27-27 On-call Electrical Services.pdf

City of Norwich Department of Finance – Purchasing Agent Phone: (860)823-3706 100 Broadway, Room No. 105 Fax: (860)823-3812 Norwich, CT 06360 E-mail: kklein@cityofnorwich.org

Invitation for Bid

IFB 27-27

The Purchasing Agent, City of Norwich will receive proposals for On-call Electrical Services until 2:00 P.M.

prevailing time on September 30, 2026 at which time they will be opened on the Procurement website and be available to view. All bids are to be submitted via the City of Norwich Procurement Portal at the following website:

City of Norwich Procurement Portal

The project documents may be downloaded from the following website:

City of Norwich Procurement Portal

Addenda, if any, will be posted on the website listed above. All bidders, prior to submitting their bids, should check the websites to ensure they have received all issued addenda.

The City of Norwich reserves the right to reject and all bids, in whole or in part, to waive minor irregularities in the bidding and to award the bid to other than the low bidder if deemed in the best interest of the City.

No Bidder may withdraw its bid within sixty (60) days of the bid opening date. Should there be reason why the contract cannot be awarded within the specified time, the time may be extended by mutual agreement between the City and the designated, qualified low bidder.

All final awards of the bid shall be in compliance with the City of Norwich Code of Ordinances §7-46 – Delinquent Tax Setoff Against Money Due Bidder or Contractor.

All bidders must submit bids/proposals through the City Procurement Portal.

Responding bidders must ensure that employees and applicants for employment are not discriminated against because of their race, color, religious creed, age, marital status, national origin, ancestry, sex, gender identity or expression, intellectual disability, mental disability or physical disability, including, but not limited to blindness, unless it is shown by such bidder that such disability prevents performance of the work involved.

Karl J. Klein Jr.

Purchasing Agent mailto:rcastronova@cityofnorwich.org https://norwichct.bonfirehub.com/portal/?tab=openOpportunities

BIDDER'S INSTRUCTIONS

IFB 27-27

On-call Electrical Services

The following instructions and specifications shall be observed by all proposers:

Time and Place of Bid Opening Proposals will be received on September 30, 2026 at 2:00 P.M. online at:

https://norwichct.bonfirehub.com/portal/?tab=openOpportunities Proposals will not be allowed after the time and date of the opening.

Availability of Documents Vendors are advised that all documents relative to this project are only available online at the following web address:

https://norwichct.bonfirehub.com/portal/?tab=openOpportunities

Addenda If additional information becomes available or changes are made to the documents, an addendum will be issued not later than 3 days prior to the opening date. All addenda shall become part of the Contract Documents.

It is incumbent on the Vendor to ensure that it has received all issued addenda by checking the websites listed above. Failure of any Vendor to receive any such addendum shall not relieve it of the obligations under its proposal.

Notice of any addendum will be posted on the following website:

https://norwichct.bonfirehub.com/portal/?tab=openOpportunities

Instructions Proposals must be submitted to the City of Norwich Procurement portal at:

https://norwichct.bonfirehub.com/portal/?tab=openOpportunities Proposals will not be accepted by mail, in person or by email.

All forms and associated documents must be uploaded through the procurement portal.

Sales and Use Tax Vendors are reminded that the Connecticut State Sales and Use Tax and associated Federal taxes are not applicable under this contract, and therefore these taxes are not to be included in the price.

Under the terms of Connecticut Agencies Regulations §12-426-18, Contractors and Subcontractors, the contractor may purchase materials and supplies as are to be installed or placed in projects being performed under these contracts and will remain in such projects after completion, including tangible personal property that remains tangible personal property after its installation or placement, without payment of the tax and shall not charge any such exempt organization or agency any sales or use tax thereon.

Definitions For the purposes of these documents:

The word “City” means the City of Norwich, CT.

The word “Proposer” or “Vendor” refers to the party or parties submitting a proposal to perform the work to be done or materials to be furnished under the Contract; the legal representatives of such party or parties.

Certificate in Good Standing Any corporation whose proposal is being considered for acceptance by the City may be required, if requested, to provide a “Certificate of Good Standing” from the Office of the Secretary of State for Connecticut.

https://norwichct.bonfirehub.com/portal/?tab=openOpportunities https://norwichct.bonfirehub.com/portal/?tab=openOpportunities https://norwichct.bonfirehub.com/portal/?tab=openOpportunities https://norwichct.bonfirehub.com/portal/?tab=openOpportunities

Sales and Use Tax Bidders are reminded that the Connecticut State Sales and Use Tax and associated Federal taxes are not applicable under this contract, and therefore these taxes are not to be included in the bid price(s).

