27_009 Temporary Fire Station Housing.pdf

INVITATION TO BID

27-009 Temporary Fire Station Housing

BID DUE DATE & OPENING October 15, 2026, 2:00 PM EST Join Zoom Meeting https://teams.microsoft.com/meet/275950741316856?p=qicexZykqjWTml8Phg

Meeting ID: 275 950 741 316 856

Phone Conference ID: hR2HF6SS +1 872-242-8893,347438973# US (Chicago)

NON-MANDATORY PRE-BID CONFERENCE ATTENDANCE & SITE VIST TO FOLLOW

Time: October 2, 2026, 10:00 AM Eastern Time (US and Canada) Join Zoom Meeting https://teams.microsoft.com/meet/273054798967012?p=ZUadmOF2bHBMf20abV

Meeting ID: 273 054 798 967 012

Passcode: x4TD6Hd6 Phone Conference ID: 221 882 25#

+1 872-242-8893,,22188225# US (Chicago)

SITE VIST LOCATION AT 12:00 P.M

8615 Roswell Rd, Sandy Springs 30350

QUESTIONS DUE

September 29, 2024, 5:00 P.M.

Bids shall only be accepted online through the Bonfire Portal at:

https://sandysprings.bonfirehub.com/projects/253971/details

Any proposal submitted in any other format (email, paper, fax, mail, etc.) will not be accepted for any reason.

GENERAL INFORMATION:

1. All communications regarding this solicitation must be with the assigned Procurement Agent, Edward McAdoo, emcadoo@sandyspringsga.gov.

2. All questions or requests for clarification must be sent via Bonfire under Message Vendor

Discussions: https://sandysprings.bonfirehub.com/projects/253971/details Questions are due no later than September 25, 2026, 5:00 p.m. Questions received after this date and time may not be answered. There is a pre-bid meeting associated with this solicitation.

https://teams.microsoft.com/meet/275950741316856?p=qicexZykqjWTml8Phg tel:+18722428893,,347438973 https://teams.microsoft.com/meet/273054798967012?p=ZUadmOF2bHBMf20abV tel:+18722428893,,22188225 https://sandysprings.bonfirehub.com/projects/160748/details mailto:emcadoo@sandyspringsga.gov https://sandysprings.bonfirehub.com/projects/160748/details

3. Questions and clarifications will be answered in the form of an addendum. Any addenda, schedule changes and other important information regarding the solicitation related to this solicitation will be posted on Bonfire website at https://sandysprings.bonfirehub.com/projects/253971/details. It is the Offeror’s responsibility to check the Bonfire portal for any addendum or other communications related to this solicitation.

4. The form of contract (“Contract”) the City intends to execute with the successful Offeror is included in this ITB. Offerors are urged to read this Contract, including exhibits carefully prior to submitting a bid. In general, the City is unable to negotiate or revise contract provisions. If an Offeror believes certain contract provisions are out of date, not applicable or place an undue burden or cost on the Offeror or the City, the Offeror must address these concerns in writing during the question-and-answer period. The Procurement Director will review and determine the appropriate response. If the City determines a change is warranted, an addendum will be posted to this ITB. If a firm is unwilling to execute the Contract, whether modified by addendum or not, a bid should not be submitted.

5. The City of Sandy Springs reserves the right to reject all bids and to waive technicalities and informalities, and to make award in the best interest of the City of Sandy Springs.

6. The City of Sandy Springs is not responsible for any technical difficulties. It is highly recommended that all potential contractors submit their quotes prior to the due date of this solicitation.

TERMS & CONDITIONS

1. All applicable Federal and State of Georgia laws and City of Sandy Springs ordinances, licenses and regulations of all agencies having jurisdiction shall apply to Offerors throughout and are incorporated herein.

2. Professionals requiring special licenses shall be licensed in the State of Georgia, and shall be responsible for those portions of the work as may be required by law.

3. No bid shall be accepted from, and no contract will be awarded to, any person, firm, or corporation that (i) is in arrears to the City with respect to any debt, (ii) is in default with respect to any obligation to the City, or (iii) is deemed irresponsible or unreliable by the City.

4. The City shall be able to request of Offeror satisfactory evidence that it has the necessary financial resources to accomplish the requirements of the contract.

5. From the date this ITB is issued until a firm is selected, Offerors are not allowed to communicate with any staff or elected officials of the City regarding this solicitation, except at the direction of

Edward McAdoo III, Procurement Agent in charge of this solicitation. Any unauthorized contact may disqualify the Offeror from further consideration. Contact information for the single point of contact is as follows:

https://sandysprings.bonfirehub.com/projects/160748/details

Edward McAdoo III, Procurement Agent City of Sandy Springs 1 Galambos Way Sandy Springs, Georgia 30328 Email: emcadoo@sandyspringsga.gov

6. All Offerors are hereby notified that any digital content, applications, websites, or technology services provided under this solicitation must comply with the accessibility standards established under the Americans with Disabilities Act (ADA) and Web Content Accessibility Guidelines (WCAG)

2.1 Level AA. Offerors must demonstrate their ability to deliver products and/or services that are accessible to individuals with disabilities, including compatibility with assistive technologies such as screen readers, keyboard navigation, and voice recognition tools.

