29709 Boettcher Digico Soundboard DAV.pdf

IFB No. 29709

Department of General Services

PURCHASING DIVISION

www.denvergov.org/purchasing

Phone: 720.913.8100

City and County of Denver

Purchasing Division 201 W. Colfax Ave.

Department 304, 6th Floor Denver, CO 80202

Procurement Analyst Name: Sally Baca

Procurement Analyst Email: sally.baca@denvergov.org

Invitation for Bid

DiGiCo Soundboard for Boettcher Concert Hall

SCHEDULE OF EVENTS

• Bid Issued September 26, 2025

• Deadline to Submit Additional Questions October 2, 2025 2:00 P.M. MTN Time

• Response to Written Questions October 7, 2025

• Bid Due Date October 14. 2025 2:00 P.M. MTN Time

Vendor offers to furnish to the City and County of Denver the materials, supplies, products or services requested in accordance with the specifications and subject to the Terms and Conditions described herein.

VENDOR SIGN HERE

Company Name:

-Note: Vendor company name to be the legal entity that will enter into a contract with the City if awarded pursuant to this solicitation-

By:

(Printed or Typed Name)

Signature:

Signature constitutes acceptance of all Terms and Conditions listed on this form and all documents attached.

Email:

Phone:

The City contracts with Rocky Mountain E-purchasing System (BidNet®) in the advertisement and facilitation of solicitations administered by the City's General Services Purchasing Division; therefore, respondents must ONLY rely on documents provided on the Rocky Mountain E-purchasing System (BidNet®) website or as communicated directly from the analyst. Only rely on this web address: https://www.bidnetdirect.com/colorado http://www.denvergov.org/purchasing

Table of Contents

SECTION A: GENERAL INFORMATION & IFB INSTRUCTIONS

A.1 BACKGROUND AND SCOPE:

A.2 ROCKY MOUNTAIN E-PURCHASING (BidNet®):

A.3 ELECTRONIC SUBMISSION OF BIDS:

A.4 BID QUESTIONS:

A.5 ADDENDA:

A.6 ACCEPTANCE PERIOD:

A.7 TECHNICAL REQUIREMENTS/STATEMENT OF WORK:

A.8 INVITATION FOR BID CONDITIONS AND PROVISIONS:

A.9 GRATUITIES AND KICKBACKS:

A.10 NON-COLLUSIVE VENDOR CERTIFICATION:

A.11 AWARDS:

A.12 EVALUATION AND AWARDS:

A.13 BRAND AND/OR TRADE NAMES:

A.14 DISCLOSURE OF CONTENTS OF BIDS:

A.15 PROOF OF REGISTRATION WITH THE COLORADO SECRETARY OF STATE:

A.16 DIVERSITY AND INCLUSIVENESS – EXECUTIVE ORDER #101:

SECTION B: SCOPE OF WORK AND TECHNICAL REQUIREMENTS

B.1 SCOPE OF WORK/ REQUIREMENTS

B.2 ESTIMATED QUANTITIES:

B.3 F.O.B. POINT:

B.4 DELIVERY CONSIDERATIONS:

B.5 WARRANTY GUARANTEE:

B.6 PALLET CHARGE:

B.7 PATENTS:

B.8 REPAIR AND REPLACEMENT:

B.9 ENVIRONMENTAL MANAGEMENT SYSTEM, ENVIRONMENTAL POLICY, AWARENESS,

AND COMPLIANCE:

B.9.a Environmentally Preferable Purchasing (EPP) Guidance

SECTION C: PRICING / BID ITEMS

C.1 PRICING INFORMATION:

C.2 PRICING INSTRUCTIONS:

CHANGE ORDER REQUESTS:

C.3 PRICING:

C.4 BID ITEMS:

SECTION D: ADDITIONAL REQUIRED INFORMATION

D.1 VENDOR'S CHECK LIST:

D.2 DENVER VENDOR SUSTAINABILITY:

D.3 SMALL BUSINESS INFORMATION REQUEST

D.4 DISCLOSURE OF GENERATIVE ARTIFICIAL INTELLIGENCE (A.I.) USAGE

D.5 VENDOR INFORMATION:

SECTION A: GENERAL INFORMATION & IFB INSTRUCTIONS

A.1 BACKGROUND AND SCOPE:

The City and County of Denver, hereinafter referred to as the City, desires to solicit bids relating to the purchase of a DiGiCo Soundboard for Boettcher Concert Hall. DiGiCo brand is required, no substitutes will be allowed.