Under the terms of Connecticut Agencies Regulations §12-426-18, Contractors and Subcontractors, the contractor may purchase materials and supplies as are to be installed or placed in projects being performed under these contracts and will remain in such projects after completion, including tangible personal property that remains tangible personal property after its installation or placement, without payment of the tax and shall not charge any such exempt organization or agency any sales or use tax thereon.

Acceptance/Rejection of Proposals The City may reject proposals which are incomplete, conditional, obscure, contain additions not called for, erasures or corrections not initialed, or which contain alterations or irregularities of any kind. The City may rightfully waive informalities. Determination of the best interest of the City shall include consideration of active or pending civil litigation between the City and any firm (or its subcontractors or suppliers) submitting a proposal to the City.

Withdrawal of Proposal Submitted Any bid may be withdrawn prior to the designated date and time for receipt of proposals. Proposals may be withdrawn ninety (90) days after the opening if no award has been made by the City. If the City does not award a contract within ninety (90) days after the opening, all proposals will be null and void, except this time may be extended by mutual agreement of the City and the selected vendor.

Award Execution The firm whose proposal is accepted will be issued a “Notice of Award.” The Vendor will be required to execute the “Notice of Award,” and provide a certificate of insurance that meets the requirements in section 15 of the Standard Bid Contract Terms and Conditions, within ten working days from the date the Notice of Award is issued.

Freedom of Information All proposals shall be made available for public inspection, in accordance with the provisions of Connecticut General Statutes § 1-210, Freedom of Information. Copies of any information resulting from any proposal opening are generally not available until a contract has been awarded or a purchase order issued.

Non-Collusion The individual signing the proposal hereby declares that no person or persons other than members of its organization are interested in this proposal or in the contract proposed to be taken; that it is made without any connection to any other person or persons submitting a proposal for the same work and is in all respects fair and without collusion or fraud; that no person acting on behalf of or employed by the City of Norwich is directly or indirectly interested in the supplies or work to which they relate or will receive any part of the profit or any commission therefrom in any manner which is unethical or contrary to the best interests of the City of Norwich.

Contract Execution The firm(s) whose bid(s) has/have been accepted by the City will be required to furnish all insurance certificates in the amounts specified, within 5 days from the date of the notice of award. The firm(s) will also be required to furnish all performance and payment bonds to the City prior to contract signing.

The firm(s) whose bid is accepted will be required to execute a contract, in substantially the form included in the bid documents, on a date and time mutually agreed to by all parties. Once the contract is executed, the contractor(s) will be issued a Notice to Proceed.

Contracts valued at less than $25,000.00 may be executed directly via the issuance of a purchase order, at the discretion of the City.

CITY OF NORWICH, CONNECTICUT

INVITATION FOR BIDS

27-27

1. INVITATION

The City of Norwich, Connecticut ("City") is soliciting sealed bids from qualified, licensed, and properly insured electrical contractors to provide On-call Electrical Services at City-owned, City-operated, and other facilities under the jurisdiction of the City of Norwich.

The successful Contractor(s) shall provide all labor, supervision, materials, equipment, tools, vehicles, transportation, permits, testing, disposal, and incidental services necessary to perform electrical repairs, maintenance, emergency response, replacement, installation, inspection, testing, and related work as directed by the City.

The intent of this contract is to establish one or more qualified electrical contractors that the City may utilize on an as-needed, task-order basis throughout the contract term.

The City does not guarantee any minimum quantity of work, minimum expenditure, or number of service calls under this contract.

The City reserves the right to award the contract to one contractor or to make multiple awards if doing so is determined to be in the City's best interest.

2. SCOPE OF SERVICES

The Contractor shall be capable of providing comprehensive commercial, institutional, municipal, and industrial electrical services throughout the City of Norwich.

Services may include, but are not limited to:

A. General Electrical Services

• Electrical troubleshooting and repair

• Electrical system inspection

• Installation and replacement of electrical equipment

• Wiring and rewiring

• Circuit installation

• Branch circuit repairs

• Conduit installation

• Junction boxes

• Disconnects

• Switches

• Receptacles

• GFCI/AFCI devices

• Timers

• Contactors

• Relays

• Transformers

• Control wiring

• Electrical connections

• Electrical equipment relocation

• Electrical system modifications

• Temporary electrical installations

• Electrical code corrections

3. SERVICE PANELS AND

DISTRIBUTION EQUIPMENT

The Contractor shall be capable of working on:

• Electrical service entrances

• Main distribution panels

• Panelboards

• Subpanels

• Circuit breakers

• Disconnect switches

• Fused disconnects

• Motor control centers

• Transformers

• Transfer switches

• Busways

• Switchgear

• Electrical metering equipment

• Grounding and bonding systems

• Surge protection devices

The Contractor shall identify unsafe or deficient conditions and immediately notify the City when a condition presents an imminent hazard.

