27-32 RP1524 61 North Street.pdf

City of Norwich Department of Finance – Purchasing Agent Phone: (860)823-3706 100 Broadway, Room No. 105 Fax: (860)823-3812 Norwich, CT 06360 E-mail: kklein@cityofnorwich.org

Invitation for Bid

27-32

The Purchasing Agent, City of Norwich will receive proposals for 61 North Street, Norwich CT 06360 until 4:00 P.M. prevailing time on October 9, 2026 at which time they will be opened on the Procurement website and be available to view. All bids are to be submitted via the City of Norwich Procurement Portal at the following website:

City of Norwich Procurement Portal

The project documents may be downloaded from the following website:

City of Norwich Procurement Portal

Addenda, if any, will be posted on the website listed above. All bidders, prior to submitting their bids, should check the websites to ensure they have received all issued addenda.

The City of Norwich reserves the right to reject and all bids, in whole or in part, to waive minor irregularities in the bidding and to award the bid to other than the low bidder if deemed in the best interest of the City.

No Bidder may withdraw its bid within sixty (60) days of the bid opening date. Should there be reason why the contract cannot be awarded within the specified time, the time may be extended by mutual agreement between the City and the designated, qualified low bidder.

All final awards of the bid shall be in compliance with the City of Norwich Code of Ordinances §7-46 – Delinquent Tax Setoff Against Money Due Bidder or Contractor.

All bidders must submit bids/proposals through the City Procurement Portal.

Responding bidders must ensure that employees and applicants for employment are not discriminated against because of their race, color, religious creed, age, marital status, national origin, ancestry, sex, gender identity or expression, intellectual disability, mental disability or physical disability, including, but not limited to blindness, unless it is shown by such bidder that such disability prevents performance of the work involved.

Karl J. Klein Jr.

Purchasing Agent mailto:rcastronova@cityofnorwich.org https://norwichct.bonfirehub.com/portal/?tab=openOpportunities

BIDDER'S INSTRUCTIONS

IFB 27-32

61 North Street Property Rehabilitation

The following instructions and specifications shall be observed by all proposers:

Time and Place of Bid Opening Proposals will be received on October 9, 2026 at 4:00 P.M. online at:

https://norwichct.bonfirehub.com/portal/?tab=openOpportunities Proposals will not be allowed after the time and date of the opening.

Pre-Bid Meeting A pre-bid conference will be held on October 2, 2026 at 11:00 A.M. at the project location. Your attendance at that meeting is recommended to bid on this project.

Availability of Documents Vendors are advised that all documents relative to this project are only available online at the following web address:

https://norwichct.bonfirehub.com/portal/?tab=openOpportunities

Addenda If additional information becomes available or changes are made to the documents, an addendum will be issued not later than 3 days prior to the opening date. All addenda shall become part of the Contract Documents.

It is incumbent on the Vendor to ensure that it has received all issued addenda by checking the websites listed above. Failure of any Vendor to receive any such addendum shall not relieve it of the obligations under its proposal.

Notice of any addendum will be posted on the following website:

https://norwichct.bonfirehub.com/portal/?tab=openOpportunities

Instructions Proposals must be submitted to the City of Norwich Procurement portal at:

https://norwichct.bonfirehub.com/portal/?tab=openOpportunities Proposals will not be accepted by mail, in person or by email.

All forms and associated documents must be uploaded through the procurement portal.

Sales and Use Tax Vendors are reminded that the Connecticut State Sales and Use Tax and associated Federal taxes are not applicable under this contract, and therefore these taxes are not to be included in the price.

Under the terms of Connecticut Agencies Regulations §12-426-18, Contractors and Subcontractors, the contractor may purchase materials and supplies as are to be installed or placed in projects being performed under these contracts and will remain in such projects after completion, including tangible personal property that remains tangible personal property after its installation or placement, without payment of the tax and shall not charge any such exempt organization or agency any sales or use tax thereon.

Definitions For the purposes of these documents:

The word “City” means the City of Norwich, CT.

The word “Proposer” or “Vendor” refers to the party or parties submitting a proposal to perform the work to be done or materials to be furnished under the Contract; the legal representatives of such party or parties.