Service shall be provided on an as-needed basis. The awarded vendor must have the ability to respond to a service call via voice contact within 45 minutes of notification and arrive on-site within two hours, if required.

Click HERE to go directly to the City’s detailed Scope of Work/ Requirements.

A.2 ROCKY MOUNTAIN E-PURCHASING (BidNet®):

The City is collaborating with Rocky Mountain E-purchasing System (BidNet®) in the advertisement and facilitation of Formal Invitations for Bids(IFBs) and Requests for Proposals (RFP) administered by the City's General Services Purchasing Division.

It is a requirement of this IFB that interested parties familiarize themselves and register with BidNet®; vendors who do not register may be considered non-responsive.

Registration with BidNet® is available at NO CHARGE and allows vendors access to view governmental bids posted on BidNet®; they offer an additional notification service option with an associated fee. It is the responsibility of the vendor to evaluate and select the service option of their choice.

• The City is not responsible for the actions or lack thereof on the part of the vendor in regards to their interaction with BidNet®, or any other third-party bid notification service in relation to this IFB.

More information is available at: www.rockymountainbidsystem.com or by calling 1-800-835-4603.

A bid opening will be held on the date, time and location specified on the cover sheet Submitted pricing will be shared with interested persons at that time.

A.3 ELECTRONIC SUBMISSION OF BIDS:

Submission of bids for this solicitation may only be done electronically through BidNet®. Bids must be submitted at www.rockymountainbidsystem.com, no later than the date and time indicated in the bid.

Vendors who feel they are unable to prepare and submit an electronic submittal should submit a request in writing to the Analyst, no later than the Question due date, for permission and instructions for submitting a hardcopy bid.

Section 1 – Required Information:

a) Signed Cover Sheet

b) Price Proposal must be submitted on provided pricing document on page 13

c) Addenda acknowledgements, if applicable

d) Vendor Sustainability Information

e) Small Business Information Request

f) Disclosure of generative artificial intelligence (A.I.) usage

g) Vendor Information, Section

h) XO 101 Diversity & Inclusiveness Form (Submit electronically - see link in Section A.16) http://www.rockymountainbidsystem.com/ http://www.rockymountainbidsystem.com/

A.4 BID QUESTIONS:

The City shall not be bound by and the Vendor shall not request or rely on any oral interpretation or clarification of this IFB. Therefore, any questions regarding this IFB are encouraged and should be submitted in writing by email to:

City Procurement Analyst: Sally Baca E-Mail: sally.baca@denvergov.org

Questions received up to deadline to submit question in the Schedule of Events will be answered in writing per the Schedule of Events. Answers to questions from any Vendor will be provided to all Vendors.

All communications regarding this IFB shall only be through the City’s Analyst listed above. No communication is to be directed to any other City personnel.

A.5 ADDENDA:

In the event it becomes necessary to revise, change, modify or cancel this IFB or to provide additional information, addenda will be issued and made available on BidNet®. It is the responsibility of the vendor to confirm that they have acquired all addenda related to this solicitation and they have reviewed/ complied with the requirements therein.

A.6 ACCEPTANCE PERIOD:

Bids in response to this IFB shall indicate that they are valid for a period no less than 120 days from the closing date.

A.7 TECHNICAL REQUIREMENTS/STATEMENT OF WORK:

Section B of this IFB contains our proposed Scope of Work and/or Technical Requirements. This document shall form the basis of a Purchase order covering the subject matter of this IFB. Exceptions or deviations to this IFB must not be added to the bid pages but must be on vendor's letterhead and accompany bid. Any exceptions to this documentation will be taken into consideration when evaluating bids submitted. The City reserves the right to reject any or all of your proposed modifications. The City welcomes cost saving bids which still satisfy all technical and business objectives.

A.8 INVITATION FOR BID CONDITIONS AND PROVISIONS:

This bid must be signed by a duly authorized official of the proposing company. The completed and signed bid (together with all required attachments) must be returned to the Department of General Services on or before the time and date of the bid opening shown on page one. This bid MUST submitted electronically through the Rocky Mountain E-purchasing System (BidNet®).

