27-16-DPS Procurement Manual - Snow Plowing Salting and Sanding.pdf

CITY OF SALEM

27-16-DPS

Snow Plowing, Salting, and Sanding

September 7, 2026

DUE DATE FOR EARLY SIGN-ON BONUS:

11:00 AM, November 2, 2026

Rolling Admissions Thereafter with No Sign-on Bonus

DELIVER COMPLETED SUBMISSIONS TO:

City of Salem Purchasing Department

Attn: Eva Allocca 93 Washington Street, Salem, MA 01970

(978) 619-5695 eallocca@salem.com mailto:eallocca@salem.com

CONTRACT NO. 26-16-DPS

SNOW PLOWING, SALTING & SANDING

FY 2027 Snowplow Packet Checklist

Please Submit the Following:

� Cover Sheet

� Required Certifications

� Certificate of Insurance

� W-9

� Equipment Form

City of Salem, MA

Purchasing Department

Snow Plowing, Salting and Sanding

COVER SHEET

Contact Name:

Company Name:

Street Address:

City, State, Zip:

Authorized Signature:

Printed Name:

Date:

Email:

Please read the attached instructions carefully and include all necessary information.

The City reserves the right to reject any and all bids if it is deemed to be in the best interest of the City.

Please submit your completed bid package to:

Procurement Office, Attn: Eva Allocca 93 Washington Street, 2nd Floor Salem, MA 01970

LEGAL NOTICE

2026-2027 Snow Plowing, Salting and Sanding

Interested contractors may now obtain instructions, specifications, and other necessary forms at www.salem.com/bids or at the office of the Chief Procurement Officer, 93 Washington Street 2nd Floor, Salem, MA. Awards will be made by the Chief Procurement Officer, subject to Mayoral approval. The City of Salem reserves the right to waive informalities in the quoting procedure, or reject any or all bids, if deemed in the City’s best interest. The Vendor must obtain and provide to the Purchasing Office a Certificate of Insurance with all of the limits and requirements incorporated into the Certificate as required by this application.

Office Hours:

Mon., Tues., Wed., 8:00 AM – 4:00 PM Thurs. 8:00 AM – 7:00 PM Fri. 8:00 AM- 12:00 PM

Anthony P. Delaney Chief Procurement Officer http://www.salem.com/bids

REQUIRED CERTIFICATIONS

1. NON-COLLUSION:

The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals. 

2. TAX COMPLIANCE:

Pursuant to M.G.L. c. 62C, §49A, I certify under the penalties of perjury that, to the best of my knowledge and belief, I am in compliance with all laws of the Commonwealth relating to taxes, reporting of employees and contractors, and withholding and remitting child support.

3. CORPORATE BIDDER (if applicable):

I, _______________________________ certify that I am the _____________________ of the corporation named as Bidder in the Bid included herein, that _________________, who signed said Bid on behalf of the Bidder was then ________________________ of said corporation, that I know his signature, that his signature thereon is genuine and that said Bid was duly signed, sealed and executed for and in behalf of said corporation by authority of its governing body.

(Corporate Seal) (Secretary-Clerk)

(Signature of authorized individual submitting proposal)

(Printed Name)

(Name of Bidder (if different than name))

(Federal Tax Identification or Social Security Number)

(Date)

SPECIFICATIONS FOR PLOWING, SALTING AND SANDING

1. General

a. Contractors shall furnish the driver/operator and vehicle with sanders, plows or spreaders.

b. Contractor shall commence and terminate operation only upon the order of the Director of Public Services (‘Director’) or his designee.

c. If contractor has not yet had a piece of equipment inspected, Contractor is NOT to use or charge hours worked for said vehicle. Until the inspection is completed, vehicles and equipment are ineligible to be used in operations.