7. While the City has every intention to make an award as a result of this solicitation, issuance of the

ITB in no way constitutes a commitment by the City to award and execute a contract. Upon a determination such actions would be in its best interest, the City, in its sole discretion, reserves the right to:

a. Cancel or terminate this ITB at any time. A notice of cancellation will be issued. If the

ITB is cancelled, the City will not reimburse any Offeror for preparation of its Proposal.

Proposals may be returned upon request if unopened;

b. Reject any or all Bids received, make a contract award based directly on the Proposals received in the best interest of the City, in its sole discretion, or enter into further discussions with one (1) or more Offerors;

c. Waive and/or amend any undesirable, inconsequential, or inconsistent provisions/specifications of this ITB which would not have significant impact on any

Proposal;

d. Make partial award or no award if it is in the best interest of the City to do so; and

e. Terminate any contract if the City determines adequate funds are not available.

DEFINITIONS

ADA: Americans with Disabilities Act. The federal act that gives civil rights protections to the disabled similar to those provided to individuals based on race, color, sex, national origin, age and religion. It guarantees equal opportunity for individuals with disabilities in public accommodations, employment, transportation, state and local government services and telecommunications.

CONTRACT DOCUMENTS: Contract Agreement. General Conditions, Appendices, Special Provisions, Technical Specifications, Drawings and Plans, Bidding Documents, Exhibits

EA: Each

GAL: Gallon mailto:emcadoo@sandyspringsga.gov

LF: Lineal Feet

LS: Lump Sum

SY: Square Yard

TN: Ton

OWNER: City of Sandy Springs

Contractor: The Prime Contractor for the Construction

Responsiveness: The submission materially complies with all mandatory requirements of the solicitation and contains the required documents, information, and pricing necessary for evaluation.

Responsibility: The Prime Contractor demonstrates the experience, qualifications, personnel, licenses, resources, and capability necessary to successfully perform the Work.

SCOPE OF WORK

TEMPORARY FIRE STATION

RENOVATION OF EXISTING OFFICE/WAREHOUSE

Project Overview

The City of Sandy Springs seeks construction services to renovate and build- out designated areas within an existing facility for use as a temporary fire station. This project includes the architectural, mechanical, electrical, plumbing, fire protection, life safety, and exterior improvements necessary to support temporary fire station operations, including modifications to the existing apparatus bay and overhead doors to accommodate fire apparatus access.

All work under this Contract shall be performed in accordance with the City of Sandy Springs’ approved set of construction documents, including all approved plans, drawings, specifications, details, schedules, addenda, and other Contract Documents issued for the project. The approved construction documents shall govern the final scope, dimensions, materials, equipment, installation requirements, performance requirements, and quality of work. The Contractor shall coordinate all trades and provide a complete, fully functional, and code-compliant installation in accordance with the approved construction documents and all applicable federal, state, and local codes, ordinances, regulations, standards, and requirements of the Authority Having Jurisdiction (AHJ).

The Contractor shall carefully review and coordinate all construction documents prior to commencing work. Any discrepancies, conflicts, omissions, or conditions that appear to affect the Contractor's ability to provide a complete and functional project shall be brought to the attention of the City and Design Professional prior to proceeding with the affected work. The Contractor shall not use an omission or lack of detail in this Scope of Work as justification for excluding work that is shown, specified, or reasonably required by the approved construction documents to complete the project.

1. PROJECT OBJECTIVES

a. Convert the existing office/warehouse building into a temporary fire station suitable for continuous Fire Department occupancy and operations.

b. Provide functional spaces for firefighters, including apparatus-related support, living/administrative areas, restrooms, showers, kitchen/breakroom functions, storage, and associated support spaces as shown on the Contract Documents.

c. Provide reliable plumbing, mechanical/HVAC, electrical, lighting, life-safety, doors/hardware, ceilings, walls, flooring, and overhead-door systems.

d. Maintain safe separation of construction activities from occupied/operational areas where required.

e. Complete the work in a manner that allows the City to transition Fire Department personnel into the facility with minimal interruption to emergency response operations.

2. GENERAL REQUIREMENTS

a. Coordinate all work with the City, Fire Department, Owner's representatives, design professionals, utility providers, authorities having jurisdiction, and other City contractors.

b. Provide temporary facilities, protection, barricades, dust/noise control, security, cleanup, and safe access as required.

c. Protect existing building systems and property that are to remain. Repair or replace damaged items at no additional cost to the City.

d. Obtain all required permits, inspections, tests, certificates, and approvals required for the Work, except fees specifically identified as Owner-furnished.

e. Provide shop drawings, product data, samples, submittals, schedules, and coordination drawings required by the Contract Documents.

f. Provide complete commissioning/start-up and demonstrate operation of installed systems before turnover.

g. Provide as-built drawings, equipment manuals, warranties, attic stock, keys, access credentials, and closeout documentation.

3. PRECONSTRUCTION AND EXISTING CONDITIONS

a. Conduct a documented preconstruction survey and photographic record of existing conditions.

b. Locate and verify existing electrical, plumbing, HVAC, fire protection, fire alarm, communications, gas, water, sanitary, storm, and other utilities serving the building.

c. Verify available electrical service capacity and identify required service, panel, feeder, grounding, distribution, and load modifications.

d. Identify hazardous materials or environmental conditions encountered during the

Work and immediately notify the City before disturbance

e. Coordinate any required utility shutdowns with the City in advance.

