TOWN OF WEST SPRINGFIELD

INVITATION FOR BIDS

CONTRACT AGREEMENT

FOR

IFB # 27-0001

2026 PAINTED ROADWAY TRAFFIC MARKINGS

INVITATION FOR BID

IFB # 27-0001

2026 PAINTED ROADWAY TRAFFIC MARKINGS

LEGAL ADVERTISEMENT 3

IFB REQUIREMENT SUMMARY 5

GENERAL INFORMATION AND BID SUBMISSION REQUIREMENTS 6

GENERAL CONDITIONS 10

SPECIAL PROVISIONS - REFLECTORIZED PAVEMENT MARKINGS SPECIFICATIONS 15

QUALIFICATIONS OF CONTRACTORS 24

RESPONSIBILITIES OF CONTRACTORS 25

EVALUATION FORM 27

ADDITIONAL CONTRACT TERMS AND CONDITIONS 28

BID FORM 29

BIDDER INFORMATION 32

REFERENCE FORM 34

LABOR HARMONY AND OSHA TRAINING CERTIFICATION 36

CERTIFICATE OF NON-COLLUSION 37

TAX COMPLIANCE CERTIFICATION 38

CERTIFICATE OF COMPLIANCE - PREVAILING WAGE LAW 39

DEBARMENT DISCLOSURE FORM 40

BID SIGNATURE PAGE (Individual) 41

BID SIGNATURE PAGE (Partnership) 42

BID SIGNATURE PAGE (Corporation) 43

APPENDICES

APPENDIX A: CONTRACT & GENERAL CONDITIONS

APPENDIX B: PREVAILING WAGE RATES

Town of West Springfield

Jaime Flores 26 Central Street, Suite 32 Procurement Administrator West Springfield, MA 01089

(413) 495-1732 | jflores@tows.org

LEGAL ADVERTISEMENT

INVITATION FOR BID

2026 PAINTED ROADWAY TRAFFIC MARKINGS (IFB # 27-0001)

The Town of West Springfield, through its Department of Public Works, is seeking bids from qualified contractors to provide Painted Roadway Traffic Markings services on various streets in West Springfield, MA as part of its yearly roadway maintenance program. The Town anticipates approximately up to

$80,000.00 of work completed for the awarded contract. All bids for this project are subject to the provisions of M.G.L. Chapter 30, Section 39M, inclusive as amended. Minimum Wage Rates as determined by the Commissioner of the Department of Labor and Industries under the provision of the

Massachusetts General Laws, Chapter 149, Sections 26 to 27H, as amended, apply to this project.

Specifications may be obtained from:

https://www.townofwestspringfield.org/government/departments/finance/procurement-bids

Any questions concerning this IFB must be sent in writing by 4:00 PM on July 16, 2026 to Jaime Flores, Procurement Administrator at jflores@tows.org.

All Bids shall be sealed and addressed to: Jaime Flores, Procurement Administrator, 26 Central Street, Suite 32, West Springfield, MA 01089. Sealed proposals will be received in the Law Department until

9:00 AM on July 27, 2026. There is also a special mailbox set up in the lobby of the Town Hall labeled

“bids” for bidders who wish to physically drop off their bids. All electronic bids (preferred) can be submitted at https://www.bidnetdirect.com/massachusetts/townofwestspringfield

All work shall be completed by October 30, 2026. A $500/day penalty charge will be assessed if the contractor does not meet the specified final completion date.

Each bid must be accompanied by a Bid Bond from a licensed surety company, or a Certified check, or a

Treasurer’s or Cashier’s check in the amount of five (5%) percent of the base bid payable to the Town of

West Springfield.

A Payment bond and a performance bond in the amount of 50% of the Contract Price will be required of the Successful Bidder. The successful bidder will also be required to furnish workmen’s compensation insurance and public liability insurance.

This contract will be awarded only to a responsive and responsible bidder whose bid meets all of the requirements in the specifications. The contract shall be awarded by the Chief Procurement Officer, https://www.townofwestspringfield.org/government/departments/finance/procurement-bids mailto:jflores@tows.org https://www.bidnetdirect.com/massachusetts/townofwestspringfield which reserves the right to waive any informalities, to accept or reject, in part or in whole, any and all proposals or to take whatever action may be deemed to be in the best interest of the Town of West

Springfield. Bids will remain firm for sixty (60) days following the opening of proposals.

IFB REQUIREMENT SUMMARY

Bid Title 2026 Painted Roadway Traffic Markings

Bid Number 27-0001

Questions Due July 16, 2026 by 4:00 PM

Bids Due 9:00 AM, local time, July 27, 2026

Services Start Date Upon contract execution

REQUIRED SUBMITTALS

Bid Deposit

References

Bid Form

Bidder Information

Labor Harmony & OSHA Training Certification

Certificate of Non-Collusion

Tax Compliance Certificate

Certificate of Compliance - Prevailing Wage Law

Applicable Signature Page

Debarment Disclosure Form

Acknowledgement of Addendum (if applicable)

Detailed description of equipment and paint tank including a detailed procedure for measuring contents with (To be provided by Bidder)

I. GENERAL INFORMATION AND BID SUBMISSION REQUIREMENTS

A. Questions From Prospective Proposers

Questions concerning this Invitation for Bid must be submitted in writing to: Jaime

Flores at the address above or jflores@tows.org before 4:00 PM on July 16, 2026.

