29-25 Electronic Proposal Submittal Procedures FINAL.pdf
PDF 181 KB Posted
- Attached to
- Coached Visitation Services State and local contract opportunity
- Solicitation number
- RFP-DCP-29-25
- Issued by
- Dutchess County, New York
About this file
The document is an Electronic Proposal Submittal Procedures guide for the Dutchess County Department of Community and Family Services, utilizing the Empire State Purchasing Group (BidNet Direct) portal for a Coached Visitation Services contract. Suppliers must submit a comprehensive set of documents electronically by 2:00 PM EDT on August 21, 2025, including required files such as tax returns, financial statements, certifications, questionnaires, and organizational materials. The submission process requires uploading PDF, Word, and Excel files totaling no more than 2 GB, with a recommended upload preparation of at least one day before the closing time.
The proposal requires detailed documentation including a Proposal Submission Checklist, federal tax returns, financial statements, certifications regarding lobbying and workplace standards, vendor responsibility questionnaires, key personnel resumes, application sections covering administrative and budgetary details, and an Addenda Acknowledgement Form. Technical support is available through BidNet Direct's vendor support team, with contact information provided for assistance. The minimum system requirements include using Microsoft Edge, Google Chrome, or Mozilla Firefox with JavaScript and browser cookies enabled, ensuring vendors can successfully navigate the electronic submission process.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| 29-25 Specs - FINAL.pdf | ||
| BidNet Electronic Bid Submission Guide.pdf | ||
| 29-25 Application Section I II III IV - FINAL.doc | DOC document | |
| 29-25 Application Section V - Budget FINAL.xlsx | XLSX spreadsheet |
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Text version
Electronic Proposal Submittal Procedures
Submission Instructions for Suppliers
Please follow these instructions to submit via the Empire State Purchasing Group (BidNet Direct) portal.
1. Prepare your submission materials:
Requested Information:
Name
Label file(s) as follows:
Type # Files Requirement
Proposal Submission Checklist File Type: PDF
(.pdf)
1 Required
Most recent Federal Tax Return File Type: PDF
(.pdf)
1 Required
Most recently audited annual financial statement, auditor opinion and annual report (if corporation)
File Type: PDF
(.pdf)
1 Required
Certification Statement of Ability to
Meet Minimum Requirements
File Type: PDF
(.pdf)
1 Required
Certifications Regarding Lobbying, Debarment, Suspension and Other
Responsibility Matters, Drug-Free
Workplace, Compliance with Iran
Divestment Act and Non-
Discrimination in Employment in
Northern Ireland MacBride Fair
Employment Principles
File Type: PDF
(.pdf)
1 Required
Vendor Responsibility
Questionnaire
File Type: PDF
(.pdf)
Required
Statement of Understanding of
Indemnification and Insurance
Requirements
File Type: PDF
Required
Proposer Information and
Acknowledgement Form (CS-1)
File Type: PDF
(.pdf)
1 Required
Non-Collusion Affidavit (CS-2) File Type: PDF
(.pdf)
1 Required
Transmittal Letter File Type: PDF
(.pdf)
1 Required
Agency Organizational Chart File Type: PDF
1 Required
Resumes of All Key Administrative and Program Personnel
File Type: PDF
(.pdf)
1 Required
Application Section I-IV File Type: WORD 1 Required
Application Section V - Budget File Type: EXCEL 1 Required
Addenda Acknowledgement Form File Type: PDF
(.pdf)
1 Required, if applicable
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 2 GB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
2. Upload your submission:
Upload your submission by visiting the following site and clicking on the solicitation of interest:
www.bidnetdirect.com/new-york/county-of-dutchess. For a general step by step guide on how to upload your submission to BidNet Direct, please see the attached Electronic Bid Submission (EBS) User Guide.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of 2:00 PM EDT on
AUGUST 21, 2025. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
Once you have successfully submitted your proposal on BidNet Direct, a confirmation number will be provided along with the submission time stamp. You are able to print and/or download a copy of the confirmation for your records.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Dutchess County uses the Empire State Purchasing Group (BidNet Direct) portal for accepting proposals digitally. Please contact the Empire State Purchasing Group (BidNet Direct) at support@bidnet.com or call
1-800-835-4603 and press option #2 for Vendor Support Department for technical questions related to your submission. The BidNet Direct vendor support team is available M-F 8a.m. – 8p.m. EST.
http://www.bidnetdirect.com/new-york/county-of-dutchess mailto:support@bidnet.com
File details come from the government source that posted it. Updated .