2D9D SOW (Rev 1).docx

REPLACE TWO (2) OVENS

UNITED STATES PENITENTIARY (USP)

CANAAN (Revision 1)

STATEMENT OF WORK

Prepared By:

U.S. DEPARTMENT OF JUSTICE

Federal Bureau of Prisons United States Penitentiary 3057 Eric J. Williams Memorial Drive Waymart, Pennsylvania 18472

STATEMENT OF WORK

Replace Two (2) Ovens United States Penitentiary Canaan

A. SUMMARY OF WORK & PLACE OF PERFORMANCE

The Federal Bureau of Prisons (FBOP), United States Penitentiary Canaan is soliciting a contract to provide quantity two (2) Baxter Ovens; Models: OV210G1 (brand name or equal), located at 3057 Eric J. Williams Memorial Drive, Waymart, Pennsylvania 18472.

B. BACKGROUND

USP Canaan is a government-owned facility with the Federal Bureau of Prisons. USP Canaan houses approximately 1,600 high security inmates. USP Canaan also maintains a population at the satellite camp, housing approximately 130 minimum security inmates.

C. SCOPE OF WORK

Work to be performed: completely un-install (disconnect) two (2) old ovens to include; electric, gas, HVAC, mechanical in addition to, any other utilities not mentioned and re-locate to nearest loading dock. Additionally, to completely install two (2) new ovens to include; electric, gas, HVAC, mechanical in addition to, any other utilities not mentioned to operate the two (2) new ovens. The FBOP staff will move the two (2) new ovens from the outside loading dock to the inside Food Service loading dock under direct supervision of the vendor to insure no manufacture warranties are voided. The contractor shall move the two (2) new ovens from the Food Service loading dock to their final location. The contractor shall install, set, level, program in place, bolt down rigid mount two (2) new ovens to include; electric, gas, HVAC, mechanical it addition to, any other utilities not mentioned to operate the two (2) new ovens. Contractor shall furnish all materials, equipment, and labor necessary. Work site is located inside the secure perimeter of the institution.

D. SPECIFIC REQUIREMENTS

· New unit’s dimensional data and utility connections shall be identical to existing ovens, Baxter Ovens, Models: OV210G1, Serials: 24-101-3079, 24-101-3786.

· The Contractor to provide the necessary training for staff and inmates

· No inside/outside ductwork will be changed.

· Contractor to quote security package for both ovens.

All work shall be in accordance with applicable Federal, State and Local codes. The contractor shall minimize the disruption to the Institution as much as possible. The contractor must make immediate notification to the COR and Contracting Officer and receive advanced approval when there is ANY interruption or disruption of services/utilities.

A minimum of two (week) notice must be requested to the COR and Contracting Officer, as this facilities is operated by the Bureau of Prisons and notifications must be made.

II. CONTRACTOR SECURITY/WORKING REGULATIONS:

A. WORKING CONDITIONS

1. Working Hours - Normal business hours for the facility is 7:00a.m. - 3:30p.m. Work hours and work days can be vary from the normal business by submitting a schedule to the Contracting Officer for advance approval prior two weeks prior to the commencement of work. Thereafter, the contractor will be required to provide a written request for extension of hours or change in work days to the Contracting Officer.

2. Controlled Items/Prohibited Items/Worker Dress - All construction materials/tools shall be controlled and stored in a designated area mutually agreed upon between the Contracting Officer’s Representative and the contractor. The storage area will be a secure lockable gang box or similar that includes a contractor lock and a USP Canaan lock for security purposes, size to be determined by the contractor and the COR.

3. All vehicles on institutional grounds must be removed at the end of each work day. Vehicles not being utilized or operated must be turned off, keys removed and in the possession of escorting staff. Report any missing keys (including personal keys) to the staff escorting officer immediately.

4. Weapons are strictly prohibited. No weapons are allowed on the institution property. All vehicles entering on the property are subject to search procedures. All contract workers shall be instructed to leave all weapons at their homes.

5. Medications/Narcotics are prohibited. If contract workers are required to take prescription medications while at the work site, they shall be instructed to only bring in the amount of medication required for that day.

