TOWN OF WEST SPRINGFIELD

INVITATION FOR BIDS

CONTRACT AGREEMENT

FOR

IFB # 27-0005

BIRNIE AVE AREA SIDEWALK & CULVERT

IMPROVEMENTS

INVITATION FOR BID

IFB # 27-0005

BIRNIE AVE AREA SIDEWALK & CULVERT IMPROVEMENTS

LEGAL ADVERTISEMENT 3

IFB REQUIREMENT SUMMARY 5

GENERAL INFORMATION AND BID SUBMISSION REQUIREMENTS 6

SCOPE OF SERVICE 11

SPECIAL PROVISIONS 18

QUALIFICATIONS OF CONTRACTORS 75

RESPONSIBILITIES OF CONTRACTORS 76

EVALUATION FORM 77

ADDITIONAL CONTRACT TERMS AND CONDITIONS 78

BID FORM 79

CERTIFICATE AS TO CORPORATE BIDDER 93

BIDDER INFORMATION 94

LABOR HARMONY AND OSHA TRAINING CERTIFICATION 95

CERTIFICATE OF NON-COLLUSION 96

TAX COMPLIANCE CERTIFICATION 97

CERTIFICATE OF COMPLIANCE - PREVAILING WAGE LAW 98

DEBARMENT DISCLOSURE FORM 99

BID SIGNATURE PAGE (Individual) 100 BID SIGNATURE PAGE (Partnership) 101 BID SIGNATURE PAGE (Corporation) 102

APPENDICES

APPENDIX A: CONTRACT & GENERAL CONDITIONS

APPENDIX B: PREVAILING WAGE RATES

APPENDIX C: BIRNIE AVE DRAWINGS

APPENDIX D: CONSERVATION LETTER OF UNDERSTANDING

APPENDIX E: 330-0411 ORDER OF CONDITIONS

APPENDIX F: NEGATIVE DETERMINATION SPECIAL CONDITIONS

Town of West Springfield

Jaime Flores 26 Central Street, Suite 32 Procurement Administrator West Springfield, MA 01089

(413) 495-1732 | jflores@tows.org

LEGAL ADVERTISEMENT

INVITATION FOR BID

BIRNIE AVE AREA SIDEWALK & CULVERT IMPROVEMENTS (IFB # 27-0005)

The Town of West Springfield, through its Department of Public Works Department, is seeking sealed bids from qualified contractors for Birnie Ave Area Sidewalk & Culvert Improvements. All bids for this project are subject to the provisions of M.G.L. Chapter 30, Section 39M, inclusive as amended.

Minimum Wage Rates as determined by the Commissioner of the Department of Labor and Industries under the provision of the Massachusetts General Laws, Chapter 149, Sections 26 to 27H, as amended, apply to this project.

Specifications may be obtained from:

https://www.townofwestspringfield.org/government/departments/finance/procurement-bids

There will be a site walkthrough on July 20, 2026 at 10:00 AM, local time. All interested parties are to meet Town Representatives at the corner of Green Meadow Lane & Birnie Ave.

Any questions concerning this IFB must be sent in writing by 4:00 PM on July 24, 2026 to Jaime Flores, Procurement Administrator at jflores@tows.org.

All Bids shall be sealed and addressed to: Jaime Flores, Procurement Administrator, 26 Central Street, Suite 32, West Springfield, MA 01089. Sealed proposals will be received in the Law Department until

10:00 AM, local time, on August 3, 2026. There is also a special mailbox set up in the lobby of the Town

Hall labeled “bids” for bidders who wish to physically drop off their bids. All electronic bids can be submitted at https://www.bidnetdirect.com/massachusetts/townofwestspringfield

All work shall be completed by June 30, 2027. A $500/day penalty charge will be assessed if the contractor does not meet the specified final completion date.

Each bid must be accompanied by a Bid Bond from a licensed surety company, or a Certified check, or a

Treasurer’s or Cashier’s check in the amount of five (5%) percent of the base bid payable to the Town of

West Springfield.

A Payment bond and a performance bond in the amount of 100% of the Contract Price will be required of the Successful Bidder. The successful bidder will also be required to furnish workmen’s compensation insurance and public liability insurance.

https://www.townofwestspringfield.org/government/departments/finance/procurement-bids mailto:jflores@tows.org https://www.bidnetdirect.com/massachusetts/townofwestspringfield

This contract will be awarded only to a responsive and responsible bidder whose bid meets all of the requirements in the specifications. The contract shall be awarded by the Chief Procurement Officer, which reserves the right to waive any informalities, to accept or reject, in part or in whole, any and all proposals or to take whatever action may be deemed to be in the best interest of the Town of West

Springfield. Bids will remain firm for sixty (60) days following the opening of proposals.

