2018 WBDOC SOW Resilient.doc

Statement of Work (SOW)

1.0 Project Title:

Child Care Center Outdoor Playground Play Area Poured-In-Place Resilient Safety Surfacing

2.0 Work Location:

Social Security Administration (SSA)

Wilkes-Barre DOC Child Care Playground 1150 East Mountain Drive Wilkes-Barre, PA 18702-7997

3.0 Introduction:

The Social Security Child Care Center (CCC) in Wilkes-Barre, Pennsylvania, will complete this project in order to bring the CCC into compliance with licensing and credentialing standards; and to provide safe and aesthetically pleasing child playground areas.

4.0 Project Objective:

The objective of this scope of work is to replace existing resilient surfacing in each playground area; and to install poured-in-place resilient safety surfacing in the Infant play area. Work will be completed without affecting the daily center operations and will result in making the play areas safer by removing and replacing worn and degrading resilient; and prepping and installing new resilient in infant area.

5.0 Scope of Services:

1. Allow for up to a two-hour onsite meeting that shall be held between SSA representatives and the contractor staff within two (2) working weeks of the contract award.

2. The onsite meeting shall take place at the Social Security Administration (SSA) Wilkes-Barre Direct Operations Center (WBDOC) Building, 1150 East Mountain Drive, Wilkes-Barre, PA.

3. The project kick-off meeting will focus on ensuring the contractor’s understanding of all security requirements and will determine any access to documentation on top of that which is attached to this scope. The meeting will also focus on a discussion on the overall schedule of the project, any phasing that is required, etc.

4. Contractor to furnish all supervision, plant, labor, transportation, materials, equipment, tools, construction machinery, temporary protection, and other facilities and services for proper execution, and completion of all components detailed within the scope of work.

5. Contractor design shall comply with the original design intent and/or the most recent requirements of the P-100 and the PBS-140, GSA Child Care Center Design Guide.

6. All work identified in this statement of work must comply with the latest standards for construction and meet all local and national building codes. It must also meet all child care National Program for Playground Safety (NPPS) playground safety standards and the U.S. Consumer Project Safety Commission (CPSC) requirements, as well as the GSA Child Care Design Guide specifications.

7. The contractor should notify SSA representatives immediately of any problems detailed in the statement of work or encountered during the project.

5.1 Pre-School Playground Area (6,125 sf: includes 5.2 Toddler area)

· Contractor to field verify ALL measurements and totals

· Contractor must provide MSDS sheets for adhesive and poured-in-place materials used.

· Care should be taken to protect all existing play apparatus posts, pads, shades, sheds, sidewalks, and permanently set items on the playground

· Demolition, removal, and disposal of existing resilient safety surface on playground to the crushed stone base

· Removal of any and all residual posts, not attached to operational apparatus, to level that will allow for the proper placement of new resilient surfacing layers

· Preparation of compacted, crushed stone layer, minimum 4” thickness, per manufacturer’s specification, to receive new resilient surfacing. Additional stone may need to be added.

· Compacted stone base shall maintain slope to drains or towards low end and away from the building. Base must exhibit positive drainage in all areas.

· Compaction density requirement is 95% with final condition of stone as level and stable so as not to shift when traveled on or during surface installation process. Compaction test required and must be submitted.

· Stone base course shall be surrounded by a retaining curb. Curb should provide for a gradual, not abrupt transition from resilient to adjacent ground surfacing. See manufacturer’s requirements.

· Install seamless, slip-resistant, porous ASTM F-1292 compliant resilient safety surface where existing resilient is located.

· System will consist of a 2-layer combination of EPDM/TPV rubber granules and a cushion of shredded recycled material layer that is poured in place on-site.

· Must be installed by a certified installation crew

· Minimum 5-year warranty

· Must provide fall protection up to 4’ platform. Follow manufacturer’s thickness requirements.

· Must be ADA accessible.

· LEED Compliant: Green, recycled and environmentally friendly material.

· Freeze and thaw resistant

· Colors: tan/gold/green/no more than 5% black. Child Care Program Manager to make final approval on color mix.