2. Billing and Rates

a. Contractor’s billing must agree with the starting and finishing times recorded by the

Salem Department of Public Services.

b. Time shall be computed to the nearest quarter hour.

c. Drivers shall be allowed one (1) fifteen-minute break during each four-hour work period.

d. The first break may be taken after the third hour.

e. Drivers must notify the Supervisor of the break.

f. Compensatory time is not allowed for standby, breakdown, or meals.

g. No additional allowance will be made for the transportation or mobilization of equipment. Example: Transportation of shovelers or snowblowers will not be counted as an additional line item to be billed.

h. All quoted rates shall remain in effect during the period of November 2, 2026, through May 1, 2027.

i. The city will not increase rates during the season for fuel adjustments.

j. No premium rates will be accepted for nights, weekends, and holidays. GPS units must be connected during the storm. GPS units will be checked against invoicing for accuracy. It will be the responsibility of the contractor to fix any discrepancies.

In a case where the invoice is different from GPS data, the GPS data will be deemed the accurate reflection of what should be invoiced.

k. Invoices shall be submitted within forty-eight (48) hours of the end of the storm to:

Brooke Coleman – BColeman@Salem.com Brian Pszenny – BPszenny@Salem.com

Or can be delivered to 5 Jefferson Avenue, Salem, MA 01970 within 48 hours of a storm.

The city of Salem will not guarantee payment for invoices submitted 48 hours after a storm.

l. Contractors that meet specific guidelines for snow removal and plowing duties will be paid a one-time $1,000.00 bonus for early entry with the city, to be invoiced on the first invoice submitted to the city.

mailto:BColeman@Salem.com mailto:BPszenny@Salem.com

The city will also allow Contractors that meet specific guidelines for attendance on snow removal to be paid a 15% bonus at the end of the season. The Contractor must meet the following criteria to qualify for the bonus:

i. Contractor must have all required paperwork submitted no later than November 2, 2026, with a fully executed contract by November 13, 2026.

ii. Contractors must comply with all rules and regulations for snow and ice removal. If at any time during the season, Contractor is found to be in violation of any of these rules and regulations, Contractor will be disqualified for the bonus.

iii. Contractor must not have any outstanding damage claims due to the performance of snow and ice removal operations for the 2026-2027 snow and ice season.

iv. Contractors must be available for every event and have all pieces of equipment registered to plow with the city available for every event.

v. Vehicles assigned a GPS unit must have GPS unit installed and functioning during all snow operations. If GPS is non-functioning (light is not on), you must report this to Central Motors during the storm.

vi. In the event that a piece of equipment breaks down and must be removed from operations, the removal of this piece of equipment will not count against the Contractor as being “available” for that particular storm event. However, this piece of equipment must be available for snow and ice removal operations for the next storm event in order to qualify for the bonus.

Bonus will be based on the total compensation for actual hours worked (does not include compensation based on sign on bonus or fuel bonus) paid out to the Contractor during the 2026-2027 snow and ice season, will be calculated by the contractor at the end of the snow and ice season, and will be invoiced to the City of Salem no later than May 1, 2027. If the invoice is not submitted to the City by May 1, 2027 – the contractor forfeits their bonus for the 2026-2027 snow and ice season.

The contractor is responsible for ensuring all invoices are submitted by May 1, 2027. The city of Salem will not guarantee payment for invoices that were not submitted as outlined in this IFB. The City of Salem will close all purchase orders May 14, 2027 – and any invoices that were not submitted as outlined will not be satisfied.

Any termination of a contractor’s contract will forfeit bonus for the 2026-2027 snow season.

m. Special Provision: Monthly Price Adjustment for Diesel Fuel and Gasoline – English Units.

This monthly fuel price adjustment is inserted in this contract because the national and worldwide energy situation has made the future cost of fuel unpredictable. This adjustment will provide for either additional compensation to the Contractor or repayment to the City of Salem, depending on an increase or decrease in the average price of diesel fuel or gasoline.