All participating vendors, by their signature hereunder, shall agree to comply with all of the conditions, requirements and instructions of this IFB as stated or implied herein. Any alteration, erasure or interlineation by the vendor in this bid shall constitute cause for rejection by the Manager of General Services. Exceptions or deviations to this IFB must not be added to the bid pages, but must be on vendor's letterhead and accompany bid.

Should the City omit anything from this IFB which is necessary to a clear understanding of the work, or should it appear that various instructions are in conflict, then the vendor shall secure written instructions from the Manager of General Services at least forty-eight (48) hours prior to the time and date of the bid opening shown in page one.

Typographical errors in entering quotations on bid may result in loss of award of contract purchase order.

All vendors are required to complete all information requested in this IFB. Failure to do so may result in the disqualification of bid.

The City reserves the right to postpone or cancel this IFB, or reject all bids, if determined to be in the best interest of the City.

Unit price for each item proposed on shall be shown and shall be for the unit of measurement indicated. In case of error in extension of prices, the unit price will govern.

Any omissions as to the manufacturer's brand name, code or stock number, or style that is asked for shall be considered cause to reject any or all items on bid if deemed to be in the best interest of the City to do so.

The Manager of General Services reserves the right to waive any technical or formal errors or omissions and to reject any and all bids, or to award contract for the items hereon, either in part or whole, if deemed it to be in the best interests of the City.

The successful vendor shall be in complete compliance with all of the specifications, terms and conditions of this IFB as outlined above. The City shall have the right to inspect the facilities and equipment of the successful vendor to ensure such compliance.

No bid shall be accepted from, and no purchase order or contractual contract will be awarded to, any person, firm or corporation that is in arrears to the City and County of Denver, upon debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the City, or that has failed to attain or demonstrate compliance with any law, ordinance, City regulation, or contract term or condition as may be provided for or required in any City contract, or that may be deemed irresponsible or unreliable by the Manager of General Services. Vendors may be required to submit satisfactory evidence that they have a practical knowledge of the particular work bid upon and that they have the necessary financial resources to perform and complete the work outlined in this IFB.

The vendor agrees to abide by all the laws, regulations and administrative rulings of the United States, the State of Colorado and the City and County of Denver, securing all necessary licenses and permits in connection with the bids.

All materials, supplies and equipment furnished or services performed under the terms of this purchase order or contractual contract shall comply with the requirements and standards specified in the Williams-Steiger Occupational Safety and Health Act of l970 (Public Law 9l-596) as well as with other applicable federal, state and local codes.

All merchandise furnished or service performed must comply with City and State Codes.

In the event that this IFB requires a formal contract to be prepared by the City and County of Denver, the successful vendor will properly sign and furnish necessary performance bonds, insurances, Workers' Compensation, etc., as required by the respective bid within ten (l0) days (unless a longer period is allowed) from the date of receipt of the formal contract forms.

All vendors must take into consideration that only the City's contract documents will be used in the finalization of this contract. This will include the total bid and the City Attorney's general form.

The City shall not be liable for any costs incurred by Vendor in the preparation of proposals or for any work performed in connection therewith or any work subsequent to the submission and prior to the execution of any contract.

A.9 GRATUITIES AND KICKBACKS:

It shall be a breach of ethical standards for any person to offer, give, or agree to give any employee or former employee (within six months of termination from City employment), or for any employee or former employee (within six months of termination from City employment) to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding of application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or bid therefore.

It shall be a breach of ethical standards for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime vendor or higher tier subcontractor or any person associated therewith, as an inducement for the award of a subcontract or order.

In the event that any gratuities or kickbacks are offered or tendered to any City and County of Denver employee, the bid shall be disqualified and shall not be reinstated.

A.10 NON-COLLUSIVE VENDOR CERTIFICATION:

By the submission of this bid, the vendor certifies that:

A. The bid has been arrived at by the vendor independently and has been submitted without collusion with any other vendor.

B. The contents of the bid have not been communicated by the vendor, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the vendor or its surety on any bond furnished herewith, and will not be communicated to any such person prior to the official opening of the bid.