IFB REQUIREMENT SUMMARY

Bid Title 27-0005

Bid Number Birnie Ave Area Sidewalk & Culvert Improvements

Release Date July 7, 2026

Pre-Bid Conference July 20, 2026 at 10:00 AM

Questions Due July 24, 2026 by 4:00 PM

Bids Due August 3, 2026 at 10:00 AM

Services Start Date Upon Contract Execution

REQUIRED SUBMITTALS

Bid Deposit

Bid Form Signed

References

Bidder Information

Labor Harmony & OSHA Training Certification

Certificate of Non-Collusion

Tax Compliance Certificate

Certificate of Compliance - Prevailing Wage Law

Certificate as to Corporate Bidder

Applicable Signature Page

Debarment Disclosure Form

Acknowledgement of Addendum (if applicable)

I. GENERAL INFORMATION AND BID SUBMISSION REQUIREMENTS

A. Pre-Bid Conference

There will be a site walkthrough on July 20, 2026 at 10:00 AM, local time. All interested parties are to meet Town Representatives at the corner of Green Meadow Lane & Birnie

Ave

B. Questions from Prospective Proposers

Questions concerning this Invitation for Bid must be submitted in writing to: Town of

West Springfield Attn: Jaime Flores, 26 Central St, Suite 32, West Springfield, MA 01089 or jflores@tows.org before 4:00 PM, July 24, 2026. Questions may be delivered, mailed or emailed. All questions received will be answered in an addendum.

C. Addenda

If any changes are made to this IFB, an addendum will be issued. Addenda will be emailed to all proposers on record as having registered for the IFB. Addenda will also be posted to the Town’s Website and Bidnetdirect.

D. Time and Date Bids Must be Delivered

Sealed bids will be received in the Legal Department until 10:00 AM, local time, on

August 3, 2026. NO BIDS WILL BE ACCEPTED AFTER THE TIME AND DATE SPECIFIED. All hard copy bids shall be sealed and addressed to: Jaime Flores, Procurement

Administrator, Town of West Springfield, 26 Central Street, Suite 32, West Springfield, MA 01089.

SPECIAL INSTRUCTIONS FOR BID PACKAGE DELIVERIES: If the proposal is to be dropped off in person, it may be left in the bid box in the lobby of Town Hall or delivered to the

Legal Department on the third floor. Please leave yourself ample time before the deadline time to deliver your proposal

All electronic bid submittals (preferred) can be submitted through Bidnet Direct at

Do not submit an electronic and hard copy proposal.

E. Late Bids

The Town assumes no responsibility for late submissions due to mail, courier, or delivery problems. LATE BIDS WILL NOT BE CONSIDERED.

F. Number of Copies of the Proposal Required

The bidder shall submit one (1) original copy of their bid if submitting a hard copy.

mailto:jflores@tows.org

G. Bid Envelope

The sealed bid envelope should be marked: "IFB #27-0005: Birnie Ave Area Sidewalk &

Culvert Improvements" and endorsed with the name and business address of the bidder.

1. A bid by an individual shall show his name and official address.

2. A bid by a partnership must be executed in the partnership name and signed by a partner accompanied by evidence of authority to sign. His title must appear under this signature and the official address of the partnership shall be shown.

3. A bid by a corporation must be executed in the corporate name by an officer of the corporation and must be accompanied by a certified copy of a resolution of the board of directors authorizing the person signing the Quote to do so on behalf of the corporation. The corporate seal shall be affixed and attested to by the secretary. The state of incorporation and the official corporate address shall be shown.

H. Bids Must Be Signed By Authorized Individuals

All bids must contain the bid signature page. Faxed proposals will not be considered. A proposal must be signed as follows:

1. If the bidder is an individual, by him/her personally;

2. If the bidder is a partnership, by the name of the partnership, followed by the signature of each general partner; or

3. If the bidder is a corporation, by the authorized officer, whose signature must be attested to by the Clerk/Secretary of the corporation and the corporate seal affixed.

I. Maximum Time for Proposal Acceptance

The contract will be awarded within thirty (30) days after the proposal opening. The time for award may be extended for up to thirty (30) additional days by mutual agreement between the Town and the responsive and responsible proposer offering the most advantageous proposal as determined by the chief procurement officer.

J. Modifying or Withdrawing Bids

A bidder may correct, modify, or withdraw a bid by written notice received by the Town prior to the time and date set for the bid opening. Bid modifications must be submitted in a sealed envelope clearly labeled "Modification No. __." Each modification must be numbered in sequence, and must reference the original IFB. After the bid opening, a bidder may not change any provision of the bid in a manner prejudicial to the interests of the Town or fair competition. Minor informalities will be waived or the bidder will be allowed to correct them. If a mistake and the intended bid are clearly evident on the face of the bid document, the mistake will be corrected to reflect the intended correct bid, and the bidder will be notified in writing; the bidder may not withdraw the bid. A bidder may withdraw a bid if a mistake is clearly evident on the face of the bid document, but the intended correct bid is not similarly evident.

K. Right to Cancel or Reject Bids

The Town may cancel this IFB, or reject in whole or in part any and all bids, if the Town determines that cancellation or rejection serves the best interest of the Town.

L. Bid Prices

All bid prices submitted in response to this IFB must remain firm for sixty (60) days following the bid opening.

M. Unexpected Closures

If, at the time of the scheduled proposal opening, the Municipal Office Building is closed to the public, due inclement weather or another unforeseeable event, the bid opening will be extended until 10:00 AM on the next business day. Bids will be accepted until that date and time.

N. Required Forms The bid must include:

1. Bid deposit

2. Bid Form

3. References

4. Bidder Information

5. Labor harmony and OSHA training certificate

6. Certificate of Non-collusion

7. Tax compliance certification

8. Certificate of compliance - prevailing wage law

9. Debarment Disclosure Form

10.Certificate as to Corporate Bidder

11.Applicable Bid Signature page

12.Acknowledgement of Addendum (if applicable)

O. Bid Deposit

Each bidder shall enclose with the bid an acceptable bid deposit in the amount of 5% of the submitted bid. A bid deposit must be in the form of a certified check or Treasurer’s check issued by a responsible bank, payable to the Town of West Springfield. A bid bond shall be issued by a company licensed to do business in the Commonwealth of

Massachusetts. In the event that the successful bidder fails to execute a contract within ten (10) business days of receipt of notification of bid award, the Awarding Authority shall retain such security as liquidated damages. Unsuccessful bidders’ deposits will be returned within twenty (20) business days following the award to said successful bidder.