· Design on outer perimeter: bike path in green; not to exceed 3’ width

· Hopscotch design to be incorporated into main playground area, standard size, and away from any usage zone entry/exit points.

· All work to be done between the following times:

· 6:00 am to 6:00 pm Monday through Friday – Quiet work from 11:30 am to 2:00 pm

5.2 Toddler Playground Area

· Contractor to field verify ALL measurements and totals

· Care should be taken to protect existing play apparatus posts, pads, shades, sheds, sidewalks, and other permanently set items on the playground

· Demolition, removal, and disposal of existing resilient safety surface on playground to the crushed stone base

· Removal of any and all residual posts, not attached to operational apparatus, to level that will allow for the proper placement of new resilient surfacing layers

· Preparation of compacted, crushed stone layer, minimum 4” thickness, per manufacturer’s specification, to receive new resilient surfacing. Additional stone may need to be added.

· Compacted stone base shall maintain slope to drains or towards low end and away from the building. Base must exhibit positive drainage in all areas.

· Compaction density requirement is 95% with final condition of stone as level and stable so as not to shift when traveled on or during surface installation process. Compaction test required and must be submitted.

· Stone base course shall be surrounded by a retaining curb. Curb should provide for a gradual, not abrupt transition from resilient to adjacent ground surfacing. See manufacturer’s requirements.

· Install seamless, slip-resistant, porous ASTM F-1292 compliant resilient safety surface where existing resilient is located.

· System will consist of a 2-layer combination of EPDM/TPV rubber granules and a cushion of shredded recycled material layer that is poured in place on-site.

· Must be installed by a certified installation crew

· Minimum 5-year warranty

· Must provide fall protection up to 4’ platform. Follow manufacturer’s thickness requirements.

· Must be ADA accessible.

· LEED Compliant: Green, recycled and environmentally friendly material.

· Freeze and thaw resistant

· Colors: tan/gold/green/no more than 5% black. Child Care Program Manager to make final approval on color mix.

· Design on outer perimeter: bike path in green; not to exceed 3’ width

· All work to be done between the following times:

· 6:00 am to 6:00 pm Monday through Friday – Quiet work from 11:30 am to 2:00 pm

5.3 Infant Playground Area (710 sf)

· Contractor to field verify ALL measurements and totals

· Care should be taken to protect existing play apparatus posts, pads, shades, sheds, sidewalks, and other permanently set items on the playground

· Removal of any and all residual posts, not attached to operational apparatus, to level that will allow for the proper placement of new resilient surfacing layers

· Existing, exposed crushed stone present in area. Contractor shall make every attempt to utilize for crushed stone layer required.

· Preparation of compacted, crushed stone layer, minimum 4” thickness, per manufacturer’s specification, to receive new resilient surfacing. Additional stone may need to be added.

· Compacted stone base shall maintain slope to drains or towards low end and away from building. Base must exhibit positive drainage in all areas.

· Compaction density requirement is 95% with final condition of stone as level and stable so as not to shift when traveled on or during surface installation process. Compaction test required and must be submitted.

· Stone base course shall be surrounded by a retaining curb. Curb should provide for a gradual, not abrupt transition from resilient to adjacent ground surfacing. See manufacturer’s requirements.

· Install seamless, slip-resistant, porous ASTM F-1292 compliant resilient safety surface where existing resilient is located.

· System will consist of a 2-layer combination of EPDM/TPV rubber granules and a cushion of shredded recycled material layer that is poured in place on-site.

· Must be installed by a certified installation crew

· Minimum 5-year warranty

· Must provide fall protection up to 4’ platform. Follow manufacturer’s thickness requirements.

· Must be ADA accessible.

· LEED Compliant: Green, recycled and environmentally friendly material.

· Freeze and thaw resistant

· Colors: tan/gold/green/no more than 5% black. Child Care Program Manager to make final approval on color mix.

· Reset play apparatus and hardware, per Child Care Program Manager’s specifications. All work to be done between the following times:

· All work to be done between the following times:

· 6:00 am to 6:00 pm Monday through Friday – Quiet work from 11:30 am to 2:00 pm

5.4 Shed Concrete Pad Bases (140 sf)

· To include all exposed concrete shed pad areas on all playground sheds, including the gross motor area pad.