C. No vendor shall submit more than one bid for this purchase. It shall be the responsibility of each vendor to obtain the prior written permission of the Director of Purchasing before bid opening in every situation in which the vendor, due to corporate association or other affiliation, may be found to be impermissibly associated with another vendor. Failure to observe this requirement could result in all such affiliated bids being rejected.

A.11 AWARDS:

One award will be made on an "all or none" basis. Prices must be shown for each item listed. Bids submitted without individual item prices listed will be considered as non-responsive and rejected.

A.12 EVALUATION AND AWARDS:

The criteria to be used for the bid evaluation includes but is not limited to:

(a) Price

(b) Specification compliance

(c) Qualified, Responsible, Responsive_ {D.R.MC. Sec. 20-61-(e), (g), (h)}

(d) schedule/ lead-time

Any award as a result of this IFB shall be contingent upon the execution of a City purchase order.

A.13 BRAND AND/OR TRADE NAMES:

Each vendor shall agree to furnish the proposed services, equipment or materials that are called for on the face of this IFB in strict accordance with the conditions, requirements and specifications of this IFB to propose. In the event the City includes trade names as a part of the work description of any item, any participating vendor may submit quotations on other trade-named products, providing they are equivalent, unless the wording "No Substitute"/ "Brand Name Only"/ "No Approved Equals" is indicated. When the description includes the wording "No Substitute"/ "Brand Name Only"/ "No Approved Equals" in addition to the trade name, quotations of price will be accepted only on the trade-named product indicated. All disputes concerning grades and quality of merchandise or work shall be determined by the Director of Purchasing or his/her authorized representative.

A.14 DISCLOSURE OF CONTENTS OF BIDS:

The contents of all bids become a matter of public record and a “Record” under the Colorado Open Records Act, § 24-72-201, et seq., C.R.S. (“CORA”). Upon request to the City, the disclosure of Records is mandatory, with the exception of those Records under CORA which are excluded from disclosure sometimes identified as business or trade secrets or proprietary matters (“Protected Items”). Protected Items so marked may not be disclosed unless disclosure is otherwise required under CORA. If a request is made under CORA for Records , the City will use reasonable efforts to notify the Vendor of the request, and it will be the responsibility of the Vendor to appropriately redact Protected Items from its submittal to the City. If a Vendor does not respond to the City to redact Protected Items as requested all Records may be disclosed by the City. If necessary, a Vendor shall seek a court order to protect their Protected Items, and will defend, indemnify, and hold harmless the City from any claim or action related to the City’s withholding of Protected Items.

A.15 PROOF OF REGISTRATION WITH THE COLORADO SECRETARY OF STATE:

Successful vendors that are required to furnish a Certificate of Good Standing from the Colorado Secretary of State’s Office, as proof that they are properly registered to do business in the State of Colorado, prior to finalization of award and contracting.

A.16 DIVERSITY AND INCLUSIVENESS – EXECUTIVE ORDER #101:

Definitions

Diversity: Diversity refers to the extent to which a vendor has people from diverse background or communities working in its organization at all levels, is committed to providing equal access to business opportunities and achieving diversity in procurement decisions for supplies, equipment, and services, or promotes training and technical assistance to diverse businesses and communities such as mentoring and outreach programs and business engagement opportunities.

Inclusiveness: Inclusiveness, for purposes of Executive Order No. 101, includes the extent to which a contractor/consultant invites values, perspectives and contributions of people from diverse backgrounds and integrates diversity into its hiring and retention policies, training opportunities, and business development methods to provide an equal opportunity for each person to participate, contribute and succeed within the organization’s workplace. Inclusiveness also includes the extent to which businesses have an equal opportunity to compete for new business opportunities and establish new business relationships in the private and public sector.

Requirements Using the attached form, entitled “Diversity and Inclusiveness in City Solicitations Information Request Form”, please state whether you have a diversity and inclusiveness program for employment and retention, procurement and supply chain activities, or customer service, and provide the additional information requested on the form.

The information provided on the Diversity and Inclusiveness in City Solicitations Request Form will provide an opportunity for City contractors/consultants to describe their own diversity and inclusiveness practices.

Contractors/Consultants are not expected to conduct intrusive examinations of their employees, managers, or business partners in order to describe diversity and inclusiveness measures. Rather, the City simply seeks a description of the contractor/consultant’s current practices, if any.