Certificate in Good Standing Any corporation whose proposal is being considered for acceptance by the City may be required, if requested, to provide a “Certificate of Good Standing” from the Office of the Secretary of State for Connecticut.

https://norwichct.bonfirehub.com/portal/?tab=openOpportunities

Sales and Use Tax Bidders are reminded that the Connecticut State Sales and Use Tax and associated Federal taxes are not applicable under this contract, and therefore these taxes are not to be included in the bid price(s).

Under the terms of Connecticut Agencies Regulations §12-426-18, Contractors and Subcontractors, the contractor may purchase materials and supplies as are to be installed or placed in projects being performed under these contracts and will remain in such projects after completion, including tangible personal property that remains tangible personal property after its installation or placement, without payment of the tax and shall not charge any such exempt organization or agency any sales or use tax thereon.

Acceptance/Rejection of Proposals The City may reject proposals which are incomplete, conditional, obscure, contain additions not called for, erasures or corrections not initialed, or which contain alterations or irregularities of any kind. The City may rightfully waive informalities. Determination of the best interest of the City shall include consideration of active or pending civil litigation between the City and any firm (or its subcontractors or suppliers) submitting a proposal to the City.

Withdrawal of Proposal Submitted Any bid may be withdrawn prior to the designated date and time for receipt of proposals. Proposals may be withdrawn ninety (90) days after the opening if no award has been made by the City. If the City does not award a contract within ninety (90) days after the opening, all proposals will be null and void, except this time may be extended by mutual agreement of the City and the selected vendor.

Award Execution The firm whose proposal is accepted will be issued a “Notice of Award.” The Vendor will be required to execute the “Notice of Award,” and provide a certificate of insurance that meets the requirements in section 15 of the Standard Bid Contract Terms and Conditions, within ten working days from the date the Notice of Award is issued.

Freedom of Information All proposals shall be made available for public inspection, in accordance with the provisions of Connecticut General Statutes § 1-210, Freedom of Information. Copies of any information resulting from any proposal opening are generally not available until a contract has been awarded or a purchase order issued.

Non-Collusion The individual signing the proposal hereby declares that no person or persons other than members of its organization are interested in this proposal or in the contract proposed to be taken; that it is made without any connection to any other person or persons submitting a proposal for the same work and is in all respects fair and without collusion or fraud; that no person acting on behalf of or employed by the City of Norwich is directly or indirectly interested in the supplies or work to which they relate or will receive any part of the profit or any commission therefrom in any manner which is unethical or contrary to the best interests of the City of Norwich.

Contract Execution The firm(s) whose bid(s) has/have been accepted by the City will be required to furnish all insurance certificates in the amounts specified, within 5 days from the date of the notice of award. The firm(s) will also be required to furnish all performance and payment bonds to the City prior to contract signing.

The firm(s) whose bid is accepted will be required to execute a contract, in substantially the form included in the bid documents, on a date and time mutually agreed to by all parties. Once the contract is executed, the contractor(s) will be issued a Notice to Proceed.

Contracts valued at less than $25,000.00 may be executed directly via the issuance of a purchase order, at the discretion of the City.

CITY OF NORWICH

OFFICE OF DEVELOPMENT

23 UNION STREET

NORWICH, CONNECTICUT 06360

CITY OF NORWICH PROPERTY

REHABILITATION PROGRAM

Project RP1524

61 North Street Norwich, CT. 06360

PROJECT BID PACKAGE

Bid- Roofing

INVITATION TO BID

Property Rehabilitation Program Bid for: RP1524

61 North Street Norwich CT. 06360

BID – Roofing

Bids are being sought for the project for the property located at:

The residence at 61 North Street

Norwich, Connecticut

This project is being funded through the Property Rehabilitation Program and, or HUD Lead Based Paint Hazard Control in Priority Housing Program. Contractors must be aware that the City of Norwich is an Equal Opportunity Employer. Contract documents including the lead abatement plan and property rehabilitation specifications may be obtained from the Office of Community Development, 23 Union Street, Norwich, Connecticut, Office hours are from 8:30 AM to 4:30 PM, Monday thru Friday. A pre-bid conference will be held on 10-02-26 at 11:00 am. at the project location. Your attendance at that meeting is recommended to bid on this project.