6. Executive Order 13043 and DOJ Policy requires that contractors and subcontractors adopt and enforce on-the-job seat belt policies and programs for their employees when operating company-owned, rented, or personally owned vehicles. In addition, it is Pennsylvania Law that all operators of motor vehicles be required to wear their seat belt. This law will be enforced while operating a motor vehicle on Federal Property.

7. The security check-out process will require the completion of an Authority to Release Information form, and a National Crime Information Check (NCIC). Contractor personnel shall wear clothes that are suitable for the work they are performing. No sleeveless shirts (tank tops), or camouflage clothing is allowed. No cell phones, pagers, two-way radios or communication devices of any kind are permitted while working on the grounds of the institution.

When on federal property belonging to the Bureau of Prisons the following dress is not allowed:

Khaki shirt/pants/outerwear Denim Shirt/jeans Camouflage shirt/pants/outerwear Shorts

8. The Contractor shall adhere to all regulations and guidelines prescribed by the institution, to include guidelines relating to safety, custody, and conduct. The Contractor shall be escorted by institutional staff at all times and will have limited contact with the inmate population. The Contractor shall not move unescorted through the institution or have unsupervised contact with inmates. Any violations of the institution rules and regulations regarding inmate contact will result in administrative action.

9. Access to the site will be available during normal working hours except during emergencies. It shall be the responsibility of the Contractor to familiarize themselves, their employees, and their subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour work day. The Government assumes no responsibility to the Contractor nor to any of his subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines.

10. Contractors should plan for a minimal amount of time accrued for security considerations, i.e., check-in screening, delay due to inmate movements, institution lock-down, institution emergencies, etc. In the event of an institutional emergency, the Contractor will be instructed to secure all work, secure and stow all tools, equipment, materials. The Contractor will then be escorted out of the institution. Work will resume once the institution emergency passes.

B. Delivery of Materials, Equipment and Demolition Removal:

All materials/equipment required for work on this project is required to be processed by the Contractor and coordinated with the institution COR for temporary storage at the Contractors designated laydown yard, or the work site. Any construction related deliveries which are directly shipped to the contractor can be received between the hours of 7:00 a.m. to 3:00 p.m., Monday through Friday, excluding Federal Holidays. At no point will a USP Canaan staff member receive or sign for a delivery if the contractor or his representative is not present to verify and accept the delivery. The contractor shall be responsible for providing their own means of loading and unloading contractor material or equipment. The contractor shall not use the institution entry/driveway for the loading, unloading, or storage of any materials and equipment. The contractor will not impede/block the driveway at any time during or after the work shift. The Contractor shall remove and dispose of all debris, and garbage generated during performance of work.

C. Safety and Personal Protective Equipment:

All contractors and employees shall have and wear the required personal protective equipment (PPE) prescribed by industry standards at all times while on the job site. It is the responsibility of the contractor to provide all PPE equipment.

If ladders are required, all ladders regardless of the size shall be stored, and secured to a stationary fixture with a chain and lock in a predetermined area, in a way that they cannot be removed. If ladders are required, immediately consult with the COR to ensure the COR can make timely notification to appropriate institution staff.

All extension cords regardless of length shall be in good condition with no broken outer insulation and will be secured in a locked construction gang box. Should a system require Lock-out/Tag-out, the system will be required to have both Contractor and USP Canaan locks on the isolation point to prevent shock. All Lock-out/Tag-out procedures will be in compliance with the institution Lock-out program.

F. TESTING AND ACCEPTANCE

The Contractor shall notify the COR two (2) days prior to the final system testing and certification so that arrangements can be made to have BOP required staff available to observe testing. The Contractor shall operate and monitor the completed work to ensure it is working as intended. The Contractor shall correct or replace any deficient items identified by performance verification testing or the COR at no cost to the government.

E. WARRANTY

The Contractor shall deliver to the COR the equipment manufacturer’s standard warranty documentation. In addition, the contractor shall provide pricing for a three (3), four (4), and five (5) year warranties.

END STATEMENT OF WORK

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