P. Contract Securities

A Payment bond and a Performance bond in the amount of 100% of the Contract Price will be required of the Successful Contractor. Payment and Performance Bonds submitted shall be posted by a recognized surety company having a place of business in the Commonwealth of Massachusetts. All Payment Bonds signed by an agent must be accompanied by a certified copy of the authority to act. When the Successful Contractor delivers the executed Agreement to the Town, the Agreement shall be accompanied by the required contract securities. The successful contractor will also be required to furnish workmen’s compensation insurance and public liability insurance.

Q. Example Contract

An example contract is included in this bid package; this contract is included as a fair representation of the contract under which the Successful proposer will work. Please notice the Contract Agreement incorporates by reference all terms, specifications, and conditions of the proposal. There will be no modifications allowed to the Town’s

Contract.

R. Contract Execution

When the Town gives a Notice of Award to the Successful Bidder, the successful bidder, within 10 days thereafter, will provide the required bonds and insurance certificate.

Within 10 days thereafter, the Successful Bidder shall sign the Agreement and attached documents to the Town. Within ten days thereafter, the Town shall deliver one fully signed counterpart to the Successful Bidder with a complete set of the Drawings with appropriate identification

S. References

List all contracts held the last 5 years that are similar in size and scope to this project that can be contacted regarding your work . The following information shall be included for each customer listed

1. Customer

2. Contact Name

3. Address

4. Phone Number

5. Email

6. Contract Dates & Amount

7. Brief description of services provided.

T. Change Orders

Change orders are not effective until, if, as and when signed by the Mayor and no work is to commence until the change orders are fully executed.

U. Sales Tax Exemption

Materials and equipment purchased for permanent installation in this project will be exempt from Massachusetts Sale and Use Tax. The exemption certificate number will be furnished to the Contractor. Each bidder shall take exemption into account in calculating their bid for the work.

V. Prevailing Wage Rates

Minimum Wage Rates as determined by the Commissioner of the Department of Labor and Industries under the provision of the Massachusetts General Laws, Chapter 149, Sections 26 to 27H, as amended, apply to this project. The wage rate determination is included in Appendix B.

W. Public Records Notice

All documents and materials submitted in response to this Invitation for Bids (IFB) are subject to the Massachusetts Public Records Law, M.G.L. Chapter 66, Section 10, and

Chapter 4, Section 7, Subsection 26 once the bid has been opened. In accordance with these laws, the Town cannot guarantee the confidentiality of any information submitted by a bidder. By submitting any materials in response to this IFB, the bidder acknowledges and agrees that all such materials are public records and may be disclosed upon request. Any attempt by a bidder to designate submitted materials as confidential, proprietary, or otherwise protected from disclosure will be void and disregarded.

Bidders submit materials at their own risk and should not include any information they consider confidential or exempt from public disclosure.

II. SCOPE OF SERVICE

A. Scope

The work to be done under this Contract shall consist of furnishing all necessary materials, labor, equipment, tools and incidental costs to:

1. Construct sidewalks (and culverts if awarded) at locations listed in Appendix C.

The Town reserves the right to add or remove sidewalk locations, speed humps, or rapid flashing beacons depending upon available funding. The Town also reserves the right to direct the Contractor to construct any bid items at locations within Town not listed in the appendices of proposed work in the bid package.

The listing provides the locations where sidewalks are to be constructed. This includes removal and disposal of existing concrete sidewalk slabs and bituminous concrete sidewalk where necessary. The Contractor shall excavate to a depth necessary to provide 8” of gravel borrow to be installed beneath the proposed sidewalk unless otherwise directed by the Resident Engineer. The

Resident Engineer may determine that the existing soil is suitable to form the proposed sidewalk upon, in which case the Contractor shall not be required to install 8” of gravel borrow beneath the proposed sidewalk limits of construction.

The proposed sidewalk will be installed at lines, dimensions and elevations determined by the Resident Engineer in order to facilitate proper drain run off and access and egress to driveways and any other surfaces. The scope of work shall also include removal of existing bituminous concrete pavement where necessary, adjusting manholes, etc. Unpaved areas will be loamed and seeded.

The contractor is subject to pay its employees the state prevailing wages for this project. The Contractor shall examine each wage rate included in the Project

Manual for each worker classification to determine wage rates. Certified Payroll for these wage rates shall be delivered to the Towns Procurement officer for all time periods where work has been performed prior to, or with, any pay requests of said time periods.

2. Loam shall be compacted properly with a landscaping roller during installation so as to minimize settlement and shall meet the grades of the newly constructed sidewalk before seeding operations may occur. In the event that the loam settles the Contractor shall install additional loam and reseed the area of concern. The loam shall be placed to the lines and elevations as directed by the

Resident Engineer in order to restore areas disturbed by construction operations. The loam will be measured and paid per ton and the Contractor shall submit weighted slips to the Resident Engineer on a daily basis.