This monthly adjustment will be based on fuel usage (gallons per hour) per piece of equipment provided by the Contractor, per storm. Fuel usage has been estimated by the City of Salem herein. The fuel usage per hour estimate will be multiplied by the hours of each snowstorm worked per vehicle provided, to determine the total amount of fuel used per storm. The total amount of fuel used per storm will then be multiplied by the MassDOT published variance in price from the Base Price to the monthly period price. The variance will be billed monthly as an expense (increase in variance) or credit (decrease in variance).

The Base Price of Diesel Fuel and Gasoline will be the price as indicated on MassDOT’s web site (https://www.mass.gov/service-details/massdot-current-contract-price-adjustments) for the month of November 2026, which includes State Tax. The Period Price will be the average prices charged to the State, including State Tax for the bulk purchases made during each month.

This adjustment will be allowed only if the variance from the Base Price is 5% or more for a monthly period. The complete adjustment will be paid in all cases with no deduction of the 5% from either upward or downward adjustments.

No adjustment will be paid for work done beyond the 2026-27 snow operation season.

The per hour fuel usage rates for each piece of equipment category in this contract shall be as follows:

Equipment Fuel usage (gallons)

4x4 SRW 7-10,000GVW 6

DRW DUMP 10-20,000 GVW 6

DRW DUMP 10-20,000 GVW w/3 CY Sander 7 6-wheel Dump 20-30,000 GVW 7 6-wheel Dump 30-40,000 GVW w/7 CY Sander 7 10-wheel Truck/Sander w/Plow 7 10-wheel Truck/Sander w/Plow w/7 CY or more Sander 7 3-5 CY Loader with or without Plow 7 Skid Steer Loader 6 8 ft Snow Blower 7 Loader w/detachable Snow Blower (minimum 100” width)

Dingo Type Sidewalk Tractor/ATV w/Plow 6 Backhoe with Plow 7 Trackless w/Plow or Snow Blower 6

Examples (information provided monthly by Contractor):

i. Monthly Expense:

MassDOT published diesel unit price per gallon in November: $5.05 (TBD) https://www.mass.gov/service-details/massdot-current-contract-price-adjustments https://www.mass.gov/service-details/massdot-current-contract-price-adjustments

MassDOT published diesel unit price per gallon in December: $5.35 (greater than 5% increase)

Total increase in fuel price per gallon: $0.30 Total hours worked in December: 25 hours Fuel usage estimate for piece of equipment: 4 gallons/hr.

Total fuel used: 100 gallons Upward Monthly Adjustment (total increase for gallons used): $30.00

ii. Monthly Credit:

MassDOT published diesel unit price per gallon in November: $5.05 MassDOT published diesel unit price per gallon in December: $4.50 (greater than 5% decrease) Total increase in fuel price per gallon: -$0.55 Total hours worked in December: 25 hours Fuel usage estimate for piece of equipment: 4 gallons/hr.

Total fuel used per storm: 100 gallons Downward Monthly Adjustment (total decrease for gallons used): $55.00

iii. Increase not greater than 5%:

MassDOT published diesel unit price per gallon in November: $5.05 MassDOT published diesel unit price per gallon in December: $5.03 (not greater than 5% increase) Adjustment (total increase for gallons used): $0

3. Indemnity and Insurance

a. The Contractor shall indemnify and save harmless the City of Salem, the City’s agent and employees, from and against all losses and all claims, and demands, payments, suits, actions, recoveries and judgments of every nature and description brought or recovered against them by reason of any act or omission of said Contractor, his agents, or employees, in the execution of the work or in guarding the same.

b. See attached contract for all information relative to insurance requirements.