4. LIGHTING SERVICES

Services shall include interior and exterior lighting systems, including:

• LED lighting

• Fluorescent fixtures

• HID fixtures

• Emergency lighting

• Exit signs

• Parking lot lighting

• Street and site lighting

• Building exterior lighting

• Security lighting

• Athletic/recreation lighting

• Pole-mounted fixtures

• Wall packs

• Floodlights

• Motion sensors

• Occupancy sensors

• Photocells

• Lighting controls

• Dimming systems

• Timers

• Lighting contactors

The Contractor shall provide recommendations for energy-efficient replacements when requested by the City.

5. EMERGENCY POWER AND

GENERATORS

The Contractor shall provide electrical services associated with emergency power systems, including:

• Standby generators

• Emergency generators

• Automatic transfer switches

• Manual transfer switches

• Generator distribution systems

• Emergency electrical panels

• Generator connections

• Generator load-bank connections

• Generator control wiring

• Emergency power troubleshooting

• Generator-related electrical repairs

Routine generator mechanical maintenance is not included unless specifically authorized.

The Contractor shall coordinate with generator service providers when electrical and mechanical issues overlap.

6. FIRE ALARM AND LIFE-SAFETY

SYSTEMS

The Contractor may be required to provide electrical services associated with:

• Fire alarm power supplies

• Fire alarm circuits

• Emergency power

• Electrical connections serving fire alarm systems

• Notification appliance power

• Fire pump electrical service

• Life-safety electrical systems

The Contractor shall possess all licenses, certifications, and qualifications required for any regulated fire alarm or life-safety work.

Nothing in this contract authorizes the Contractor to perform specialized fire alarm work unless appropriately licensed and specifically authorized by the City.

7. FIRE PUMP AND FIRE PROTECTION

ELECTRICAL SYSTEMS

The Contractor may be required to provide electrical troubleshooting and repair associated with fire pumps, including:

• Fire pump controllers

• Electrical feeders

• Disconnects

• Transfer switches

• Emergency power

• Pump control wiring

• Electrical components serving fire pumps

All work shall comply with applicable NFPA standards, Connecticut requirements, and Authority Having Jurisdiction requirements.

The Contractor shall coordinate any impairment of a fire protection system with the Norwich Fire Department and the appropriate City representative.

8. MOTOR AND EQUIPMENT

CONNECTIONS

Services may include electrical connections, troubleshooting, and repairs for:

• HVAC equipment

• Pumps

• Exhaust fans

• Air handlers

• Boilers

• Chillers

• Compressors

• Motors

• Water treatment equipment

• Sewage equipment

• Public works equipment

• Garage equipment

• Doors and gates

• Other electrically powered City equipment

The Contractor shall coordinate with mechanical contractors and City personnel when necessary.

9. BUILDING AUTOMATION AND

CONTROLS

Electrical services may include:

• Control wiring

• Relays

• Contactors

• Sensors

• Thermostats

• Control transformers

• Low-voltage control circuits

• Building automation wiring

• HVAC electrical controls

• Lighting controls

• Equipment controls

Programming of proprietary building automation systems shall only be performed when specifically authorized and when the Contractor possesses the necessary qualifications.

10. LOW-VOLTAGE SYSTEMS

The Contractor may be requested to provide low-voltage electrical services including:

• Low-voltage wiring

• Control wiring

• Door access power

• Security system power

• CCTV power

• Data/communication pathways

• Intercom power

• Public address system power

• Telecommunications pathways

• Other low-voltage electrical infrastructure

Specialized communications or security programming is excluded unless specifically authorized.

11. EMERGENCY SERVICES

The Contractor shall provide 24-hour, seven-day-per-week emergency electrical response, including holidays.

Emergency services may include:

• Loss of electrical power

• Electrical fire hazards

• Arcing or overheating equipment

• Electrical equipment failure

• Main breaker failure

• Panel failure

• Generator failure

• Emergency lighting failure

• Critical public-safety electrical failure

• Exposed energized conductors

• Damaged electrical equipment

• Electrical failures affecting City facilities

• Electrical failures affecting fire stations, police facilities, communications systems, or other critical infrastructure

For emergency calls, the Contractor shall:

1. Acknowledge the City's call within 30 minutes.

2. Provide an estimated arrival time.

3. Have qualified personnel respond within two (2) hours, unless otherwise approved by the

City due to circumstances beyond the Contractor's control.