Detailed Scope of Work

1. ARCHITECTURAL / INTERIOR RENOVATION

a. Provide demolition and selective demolition required to convert the existing office/warehouse layout to the temporary fire station configuration.

b. Provide new and modified metal-stud framing, gypsum board, backing, blocking, insulation, fire-rated assemblies, and acoustic treatments where indicated.

c. Provide suspended acoustical ceilings, gypsum ceilings, access panels, and related trim.

d. Provide new resilient, sheet, tile, sealed concrete, or other flooring systems as indicated; prepare substrates and provide transitions/base.

e. Provide interior painting and touch-up of affected areas.

f. Provide doors, frames, closers, panic hardware, locks, keying, thresholds, weatherstripping, and other door hardware required for complete installation.

g. Provide overhead doors and associated operators, controls, safety devices, weather seals, and accessories where required for apparatus or service access.

h. Provide restroom and shower finishes, accessories, partitions, mirrors, grab bars, dispensers, and other accessories required by the Contract Documents.

i. Provide casework, counters, shelving, and other fixed architectural items identified in the plans/specifications.

2. PLUMBING

a. Provide complete domestic water, hot water, sanitary waste, vent, gas, condensate, and related plumbing systems required for the temporary fire station.

b. Provide fixtures and connections for toilets, lavatories, showers, kitchen/breakroom equipment, hose bibbs, mop/service sinks, and other fixtures shown.

c. Provide water heaters, mixing valves, recirculation systems, pumps, expansion tanks, shutoffs, backflow protection, and accessories as required.

d. Provide required floor drains, cleanouts, traps, indirect waste connections, and condensate drainage.

e. Connect new plumbing to existing services and verify capacity and pressure before installation.

f. Test and disinfect potable-water systems as required and provide documentation.

3. MECHANICAL / HVAC

a. Provide complete HVAC systems necessary to heat, cool, ventilate, and maintain acceptable environmental conditions throughout occupied spaces.

b. Provide equipment, ductwork, diffusers, grilles, controls, thermostats, insulation, condensate drainage, outside-air systems, exhaust systems, and associated accessories.

c. Provide dedicated exhaust for restrooms, showers, kitchen/breakroom areas, and other spaces where required.

d. Balance HVAC systems and provide test-and-balance documentation.

e. Provide controls and sequences of operation compatible with the City's required operating strategy.

f. Coordinate equipment clearances, electrical requirements, structural supports, roof penetrations, and service access.

4. ELECTRICAL

a. Provide all electrical demolition, relocation, new work, feeders, branch circuits, panels, disconnects, transformers, grounding, bonding, and distribution required by the final design.

b. Provide interior and exterior LED lighting, emergency lighting, exit signage, controls, occupancy sensors, and associated wiring.

c. Provide receptacles, dedicated equipment circuits, GFCI protection, USB/charging receptacles, and specialty power as shown.

d. Provide power for HVAC, plumbing equipment, overhead doors, fire alarm, security/access control, communications, kitchen equipment, and other systems.

e. Verify existing service capacity and provide upgrades where required for the temporary fire station load.

f. Provide data/communications pathways, raceways, boxes, sleeves, and cabling where identified in the Contract Documents.

g. Provide testing, labeling, panel schedules, arc-flash/short-circuit documentation where applicable, and updated one-line diagrams.

5. FIRE PROTECTION / LIFE SAFETY

a. Provide modifications to existing fire sprinkler systems, standpipes, fire extinguishers, and other fire-protection systems as required by the final design and

AHJ.

b. Provide complete fire alarm modifications or new fire alarm work required for the temporary occupancy, including devices, notification appliances, monitoring, programming, testing, and certification.

c. Coordinate fire alarm work with the City's designated fire alarm/service provider where directed.

d. Provide emergency lighting and exit signage throughout required egress paths.

e. Provide rated walls, doors, penetrations, firestopping, smoke sealing, and other life-safety construction required by the approved design.

f. Provide all required inspections and acceptance testing by the AHJ and furnish certificates to the City.

6. SITE / EXTERIOR / ACCESS

a. Provide temporary site improvements necessary to safely operate the temporary fire station.

b. Maintain safe vehicular and pedestrian access to the facility and emergency apparatus access at all times.

c. Provide striping, signage, bollards, wheel stops, barriers, exterior lighting, and other site features shown or required for safe operation.

d. Coordinate utility connections and any required site restoration.

e. Maintain drainage and prevent erosion, sedimentation, standing water, or unsafe site conditions.

7. Exclusions

The following items are specifically excluded from the Contractor's scope unless otherwise identified in the City-approved stamped construction documents or subsequently authorized by the City:

• Grease duct associated with the kitchen range hood.

• Grease-laden cooking use associated with the kitchen range; the scope assumes an electric range and non-grease-producing cooking.

• Design services or preparation of construction documents. The City will provide the approved stamped construction documents for construction.

• Procurement, installation, programming, or commissioning of specialized fire station equipment, furnishings, or operational equipment not specifically identified as part of the construction scope.

• Procurement or installation of fire apparatus, vehicles, or specialized emergency response equipment.

• Procurement, installation, programming, or commissioning of specialized communications, dispatch, radio, CAD, telephone, or similar emergency communications equipment.

• Work outside the identified project limits that is not shown in the City-approved stamped construction documents or otherwise authorized by the City.