Diversity and Inclusiveness information provided by City contractors/consultants in response to City solicitations for services or goods will be collated, analyzed, and made available in reports consistent with City Executive Order No. 101. However, no personally identifiable information provided by or obtained from contractors/consultants will be in such reports.

A completed and signed copy of the “Diversity and Inclusiveness in City Solicitations Request Form” must be included with your IFB or RFP response. Failure to include this form will render your IFB or RFP non-responsive. The required document is available at: https://us.openforms.com/Form/57f3a8ea-39b7-4115-be17- 1770f38d3cf6 Proposing vendors are required to fill in and submit this form online as part of their submission.

THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK

https://us.openforms.com/Form/57f3a8ea-39b7-4115-be17-1770f38d3cf6 https://us.openforms.com/Form/57f3a8ea-39b7-4115-be17-1770f38d3cf6

SECTION B: SCOPE OF WORK AND TECHNICAL REQUIREMENTS

B.1 SCOPE OF WORK/ REQUIREMENTS

The City and County of Denver, hereinafter referred to as the City, desires to solicit bids relating to the purchase of a DiGiCo Soundboard for Boettcher Concert Hall. DiGiCo brand is required, no substitutes will be allowed.

Service shall be provided on an as-needed basis. The awarded vendor must have the ability to respond to a service call via voice contact within 45 minutes of notification and arrive on-site within two hours, if required.

Bid Item #1 X-Q852-F-OP-EX-ULT Quantum852 Surface & SD Rack Package with Multi-Mode Optics HMA Package Includes: X-Q852-W-WS-OP and X-SD-RACK-O Rack with Stadius' 32-Bit Mic Pre-Amp Package (SD Rack Configured: 56 Mic In x 40 Out x 16 AES-O), HMA Optics cable 150M on spool (492 ft.) x 2 Includes: Dual redundant engines & 5M HMA optic link & Q852 3-Piece Flight Case Surface Connections: MADI x 8 (BNC), DMI Slot x 2, UB-MADI, Internal Fourier IO, Optocore HMA

Bid Item #2 2 Each MOD-DMI-WAVES DMI WAVES SOUND GRID 64 Ch @ 48kHz / 96kHz

Bid Item #3 2 Each MOD-DMI-DANTE2 DMI DANTE 64 Ch @ 48kHz / 96kHz IO w/ Automatic SRC

Bid Item #4 DIGICO-TRAIN-L2 Training per 8 hour day On-Site or Virtual at G1 discretion

B.2 ESTIMATED QUANTITIES:

The approximate quantities indicated for the material or equipment outlined herein are estimated as closely as possible. However, the City neither states nor implies any guarantee that actual purchases will equal the estimate.

It is the intent of this bid that the City will be supplied with more or less of the material or equipment according to actual needs.

B.3 F.O.B. POINT:

All prices quoted must be quoted at a firm price F.O.B. Denver, Colorado, delivered to Boettcher Concert Hall 1000 14th Street, Denver CO 80204.

B.4 DELIVERY CONSIDERATIONS:

Successful vendor will be required to coordinate all deliveries with the agency contact which will be provided at the time the solicitation is awarded.

B.5 WARRANTY GUARANTEE:

Vendor shall be fully responsible for any and all warranty work, regardless of whether or not manufacturers of equipment, and/or its component parts, provide the actual warranty coverage. In addition, vendor shall have or establish a single, local source that will accomplish or coordinate any necessary warranty work. Vendor shall respond to requests for warranty assistance within twenty-four (24) hours.

Specify the vendor or dealership where warranty work will be done:

Vendor:

Address:

City, State and Zip Code:

B.6 PALLET CHARGE:

All pallets supplied shall be non-returnable, no deposit.

B.7 PATENTS:

Seller agrees to defend the City and County of Denver at seller's own expense, in all suits, actions or proceedings in which the City and County of Denver is made a defendant for actual or alleged infringement of any United States of America or foreign letters patent resulting from the City and County of Denver's use of the goods purchased as a result of this Invitation for Bid. Seller further agrees to pay and discharge any and all judgments or decrees which may be rendered in any such suit, action or proceeding against the City and County of Denver.