4. Immediately take reasonable measures to eliminate or control electrical hazards.

5. Provide a written service report following completion.

The City reserves the right to require faster response for emergencies involving public safety or critical City operations.

12. ELECTRICAL SAFETY

The Contractor shall comply with all applicable electrical safety requirements, including:

• OSHA

• NFPA 70 – National Electrical Code

• NFPA 70E

• Connecticut State Building Code

• Connecticut State Electrical Code

• Applicable Connecticut statutes and regulations

• Manufacturer requirements

• Applicable local ordinances

The Contractor shall utilize appropriate lockout/tagout procedures.

The Contractor shall not energize equipment until it has been determined to be safe for operation.

13. ARC-FLASH AND ELECTRICAL

HAZARDS

The Contractor shall identify potentially hazardous electrical conditions and immediately notify the City.

Where required, the Contractor shall provide:

• Arc-flash assessments

• Electrical hazard identification

• Panel labeling

• Equipment labeling

• Short-circuit analysis

• Ground-fault analysis

• Coordination studies

• Other electrical engineering services

Engineering services beyond ordinary electrical contracting shall require specific authorization by the City.

14. WORK AUTHORIZATION

No work shall be performed without authorization from an authorized City representative except when immediate emergency action is reasonably necessary to prevent injury, fire, equipment damage, or significant property damage.

The City may issue work orders by:

• Telephone

• Email

• Electronic work-order system

• Purchase order

• Written authorization

• Emergency verbal authorization followed by written confirmation

For routine work, the City may request a written estimate before beginning work.

For emergency work, the Contractor may be authorized to perform reasonable immediate corrective measures without a prior written estimate.

The Contractor shall not exceed an authorized amount without approval from the City.

15. ESTIMATES AND NOT-TO-EXCEED

AUTHORIZATION

For non-emergency work estimated to exceed $1,000, the Contractor shall provide a written estimate before beginning work unless specifically waived by the City.

Estimates shall identify:

• Labor hours

• Labor classification/rate

• Materials

• Equipment

• Subcontractor costs

• Disposal costs

• Permit costs

• Other charges

• Total estimated cost

The Contractor shall not exceed an authorized amount without written approval from the City.

The City shall not be responsible for unauthorized work or charges.

16. LABOR RATES

Bidders shall provide firm hourly rates for the following classifications:

Classification Regular Hourly Rate After-Hours Rate Sunday/Holiday Rate Master Electrician $______ $______ $______ Journeyman Electrician $______ $______ $______ Apprentice Electrician $______ $______ $______ Electrical Technician $______ $______ $______ Laborer/Helper $______ $______ $______ Generator Technician $______ $______ $______

For purposes of this bid:

Regular Hours: Monday-Friday, 7:00 AM–4:00 PM After Hours: Monday-Friday, 4:00 PM–7:00 AM Weekend: Saturday and Sunday Holiday: City-recognized holidays

Bidders shall clearly identify any additional premium rates.

17. MATERIAL MARKUP

The Contractor shall provide a percentage markup for materials purchased for City work.

Material Markup: ______ %

The markup shall include the Contractor's normal costs associated with procurement, handling, and delivery.

The City may require copies of supplier invoices to verify material costs.

No markup shall be permitted on:

• Sales or use taxes for which the City is exempt

• Unauthorized purchases

• Costs not directly associated with the City's work

The City may require competitive pricing for major material purchases.

18. EQUIPMENT RATES

Bidders shall identify rates for specialized equipment, including where applicable:

• Bucket trucks

• Aerial lifts

• Generators

• Load banks

• Cable pulling equipment

• Conduit benders

• Trenching equipment

• Testing equipment

• Thermal imaging equipment

• Megohmmeters

• Power quality analyzers

• Other specialized equipment

Equipment Hourly Rate Daily Rate Bucket/Aerial Truck $______ $______ Aerial Lift $______ $______ Generator $______ $______ Load Bank $______ $______ Thermal Imaging Equipment $______ $______ Electrical Testing Equipment $______ $______ Other Specialized Equipment $______ $______

The City reserves the right to reject equipment charges that it determines are unreasonable or unnecessary.

19. SERVICE CALL AND MOBILIZATION

CHARGES

Bidders shall identify any service-call, mobilization, truck, fuel, or trip charges.