· Install safety surfacing rubber granules, using same colors as on play surfaces, on side exposures and top of all exposed edges of concrete pads per manufacturer’s guidelines and requirements.

· Care must be given not to damage existing sheds

5.3 Performance of Work-The Contractor Shall:

1. Meet with the SSA Property Manager (PM/COR) to verify measurements, requirements, and information regarding requirements of the project.

2. Be responsible for meeting all HSPD-12 security requirements.

3. Failure to adhere to GSA and SSA security and access requirements may result in the immediate removal from the federal site.

4. Be responsible for ensuring all workers submit required HSPD-12 documentation for Security Clearances and/or quick check outdoor access clearances.

5. Submit his/her license prior to work beginning (e.g. plumbing, electrical, general contractor, etc…)

6. Contractor is required to attend coordination meeting prior to start of project at the CCC site. Additional meetings will be coordinated on an as-needed basis.

7. Comply with all ISC, Electrical, Plumbing, Fire Codes, and Federal Regulations, etc. In addition, the contractor shall follow all manufacturers’ instructions and best accepted trade practices.

8. Take all necessary precautions to protect surrounding areas and government property from damage. Any damages must be reported to the PM/COR immediately.

9. Supervise construction operations to assure that the construction completed or in progress, is done so in a safe manner and in compliance with the Statement of Work.

10. Comply with all applicable OSHA, and site-specific regulations including but not limited to ASTM Requirements, GSA Design Playground Guidelines, SSA Recycling Requirements, MSDS Requirements, EPA Requirements, etc.

11. Prior to start of project, submit Material Safety Data Sheets (MSDS) and product sheets on all materials and chemicals intended for use for government review and approval.

12. Upon receipt of the Formal Notice to Proceed, coordinate with the project manager / COR to procure site requirements and determine the work schedule. The contractor must follow these site-specific tasks on a daily basis, and communicate with the appropriate personnel once the work is complete for the day.

13. Be responsible for all final measurements; along with hard copies of drawings of the completed project.

14. Use the necessary number of skilled workers who are adequately licensed, trained and experienced in the necessary discipline, and who are completely familiar with the specified Scope of Work for this contract (i.e. Authorized Safety Surfacing Installer).

15. Ensure appropriate attire is worn by all workers at all times and inappropriate language is prohibited in the child care center area.

16. Install proper safety fencing around the work area.

17. Ensure no glass bottles or containers be used on center property and all debris must be picked up immediately.

18. Be responsible for daily clean up and for the proper disposal of all debris. All possible recycled materials, except scrap metal, shall be sent to recycling plants and manifest from the plant will be provided to SSA for documentation.

19. Deliver all scrap metal from this project to SSA at designated recycling area.

20. Ensure all contract employees limit access to the construction area.

21. Employees without proper security clearance will not be allowed access into the Child Care Building.

6.0 Responsibility:

· The contractor shall be responsible for adherence to all fire, building, safety, HVAC and electrical codes, as well as OSHA regulations.

· The contractor shall follow all SSA requirements for Health and Safety.

· The contractor shall obtain permits if necessary.

· The contractor shall be responsible for maintaining safety conditions throughout the project.

· The contractor shall be responsible to field verify all existing conditions prior to the start of work stated in this SOW.

· Contractor to ensure that industry quality standards for a child care facility are strictly met.

· Contractor to protect existing equipment and apparatus on playgrounds and all grassy areas and sidewalks not disturbed by the construction.

· Contractor to provide portable bathroom for worker’s use. Location to be arranged with SSA Property Manager.

· Smoking is not allowed in the child care center or on the federal property at any time.

· Inappropriate language is not allowed in the child care center playground areas at any time.

· Inappropriate clothing or wording on clothing is not allowed in the child care center playground areas or the federal property at any time.

· Glass bottles cannot be used on the child care center playground at any time.