Seller agrees to indemnify and hold harmless the City and County of Denver from any and all license, royalty and proprietary fees or costs, including legal costs, which may arise out of the City and County of Denver's purchase and use of goods supplied by the seller.

It is expressly agreed by seller that these covenants are irrevocable and perpetual.

B.8 REPAIR AND REPLACEMENT:

Repair or replacement parts for existing equipment may be accomplished by the vendor using other than original equipment manufacturer's (OEM) parts. However, all parts or equipment furnished must equal or exceed that of the original equipment manufacturer(s).

All repair and/or replacement items provided by vendor shall be equal in all respects to original equipment and completely interchangeable.

The successful vendor will be required to furnish additional or replacement parts at the same prices, conditions and specifications as quoted herein. Said prices shall be firm for the life of this purchase order.

It is specifically required that the vendor of the equipment shall maintain in the Denver Metropolitan Area a technically qualified mechanic who may be a direct employee or a subcontractor of the vendor for the purpose of giving complete technical service and guidance in the operation, repair and maintenance of the new equipment included in this IFB. It is additionally required that the vendor of the equipment shall maintain in the Denver Metropolitan Area, a sufficient stock of replacement parts that can reasonably be expected to be required to properly maintain and repair the equipment included in this IFB.

Name and Address of local company where parts and service are available for the above equipment:

B.9 ENVIRONMENTAL MANAGEMENT SYSTEM, ENVIRONMENTAL POLICY, AWARENESS, AND

COMPLIANCE:

Some City operations can pose risks to human health and the environment. Proactive environmental management can reduce risk and prevent harm. The Denver Environmental Performance Program (DEPP) is the City’s ISO 14001 Environmental Management System (EMS). The DEPP ensures all aspects of City operations with the potential to cause environmental impacts are proactively managed. The DEPP reinforces the City’s position that the City’s business partners are aware of the City’s Environmental Policy, and are responsible for supplying goods and services in a manner consistent with this policy. The DEPP also requires business partners ensure the competency of their staff with respect to the environmental impacts of their duties.

The Environmental Policy of the City & County of Denver, may be found at:

https://denvergov.org/files/assets/public/v/2/public-health-and-environment/documents/eq/2024-denver-environmental-policy.pdf

All City business partners are required to comply with federal, state, and local environmental regulations. The DEPP requires all City business partners to be aware of the impacts their products and services have on the environment and implement practices to minimize impacts, prevent pollution, and align outcomes with the City’s environmental performance goals.

The Contractor shall provide products and services under this agreement consistent with the City’s Environmental Policy and any environmental performance goals identified by the agency for whom the contractor is performing work.

B.9.a Environmentally Preferable Purchasing (EPP) Guidance The City defines Environmentally Preferable products and services as those having a lesser or reduced effect on human health and the environment when compared with competing products and services serving the same purpose. The City’s EPP evaluation may extend to materials of manufacture, packaging, transport, recycled content, energy consumption, local recyclability, waste disposal, and other factors.

Vendors are encouraged to describe any EPP attributes of the goods or services they offer to the City. Applicable EPP considerations may factor in product and service evaluations.

https://denvergov.org/files/assets/public/v/2/public-health-and-environment/documents/eq/2024-denver-environmental-policy.pdf https://denvergov.org/files/assets/public/v/2/public-health-and-environment/documents/eq/2024-denver-environmental-policy.pdf

SECTION C: PRICING / BID ITEMS

C.1 PRICING INFORMATION:

This section shall include a description of the proposed costs and prices. All pricing information shall be limited solely to this section of your bid. This section should address all requirements set forth in Section B as well as any other items pertinent to your bid pricing such as additional discounts for increased quantities, etc. The requirements have been developed to allow the City to uniformly evaluate prices submitted for the work.

Accordingly, you should follow these instructions carefully and provide all data requested in the formats specified herein and in any referenced attachments.

Any omissions in this bid shall be identified by each Vendor and incorporated into their bid including any omissions for software, hardware, support etc. which is necessary to the success of the project and must be identified as a separate line item with pricing and included as part of this bid. The City will not increase the contract or any purchase order (either dollar amount or time) for items not included in the submitted bid documents. The City reserves the right to purchase part or the entire bid.

C.2 PRICING INSTRUCTIONS:

All prices quoted shall be firm and fixed. Pricing shall be in the format contained in the IFB. Do not include cost or price figures anywhere except in the cost and pricing section.