Standard Service Call: $________ Emergency Service Call: $________ After-Hours Mobilization: $________

The Contractor shall not charge separate mobilization fees when the charge is already incorporated into the submitted hourly rate.

Duplicate or overlapping charges will not be permitted.

20. LICENSE AND QUALIFICATIONS

The Contractor shall maintain all licenses, registrations, certifications, and permits required by the State of Connecticut and the City of Norwich.

The Contractor shall provide evidence of:

• Current Connecticut electrical contractor license

• Appropriate individual electrical licenses for personnel performing regulated work

• OSHA compliance

• Workers' compensation coverage

• Required insurance

• Required permits

• Any required certifications

• Good standing with applicable governmental agencies

All licenses shall remain valid for the duration of the contract.

21. EXPERIENCE

Bidders shall demonstrate a minimum of five (5) years of experience providing commercial, institutional, industrial, or municipal electrical services.

The Bidder shall provide at least three references for comparable work performed within the past five years.

References should include:

• Customer name

• Contact person

• Telephone number

• Email address

• Nature of services

• Approximate contract value

• Dates of service

Preference may be given to firms demonstrating experience with municipal, governmental, institutional, educational, public safety, industrial, or other large commercial facilities.

22. PERSONNEL

The Contractor shall provide appropriately licensed and qualified personnel.

The City reserves the right to require removal of any Contractor employee whose conduct, workmanship, safety practices, or interaction with City personnel is deemed unacceptable.

Personnel working in City facilities shall:

• Conduct themselves professionally

• Wear appropriate identification

• Maintain clean and safe work areas

• Follow City security procedures

• Follow facility-specific rules

• Comply with applicable safety requirements

23. BACKGROUND CHECKS AND

SECURITY

Because work may occur in police stations, fire stations, public safety facilities, communications facilities, and other sensitive City properties, the City may require background checks or other security procedures for Contractor personnel.

The Contractor shall cooperate with reasonable City security requirements.

The Contractor shall immediately notify the City of any personnel changes affecting individuals regularly assigned to City facilities.

24. PERMITS AND INSPECTIONS

The Contractor shall obtain and pay for all permits required for the Contractor's work unless otherwise directed by the City.

The Contractor shall schedule and coordinate required inspections.

All work shall comply with:

• Connecticut State Building Code

• Connecticut State Electrical Code

• National Electrical Code

• NFPA standards as applicable

• OSHA requirements

• Applicable environmental regulations

• Applicable local ordinances

• Manufacturer requirements

• Applicable industry standards

25. FIRE ALARM AND LIFE-SAFETY

IMPAIRMENTS

No fire alarm, fire protection, emergency power, emergency lighting, fire pump, or other life-safety system shall be disabled without prior authorization from the City.

When an impairment is necessary, the Contractor shall:

1. Notify the City's designated representative.

2. Identify the system being impaired.

3. Identify the anticipated duration.

4. Coordinate required fire watch or other protective measures.

5. Restore the system as soon as practical.

6. Verify proper operation.

7. Provide written documentation.

The Contractor shall comply with all applicable City fire protection impairment procedures.

26. ELECTRICAL SHUTDOWNS

No electrical service or distribution system serving a City facility shall be shut down without prior authorization except when immediate action is necessary to eliminate a hazard.

When a shutdown is necessary, the Contractor shall:

1. Notify the City representative.

2. Identify the affected equipment and areas.

3. Estimate the duration.

4. Coordinate the shutdown.

5. Implement appropriate safety procedures.

6. Restore service as soon as practical.

7. Verify proper operation after restoration.

Work affecting emergency communications, fire stations, police facilities, dispatch centers, water systems, wastewater systems, or other critical infrastructure shall receive special coordination.

27. GENERATOR AND EMERGENCY

POWER COORDINATION

Before performing work that could affect emergency power, the Contractor shall coordinate with the City.

The Contractor shall not disable an emergency generator or transfer switch without authorization.

Where required, the Contractor shall coordinate with:

• Generator service providers

• Fire Department personnel

• Police Department personnel

• Facilities personnel

• Information technology personnel

• Other affected City departments

28. TESTING AND DOCUMENTATION

The Contractor shall perform testing necessary to verify proper operation following electrical work.

Testing may include:

• Voltage testing

• Continuity testing

• Grounding/bonding verification

• Insulation testing

• Circuit testing

• GFCI testing

• Emergency lighting testing

• Generator/transfer switch testing

• Thermal imaging

• Load testing

• Power quality testing

• Other testing reasonably required by the City

Test results shall be provided to the City upon request.