Bids will be received via the City of Norwich’s on-line bidding portal until 4:00 PM on 10-09-26 at which time they will be opened and read aloud. The City of Norwich Reserves the right to reject any and all bids, or any part of any bid where such action is deemed to be in the best Interest of the City.

EQUAL EMPLOYMENT / OPPORTUNITY

AFFIRMATIVE ACTION

FAIR HOUSING AGENCY

OFFICE OF DEVELOPMENT

23 UNION STREET

NORWICH, CONNECTICUT

860-823-3770

SPECIFICATIONS FOR THE PROJECT KNOWN AS:

Property Rehabilitation -Roofing

Norwich. CT 06360

TABLE OF CONTENTS:

Description Page

General Bidding Instructions 4 Notice of Invitation to Bid 5 Bidder Certification 6 Non Collusion Affidavit 7 Bidding and General Program Policies 9-10 Product Allowances 11

GENERAL BIDDING INSTRUCTIONS:

1. The contractor is to obtain and review the Project Specifications and prepare a quotation for all work specified on the Company Letterhead and the enclosed bid form.

2. Contractors are urged to attend the Pre-Bid conference on 10-02-26. At 11:00 a.m.

Failure to attend the Pre-Bid conference may result in incomplete bid information.

3. Bid proposals are to be submitted in a sealed envelope addressed as follows:

Community Development, Property Rehabilitation Program Bid Projects: RP1524 Roofing 61 North Street

4. Bid will be received via the City’s online bid portal until 4:00 PM on 10-09-26.

5. It is the contractor’s responsibility to ensure they have all the project addendums and changes made to the scope of work prior to the bid due date. Copies of the addendum will be available at the city offices. Copies of addendum are to be attached with each bid.

Failure to attach the addendum sheets will disqualify the bidder.

The information contained in this bid package is for the purpose of providing general project specifications of the items included in the scope of work. Code compliance work required by the local building officials and fire marshal will be limited to those items directly relating to lead abatement activities. All other code compliance issues will be the responsibility of the property owner, and will not be funded under this program.

Payments will be requested by the Contractor according to contract provisions. The Contractor will submit payment requests to Program Management in the form of a billing request. Program Management will then conduct an inspection with the Property Owner in order to authorize payment or request revisions. Once billing (‘s) are approved, a check will be issued to the contractor. The contractor may then pick up the check or notify the City to mail it to the contractors’ address listed herein. Contractors should allow a minimum of 15 days for payment of approved invoices. The contract documents further describe the payment process.

Items not included in this specification, that are required for a complete installation or operation are considered part of this specification. All issues pertaining to code compliance should be directed to the Building Official. It is the responsibility of the contractor to secure and pay for all required permits, and terminate all required permits with inspections required by the permitting authority. Copies of all permits to be provided to the City at the time of issue and release.

Prior to the start of any construction activities, the contractor must request a pre-abatement inspection which will review the containment preparations, licensure, and proper set up of construction activities and safety equipment, if the work Specification requires it.

NOTICE OF INVITATION TO BID

GENERAL INFORMATION

PROJECT NAME: RP1524

ADDRESS: 61 North Street

Norwich, Connecticut, 06360

OWNERS NAME: Nadine Dias OWNERS ADDRESS: 61 North Street Norwich CT. 06360

OWNERS PHONE NO: 860-884-7564

For the City of Norwich, Contact:

City of Norwich Office of Development 23 Union Street Norwich, CT 06360

(860) 823-3770 Wayne R. Sharkey, Property Rehabilitation, Program Manager Office hours: Monday – Friday 8:30 am – 4:30 pm

Contractor:

Additional project specifications may be obtained at:

Community Development Office 23 Union Street

Norwich, Connecticut 06360

(860) - 823- 3770

Project specifications may be obtained during normal business hours 8:30 AM - 4:30 PM, Monday thru Friday.