3. Sidewalks shall be constructed to the same width as shown in Appendix C unless otherwise specified by the Resident Engineer. All sidewalks shall be constructed with Cement Concrete (Air Entrained 4000psi, ¾”, 610) per MassDOT

Specification. The concrete shall be air entrained by 6% +/- 1%, with a slump of

4” +/- 1”. In the event that the Contractor places concrete which is subject to weather conditions that may affect the surface of the cured concrete, the

Contractor assumes all risk to damage to said concrete surface. The Resident

Engineer reserves the right to direct the Contractor to replace concrete sidewalk which has been pock-mark damaged by rainfall or smearing from poly sheeting cover during curing at no expense to the Town. The Contractor is encouraged to check daily with the weather reports and plan their work activities in a responsible manner to avoid adverse concrete curing conditions. The Contractor will be required to raise all utility gates to final grade before pouring concrete.

The Town will provide hardware and gate boxes for water system gates and curb shut-offs if they require replacement. The Contractor must coordinate with all utility companies in order to have gates raised in a timely manner (minimum three week notice) if speed hump, raised pedestrian crossings, or sidewalk work requires it. The Contractor shall not washout concrete into any sidewalk forms and shall remove any washout that a concrete mix vendor erroneously places in said forms.

4. Sidewalks shall be contiguous through properties where they cross the driveway unless otherwise specified by Appendix C or as directed by the Resident

Engineer. Sidewalks in residential drives, concrete driveway aprons, and pedestrian curb ramps shall have six (6) inches of concrete with 6” x 6” No. 6 gauge welded-wire fabric as specified. Sidewalks in commercial drives and concrete driveway aprons accommodating heavy truck traffic shall have nine (9) inches of concrete with #3 steel reinforcing bars as specified. The Resident

Engineer will determine which areas of sidewalk need 9” Reinforced Concrete.

5. Bituminous concrete driveway aprons shall be resurfaced for properties where sidewalks cross the driveway if specified by the Resident Engineer. Driveway aprons shall be reviewed on a case-by-case basis. Hot mix asphalt (HMA) driveway aprons shall be constructed in two courses, a 2” intermediate course and a 1 – ½” surface course. The extent of HMA replacement at curb cuts will vary depending on the sidewalk’s impact to the approach gradation created by the sidewalks installation and at the direction of the Resident Engineer. HMA paving for miscellaneous patch areas shall also be paved in two similar courses as listed previously for the driveway aprons. The Contractor shall roll the hot mix asphalt in such a manner to minimize smearing of hot mix asphalt on the adjacent concrete surfaces. Sweeping the concrete surface clear of hot mix asphalt prior to rolling the concrete may be necessary to minimize smearing of hot mix asphalt on the cement concrete surface. The Contractor shall use due diligence to ensure a clean, neat installation of the hot mix asphalt. The

Contractor shall be required to clean surfaces of unnecessary, excessive smearing of hot mix asphalt on cement concrete surfaces.

6. Concrete pedestrian curb ramps shall be reconstructed or installed at locations as specified by the Resident Engineer within the sidewalk reconstruction limits.

All new or reconstructed pedestrian curb ramps shall be constructed and/or reconstructed to conform to the most current Massachusetts Department of

Transportation Standards. Existing granite and concrete curbing shall be removed and reset for construction of pedestrian curb ramps as specified by the

Resident Engineer. Any sawing of curbing for pedestrian curb ramps shall be paid for as part of item 580 Curb Removed and Reset. If additional granite curbing is needed, it will be furnished and installed by the contractor and paid for under Item 503 or 504.9.

7. The Contractor shall request permission from the Resident Engineer prior to excavation activities for all areas of proposed sidewalk. The Resident Engineer shall grant permission based upon the condition of areas which have already been excavated, reconstructed and restored. The Resident Engineer shall determine that those areas’ treebelts and driveways have been satisfactorily restored before commencing with any further excavation of areas to be reconstructed.

8. If the Ad-Alternate work is awarded as part of this bid, the Contractor shall be responsible for the preparation and replacement of two culverts as shown in

Appendix C. This work is governed by items 999.1 and 999.2 of this bid’s Special

Provisions.

9. The Contractor is responsible for coordinating with the Resident Engineer, the

Local Conservation Agent, Emergency Services, and the appointed

Environmental Consultant prior to, during, and after the execution of work on the Ad-Alt portion of this project if awarded. Conditions for this coordination are found in Appendices E & F.

10.A competent foreman shall always be kept upon the premises, to whom all notices and orders may be delivered, and who shall superintend the workmen in his respective department.

B. Work included

All work is to be completed by the Contractor at the direction of the Resident Engineer.

Town staff from the Water and Operations Divisions can be made available to consult if unforeseen existing conditions create an obstruction.

If a concern arises that cannot be addressed by Appendix C or the special provisions, a

Request for Information should be submitted in writing to the Resident Engineer. A response will be returned to the Contractor as soon as the information is made available. The Town does not guarantee that RFIs will be answered in the order in which they are received.

C. Permits and fees

1. Obtain all necessary permits, licenses, and certificates and pay all non-municipal fees and charges associated therewith. No municipal fees will be levied as part of this project.

2. Occupancy and Trenching fees shall be submitted through the Town's permitting site: https://westspringfieldma.portal.opengov.com/categories/1089

3. Arrange for all inspections and obtain all necessary approval for the work.

D. Subcontracts

The Bidder is specifically advised that any person, firm, or other party to whom it is proposed to award a subcontract under this contract must be acceptable to the Owner.