CHANGE ORDER REQUESTS:

The City will not consider change orders or amendments unless it is deemed a change in the original scope of the project. All items not itemized in the pricing above which are instrumental to completing the project will be at the cost of the vendor to supply at no additional charge to the City.

Change order requests must be approved by DAV leadership and purchasing before any proposed changes may be executed.

C.3 PRICING:

All prices quoted shall be firm and fixed.

C.4 BID ITEMS:

Brand Name Only/ No Substitute Bid Item Description

City Specified

Manufacturer and Model/Part Number

Price per UOM

Delivered Cost

Quantity Required

Extended Cost

(Price per

UOM

X

Quantity Required)

Delivered

Cost

1 X-Q852-F-OP-EX-ULT Quantum852 Surface & SD Rack Package with Multi-Mode Optics HMA Package Includes: X-Q852-W-WS-OP and X-SD-RACK-O Rack with Stadius' 32-Bit Mic Pre-Amp Package (SD Rack Configured: 56 Mic In x 40 Out x 16 AES-O), HMA Optics cable 150M on spool (492 ft.) x 2 Includes: Dual redundant engines & 5M HMA optic link & Q852 3-Piece Flight Case Surface Connections: MADI x 8 (BNC), DMI Slot x 2, UB-MADI, Internal Fourier IO, Optocore HMA

$ / EA 1 $

2 MOD-DMI-WAVES DMI WAVES

SOUND GRID 64 Ch @ 48kHz / 96kHz

$ / EA 2 $

3 MOD-DMI-DANTE2 DMI DANTE 64

Ch @ 48kHz / 96kHz IO w/ Automatic

SRC

$ / EA 2 $

4 DIGICO-TRAIN-L2 Training per 8 hour day On-Site or Virtual at G1 discretion

$ / EA 1 $

TOTAL $

FREIGHT, INSURANCE & HANDLING: Q852 WITH RACKS FOB $

GRAND TOTAL $

Days required for delivery upon receipt of order:

Suppliers affirms by signing coversheet that they will provide the exact items as specified herein.

GENERAL CONDITIONS OF PURCHASE

City and County of Denver: Online

Purchase Order Terms and Conditions https://www.denvergov.org/files/assets/public/purchasing/documents/generalservicespurchasing_general_condit ions_of_purchase_11242021.pdf

Additional Information:

https://www.denvergov.org/content/denvergov/en/purchasing-main-page/POterms.html https://www.denvergov.org/content/dam/denvergov/Portals/573/documents/GeneralServices_All_Current_GENERAL_CONDITIONS_OF_PURCHASE.pdf https://www.denvergov.org/files/assets/public/purchasing/documents/generalservicespurchasing_general_conditions_of_purchase_11242021.pdf https://www.denvergov.org/files/assets/public/purchasing/documents/generalservicespurchasing_general_conditions_of_purchase_11242021.pdf https://www.denvergov.org/content/denvergov/en/purchasing-main-page/POterms.html

SECTION D: ADDITIONAL REQUIRED INFORMATION

D.1 VENDOR'S CHECK LIST:

The following check list should be used to ensure required documentation is attached to the bid. If a document is not required for your bid, write n/a in the blank.

1.

Have you signed the front page of the bid?

2.

Have you reviewed all bid prices, checked unit costs, extensions and totals?

3.

Have you included manufacturer's names and reference numbers, as applicable?

4.

Have you listed the quantities you will supply?

5.

Have you supplied any alternatives or additional information on separate headed note paper?

6.

Have you responded to or completed and included in your response all of the City’s requirements, questions, forms, including the vendor sustainability form and other city requests (where applicable)?

7.

Have you enclosed relevant technical literature or samples (where applicable)?

8.

Have you completed and included the XO-101 Diversity and Inclusivity Information Request Form?

9.

Have you completed and included all required MBE, WBE, SBE documentation (as applicable)?

D.2 DENVER VENDOR SUSTAINABILITY:

The City encourages vendors to demonstrate a commitment to and experience in environmental sustainability and public health protection practices applicable to its line of products and/or services being procured in this IFB. See Section A of this IFB for the sustainable Denver Policy and Guidance. The following are areas that may be addressed.