4. Work

a. The contractor must be available any hour of the day, seven days per week, including holidays.

b. Equipment and operators will be assigned districts at the discretion of the Director.

c. All contractors MUST report to DPS (5 Jefferson Avenue) for check in before starting their route. Each contractor is to provide contact and vehicle information to DPS staff upon arrival. At this time, Contractors will be provided with their route and responsibilities by DPS Director or designee.

d. Contractors will be assigned specific routes with maps. If contractor does not understand their assigned route and responsibilities, it is the responsibility of the contractor/employees of contractor to request clarification of the route prior to plowing/salting from DPS Director or designee.

e. Contractor shall arrive at his or her designated route within thirty minutes.

f. The City will guarantee each selected Contractor a minimum of four hours beginning from Contractor’s arrival in their area.

g. Plowing shall be done as close to bare pavement as possible and to the maximum width, curb to curb, unless otherwise specified by the Supervisor and approved by the Director or his designee.

h. Sanding or salting Contractors shall add calcium chloride provided by the City, to each load of sand or salt as instructed by the Director.

i. If the Director determines that the Contractor is not performing as required, the City shall have the right to terminate the contracted service immediately upon verbal notice followed by written notice from the Director.

j. Contractors will be assigned a city cellphone, or GPS unit to facilitate communications/tracking between the D.P.S. and the Contractor. This unit will be in the truck and running at all times the contractor is on the clock providing the service for the city of Salem, no exceptions.

k. Each Contractor will be assigned a city issued cell phone. This cell phone and cell phone number shall be used as the primary piece of equipment that will be used to communicate with City officials during any given storm event throughout the length of the Contract. Each phone will be equipped with GPS Tracking Software which must remain on throughout the duration of any given storm event. Failure to adhere to this requirement will result in termination of your Contract and no payment will be issued for your time during this storm event.

l. It is the Contractors responsibility to ensure that the GPS is properly installed. All phones, GPS units, and phone chargers shall be returned to the City of Salem no later than May 1, 2027, or by the order of the Public Service Department.

Payments may be withheld from final invoice up to $300.00 in the event phone, GPS, and phone charger are not returned in good standing condition.

m. The director can change the scope of the work to be performed by the contractors during this contract. If the City changes its expectations from the contractor, it will notify them first and that will become the new expectations to be met by the contractor.

n. GPS Tracking Hardware must remain on and functioning throughout the duration of any given storm event. Failure to adhere to this requirement will result in termination of your Contract and no payment will be issued for your time during this storm event.

o. All contractors must agree to the following:

i. All equipment must be in good working condition

ii. All streets shall be cleaned for their full paved width ("curb to curb") and all intersections shall be cleaned and pushed back each storm, regardless of snow depth.

iii. No plow shall wander from its assigned route unless specifically ordered to do so by the Superintendent or Foreman.

iv. Include a reliable emergency telephone number in their contract where 24-hour contact can be made. All vehicles must report within one hour of notification.

v. When directed, vehicles will travel to and from their routes with blades down and working and then upon their arrival only plow on their assigned route, unless instructed otherwise.

vi. Drivers must notify the Highway Superintendent or Foreman when leaving and returning to their vehicles for meals or relief.

vii. Instruct operating personnel, if possible, to curtail "breaks" until all roadways are opened.

viii. Report all damages to private property immediately to the Highway Superintendent or Foreman.

ix. Extend proper courtesy to all citizens and refer them to the Highway Office when demand is unreasonable.

x. Drivers familiarize themselves with special instructions to avoid missing streets, inadvertently piling snow in front of garages and exits and widening of comers which require special attention.

p. Causes for Cancelation of Contract

i. Use of unauthorized drugs and/or alcohol during performance of job.

ii. Use of prescription drugs that may impair the judgment of the driver.

iii. Exhibition of questionable behavior during performance of job.

iv. Not possessing a valid driver’s license.

v. Demonstrated unacceptable performance of work assignment.

vi. Unreliability due to timeliness of response to work assignment after being notified by Highway Department.

vii. Equipment not in good working order.

viii. Extended coffee breaks and/or lunches.

ix. Rude or discourteous behavior to City staff or residents.