BIDDER CERTIFICATION: Bid – Roofing The City of Norwich, Office of Community Development basic bid package is enclosed and shall be submitted as follows:

1. This Instruction Sheet with signed bidders certification

2. Payment Request from filled out and totaled.

3. Non-Collusion Affidavit.

4. Proof of insurance

5. Proof of licensure as a home improvement contractor in the State of Connecticut.

6. Proof of Licensure as a Lead Abatement contractor in the State of Connecticut

( if applicable )

7. Copies of all addendum sheets properly signed and filled out as directed.

*** Please note, items 3,4,5, and 6 may be submitted once annually. It is also the contractor’s responsibility to insure that these items are updated as they expire. Please be aware that the submittal of items 1,2,and 7 will only constitute a complete bid package if all other items are on file and up to date with the City of Norwich.

BIDDERS CERTIFICATION

I,_____________________________, acting on behalf of_________________________ A contractor registered in the State of Connecticut, have reviewed the bid requirements, bid documents and site conditions and hereby propose to complete the work specified for the amount of ______________________________________________dollars ($_______________)

I will guarantee this price for a maximum of 15 days from the date of this proposal. I will be able to start this project on or about 90 days from bid award, 2026. This project is allotted 15 calendar days to complete the specified scope from notice to proceed, barring weather and other excusable delays. (Note: Work items that cannot be undertaken during winter months such as exterior encapsulation or soils, shall have a completion date of no later than May 30th) I am aware that if I fail to complete the work in the time required, I may be penalized based upon the terms of the contract.

Signed by:________________________________(Print Name) Date:___________

Signature:________________________________ Phone:______________________

Contractor Name:_______________________________________________________

Address: _________________________________________________________

201. NON-COLLUSION AFFIDAVIT OF CONTRACTOR

State of________________________________)

) ss.

County of_______________________________)

__________________________________________, being first duly sworn, deposes and says that :

(1) He is (owner, partner, officer, representative, or agent) of (hereafter refer to as the "Contractor"), who has executed the Agreement, of which this affidavit is a part;

(2) He is fully informed respecting the preparation and contents of said Agreement and the Contract Price and all pertinent circumstances respecting such Agreement and Contract Price;

(3) Such Contract Price is genuine and not a collusive or sham price;

(4) Neither the Contractor nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affidavit, has in any way colluded, conspired, connived, or agreed, directly or indirectly, with any other contractor, bidder, firm or person to submit a collusive or sham price or bid in connection with such work, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other contractor, bidder, firm or person to fix the price or prices offered by the Contractor and accepted by the owner, or to fix the offered price of any other bidder, or to secure through collusion, conspiracy, connivance or unlawful agreement any advantage against the Owner and/or the City or any person interested in this agreement; and

(5) The price or prices offered by the contractor and accepted by the Owner as the Contract price is fair and proper and is not obtained by any collusion, conspiracy, connivance or unlawful agreement on the part of the Contractor or any of its agents, representatives, owners, employees or parties in interest, including this affiant.

(Seal, if corporation) _______________________________

By:____________________________

Title:_________________________ Subscribed and sworn to before me this______________day of

________________________, 20______.

*** General Acknowledgement: This Affidavit is to apply to all projects, bid through the City of Norwich, Community Development Center. (2026)

BIDDING AND GENERAL PROGRAM POLICIES

1. The omission of any items listed in the Basic Bid Package will result in the disqualification of the bid.

2. All addendums and scope changes discussed at the bid walk through will be written up and available at the city office prior to the bid opening date. All addendum and changes to be attached to the bid forms and signed by the contractor. Failure to attach addendum and changes may result in bid disqualification.

3. Bid readings are open to the public. No bid documents will be made available to contractors or the public without supervision at the bid opening. Results of the bidding will be available at the Office of Development the following business day.

4. The City of Norwich reserves the right to reject any bid when it is deemed to be in the best interest of the City and/or the property owner. The City of Norwich further reserves the right to accept or reject portions of any bid when it is deemed to be in the best interest of the City and or the property owner.

5. Disputes and protests:

a. If a contractor feels that a bidder has submitted an incomplete bid, or has evidence of other improprieties that negatively impact their own qualified bid, they may file a protest with the City of Norwich, Office of Development within 7 calendar days of the Bid opening.

b. Such notice shall be in writing and include copies of evidence required to prove or disprove the questionable bids.

c. Bid protests will not be accepted by unqualified bidders, or bidders who have been disqualified for incomplete bids.

d. All bid protests will be reviewed by program staff and the Director of Development. The decision rendered by the director of development will be final.

e. Contractors submitting frivolous bid protests are hereby warned that unjustified and groundless protests may result in the loss of future bidding privileges

6. Bidder Limitation Policies:

a. Bidders may hold no more than two active contracts between either the Lead or Rehab program. Contractors attempting to bid a third project will not be accepted unless at least one active contract is in the final billing and closing phase.

