285-18-RFQ-0030.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in

Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The Solicitation number of this Request for Quote (RFQ) is 285-18-RFQ-0030. The solicitation document, incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-96

October 06, 2017. This is a combined synopsis/solicitation is unrestricted, with no set-aside.

Products and services to be provided by the contactor:

Item Description Unit Price

1a Eye examination at contractor’s facility, Base Year

Award – 4/30/2019

Per Visit $

1b Eye examination at government facility, Base Year

Award – 4/30/2019 1, 8hr Day per month

2 Eye Examination Option Year 1, 5/1/2019 – 4/30/2020 $

3 Eye Examination Option Year 2, 5/1/2020 – 4/30/2021 $

4 Eye Examination Option Year 3, 5/1/2021 – 4/30/2022 $

5 Eye Examination Option Year 4, 5/1/2022 – 4/30/2023 $

6 Eyeglass pricing per attached pricing sheet

7 Frames Catalog & pricing

Eye Examinations

The Catawba Service Unit (CSU) seeks to establish services to provide comprehensive diabetic eye exam to include retinopathy scan and screening as well comprehensive eye examinations. The CSU wishes to contract with a vendor that shall serve as a single reliable source for optometry services for Diabetic

Patients at the Catawba Service Unit located at 2893 Sturgis Road, Rock Hill, SC 2973. These services shall be provided at the contractor’s facility by referral, or at the CSU 1, 8 hour day a month. Visits by the must be approved by the CSU, non-referred/approved visits will not be covered.

The Contractor shall furnish all necessary equipment to provide a comprehensive eye examination. No eye examination type Government Furnished Equipment is currently available for this requirement. The

Contractor will be provided space at the CSU to properly conduct its services.

https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2012_6.html#wp1088488

A report for each encounter will be faxed or mailed to the Catawba Service Unit within 7 days. The contractor will provide the Catawba Service Unit with any and all reports should additional services be medically necessary within 7 business days following initial appointment for medical staff at the CSU to follow-up on.

Eye Glasses

The Contractor shall provide patients one pair of eyeglasses per year. Add-ons/Specialty Lens will not be authorized without medical justification and prior approval by CSU. The patient upon their own request may choose to have add-ons done at their own expense with no additional cost to government. Services should include following fitting and adjustments when necessary.

Frames

The Contractor shall provide with its proposal a catalog of available eyeglass frames. The CSU will cover the cost of select frames from the catalog or a maximum amount set by the CSU after award. A display of selected frames shall be provided for patients to select from.

Requirements

The Contractor agrees to maintain as required by law accurate medical records, which sufficiently and properly reflect the SERVICES performed. Such medical records shall be and remain the property of the

Catawba Service Unit and shall be subject to retention by the Catawba Service Unit in accordance with all federal, state, and local laws applicable to medical records.

Background Investigation must be initiated before the contractor can start providing services. An individual investigation will be required for each contractor employee working at this facility under this contract. Waivers may be requested by the service unit for a period not to exceed 30 days.

A complete package of required forms will be necessary for all contractors and personnel provided by the Indian Health Service, Nashville Area Office Human Resources Department.

Contractor shall provide and maintain malpractice and such other insurance during the period of this contract, at no additional cost to the Government. All insurance required by the contract shall be in a form and amount as Contracting Official may deem necessary as per the Federal Acquisition Regulation

(FAR) 52.237-7 “Indemnification and Medical Liability Insurance” clause states.

Performance will take place at either the contractor’s facility, or Catawba Service Unit located at 2893

Sturgis Road, Rock Hill, SC 2973, depending on the offerors proposals.

The Period of Performance shall be One Base Year, plus Four Option Years.

Provision 52.212-1, Instructions to Offerors – Commercial (Oct 2015), applies to this acquisition.

Note, unless exempt per Federal Acquisition Regulation [FAR] Part 4.11, all contractors must be registered and have an active registration in the System for Award Management (SAM) to be considered for an award against this solicitation. SAM combines data that was formerly contained in the Central

Contractors Registration (CCR) and Online Representation and Certifications (ORCA) systems. For information please review the SAM website at https://www.sam.gov. A Data Universal Numbering

System (DUNS) number is utilized for registration. To register go to https://www.acquisition.gov.

https://www.acquisition.gov/

A comparative evaluation will be conducted in accordance with FAR Part 13.106-2(b)(3) to determine the best value.

Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and

Certifications—Commercial Items, with its offer.

The clauses at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive

Orders—Commercial Items are applicable to this acquisition.

Contractor understands that the government does not pay any IRS requirements (taxes), insurance or any other benefits for the contractor under this contract. This is in accordance with (FAR 52.229-3

FEDERAL, STATE, AND LOCAL TAXES (FEB 2013) and FAR 52.229-4 FEDERAL, STATE, AND LOCAL TAXES

(NON-COMPETITIVE CONTRACT [FEB 2013]). Clauses may be assessed electronically at https://www.acquisition.gov/far/index.html

ADDITIONAL CLAUSES INCORPORATED BY REFERENCE (FAR):

52.202-1 Definitions NOV 2013 52.203-5 Covenant Against Continent Fees MAY 2014 52.203-6 Restrictions on Subcontractor Sales to the Government SEP 2006 52.303-7 Anti-Kickback Procedures MAY 2014 52.204-3 Taxpayer Identifications OCT1998 52.204-6 Data Universal Numbering System Number JUL 2013 52.204-7 System for Award Management JUL 2013 52.204-12 Data Universal Numbering System Number Maintenance DEC 2012 52.204-13 System for Award Management Maintenance JUL 2013 52.204-19 Incorporation by Reference of Representations and

Certifications

DEC 2014

52.212-3 Instructions to Offerors-Commercial Items JAN 2017 52.212-4 Contract Terms and Conditions-Commercial Items MAY 2015 52.217-8 Option to Extend Services. NOV 1999 52.222-1 Notice to the Government on Labor Disputes FEB 1997 52.222-3 Convict Labor JUN 2003 52.222-21 Prohibition of Segregated Facilities APR 2015 52.222-26 Equal Opportunity APR 2015 52.222-50 Combating Trafficking in Persons MAR 2015 52.223-6 Drug-Free Workplace MAY 2001 52.224-2 Privacy Act APR 1984 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-Representation and Certifications

OCT 2015

52.229-3 Federal, State, and Local Taxes FEB 2013 52.232-25 Prompt Payment JUL 2013 52.232-33 Payment by Electronic Funds Transfer—System for Award

Management

JUL 2013

52.233-2 Protest After Award SEP 2006 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 https://www.acquisition.gov/far/index.html

52.232-40 Providing Accelerated Payments to Small Business Subcontractors.

DEC 2013

52.243-1 Changes - Fixed Price AUG 1987 52.249-2 Termination for Convenience of the Government (Fixed Price) APR 2012

ADDITIONAL CLAUSES INCORPORATED BY REFERENCE (HHSAR):

352.202-1 Definitions JAN 2012 352.223-70 Safety and Health JAN 2006 352.224-70 Privacy Act JAN 2006

Proposals are due MAY 14, 2018 at 9:00AM CST. Submit proposals to paul.carr@ihs.gov. For more information contact Paul Carr at paul.carr@ihs.gov or 615-467-1567.

mailto:paul.carr@ihs.gov mailto:paul.carr@ihs.gov