5. Equipment

a. All equipment must be inspected by Friday, November 13th, 2026, by the Office of

Central Motors located at the Public Services Garage, 5 Jefferson Avenue, Salem, MA 01970 for contractor to qualify for Snow Sign on Bonus. Additional equipment may be added later in the season pending Director’s approval, but first must be inspected by Central Motors before equipment is authorized to perform services. In order to schedule a time for inspection, Contractor shall contact Brian Pszenny at BPszenny@Salem.com or (978) 744-3302, for a date and time for their equipment to be inspected. GPS units will be supplied and installed (by DPS employees) in vehicles according to vehicle equipment form at this time. GPS units supplied will plug into cigarette lighter in the vehicle/equipment. If the equipment is not equipped to receive GPS unit, Contractor will be provided a Non-Plug in unit to keep with the equipment. This unit must be on and running during all working hours in order to qualify the equipment / services to be invoiced. Hours worked must be agreed upon by DPS Staff (Start time / End time as assigned by Director or Designee) and verified by GPS data.

All GPS units MUST be returned to DPS no later than May 1st, 2027

NO WORK will be assigned until a vehicle is thoroughly inspected.

At this time a GPS unit will be tested for the units provided and tested to make sure the units function properly. NO EXCEPTIONS.

b. All equipment must be identified on the quote sheet.

c. Equipment in poor condition, or otherwise judged to be inadequate, will be disallowed and must be replaced by the Contractor.

d. In the event of a breakdown, the Contractor shall immediately notify the D.P.S.

dispatcher, or in the case of a school route, the school’s director.

e. Vehicles that break down for more than thirty minutes per storm will be removed from the clock for all time not working.

mailto:BPszenny@Salem.com

f. Small trucks for plowing shall be a minimum of ¾ ton with four-wheel drive and a minimum blade length of 7½ feet.

g. Six-wheel, or larger, dump trucks for plowing shall be equipped with a minimum 5-cubic yard body and shall be powered by an engine which at minimum is equivalent to an F-700.

h. Payloaders for plowing and snow removal shall be equipped with a minimum 3 cubic yard bucket.

i. Vehicles for sanding/salting shall have a minimum 7-cubic yard spreader.

j. Safe Lighting – All equipment must be equipped with adequate warning and flashing lights to ensure the vehicle, and the operator of safe lighting protection as outlined by the Registry of Motor Vehicles for the operation of on-road construction equipment.

Failure to comply with one or more of the agreed line items may result in immediate cancelation of contract and forfeiture of any bonuses.

ATTACHMENT A: RATES

2026-2027 Season Equipment Rate/Hour AWD/4WD – Minimum 8’ plow - 6,001-10,000 – GVW Example : F-150, F-250, RAM 2500, etc. $126.40

AWD/4WD – Minimum 8’ plow - 10,001-14,000- GVW Example: F-350, Sierra 3500, RAM 3500 $132.83

AWD/4WD – Minimum 8’ plow - 10,001-14,000- GVW Example: F-350, Sierra 3500, RAM 3500 / with 3-yard sander $137.11

6 Wheel Dump Truck – 13,000 – 18,000 GVW – Minimum 9’ plow Example: F-450, RAM 4500, Sierra 4500 $145.68

6 Wheel Dump Truck – 13,000 – 18,000 GVW – Minimum 9’ plow Example: F-450, RAM 4500, Sierra 4500 with sander $173.53

6 Wheel Dump Truck – 18,001 – 50,000 GVW – Minimum 10’ plow Example: F-650, Silverado 6500HD $192.82

6 Wheel Dump Truck – 18,001 – 50,000 GVW – Minimum 10’ plow Example: F-650, Silverado 6500HD/with 7 or more-yard sander $203.53

10 Wheel Dump Truck - > 50,100 lb. GVWR w/11' min. plow $203.53 10 Wheel Dump Truck - > 50,100 lb. GVWR w/11' min. plow – with 7 or more-yard sander $214.24

3-5 Yard Loader with or without plow $231.38

Skid Steer Loader $125.69

8 ft. Snow Blower for Bobcat $197.10

Loader with Detachable Snow Blower (Minimum 100” width) $404.91

Dingo Type Sidewalk Tractor/ATV with plow $149.97

Cat Skid Steer or Bobcat with Plow $149.97

Backhoe with Plow $214.24

Trackless w/Plow or Snow Blower $197.10

Shoveler $44.00

Manual Snow Blower with operator $75.00

SnowRator / Comparable Equipment $149.97

Dump Trailer $95.00

*Rates include driver.