Explain how your products and/or service supports the City’s goal of environmentally preferable purchasing.

• Manufacturing Process

• Product Content

• Transportation

• Packaging

• Performance

• End of Life

• Third Party Certification (Green Seal, Eco Logo, Design for the Environment, etc.)

• Other

To aid the City in future IFBs for this good/service, the City is seeking information from the vendor community on what changes may affect this request in the area of environmentally preferable specifications. The City reserves the right to review and incorporate the information provided in future specifications/scopes of work.

D.3 SMALL BUSINESS INFORMATION REQUEST

In an effort to engage with underutilized businesses or communities, the City is requesting voluntary disclosure of any certification(s) held by your company, whether it is SBE, MBE, VBE, WBE, DBE or a combination of these categories. If the certifying entity is the City, documentation does not need to accompany your bid.

Such certification is to be current and the certifying entity documentation should reflect the following information:

• The name of the Certifying body

• Name of the Supplier/vendor certified

• Contact information of the certifying body

• Start date/End date of the certification

• If applicable, commodities and services supplier/vendor is certified to perform

• Additional information as identified by the Certifying entity

The City would also like to know if your company is considered a small business but is not certified by any certifying body. In addition, if your company’s supply chain contains products from an underutilized entity/ small business that go into the creation of the products that you offer, please provide their information as well.

This information is for statistical purposes only and will not have any affect when evaluating the bids.

Supplier Name:

Type of Certification (s):

Certifying entity(ies):

Please submit copies of the appropriate certification(s) with your Bid.

For more information on the SBA small business determination, the link to the process is https://www.sba.gov/size-standards/ https://www.sba.gov/size-standards/

D.4 DISCLOSURE OF GENERATIVE ARTIFICIAL INTELLIGENCE (A.I.) USAGE

CITY AND COUNTY OF DENVER

DEPARTMENT OF GENERAL SERVICES

Generative Artificial Intelligence (“Gen AI”) is a technology that can create content, including text, images, audio, or video, when prompted by a user. Generative AI systems learn patterns and relationships from large amounts of data, which enables systems to generate new content that may be similar, but not identical, to the underlying data.

Bidder/Offeror must inform the City within this form if it has used GenAI, including GenAI from third parties, to complete all or a portion of their submission.

I, on behalf of the bidder/proposer identified below, hereby certify that I have read this form and affirm that this submittal (and any ancillary documents) does NOT contain any content derived from a Generative AI platform or equivalent. Bidder/proposer will also clearly identify and inform the City of any additional information provided during this solicitation process that contains Generative A.I. content. (as applicable) Bidder/Proposer Name:

Authorized Signature (Required):

Name (please print):

Title:

Date:

OR

I, on behalf of the bidder/proposer identified below, hereby certify that I have read this form and affirm that this submittal (and any ancillary documents) DOES contain content derived from a Generative AI platform or equivalent.

Bidder/Proposer Name:

Authorized Signature (Required):

Name (please print):

Title:

Date:

Generative A.I. is contained in the following documents/ sections/ exhibits. (duplicate this form as needed and/or attach a list of the requested Generative A.I. disclosures on your company’s letterhead) 1.

2.

3.

4.

5.

Bidder/proposer will clearly identify and inform the City of any additional information provided during this solicitation process that contains Generative A.I. content

D.5 VENDOR INFORMATION:

In fo rm at io n

Vendor

Business Name Tax ID # (TIN or SSN)

Business Address Telephone Number

City, State Zip Fax Number

Order Address (If different from above) Email

City, State, Zip Ordering Email (If different from above) Vendor Entity Type (check one) Remittance Name Individual LLP/LLC Remittance Address Partnership Sole Proprietor Corporation Government City, State, Zip Exempt/Non-Profit Employee

Dun & Bradstreet Number

SIC Code and/or NAICS Code

Disadvantaged Business Enterprise (DBE) Yes No

Certification Source

Type (check all that apply)

DBE Disadvantage Business Enterprise Certification

Number MBE Minority Business Enterprise WBE Women Business Enterprise SBE Small Business Enterprise Certification

Beginning Date SBEC Small Business Enterprise Concessions ACDBE Airport Concession Disadvantage Business Enterprise Certification

Expiration Date Other: ___________________________________________