The work completed by any subcontractor must be completed in a manner acceptable to the Town. If at any time work or conduct of a subcontractor is sub-par, causes harm, undue inconvenience, or creates any unexcused delay to the project, the Town reserves the right to direct the Contractor to order the subcontractor to cease work and be removed from the project. The Town also reserves the right to deny a use of a particular subcontractor if they are currently or previously involved in any litigation with the Town or have had a negative evaluation filed by any department of the Town for previous unsatisfactory work.

E. Materials

The Town does not anticipate needing to supply any special or specific materials for this project other than water service gate boxes should existing services require replacement. If deemed necessary for public safety, the Town may elect to install specific signage relating to establishment of speed humps / raised pedestrian crossings.

All other materials to be provided by the Contractor by the approval of the Resident

Engineer.

“Cut sheets” for materials the Contractor proposes to use during this project shall be submitted to the Resident Engineer for approval prior to ordering. Upon review, the

Resident Engineer shall return a review form or message to the Contractor with one of the three following notes:

● Approved

● Approved with Comment

● Revise and Resubmit.

Materials that are approved can be ordered and used upon the return of the review form. Materials that are approved with comment may also be used upon approval, but must be used / installed in accordance with conditions that approval may require. If a material has the Comment Revise and Submit, the material has been denied for use as part of the project, and an alternative cut sheet must be submitted to the Town. If a material is submitted to the Town as a "Substitute or Equal” Item, It must be done so in writing with a justification as to why it is necessary in contrast to the specifications of this bid. Lead time, availability, and changes in ordinance / industry standard may be considered for substitute approval. Cost will not be considered a valid reason for substituting a material unless the contractor can provide compelling reasons to do so, but will ultimately be at the Towns discretion.

F. Contractor's responsibility

1. The following schedule must be followed by the Contractor unless otherwise directed by the Engineer. The typical workday shall be 8 hours long. Work can begin at 7:00 AM daily. The Contractor may make an application to the Resident

Engineer 48 hours in advance to start earlier on a case by case basis.

2. At the end of each work day, the Contractor shall make sure that all roadways and sidewalks are open and suitable for two-way vehicular (including but not limited to firefighting equipment and heavy trucks) and pedestrian traffic respectively, unless otherwise instructed by the Engineer.

3. Safety is the highest priority of the Town. Police costs for traffic control will be paid to the Contractor by the Town. The Contractor and the Town will agree on the number of Police to be used. The Contractor shall schedule and coordinate the traffic control with the West Springfield Police Department. The Contractor is required to submit proof of paid invoices when requesting reimbursement from the Town. The cost of Police details must be separated by work location.

The pay Item will be 999.001. The successful bidder shall coordinate this work with the West Springfield Police Department so as to ensure safe traffic control.

The Contractor shall not self perform any of the necessary traffic control which falls under the scope of responsibility of traffic detail police officers.

The Contractor is responsible for monitoring the amount of police detail funds left in the allowance of this project. If the contractor does not request an increase of the allowance for police detail prior to the exhaustion of those funds, the Contractor shall be responsible for the cost of that additional expense.

4. The Contractor shall comply with all OSHA (Occupational Safety and Health

Administration) regulations, including but not limited to protection from or relocation of overhead wires, at his own expense.

5. No materials shall be stockpiled in the roadway or treebelt unless approved by the Resident Engineer. The Town is not responsible for any damage or loss of materials or equipment left in the public right of way.

6. The Contractor may make a request to stockpile machinery or equipment on available, nearby Town land should it be available at the time of this project’s award. This land use will require a request to be submitted to the Town by the contractor and shall be governed by a land use agreement approved by the

Town's Legal Department. The Contractor shall be responsible for returning any site used for mobilisation / stockpiling to a condition equal to or greater than prior to occupation.

7. All work shall conform to the relevant portions of Section 770 of the Standard

Specifications.

8. The Contractor shall, in a continuous manner of operations, complete the improvements of a given area once excavation has taken place. These improvements shall include forming, and pouring of concrete, and any necessary paving and loaming work necessary to restore the area.

9. The Contractor shall provide the Resident Engineer, on a daily basis, weighted slips for all imported gravel, loam, and hot mix asphalt. The weighted slips shall be provided from a facility with a state certified scale. The Contractor shall provide the Resident Engineer with volume slips for concrete mix on a daily basis. The slips will be dated and list the Town of West Springfield and the specific street(s) as the ship-to destination.

10.The Town reserves the right to request additional work through this project if it is deemed necessary in accordance with the unit pricing. If it appears that additional work will significantly increase the cost of the contract, the Contractor shall submit to the Town an official Change Order request on company head for approval prior to the execution of said work. A change order shall be required if additional time is needed to complete the project, but will only be granted if there are extenuating circumstances subject to the Town's discretion.

G. Layout of work

Layout of work for this project will be the responsibility of the Contractor or the

Contractors surveying service if the Contractor chooses to hire one at their own expense.

Copies of the CAD files for this effort can be requested to the Towns Designer /

Consultant through the Town.

H. Time

All work shall be completed by June 30, 2027. A $500/day penalty charge will be assessed if the contractor does not meet the specified final completion date.