**Guaranteed four hours minimum.

Disclaimer: If a contractor is using vehicles (F550 for example) to transport their employees (Shovelers/Snow Blowers), Contractor is ineligible for the vehicle rate of the transport vehicle.

Only the rate of the Shovelers/Snow Blowers shall be invoiced.

It is responsibility of the contractor to submit invoices for Sign on Bonus (included on first invoice of season), Fuel Reimbursement (On a separate invoice from Storm Service invoicing) and season bonus (On separate invoice) as applicable.

Fuel reimbursement invoices shall be submitted on a monthly basis, at the end of each month based on the Diesel Fuel and Gasoline. Fuel reimbursement only applies to vehicles and equipment with a fuel capacity greater than 8 gallons per unit.

2026-2027 SEASON

Equipment Form

# Vehicle Year Make Model GVW Vehicle I.D.

Plate # Rate

Salter (Y/N)

Plow Condition

Plow/Sander Capacity (cu.

yds.)

GPS Unit

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

Contact Name: For office use only:

Company/Organization:

Street Address: Inspection Complete:

City, State, Zip Code: ________ Telephone: Date Cellphone:

x__________________________ Authorized Signature Dan Capriotti

ATTACHMENT B: SAMPLE CONTRACT

Snow Plowing Services

Contract No. 26-18-DPS

1. THIS AGREEMENT made and concluded this _____ day of ___________ in the year Two Thousand Twenty-Two by and between _________________; hereinafter referred to as the (Contractor) and the City of Salem, 93 Washington Street, Salem, MA 01970, a municipal corporation established under the laws of the Commonwealth of Massachusetts, acting by and through its Mayor, Dominick Pangallo; its Chief Procurement Officer, Anthony P. Delaney and its Director of Public Services, Raymond Jodoin thereto duly authorized, hereinafter referred to as the (City).

2. WITNESSETH, that the said Contractor has agreed and by these presents does agree, for the consideration hereinafter contained in Attachment A, which is incorporated by reference and made part of the Agreement, to provide snow plowing services pursuant to the specifications contained in solicitation 26-18-DPS.

In case of any alteration of this contract, so much thereof as is not necessarily affected by the change, shall remain in force upon all parties hereto; and no payment for Snow Plowing Services furnished under such alteration shall be made until the completion of the whole contract, and the adjustment and payment of the bill when rendered for same shall release and discharge the said City from any and all claims or liability on account of any Snow Plowing Services furnished under this contract, or any alteration thereof.

3. Performance Period: November 2, 2026 – May 1, 2027

4. The Vendor shall not assign or transfer this contract, or any part thereof without the prior written consent of the Chief Procurement Officer of said City.

5. And the said Vendor further agrees to indemnify and save harmless the said City of Salem, its officers and agents from all claims and actions of every name and description brought against the said City, or its officers and agents, for or on account of any injury or damage received or sustained by any person, structure or property, by or from the said Vendor, servants or agents, or by, or on account of, any act or omission of the said Vendor, or servants or agents, in the performance of this contract; and the Vendor hereby agrees that so much of the money due to under, and by virtue of, this agreement, as shall be considered necessary by said Purchasing Agent, may be retained by the City until all such suits or claims for damages as aforesaid, shall have been settled, and evidence furnished to the satisfaction of said Chief Procurement Officer, provided, however, that notice of such claims, in writing and signed by the claimants, shall be previously filed in the offices of the City Clerk of said City.