8. TESTING, INSPECTION, START-UP AND COMMISSIONING

a. Test all installed systems in accordance with the Contract Documents and applicable standards.

b. Provide manufacturer's start-up and commissioning services for major equipment.

c. Provide HVAC test-and-balance reports.

d. Provide plumbing pressure, leak, flow, and fixture testing as applicable.

e. Provide electrical testing required by the design and AHJ.

f. Provide fire alarm and fire protection acceptance testing.

g. Correct deficiencies and repeat testing until systems are fully operational and accepted.

9. PROJECT SCHEDULE

a. Submit a detailed baseline construction schedule. The city’s goal is to have this facility operational by January 2027.

b. The schedule shall identify long-lead equipment, inspections, testing, commissioning, substantial completion, final completion, and Fire Department move-in/occupancy coordination.

c. Identify all activities that could affect the City's ability to occupy the temporary station and provide mitigation plans for schedule risks.

d. No work shall be considered complete until all required inspections, testing, commissioning, punch-list corrections, and closeout documents are complete.

10. CONTRACTOR STATEMENT OF QUALIFICATIONS – MINIMUM ITB REQUIREMENTS

Bidders must demonstrate the following minimum qualifications. These requirements should be included and shall be verified before award. Each item will be evaluated using pass/fail criteria. Excluding bulleted items #5 and #6, please upload the Statement of Qualifications in the Requested information Field labeled “Statement of Qualifications” in Bonfire.The basis for award determination will be the respondent’s ability to meet all required criteria:

1. Relevant experience: The Prime Contractor shall have at least five (5) years of continuous experience performing commercial building renovations or comparable construction and shall have successfully completed at least three (3) projects each with a construction value of not less than $400,000.

2. Fire/emergency facility experience: Demonstrate successful completion of at least two comparable projects involving a fire station, police/public-safety facility, emergency-services facility, healthcare facility, or other 24-hour mission-critical occupied facility. At least one project should involve renovation/adaptive reuse of an existing building.

3. Mechanical/plumbing/electrical coordination: Demonstrate experience managing projects with significant MEP renovations, including HVAC, plumbing, electrical distribution, and life-safety systems.

4. Life-safety experience: Demonstrate experience coordinating fire alarm, fire sprinkler/fire protection, emergency lighting, egress, and AHJ inspections.

5. Project Manager and Superintendent Experience: Identify the proposed Project

Manager and Superintendent. Each shall provide relevant project experience, at least three years of experience in the role, and at least three references for each position, using the Request for Reference form. (Please provide this item in the Requested information field labeled “Project Manager and Superintendent Experience”in Bonfire.

6. OSHA Safety record: Provide EMR for the most recent three years, OSHA recordable/lost-time information if required by the City, and a description of the firm's safety program. (Please provide this item in the Requested Information Field labeled

“OSHA Safety Record” in Bonfire.

7. Subcontractor qualifications: Identify subcontractors proposed for mechanical, electrical, plumbing, fire alarm/fire protection, overhead doors, and other critical trades.

If substitutions occur after bid award, any substituted subcontractor must still meet the qualifications stated in the procurement document. Please include the respective

Master Plumber Class II License, Electrical Contractor Class II, Conditioned Air

Contractor-Class II (Non-Restricted), Georgia Fire Protection Sprinkler Contractor License with the Certificate of Competency, Georgia Low Voltage-Clas LV-Unrestricted

8. OWNER'S INTENT

The City’s intent is to obtain a complete, turnkey temporary fire station renovation rather than separate trade improvements . The successful Contractor shall coordinate all trades and provide a safe, code compliant, fully operational facility suitable for Fire Department occupancy. All work necessary to provide a complete and functional temporary fire station, as shown or reasonably inferred from the Contract Documents, shall be included in the Base Bid unless specifically identified in the ITB as an Owner- furnished item, allowance, alternate, or exclusion.

9. Bonds will be required for this project if proposal is over $100,000.00.

10. Contractor Shall not be permitted to be working on the following Government Holidays: (New Years Day, Martin Luther King Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Thanksgiving Day, Veterans Day, , Day After Thanksgiving, and Christmas Day)

BIDDING INSTRUCTIONS

Failure to submit the following bid documents may result in the bid being deemed non-responsive and the bid shall be rejected:

City Bid Form City Qualification Signature and Certification Form Bid Schedule Bid Price Certification E-verify Affidavit under O.C.G.A. 13-10-91(b)(1) Addenda Acknowledgment Certification of Sponsor Drug Free Workplace Georgia Security Immigration Compliance Act Affidavit Notice to Contractors Compliance with Electrical Safety Provisions Affidavit verifying Status for City Public Benefit Application Request for References (Project Manager and Superintendent) Statement of Qualifications Corporate Certificate Business License (Prime Contractor) General Contractors License (Prime Contractor) Bid Bond (If Bid Price Exceeds $100,000 at 5% of Bid Price) Signed Contract (not mandatory, but strongly encouraged) Certificate of Insurance (not mandatory) OSHA Safety Record

Upon award of contract the following items shall also be submitted:

Performance Bond Payment Bond Certificate of Insurance Signed Contract

BID FORM

(Bidder to sign and return)

TO: PURCHASING DIRECTOR

CITY OF SANDY SPRINGS

SANDY SPRINGS, GEORGIA 30350

Ladies and Gentlemen:

In compliance with your Invitation To Bid, the undersigned, hereinafter termed the Bidder, proposes to enter into a Contract with the City of Sandy Springs, Georgia, to provide the necessary machinery, tools, apparatus, other means of construction, and all materials and labor specified in the Contract Documents or as necessary to complete the Work in the manner therein specified within the time specified, as therein set forth, for:

ITB 27-009 Temporary Fire Station Housing

The Bidder has carefully examined and fully understands the Contract, Specifications, and other documents hereto attached, has made a personal examination of the Site of the proposed Work, has satisfied himself as to the actual conditions and requirements of the Work, and hereby proposes and agrees that if his bid is accepted, he will contract with the City of Sandy Springs in full conformance with the Contract Documents.