29. THERMAL IMAGING

When requested by the City, the Contractor shall provide infrared/thermal imaging of electrical equipment to identify:

• Overloaded circuits

• Loose connections

• Hot spots

• Failing breakers

• Unbalanced loads

• Other abnormal conditions

Reports shall identify deficiencies and recommended corrective action.

30. PREVENTIVE MAINTENANCE

The City may request preventive electrical maintenance, including:

• Electrical panel inspections

• Breaker testing

• Tightening of electrical connections

• Thermal imaging

• Emergency lighting inspections

• Generator electrical inspections

• Transfer switch inspections

• Lighting inspections

• Electrical grounding inspections

• Exterior lighting inspections

• Electrical equipment cleaning

• Electrical system condition assessments

The Contractor shall provide written recommendations for deficiencies identified during preventive maintenance.

31. WORKMANSHIP

All work shall be performed in a professional manner and shall comply with applicable codes and accepted industry standards.

The Contractor shall:

• Protect existing structures and finishes

• Protect City equipment

• Maintain safe work areas

• Maintain required clearances

• Minimize disruption to City operations

• Remove debris generated by its work

• Restore disturbed areas

• Clean work areas upon completion

• Properly dispose of waste materials

Damage caused by Contractor negligence or improper workmanship shall be repaired at the Contractor's expense.

32. WARRANTY

Unless a longer manufacturer's or statutory warranty applies, all labor performed under this contract shall carry a minimum one-year warranty from the date of completion.

Materials shall carry the applicable manufacturer's warranty.

The Contractor shall correct defective workmanship at no additional cost to the City.

Emergency repairs shall be warranted in the same manner as other work unless specifically identified in writing as temporary.

33. SERVICE REPORTS

For every service call, the Contractor shall provide a service report identifying:

• Date and time of call

• Location

• City contact

• Technician(s)

• Arrival time

• Completion time

• Problem identified

• Work performed

• Materials used

• Equipment used

• Testing performed

• Recommendations

• Photographs when appropriate

• Before/after documentation when appropriate

• Total cost

34. AS-BUILT AND SYSTEM

DOCUMENTATION

For installation or modification projects, the City may require:

• Updated panel schedules

• Circuit identification

• Equipment identification

• Electrical diagrams

• One-line diagrams

• Control diagrams

• As-built drawings

• Equipment manuals

• Warranty documentation

• Test results

All documentation shall be provided in electronic format when requested.

35. INVOICING

Invoices shall include:

• Purchase order/work order number

• Building/location

• Date of service

• Technician name

• Labor hours

• Applicable labor rates

• Materials

• Material markup

• Equipment

• Disposal

• Permits

• Other approved charges

• Total amount due

Invoices lacking sufficient documentation may be returned for correction.

36. EMERGENCY RESPONSE

REQUIREMENTS

The Contractor shall maintain a 24-hour emergency contact number throughout the contract.

The emergency contact shall be answered by a person capable of dispatching qualified electrical personnel.

Answering services that cannot promptly dispatch a qualified representative shall not satisfy this requirement.

The Contractor shall maintain sufficient staffing and equipment to reasonably respond to simultaneous emergencies.

The City reserves the right to contact another contractor if the successful Contractor cannot provide an adequate emergency response.

37. SUBCONTRACTORS

No subcontractor may perform work without prior approval from the City.

The Contractor shall remain fully responsible for all subcontracted work.

All subcontractors shall maintain the licenses, insurance, qualifications, and certifications required by the contract.

38. INSURANCE

The Contractor shall provide insurance meeting the City's standard requirements.

Minimum coverage shall include:

Commercial General Liability

• $1,000,000 each occurrence

• $2,000,000 aggregate

• $1,000,000 products/completed operations each occurrence

• $2,000,000 products/completed operations aggregate

Professional Liability

• $2,000,000 each occurrence

Commercial Automobile Liability

• $1,000,000 combined single limit

Workers' Compensation

• As required by Connecticut law

Umbrella/Excess Liability

• $2,000,000 each occurrence

• $2,000,000 aggregate

The City of Norwich, including its officers, employees, and agents, shall be named as additional insured where required by the City's standard bid terms.

Coverage shall be primary and non-contributory where required.

The Contractor shall provide a Certificate of Insurance before commencing work.

39. PERFORMANCE AND PAYMENT

BOND

If required by the City's Purchasing Department, the successful Contractor shall furnish performance and payment bonds in the amount specified in the final contract documents.