6. It is furthermore agreed by the Vendor that the performance of this contract shall be strictly in accordance with the specifications contained in solicitation 24-16-DPS, now on file at the Office of the City Purchasing Agent of Salem, Massachusetts, which Snow Removal Services is hereby made a part of this contract by reference.

7. IN CONSIDERATION WHEREOF, the City agrees to pay to the Vendor in accordance with the rate schedule described in Attachment A. Payments for services to be made within Thirty

(30) days from receipt of a reasonably detailed invoice.

8. INSURANCE COVERAGE:

General - The Vendor shall before commencing performance of the Contract be responsible for providing and maintaining insurance coverage in force for the life of the Contract of the kind and in adequate amounts to secure all of the obligations under the Contract and with insurance companies licensed to write insurance in the Commonwealth of Massachusetts. All such insurance carried shall not be less than the kinds and amounts designated herein, and the Vendor agrees that the stipulation herein of the kinds and limits of coverage shall in no way limit the liability of the Vendor to any such kinds and amounts of insurance coverage. All policies issued shall indemnify and save harmless the City of Salem, its agents and employees from any and all claims for damages to persons or property as may arise out of the performance of this Contract.

Comprehensive Automotive and Property Damage Insurance - The Vendor shall carry

Automobile Insurance covering all owned vehicles, hired vehicles or non-owned vehicles under the control of the Vendor while performing work under the Contract in the amount of not less than One Hundred Thousand Dollars ($100,000.00) for all damages arising out of bodily injuries to or death of one person and subject to that limit for each person, a total of not less than Three Hundred Dollars ($300,000.00) for all damages arising out of bodily injuries to or death of two or more persons in any one accident; and Property Damage coverage in the amount of not less than Three Hundred Thousand Dollars ($300,000.00) for all damages to or destruction of property.

The Vendor must carry Workman’s Compensation Insurance in the amounts prescribed under Massachusetts State Law and meet all other City and State Laws and Regulations.

No cancellation(s) of such insurance, whether by the insurer or by the insured party shall be valid unless written notice thereof is given by the parties proposing cancellation to the other party and to the City of Salem at least fifteen (15) days prior to the intended effective date thereof, which date shall be expressed in said notice, which shall be sent by registered mail, return receipt requested. These provisions shall apply to the legal representative(s), trustee in bankruptcy, receiver, assignee, trustee, and successor(s) in interest of the Vendor.

All insurance coverage shall be at the sole expense of the Vendor and shall be placed with such company as may be acceptable to the City of Salem and shall constitute a material part of the contract documents.

Failure to provide written proof to City and continue to force such insurance as previously mentioned shall be considered a material breach of the contract and may constitute sufficient grounds for immediate termination of the same.

The General & Auto Liability policies must be endorsed with the City of Salem added as additional insured and noted for Plowing for a Municipality.

9. This Agreement may be terminated upon Thirty (30) days prior written notice for failure of Vendor to provide adequate service as determined by the Purchasing Agent.

10. This Agreement will be governed by and construed in accordance with the laws of the Commonwealth of Massachusetts. This Agreement is subject to the provisions of Massachusetts’s law, and to all lawful implementing regulations, as amended from time to time.

11. IN WITNESS WHEREOF the said; (___________); Vendor hath caused these presents and an instrument of like tenor to be executed in its name and behalf by a properly authorized officer of said company.

An instrument of like tenor to be executed by the City in its name and behalf by its Mayor; its Chief Procurement Officer and its Director of Public Services.

All duly authorized as previously mentioned, and their corporate seal to be hereto affixed.

THE CITY: THE CONTRACTOR:

Dominick Pangallo, Authorized Signature Mayor

Print Name Anthony P. Delaney, Chief Procurement Officer

Approved as to form: Print Title

James Wellock, Esq., Company City Solicitor

Approved as Contract Manager:

Status (Corporate/Non-Corporate)

Raymond Jodoin, Director, Department of Public Services Tax Identification Number

James LeBlanc, Date Finance Director