Unless otherwise directed, all work performed shall be in accordance with the Georgia Department of Transportation Standard Specifications, Construction of Transportation Systems (current edition). All materials used in the process of completion of the work included in the Contract will be furnished from Georgia Department of Transportation certified suppliers only.

It is the intent of this Bid to include all items of construction, and all Work called for in the Specifications, or otherwise a part of the Contract Documents.

In accordance with the foregoing, the undersigned proposes to furnish and construct the items listed in the attached Bid schedule for the unit prices stated.

The Bidder agrees that the cost of any work performed, materials furnished, services provided, or expenses incurred, which are not specifically delineated in the Contract Documents, but which are incidental to the scope, intent, and completion of the Contract, shall be deemed to have been included in the prices bid for the various items scheduled.

The Bidder further proposes and agrees hereby to promptly commence the Work with adequate forces and equipment within ten (10) calendar days from receipt of Notice to Proceed and begin construction services within ninety (90) calendar days of the effective date on the Notice to Proceed.

The Bidder shall be responsible for installing and maintaining the “Best Management Practices” (BMP’s) throughout the term of the project.

If this bid shall be accepted by the City of Sandy Springs and the undersigned shall fail to execute a satisfactory contract in the form of said proposed Contract, and give satisfactory Performance and Payment Bonds, or furnish satisfactory proof of carriage of the insurance required within ten days from the date of Notice of Award of the Contract, then the City of Sandy Springs may, at its option, determine that the undersigned abandoned the Contract and there upon this bid shall be null and void, and the sum stipulated in the attached Bid Bond or certified check shall be forfeited to the City of Sandy Springs as liquidated damages.

Bidder acknowledges receipt of the following addenda:

Addendum No. Date Received

Bidder further declares that the full name and resident address of Bidder’s Principal is as follows:

Signed, sealed, and dated this day of

Bidder

Company Name

Seal

Bidder Mailing Address:

By:

Title: _

By:

Title:

QUALIFICATIONS SIGNATURE AND CERTIFICATION

(Bidder to sign and return)

I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of the proposal and certify that I am authorized to sign this proposal for the proposer. I further certify that the provisions of the Official Code of Georgia Annotated, Sections 45-10-20 et. seq., have not been violated and will not be violated in any respect.

Authorized Signature Date_

Print/Type Name_______________________________________________________

Email Address

Print/Type Company Name Here_

REQUEST FOR REFERENCES

INVITATION TO BID # 27-009

Temporary Fire Station Housing

Complete one separately for the Project Manager and Superintendent All references must be from customers for whom your company has completed projects within the past five years that are similar in scope and services to these specifications. Bidders must clearly indicate whether they served as the prime contractor or a subcontractor on each referenced project for the:

Invitation to Bid #27-009 Temporary Fire Station Housing

References for: _______________________________________

(Company Name)

1. Company ________________________________________________________________________

Street Address ______________________________________________________________________

City, State & Zip_____ ________________________________________________________________

Contact Person Name_______________________________ Phone_____________________________

Email address________________________________________________________________________

Describe specific job performed and date: ________________________________________________

2. Company_________________________________________________________________________

Street Address _______________________________________________________________________

City, State & Zip ______________________________________________________________________

Contact Person Name________________________________ Phone____________________________

Email address________________________________________________________________________

Describe specific job performed and date: _________________________________________________

3. Company _________________________________________________________________________

Street Address _______________________________________________________________________

City, State & Zip ______________________________________________________________________

Contact Person Name ______________________________ Phone _____________________________

Email address________________________________________________________________________

Describe specific job performed and date: _________________________________________________

EXHIBIT B

BID SCHEDULE

Instructions to Bidders

1. Price shall be expressed in U.S dollars.

2. All pricing shall include labor, materials, equipment, overhead, supervision , permits, testing to fully complete the project and perform the work in accordance with project specifications, plans, and contract documents.

3. Pricing shall be provided as a firm fixed price lump sum for the complete scope of work. No allowances or alternatives shall be accepted.

Firm Fixed Price (Lump Sum Total):__________________________________________

BID PRICE CERTIFICATION

In compliance with the attached Specification, the undersigned offers and agrees that if this Bid is accepted, by the City Council within one hundred and twenty (120) days of the date of Bid opening, that he will furnish any or all of the Items upon which Prices are quoted, at the Price set opposite each Item, delivered to the designated point(s) within the time specified in the Bid Schedule.