Any required surety shall be licensed and authorized to conduct business in the State of Connecticut.

40. PREVAILING WAGE

Where applicable, the Contractor shall comply with all federal and State of Connecticut prevailing wage requirements.

The Contractor shall be responsible for determining whether prevailing wage requirements apply to any particular work order and shall comply with all applicable reporting and recordkeeping requirements.

41. CITY ACCESS AND COORDINATION

The Contractor shall coordinate work with the City's designated representative.

For work in occupied buildings, the Contractor shall make reasonable efforts to minimize:

• Noise

• Dust

• Disruption to employees

• Disruption to public access

• Electrical outages

• Disruption to emergency services

• Disruption to critical City operations

Work affecting police, fire, emergency communications, information technology, water, wastewater, or other critical City operations shall be coordinated in advance whenever reasonably possible.

42. CLEANUP AND RESTORATION

The Contractor shall leave each work area in a clean and safe condition.

All debris, packaging, removed wiring, electrical equipment, and other waste generated by the Contractor shall be removed from City property unless the City specifically directs otherwise.

The Contractor shall repair damage to walls, ceilings, floors, finishes, landscaping, pavement, or other property caused by its work.

43. CONTRACTOR-OWNED EQUIPMENT

The Contractor shall furnish all ordinary tools and equipment necessary to perform the work.

The City shall not be responsible for loss, theft, damage, or maintenance of Contractor-owned equipment stored on City property.

44. PRICING PERIOD

The Contractor shall hold all submitted rates firm for the initial contract period.

If renewal options are exercised, any requested price adjustment shall be submitted to the City in writing at least 60 days prior to the renewal date and shall be subject to City approval.

No price increase shall become effective without written approval from the City.

45. CONTRACT TERM

The initial contract shall commence on or about October 5, 2026 and continue for one year through October 5, 2028

The City may, at its sole discretion and subject to applicable procurement requirements, renew the contract for up to two additional one-year periods.

Renewal shall be contingent upon satisfactory Contractor performance, availability of funding, and mutual agreement regarding any approved rate adjustments.

46. MULTIPLE AWARDS

The City reserves the right to award this solicitation to more than one qualified Contractor.

If multiple Contractors are awarded, the City may distribute work based upon:

• Emergency availability

• Location

• Required expertise

• Contractor performance

• Price

• Workload

• Response time

• Ability to meet the City's schedule

• Existing knowledge of a particular facility or system

The City shall not be obligated to provide an equal distribution of work among awarded Contractors.

47. NO GUARANTEE OF WORK

The City makes no representation regarding the amount of work that may be issued under this contract.

The Contractor acknowledges that:

• Work is on an as-needed basis.

• The City guarantees no minimum expenditure.

• The City may perform work using its own employees.

• The City may obtain services from other contractors.

• Emergency conditions may require the City to obtain services from another contractor.

48. CITY'S RIGHT TO OBTAIN

ALTERNATIVE SERVICES

Nothing in this contract shall prevent the City from obtaining electrical services from another source when:

• The Contractor cannot respond within the required time;

• The Contractor lacks required equipment or expertise;

• The Contractor's pricing is determined to be unreasonable;

• An emergency requires immediate action;

• The work is outside the Contractor's capabilities;

• The Contractor has a conflict of interest;

• The City determines that another procurement method is appropriate.

49. EVALUATION AND AWARD

The City may evaluate bids based upon:

1. Responsiveness to the solicitation;

2. Hourly labor rates;

3. Material markup;

4. Emergency response rates;

5. Equipment rates;

6. Qualifications;

7. Relevant experience;

8. References;

9. Emergency response capability;

10. Availability of licensed personnel;

11. Financial responsibility;

12. Past performance;

13. Ability to service City facilities;

14. Overall value to the City.

The lowest numerical bid will not necessarily be the sole determining factor.

The City reserves the right to make multiple awards where doing so is determined to be in the City's best interest.

50. BIDDER'S SUBMISSION

Each Bidder shall submit:

• Completed bid form

• Hourly labor rates

• Material markup

• Equipment rates

• Service-call charges

• Emergency response rates

• Company qualifications

• Three references

• Current Connecticut electrical licenses

• Certificate of insurance or evidence of insurability

• List of proposed subcontractors

• Emergency contact information

• Signed bid certification

• Any required bonds

• Any required affidavits

• Any other documents required by the Purchasing Department

Failure to submit required information may result in rejection of the bid.