I. Substitute and “Or Equal” Items

The Contract, if awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents without consideration of possible substitute or “or equal” items. Whenever it is specified or described in the Bidding Documents that a substitute or “or equal” item of material or equipment may be furnished or used by the

Contractor if acceptable to the Town, application for such acceptance will not be considered until after the effective date of the Agreement. The procedure for submission of any such application by the Contractor and consideration by the Town is set forth in section E of the Special Conditions.

J. Waste material

1. All rubbish created under this section of the work shall be removed on a regular basis and at least once each week by this contractor.

2. Rubbish shall not be allowed to accumulate, create a hazard, or nuisance and shall be stored in location as directed by the owner. All rubbish or removed items shall be properly disposed of in accordance with all regulations therewith.

K. Cleaning and Removals

It shall be the responsibility of the contractor to remove all surplus material, cartons, and materials made obsolete by this renovation, and other debris caused by work under this contract, each day from the site.

L. Guarantee warranty

The contractor shall and hereby does warrant that all work executed and all equipment furnished under this contract shall be free from defects of workmanship and materials for a period of one (1) year. All manufacturers’ warranties shall be honored to their extent.

III. SPECIAL PROVISIONS

All work under this contract shall be done in conformance with the COMMONWEALTH OF

MASSACHUSETTS DEPARTMENT OF TRANSPORTATION STANDARD SPECIFICATIONS FOR

HIGHWAYS AND BRIDGES 2026 EDITION AS AMENDED, THE CONSTRUCTION STANDARD DETAILS

AS OF JUNE 2026, THE 2015 OVERHEAD SIGNAL STRUCTURE AND FOUNDATION STANDARD

DRAWINGS, MASSDOT TRAFFIC MANAGEMENT PLANS AND DETAIL DRAWINGS, THE LATEST

MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES FOR STREETS AND HIGHWAYS WITH

MASSACHUSETTS AMENDMENTS, THE 1990 STANDARD DRAWINGS FOR SIGNS AND SUPPORTS,

THE 1968 STANDARD DRAWINGS FOR TRAFFIC SIGNALS AND HIGHWAY LIGHTING, AND THE

LATEST EDITION OF THE AMERICAN STANDARD FOR NURSERY STOCK, THE TOWN OF WEST

SPRINGFIELD ORDINANCES, THIS PROJECT MANUAL, all as amended or supplemented herein.

All Massachusetts Department of Transportation (MassDOT) documents can be found online at:

https://www.mass.gov/massdot-highway-division-manuals-and-publications

A. DISPOSAL OF SURPLUS MATERIALS

Surplus material obtained from any type of excavation, and not needed for further use as determined by the Owner shall become the property of the Contractor and shall be removed from the site during the construction period and disposed of legally. The removal and disposal of surplus material shall adhere to the regulations and requirements of local authorities governing the disposal of such materials, at no additional compensation.

B. MATERIAL REMOVED AND STACKED

The Contractor shall carefully remove, transport, and stack all material that, in the opinion of the Owner, is salvageable. The material shall be stacked at the DPW facility. The Contractor shall coordinate with the Town of West Springfield to schedule drop-off time.

C. TRAFFIC CONTROL

The Contractor shall provide traffic controls for construction operations in accordance with

Section 850, the Division 1 Section, and the details included on the drawings at no additional compensation. The Contractor will be reimbursed for traffic police required by the Police

Department under Item 999.001. and safety signing under Item 852. All other traffic control devices shall be incidental to the project costs.

D. DRAINAGE

It shall be the Contractor's responsibility to maintain drainage functioning properly in the areas under construction prior to the time when the final system is put into use. All pipes and structures within the limits of this Contract shall be left in a clean and operable condition at the completion of the work. All work shall be included under the relevant drainage item without additional compensation. Any adjustments made to new drainage structures will be included under the Contract unit price for each respective structure.

Where new pipe is shown on the drawings to be connected into an existing drainage structure to remain, the existing structure shall be first cleaned to remove all debris and other material. The existing structure wall shall be carefully and neatly cored to provide the minimum size opening required for the insertion of the new pipe. The proposed pipe end shall be set or cut off flush with the inside face of the existing structure wall and the remaining space around the pipe completely filled with cement grout for the full thickness of the structure wall. No separate payment will be made for connecting to existing structures.

E. ARCHITECTURAL ACCESS BOARD TOLERANCES

The Contractor is hereby notified that they are responsible for constructing all project elements in strict compliance with the current AAB/ADA rules, regulations and standards.

All construction elements in this project associated with sidewalks, walkways, pedestrian curb ramps and curb cuts are controlled by 521CMR - Rules and Regulations of the

Architectural Access Board (AAB).

The AAB Rules and Regulations specify maximum slopes and minimum dimensions required for construction acceptance. There is no tolerance allowed for slopes greater than the maximum slope nor for dimensions less than the minimum dimensions.

Contractors shall establish grade elevations at all pedestrian curb ramp locations and shall set transition lengths according to the appropriate table in the Construction Standards (or to the details shown on the plans).

All pedestrian curb ramp joints and transition sections which define grade changes shall be formed, staked and checked prior to placing cement concrete. All grade changes are to be made at joints.

F. BORROW MATERIAL TESTING

In accordance with MassDOT requirements and the following:

Contractor shall provide representative samples of borrow materials taken from the source.

Tag, label, and package the Samples as requested by Engineer. Provide access to the borrow site for field evaluation and inspection.