TOTAL BID PRICE: ______________________________________________________________

TOTAL BID PRICE IN WORDS: _____________________________________________________

COMPANY: ___________________________________________________________________

ADDRESS: ____________________________________________________________________

AUTHORIZED SIGNATURE: _______________________________________________________

EMAIL ADDRESS: _______________________________________________________________

PRINT / TYPE NAME: ____________________________________________________________

CONTRACT

For

(“Project”)

Between

CITY OF SANDY SPRINGS, GEORGIA

(“City”) and

(“Contractor”)

ITB # 27-009

01977500-2

TABLE OF CONTENTS

ARTICLE I

THE CONTRACT AND THE CONTRACT DOCUMENTS

1.1 The Contract

1.2 The Contract Documents

1.3 Entire Agreement

1.4 Subletting, Assignment, or Transfer

1.5 No Privity with Others

1.6 Intent and Interpretation

1.7 Ownership of Contract Documents

1.8 Hierarchy of Contract Documents

ARTICLE II

THE WORK

2.1 Contractor Responsibility

2.2 “Work” Defined

2.3 Review of Work

2.4 Workday and Restrictions, Suspension and Interruption

ARTICLE III

CONTRACT TIME

3.1 Time and Liquidated Damages

3.2 Substantial Completion

3.3 Time is of the Essence

ARTICLE IV

CONTRACT PRICE

4.1 The Contract Price

ARTICLE V

PAYMENT OF THE CONTRACT PRICES

5.1 Bid Schedule

5.2 Payment Procedure

5.3 Withheld Payment

5.4 Substantial Completion and Punch List

5.5 Final Completion and Payment

ARTICLE VI

THE CITY

6.1 City Responsibility

6.2 City’s Right to Stop Work

6.3 City’s Right to Carry Out the Work

6.4 City's Right to Suspend or Interrupt the Work

ARTICLE VII

THE CONTRACTOR

7.1 Duties with Respect to Documents

7.2 Manner of Performance

7.3 Supervision

7.4 Compliance

7.5 Warranty

7.6 Permits, Inspections, Fees and Licenses

7.7 Supervision

7.8 Schedules

7.9 Contract to be Maintained at Project Site

7.10 Shop Drawings, Product Data and Samples

7.11 Cleaning the Project Site and the Project

7.12 Access to Work

7.13 Indemnity

7.14 Means, Methods, Techniques, Sequences, Procedures and Safety

7.15 Separate Contracts

7.16 Maintenance of Contract Cost Records

ARTICLE VIII

CONTRACT ADMINISTRATION

8.1 Claims by the Contractor

ARTICLE IX

SUBCONTRACTORS

9.1 Definition

9.2 Award of Subcontracts

ARTICLE X

CHANGES IN THE WORK

10.1 Changes Permitted

10.2 Change Order Defined

10.3 Field Order Define

10.4 Changes in the Contract Price

10.5 Effects of Executed Change Order

10.6 Notice to Surety; Consent

ARTICLE XI

UNCOVERING AND CORRECTING WORK

11.1 Uncovering Work

11.2 Correcting Work

11.3 City May Accept Defective or Nonconforming Work

ARTICLE XII

CONTRACT TERMINATION

12.1 Termination by the Contractor

12.2 Termination by the City

ARTICLE XIII

INSURANCE

13.1 Insurance Requirements

ARTICLE XIV

DISPUTES

14.1 Mediation

ARTICLE XV

INDEPENDENT CONTRACTOR

15.1 Relationship between Contractor and City

ARTICLE XVI

COVENANT AGAINST CONTINGENT FEES

16.1 Warranty by Contractor

ARTICLE XVII

MISCELLANEOUS

17.1 Governing Law

17.2 Successors and Assigns

17.3 Surety Bonds

17.4 Notices

EXHIBITS

EXHIBIT A SCOPE OF SERVICES

EXHIBIT B BID SCHEDULE

EXHIBIT C BID PRICE CERTIFICATION

EXHIBIT D NOT APPLICABLE

EXHIBIT E CERTIFICATION OF SPONSOR DRUG-FREE WORKPLACE

EXHIBIT F CERTIFICATION OF CONTRACTOR GEORGIA SECURITY AND IMMIGRATION COMPLIANCE

ACT

EXHIBIT G INSURANCE REQUIREMENTS

EXHIBIT H SPECIAL PROVISIONS

EXHIBIT I NOTICE TO CONTRACTORS COMPLIANCE WITH ELECTRICAL SAFETY PROVISIONS

EXHIBIT J AFFIDAVIT VERIFYING STATUS FOR CITY PUBLIC BENEFIT APPLICATION

EXHIBIT K CONTRACTOR AFFIDAVIT UNDER O.C.G.A. § 13-10-91(b)(1)

EXHIBIT L CORPORATE CERTIFICATE

EXHIBIT M ADDENDA

EXHIBIT N SURETY BONDS

EXHIBIT O SUBCONTRACTORS

CONTRACT FOR CONSTRUCTION

THIS AGREEMENT (“the Agreement”) is made effective as of the execution date of the last party signing this Agreement by and between the City of Sandy Springs, a Georgia Municipal Corporation located 1 Galambos Way Sandy Springs, GA 30328 (“City or Owner”) and _____________________ (“Contractor”) a legal entity having a principal office address of _____________________________ and authorized to do business in the State of Georgia under seal for construction of the _______________ (hereinafter referred to as “the Project”);

WHEREAS, the Contractor desires to enter into this Agreement for construction of the Project; and

WHEREAS, the Contractor has represented to the City that it is qualified and experienced to provide such services necessary for construction of the Project; and

WHEREAS, the Contractor has represented that it will comply with all federal, state and local legal requirements imposed on or applicable to the Project.

NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, it is agreed by and between the Contractor and the City as follows:

ARTICLE I

THE CONTRACT AND THE CONTRACT DOCUMENTS

1.1 The Contract

1.1.1 The Contract between the City and the Contractor, of which this Agreement is a part, consists of the Contract Documents. The Contract shall be effective on the date indicated in the introductory paragraph hereof.