51. BID PRICE SCHEDULE

Labor

Item Unit Bid Rate Master Electrician – Regular Hour $______ Master Electrician – After Hours Hour $______ Master Electrician – Sunday/Holiday Hour $______ Journeyman Electrician – Regular Hour $______ Journeyman Electrician – After Hours Hour $______ Journeyman Electrician – Sunday/Holiday Hour $______ Apprentice – Regular Hour $______ Apprentice – After Hours Hour $______ Electrical Technician Hour $______ Laborer/Helper Hour $______ Generator Technician Hour $______

Emergency

Item Unit Bid Rate Emergency Mobilization Per Call $______ Emergency Labor Hour $______ After-Hours Labor Hour $______ Sunday/Holiday Labor Hour $______

Materials Material Markup: ______ %

Equipment

Item Unit Bid Rate Bucket/Aerial Truck Hour $______ Aerial Lift Hour $______ Generator Hour $______ Load Bank Hour $______ Thermal Imaging Equipment Hour $______ Electrical Testing Equipment Hour $______

Item Unit Bid Rate Other Specialized Equipment Hour $______

52. BIDDER INFORMATION

Company Name: ________________________________________

Address: _____________________________________________

City/State/ZIP: _______________________________________

Telephone: ___________________________________________

Email: _______________________________________________

Connecticut Electrical Contractor License No.: __________________

Expiration Date: ______________________________________

Years in Business: ____________________________________

Primary Contact: ______________________________________

Emergency Contact: ___________________________________

24-Hour Emergency Telephone: __________________________

53. REFERENCES

Reference #1

Company/Agency: _________________________________________

Contact: _________________________________________________

Telephone: ______________________________________________

Email: __________________________________________________

Description of Work: _____________________________________

Contract/Annual Value: ___________________________________

Reference #2

Company/Agency: _________________________________________

Contact: _________________________________________________

Telephone: ______________________________________________

Email: __________________________________________________

Description of Work: _____________________________________

Contract/Annual Value: ___________________________________

Reference #3

Company/Agency: _________________________________________

Contact: _________________________________________________

Telephone: ______________________________________________

Email: __________________________________________________

Description of Work: _____________________________________

Contract/Annual Value: ___________________________________

54. BID CERTIFICATION

The undersigned certifies that:

1. The Bidder has examined and understands the requirements of this Invitation for Bids.

2. The Bidder possesses all licenses and qualifications necessary to perform the work.

3. The Bidder's submitted prices are complete and include all costs necessary to perform the services.

4. The Bidder has not engaged in collusion or fraud in preparing this bid.

5. The Bidder agrees to comply with all applicable federal, State of Connecticut, and City of

Norwich laws, regulations, ordinances, policies, and specifications.

6. The Bidder agrees to provide emergency services as specified.

7. The Bidder understands that the City does not guarantee any minimum amount of work.

8. The Bidder agrees that the City may reject any or all bids in accordance with applicable procurement requirements.

9. The Bidder agrees to the City's standard bid and contract terms and conditions except where specifically modified by this solicitation.

Company Name: ________________________________________

Authorized Representative: ______________________________

Title: _________________________________________________

Signature: _____________________________________________

Date: _________________________________________________

55. CITY OF NORWICH STANDARD

TERMS

The City's current Standard Bid and Contract Terms and Conditions are incorporated into this solicitation by reference and shall apply to the extent not superseded by these specifications.

Bids shall be submitted through the City's designated Procurement Portal in accordance with Purchasing Department requirements.

The City reserves all rights provided under its standard procurement terms, including the right to reject any or all bids, waive technical defects or irregularities where permitted, and determine the award that is in the best interest of the City.

56. NOTICE

The City of Norwich reserves the right to accept or reject any and all bids, in whole or in part, and to waive informalities or irregularities where permitted by law and where doing so is determined to be in the best interests of the City.

The City further reserves the right to make multiple awards and to cancel, modify, extend, or rebid this solicitation in accordance with applicable law and City procurement requirements.

NON-COLLUSION AFFIDAVIT OF PRIME BIDDER

State of ) ) ss.

County of )

, being first duly sworn, deposes and says that:

(1) He is (owner, partner, officer, representative or agent) of

, the Bidder that has submitted the attached bid;

(2) He is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid;

(3) Such Bid is genuine and is not a collusive or sham Bid;

(4) Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from Bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or to fix any overhead, profit or cost element of the Bid price or the Bid price of any other Bidder or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the Owner or any person interested in the proposed Contract; and

(5) The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

(Signed)

Subscribed and sworn to before me this day of 20

(Title)

(Title) My Commission expires , 20 .