Provide sieve analysis (ASTM C136) from certified soils testing laboratories for all borrow materials. Take and test a sample, at no additional cost to the Owner for each 300 CY of borrow material placed. The Engineer reserves the right to require more frequent testing than that which is specified above should the borrow characteristics change.

Contractor shall provide modified proctor analysis (ASTM D1557) and soil classification

(ASTM D2487) from certified soils testing laboratories for all borrow or backfill materials at the frequency specified above at no additional cost to the Owner.

G. COMPACTION TESTING

In accordance with MassDOT requirements and the following:

Contractor shall provide compaction test results (i.e. ASTM D6938 or ASTM D1556) at a frequency of one test for every 100 cubic yards of material backfilled or at a minimum of one test per lift. The Engineer will determine the locations and lifts to be tested. Additional compaction testing may be required when there is evidence of a change in the quality of moisture control or the effectiveness of compaction.

ITEM 102.1 TREE TRIMMING FOOT

The work under this item shall conform to the relevant provisions of Sections 101 and 771 of the

Standard Specifications and the following:

The work under this item shall include the trimming and removal of limbs of trees, hedgerows, or shrubs that may impact the operations of the sidewalk.

Examination of Conditions

Prior to any construction activities, the Contractor and Arborist shall walk the site with the Town Tree

Warden to identify which trees/hedgerow/shrubs will require trimming and to determine approved measures. The Arborist shall make recommendations as to appropriate methods to trim trees. The Tree

Warden will have final decision as to trees and methods.

Incidental to the cost of these items, the Contractor shall retain the services of a certified arborist, who shall make recommendations as to the specific appropriate treatment of trees within or near the work zone.

Submittals

Prior to start of work, the Contractor shall submit to the Engineer the name and certification number of the Massachusetts Certified Arborist referenced herein. Cost for Certified Arborist for all activities pertaining to this Item shall be incidental to this item.

Cutting and Pruning

Some pruning of roots and branches may be a necessary part of construction. Such pruning will be performed on the same side of the tree that roots have been severed.

The Contractor shall retain the services of a Massachusetts Certified Arborist to oversee any cutting of limbs, stem or roots of existing trees. All cuts shall be clean and executed with an approved tool. Under no circumstances shall excavation in the tree protection area be made with mechanical equipment that might damage the existing root systems.

Tree and Hedge Damage

The Contractor shall be held responsible for the health and survival of the existing trees and hedges in the immediate vicinity of the construction area. Damage, which, in the Engineer’s opinion, can be remedied by corrective maintenance, shall be repaired immediately. Broken limbs shall be pruned according to industry standards. Wounds shall not be painted. Trees or shrubs, which are damaged irreparably, shall, at the Tree Warden’s discretion, be replaced by the Contractor with new plants of comparable size and type. The Contractor shall pay the cost of replacement trees.

Tree Removals

The Contractor will complete tree removals and associated stump grinding if diseased or damaged trees adjacent to the sidewalks are identified by the Arborist and Tree Warden during the site walk. The Tree

Warden shall make approved any tree removals.

Method of Measurement

Tree trimming will be measured for payment per foot, complete in place. Measurements will be taken along the back of the new sidewalk where tree trimming is required.

Basis of Payment

Tree trimming will be paid for at the Contract unit price per foot, which price shall include all labor, materials, equipment, and incidental costs required to complete the work.

No separate payment will be made for the services of a certified arborist or legal disposal of the trimmings, but all costs in connection therewith shall be included in the Contract unit price bid.

ITEM 102.51 INDIVIDUAL TREE PROTECTION EACH

The work under this item shall conform to the relevant provisions of Sections 771 and shall be for furnishing and installing temporary tree trunk protection and for limb pruning to prevent injury to the tree from construction equipment and activities.

Trunk armoring is for instances where construction activity (the use of heavy equipment) comes close enough to potentially damage the tree trunk or limbs. It is to be used where shown on the plans and as directed by the Engineer.

References

If requested, the Contractor shall provide to the Engineer one copy of the latest edition of the American

National Standards Institute (ANSI) A300 Standard Practices for Tree, Shrub, and Other Woody Plant

Maintenance: Part 1-Pruning and Part 5-Construction Management Standard. Provision of reference shall be incidental to this item.

Materials

Trunk armoring shall be such that it prevents damage to the trunk from construction equipment.

Selected material shall be such that installation and removal will not damage the trunk.

Acceptable materials include 2x4 wood cladding with wire or metal strapping, or, for instances when duration of construction activities is less than three months, corrugated plastic pipe mounted with duct tape. Height of cladding shall be from base of tree (including root flare) to the bottom of the first branch.

Material and methods shall be approved by the Engineer.

Methods of Work

Prior to construction activities, the Engineer, the Contractor, and the Owner shall review trees noted on the plans to be protected. Final decision as to which trees are armored and/or pruned shall be per the

Owner.

Care shall be taken to avoid damage to the bark during installation and removal of armoring. Trunk armoring shall be replaced and maintained such that it is effective for as long as required and shall be removed immediately upon completion of work activities adjacent to trees.

Pruning of limbs shall conform to the techniques and standards of the most recent ANSI A300 standards.

Individual tree protection will be measured and paid at the contract unit price per each.

Individual tree protection will be paid for at the Contract unit price per each, which price shall include all labor, materials, equipment and incidental costs required to complete the work.