1.2 The Contract Documents

1.2.1 The Contract Documents consist of this Agreement, General Conditions, Special Provisions as attached hereto as EXHIBIT H – SPECIAL PROVISIONS, the Specifications, the Drawings, Bidding Documents, all Change Orders and Field Orders issued hereafter, the base bid made by the Contractor in response to the City’s Invitation for Bid No. 27-009 (“Bid”), and any other amendments hereto executed by the parties hereafter, together with the following (if any):

Documents not enumerated in this Paragraph 1.2 are not Contract Documents and do not form a part of this Contract.

1.3 Entire Agreement

1.3.1 The Contract constitutes the entire and exclusive agreement between the City and the Contractor with reference to the Project. The Contract may be modified only by written Change Order or Field Order issued in accordance herewith. No oral representations or conduct by the Owner or any of its representatives, employees or agents shall be sufficient to modify the terms of the Contract.

1.4 Subletting, Assignment, or Transfer

1.4.1 It is understood by the parties to this Contract that the Work of the Contractor is considered personal by the City. The Contractor agrees not to assign, sublet, or transfer any or all of its interest in this Contract without prior written approval of the City.

1.4.2 The City reserves the right to review all subcontracts prepared in connection with the Contract, and the Contractor agrees that it shall submit to the City proposed subcontract documents together with Subcontractor cost estimates for the City’s review and written concurrence in advance of their execution.

1.4.3 All subcontracts entered into by the Contractor for performance of Work under the Contract shall include or incorporate the provisions set forth in this Contract in their entirety.

1.5 No Privity with Others

1.5.1 Nothing contained in this Contract shall create, or be interpreted to create, privity or any other contractual agreement between the City and any person or entity other than the Contractor.

1.6 Intent and Interpretation

1.6.1 The intent of this Contract is to require complete, correct and timely execution of the Work.

Any Work that may be required, implied or inferred by the Contract Documents, or any one (1) or more of them, as necessary to produce the intended result shall be provided by the Contractor for the Contract Price, as hereinafter defined.

1.6.2 This Contract is intended to be an integral whole and shall be interpreted as internally consistent. What is required by any one (1) Contract Document shall be considered as required by the Contract.

1.6.3 When a word, term or phrase is used in this Contract, it shall be interpreted or construed, first, as defined herein; second, if not defined, according to its generally accepted meaning in the construction industry; and third, if there is no generally accepted meaning in the construction industry, according to its common and customary usage.

1.6.4 The words include, includes, or including, as used in this Contract, shall be deemed to be followed by the phrase, without limitation.

1.6.5 The specification herein of any act, failure, refusal, omission, event, occurrence or condition as constituting a material breach of this Contract shall not imply that any other, non-specified act, failure, refusal, omission, event, occurrence or condition shall be deemed not to constitute a material breach of this Contract.

1.6.6 Words or terms used as nouns in this Contract shall be inclusive of their singular and plural forms, unless the context of their usage clearly requires a contrary meaning.

1.6.7 The Contractor shall have a continuing duty to read, carefully study and compare each of the Contract Documents, the shop drawings and the product data and shall give written notice to the City of any inconsistency, ambiguity, error or omission which the Contractor may discover with respect to these documents before proceeding with the Work or any part thereof. The issuance or the express or implied approval by the City of the Contract Documents, shop drawings or product data shall not relieve the Contractor of the continuing duties imposed hereby, nor shall any such approval be evidence of the Contractor’s compliance with this Contract. THE CITY MAKES NO REPRESENTATION

OR WARRANTY OF ANY NATURE WHATSOEVER TO THE CONTRACTOR CONCERNING THE DOCUMENTS

FOR THE PROJECT, INCLUDING THE DRAWINGS AND SPECIFICATIONS FOR THE PROJECT. By the execution hereof, the Contractor acknowledges and represents that it has received, reviewed and carefully examined such documents, has found them to be complete, accurate, adequate, consistent, coordinated and sufficient for construction, and that the Contractor has not, does not, and will not rely upon any representation or warranties by the City concerning such documents as no such representation or warranties have been or are hereby made.

1.6.8 Neither the organization of any of the Contract Documents into divisions, sections, paragraphs, articles, (or other categories), nor the organization or arrangement of the design, shall control the Contractor in dividing the Work or in establishing the extent or scope of the Work to be performed by Subcontractors.

1.7 Ownership of Contract Documents

1.7.1 The Contractor may be provided, have access to or become aware of the City’s Confidential Information including the City’s strategic plans, employee data, customer data and other technical and business information of the City (collectively referred to as the “Confidential Information”). The term Confidential Information includes the deliverables as well as all information generated by the Contractor that contains, references or is derived from the Confidential Information and the Services including, without limitation, the Contractor’s summaries, analysis, extracts, working papers and notes relating to the Services and the Deliverables (referred to as the “Working Papers”). The Contractor agrees not to disclose the Confidential Information to third parties without the prior written approval of the City and not to make use of the Confidential Information other than as needed to perform the Services. The Contractor further agrees that it will only disclose the Confidential Information to its personnel on a need-to-know basis solely for the performance of the Services and will protect the Confidential Information with the same degree of care that the Contractor uses to protect its own confidential information, but no less than reasonable care or as the various laws may require or impose.

All Confidential Information as well as other documents, data and information provided to the Contractor by the City is and will remain the property of the City to the extent that it was the property of the City at the time it was provided to the Contractor.