7.0 Work Hours:

Unless otherwise specified, all work shall be performed During normal working hours. Normal working hours are Monday through Friday between the hours of 6:00 am and 6:00 pm Eastern Standard Time except Federal holidays. Quiet hours are 11:30 am to 2:00 pm during which time work noise must be kept at a minimum as children are napping.

Work must be completed between hours of 6:00 am to 6:00 pm.

8.0 Security:

The contractor shall be responsible to submit completed paperwork for all personnel requiring SSA access to work on this project. NO EXCEPTIONS! Signed escort by credentialed contractors will be allowed in a case by case basis, and only for workers only requiring minimal access to the center and playground areas.

Failure to comply with SSA security and access requirements may result in removal from the federal property.

a. Contractor staff that currently holds HSPD-12 clearances and/or SSA credentialing, shall provide letters of suitability to SSA for submission to the Suitability Program Officer.

b. Clearance of Personnel: To obtain clearances for personnel that does not have current clearances, the contractor shall be responsible to submit the following completed paperwork for all personnel requiring SSA access to work on this project. Contractor shall submit to SSA Child Care Program Manager, for submission to Center for Personnel Security and Project Management (CPSPM), no later than 5 business days after award: Email eQIP Initiation information or the Quick Check information under “WILKES-BARRE CHILD CARE CONSTRUCTION PROJECT” in the SSA Program line to the Child Care Program Manager email address. Proper next steps will be determined for awarded contractor based on existing federal clearances and accesses required to complete the outdoor project.

c. If additional clearances required, contractor will be notified to submit a Request for Invite to eQIP. After receiving invite and completing and printing signature forms; within 3 days of completion of eQIP, applicant must send signed signature forms: one (1) completed forms FS 258 - "Fingerprinting Charts"; one (1) Standard Form 85P, "Questionnaire for Public Trust Positions”, for those officers of the firm, who for any reason, may visit the work site during the period of this contract and for all employees who will require access to the building in performance of the contract work; FCRA Statement; and the of306 to: CPSPM Security and Suitability Team, 6401 Security Blvd, Annex 2nd Floor, Baltimore MD 21235, Attn: Suitability Program Officer. Title on packet must say: 2018 Wilkes-Barre Doc Child Care Playground Project. Each information packet for each applicant should be mailed individually with the copy of the eQIP invite fax with the applicant’s name highlighted on top of the packet. Do not bundle multiple applicant’s packets in one envelope. Necessary forms shall be furnished by the Government at the contractor’s request.

9.0 Housekeeping:

The contractor shall be responsible for removal of all debris and trash on a daily basis in order to maintain a safe work environment. Any use of government property or equipment is STRICTLY PROHIBITED.

Any damage done (not related to the project) to the sheds, building, play apparatus, windows, trees, resilient, sidewalks, etc. by the contractor is to be repaired in full at the contractor’s expense.

No photography shall be taken unless given permission from the SSA Property Manager. Photos taken shall not contain any paperwork or government employees. No exceptions to this policy will be made. Contractors violating this policy will have cameras confiscated. Contractors bringing a camera must notify the Project Engineer in advance.

Substantial completion will not be accepted unless the rooms have been cleaned to a clinical standard.

10.0 Completion:

The contractor shall be responsible for the completion of the project as described and assisting the SSA PM /COTR in the final assessment of the completed work. The contractor shall rectify any discrepancies noted during the final inspection that do not comply with the SOW.

11.0 Warranty:

The performing contractor for a minimum of five (5) years shall guarantee all materials and workmanship from the date of acceptance and sign-off by SSA PM/COTR. The performing contractor will settle all warranty issues.

All manufacturer specifications, manuals, and warranty information shall be delivered in a binder to the SSA PM/COTR and the Child Care Program Manager at the end of the project.

12.0 Period of Performance:

All work related to this project shall be completed within 120 days after issuance of the formal Notice to Proceed.

13.0 SSA COTR/PM:

Onsite COTR:

Joseph Caparo Wilkes-Barre DOC Facilities COTR

(570) 270-7385 Child Care Program Manager:

Susana Silva Steinmetz Headquarters

(410) 965-4743

Social Security Administration