ITEM 102.513 AIR EXCAVATION AND ROOT PRUNING FOOT

Item 102.513 Air Excavation and Root Pruning is for the services of excavating soil with an air pressure tool in order to expose tree roots, and for associated services and materials necessary to complete the work of pruning, backfilling with existing soil, watering, mulching, and fertilizing. This item shall include the furnishing and operating the air excavating tool.

Trees to be air spaded shall be those determined necessary by the Engineer per the recommendations of the Town’s Tree Warden.

References

The standards from American National Standards Institute (ANSI): A300 (Part 8)-2013 Root Management with special attention to Section 84 shall apply to this work. If requested, the Contractor shall provide to the Engineer one copy of this reference. Provision of reference shall be incidental to this item.

Methods

Air excavation of soil and root pruning shall occur any time prior to equipment work within the root zone of marked trees.

Air excavation shall be done along the limit of proposed excavation. Trench shall be of sufficient width to observe and cut roots and shall be to the depth of proposed excavation. Immediately following air excavation, roots shall be pruned.

Following pruning, roots shall immediately be fully covered with backfill and immediately watered. Roots shall continue to be watered and fertilized as directed by the Town’s Tree Warden.

Air excavation and root pruning will be measured and paid per foot adjacent to curbing or sidewalk installation where air spading, pruning, watering, and fertilizing are performed.

Air excavation and root pruning will be paid for at the Contract unit price per foot, which price shall include all labor, materials, equipment and incidental costs required to complete the work.

ITEM 120. EARTH EXCAVATION CUBIC YARD

The work under this item shall conform to the relevant provisions of Section 120 of the Standard

Specifications and the following:

The work shall include removal and legal disposal of all materials obstructing the execution of scheduled work as shown on the Drawings and/or as directed by the Engineer, except those materials for which payment is made as part of other items of this Contract.

Should unsatisfactory subgrade material be encountered, the Engineer may direct that excavation be carried to the depth of satisfactory material and be backfilled with suitable borrow.

The work under this item also includes the investigation, protection, adjustment, and or relocation of irrigation heads and lines encountered during excavation for sidewalks. The Contractor shall notify residents of scheduled construction and request homeowners mark irrigation heads in advance of excavation. The Contractor shall take care in protecting irrigation heads for re-use if they require relocation due to conflicts with the new sidewalks. The work under this item includes adjustment of irrigation heads to finished grade, relocation of irrigation heads when they conflict with the new sidewalk, and all associated materials to complete the adjustment or relocation. Irrigation heads impacted by the work shall be repaired and returned to service within 1 week of being impacted.

The work under this item also includes the investigation, protection, adjustment, and or relocation of direct bury wires for invisible dog fencing encountered during excavation for sidewalks or driveways. The

Contractor shall notify residents of scheduled construction and request homeowners mark lines in advance of excavation. The Contractor shall take care in protecting or replacing wires associated with invisible dog fencing.

Earth excavation will be measured by the cubic yard, from existing grades to the bottom of the required subgrade. Depth of excavation shall be limited to the depths required to install the work unless additional depths to remove unsuitable material is approved by the Engineer.

Payment will be paid for at the Contract unit price per cubic yard, which price shall include all labor, No separate measurement and payment will be made for re-use of suitable material obtained from excavation as fill.

No separate measurement and payment will be made for irrigation system and invisible dog fencing adjustments, relocations, or repairs.

ITEM 141.1 TEST PIT FOR EXPLORATION CUBIC YARD

The work under this item shall conform to the relevant provisions of Section 140 of the Standard

The work shall include test pits as shown on the Drawings and/or as directed by the Engineer.

Test pits will be measured for payment per cubic yard to the lengths, widths, and depths approved by the

Test pits will be paid for at the Contract unit price per cubic yard, which price shall include all labor, materials, equipment and incidental costs required to complete the work.

ITEM 151.01 GRAVEL BORROW – TYPE C CUBIC YARD

The work under this item shall conform to the relevant provisions of Section 150. of the Standard

Gravel borrow shall meet the material requirement of M1.03.0 Type C.

Gravel borrow will be measured for payment per cubic yard to the lengths, widths, and depths approved by the Engineer. All depth measurements shall be compact in place and no shrinkage or swell factors will be applied. Tonnage receipts will not be accepted for measurements.

Gravel borrow will be paid for at the Contract unit price per cubic yard, which price shall include all labor, ITEM 170. FINE GRADING AND COMPACTING-SUBGRADE AREA SQUARE YARD

The work under this item shall conform to the relevant provisions of Section 170 of the Standard specifications and the following:

Fine Grading and Compacting will be measured and paid for payment per square yard. Measurement includes sidewalks and driveways. Loam, trench, and curb repair items will not be measured for payment under Item 170.

Fine Grading and Compacting will be measured and paid for at the Contract unit price per square yard, which price shall include all labor, materials, equipment, and incidental costs required to complete the work.

ITEM 201. CATCH BASIN EACH

The work under these items shall conform to the relevant provisions of Section 201 of the Standard

Materials for these items shall conform to Section 201. and the Construction Standard Details.

Catchbasins should be provided with 4-foot sumps.

Construction Methods

The contractor shall excavate and install the structures in close conformity with the lines and grades of the location and as shown in the Drawings.

Catch basins will be measured for payment per each, regardless of depth, complete in place.

Catch basins will be paid for at the Contract unit price per each, which price shall include all labor, No separate payment will be made for excavation, dewatering, crushed stone bedding, or a stone apron…