(However Contractors may request exception to this rule if they can provide assurances sufficient to the timely start and completion of project contracts.)

Acceptance/denial of such a request is solely at the discretion of the Rehabilitation Specialist.

b. Bidders holding three open contracts, will be prohibited from future bidding until the closeout of one or more open contracts. (see- exception clause)

c. Contract holders that are in delinquent standing of any project completion date, may be prohibited from bidding until all delinquent projects are closed out.

d. New Contractors will be subject to a probationary period in which they may hold only one contract. Once a new contractor has entered into their first contract for a Property Rehabilitation or Lead Hazard Reduction project, they will not be allowed to bid further projects until the successful completion of the probationary period. During the probationary period the Contractor will be evaluated based on

e. their performance according to both the project contract, and overall program requirements. At the completion of the project the Program Manger will give the Contractor written notice outlining their acceptance or denial as a Contractor “in good standing”, for future Projects.

7. Lead Abatement Clearance Policies:

f. Both the first and second rounds of dust wipes tests are included in program costs.

g. Further failures will be assessed to the project contractor in the form of a $80.00 per hour inspector fee. (exception to this may be requested by the contractor for extenuating circumstances to be determined by the Rehabilitation Manager)

h. All additional testing fees must be paid in full prior to the release of final payment to the contractor.

PRODUCT SELECTION ALLOWANCES:

Note: Due to delays in shipping as the result of Covid-19 all selections must be made from in stock products when reasonable. “Selection prices have been altered to better accommodate Covid related price increases.”

As the most common work items for Lead Paint Hazard Control & General Rehabilitation projects, the following door selection pricings will be implemented as they are applicable to each project scope.

Exterior grade door (standard sizes), hardware & trim: Max Owner selection $1,200.00 per

Exterior grade door with Side lights, hardware & trim: Max Owner selection $1,800.00 per

Exterior grade Sliding or Double doors: Max Owner Selection $2,500.00 per

Interior Door slab only: Max Owner selection $125.00 per

Interior Door, casing, trim, and hardware: Max Owner Selection $225.00 per

Storm Doors: $250.00

Wood or Vinyl laminate flooring $3.50 dollars per sqft product selection

Carpet with padding $10.00 dollars per sq/yard.

General Selections such as roof or siding colors are to documented between the Contractor and Homeowner then submitted to the Program Manager prior to start of work.

OTHER PRODUCT BIDDING REQUIRMENTS

Where Lead Paint Hazard Control, and Rehabilitation Projects include various other building products, the contractor is responsible include “Builders Grade Materials and Products, with basic selections for colors and style where applicable.”

For program purposes (Builders Grade Products) shall be defined as middle grade market available building products by costs. Prior to work commencement, the Contractor shall submit a detailed list of selections signed by both the Contractor and Property owner.

Failure to properly document product selections may result in the contractors loss of building privileges, either temporarily or permanently. Note: It is the Contractors responsibility to ensure this process.

NOTE: Property owners may choose to select higher grade or specialty products only at their own cost, and if such a selection does not delay the normal agreed upon schedule of work. No product alterations shall be made after contract signing unless under special circumstance, approved by Program Management.

HISTORICAL REQUIREMENTS (Windows) Some projects that are located in National or Local historic districts must comply with the following:

1. All wood construction window.

2. In like form and fashion of the pre-existing.

3. May be simulated divide, but manufactured Mullions must be part of the factory construction of the window unit not after-market pieces.

4. When the property is located in the Local Historic District, the window product must be per-approved by the Local Historic board of commissions. (Meet only once Monthly)

5. All wood construction windows used for Historic compliance must also comply with the current (IECC requirements for energy efficiency) Contractors must have their products pre- approved for IECC compliance with the local Building Department prior to ordering.

6. All windows must be primed and painted to match original.