue and your delivery may be rejected if it is too early or may be re-awarded if it is late. All items must meet specifications or they will be rejected and it will be noted as a performance issue and be re-awarded to the next low bidder. If you have performance issues they will be considered when future awards are made.

The following items must be adhered to: all deliveries must be palletized and wrapped, all non-frozen, perishable foods must be delivered between 34 degrees F to 40 degrees F, all frozen foods must be delivered at 0 degrees F or below (any products that indicate prior thawing will be rejected), items may require thawing and cooking to determine specification compliance, receipt of delivery is conditional for a 3 day period to allow for adequate examination and testing, items that are conditionally received and found to be unacceptable must be picked up at the vendors' expense within 2 weeks of notification or it will be disposed.

Lastly, we cannot accept faxed invoices. All invoices must be mailed or e-mailed. Please do not call accounting and ask for pay dates. Only call accounting if your payment terms are not being met. Please do not contact our accounting department without a valid payment complaint.

If you have any questions regarding these matters, please e-mail me at ametcalf@bop.gov or ddensmore@bop.gov.

Sincerely, /S/ Angel Metcalf, Food Service Administrator, FCC-Coleman image1.wmf