All Confidential Information shall be returned to the City by the Contractor within five (5) business days of the completion of the Services under this Contract or termination of the Contract. The Contractor will keep no copies of the Confidential Information except that the Contractor may retain one (1) copy of the Working Papers as required by law, regulation, professional standards or reasonable business practice. If requested by the City, an officer of the Contractor will certify in writing that, to the best of his/her knowledge, information and belief, all Confidential Information and all copies thereof (except for one (1) copy of the Working Papers) have been delivered to the City or destroyed.

The Contract Documents, and each of them, shall remain the property of the City. The Contractor shall have the right to keep one (1) record set of the Contract Documents upon completion of the Project;

provided, however, that in no event shall Contractor use, or permit to be used, any or all of such Contract Documents on other projects without the City’s prior written authorization.

1.8 Hierarchy of Contract Documents

1.8.1 In the event of any conflict, discrepancy, or inconsistency among any of the Contract Documents, the following hierarchy shall control: (a) as between figures given on Drawings and the scaled measurements, the figures shall govern; (b) as between large scale Drawings and small scale Drawings, the large scale shall govern; (c) as between Drawings and Specifications, the requirements of the Specifications shall govern; (d) as between this Agreement and the General Conditions, Special Provisions, the Technical Specifications, the Drawings and Plans, or Bidding Documents ,all Change Orders and Field Orders issued hereafter, the requirements of this Agreement shall govern unless specifically and expressly modified by a Change Order or Amendment to this Agreement approved by the City. As set forth hereinabove, any and all conflicts, discrepancies, or inconsistencies shall be immediately reported to the City in writing by the Contractor. If after application of the above, the conflict, discrepancy, or inconsistency cannot be resolved, the Contractor shall be obligated to perform in accordance with the most stringent requirement and/or provide the greater scope of Work as such resolution.

ARTICLE II

THE WORK

2.1 Contractor Responsibility

2.1.1 The Contractor shall perform all of the Work required, implied or reasonably inferable from, this Contract.

2.2 “Work” Defined

2.2.1 The term “Work” shall mean whatever is required of the Contractor to perform and complete its duties under this Contract, including the following: construction of the whole or a designated part of the Project; furnishing of any required surety bonds and insurance; and the provision or furnishing of all labor, supervision, services, materials, supplies, equipment, fixtures, appliances, facilities, tools, transportation, storage, power, permits, licenses, fuel, heat, light, cooling, and utilities and any other thing or service required of the Contractor to complete this Contract. The Work to be performed by the Contractor is generally described in EXHIBIT A, SCOPE OF SERVICES, attached hereto and incorporated herein.

2.3 Review of Work

2.3.1 Authorized representatives of the City, GDOT, and affected state and federal agencies may at all reasonable times have access to review and inspect the Work, activities and Contractor’s records and data prepared or collected under the terms of the Contract and any amendments thereto, including but not limited to, all reports, drawings, studies, specifications, estimates, maps, and computations, prepared by or for the City.

2.4 Workday and Restrictions, Suspension, and Interruption

2.4.1 Normal workday for the Work shall be from 8:00 A.M. to 5:00 P.M. and the normal work week shall be Monday through Friday. The City will consider extended workdays or work weeks upon written request on a case-by-case basis. The City may restrict work hours in certain locations or at certain times of the day. No work will be allowed on national holidays (i.e., Memorial Day, July 4th, Labor Day, etc.).

ARTICLE III

CONTRACT TIME

3.1 Time and Liquidated Damages

3.1.1 The Contractor shall not proceed to furnish such services, and the City shall not become obligated to pay for same until a written authorization to proceed (“Notice to Proceed”) has been sent to the Contractor from the City. The Contractor shall commence the Work no later than ten (10) days after the effective date of the Notice to Proceed and shall achieve Substantial Completion of the Work no later than 90 calendar days from the date on which the City issues the Notice to Proceed. The Contractor shall achieve Final Completion of the Work, as defined within Section 5.5. no later than twenty-one (21) days after achieving Substantial Completion. . This shall constitute the Contract Time.

The Work shall be carried on continuously and expeditiously, it being understood, however, that this Contract may be extended or continued in force by the parties hereto by Change Order as provided herein.

3.1.2 The Contractor shall pay the City the liquidated damages in the amount of $500.00 per day for each and every calendar day of unexcused delay in achieving Substantial Completion beyond the date set forth herein for Substantial Completion of the Work. Any such sums due and payable hereunder by the Contractor shall be payable to the City, not as a penalty, but as liquidated damages representing a reasonable estimate of damages likely to be sustained by the City by reason of such unexcused delay, estimated at or before the time of executing this Contract. When the City reasonably believes that Substantial Completion will be inexcusably delayed, the City shall be entitled, but not required, to withhold from any amounts otherwise due the Contractor an amount then believed by the City to be adequate to recover liquidated damages applicable to such delays. If the Contractor should recovery such delay in achieving Substantial Completion, or any part thereof, for which the City has liquidated damages, the City shall promptly release to the Contractor those funds withheld, but no longer applicable, as liquidated damages.

3.2 Substantial Completion

3.2.1 Substantial Completion shall mean the stage of the Contractor’s performance under the Contract, as determined in the City’s sole and absolute discretion, when the Work is sufficiently complete allowing the newly constructed facilities to be occupied by the City and used for their…