Questions may be delivered, mailed or emailed. Written responses will be emailed to all proposers on record as having registered for the IFB.

B. Addenda If any changes are made to this IFB, an addendum will be issued. Addenda will be emailed to all proposers on record as having registered for the IFB. Addenda will also be posted to the Town’s Website and Bidnetdirect.

C. Time And Date Bids Must Be Delivered Sealed bids will be received in the Law Department until 9:00 AM on July 27, 2026. NO

BIDS WILL BE ACCEPTED AFTER THE TIME AND DATE SPECIFIED. All hard copy bids shall be sealed and addressed to: Jaime Flores, Procurement Administrator, Town of West

Springfield, 26 Central Street, Suite 32, West Springfield, MA 01089.

SPECIAL INSTRUCTIONS FOR BID PACKAGE DELIVERIES: If the proposal is to be dropped off in person, it may be left in the bid box in the lobby of Town Hall or delivered to the

Legal Department on the third floor. Please leave yourself ample time before the deadline time to deliver your proposal

All electronic bid submittals (preferred) can be submitted through Bidnet Direct at https://www.bidnetdirect.com/massachusetts/townofwestspringfield

D. Number Of Copies Of The Proposal Required The bidder shall submit one (1) original copy of their bid if submitting a hard copy bid.

E. Bid Envelope The sealed bid envelope should be marked: "IFB #27-0001: 2026 Painted Roadway

Traffic Markings" and endorsed with the name and business address of the bidder.

1. A bid by an individual shall show his name and official address.

2. A bid by a partnership must be executed in the partnership name and signed by a partner accompanied by evidence of authority to sign. His title must appear under this signature and the official address of the partnership shall be shown.

3. A bid by a corporation must be executed in the corporate name by an officer of the corporation and must be accompanied by a certified copy of a resolution of the board of directors authorizing the person signing the Quote to do so on behalf of the corporation. The corporate seal shall be affixed and attested to by the secretary. The state of incorporation and the official corporate address shall mailto:jflores@tows.org be shown.

F. Bids Must Be Signed By Authorized Individuals All bids must contain the bid signature page. Faxed proposals will not be considered. A proposal must be signed as follows:

1. If the bidder is an individual, by him/her personally;

2. If the bidder is a partnership, by the name of the partnership, followed by the signature of each general partner; or

3. If the bidder is a corporation, by the authorized officer, whose signature must be attested to by the Clerk/Secretary of the corporation and the corporate seal affixed.

4. This sheet must be signed by the bid preparer and included with the bid form

Signature Date

G. Maximum Time For Proposal Acceptance The contract will be awarded within thirty (30) days after the proposal opening. The time for award may be extended for up to thirty (30) additional days by mutual agreement between the Town and the responsive and responsible proposer offering the most advantageous proposal as determined by the chief procurement officer.

H. Modifying Or Withdrawing Bids A bidder may correct, modify, or withdraw a bid by written notice received by the Town prior to the time and date set for the bid opening. Bid modifications must be submitted in a sealed envelope clearly labeled "Modification No. __." Each modification must be numbered in sequence, and must reference the original IFB. After the bid opening, a bidder may not change any provision of the bid in a manner prejudicial to the interests of the Town or fair competition. Minor informalities will be waived or the bidder will be allowed to correct them. If a mistake and the intended bid are clearly evident on the face of the bid document, the mistake will be corrected to reflect the intended correct bid, and the bidder will be notified in writing; the bidder may not withdraw the bid. A bidder may withdraw a bid if a mistake is clearly evident on the face of the bid document, but the intended correct bid is not similarly evident.

I. Right To Cancel Or Reject Bids The Town may cancel this IFB, or reject in whole or in part any and all bids, if the Town determines that cancellation or rejection serves the best interest of the Town.

J. Bid Prices All bid prices submitted in response to this IFB must remain firm for sixty (60) days following the bid opening.

K. Unexpected Closures If, at the time of the scheduled proposal opening, the Municipal Office Building is closed to the public, due inclement weather or another unforeseeable event, the bid opening will be extended until 2:00 PM on the next business day. Bids will be accepted until that date and time.

L. Required Bid Forms The bid must include:

1. Bid deposit

2. Bid Form

3. References

4. Bidder Information

5. Labor harmony and OSHA training certificate

6. Certificate of Non-collusion

7. Tax compliance certification

8. Certificate of compliance - prevailing wage law

9. Debarment Disclosure Form

10.Applicable Bid Signature page

11.Detailed description of equipment and paint tank including a detailed procedure for measuring contents with

12.Acknowledgement of Addendum (if applicable)

M. Bid Deposit Each bidder shall enclose with the bid an acceptable bid deposit in the amount of 5% of the submitted bid. A bid deposit must be in the form of a certified check or Treasurer’s check issued by a responsible bank, payable to the Town of West Springfield. A bid bond shall be issued by a company licensed to do business in the Commonwealth of

Massachusetts. In the event that the successful bidder fails to execute a contract within ten (10) business days of receipt of notification of bid award, the Awarding Authority shall retain such security as liquidated damages. Unsuccessful bidders’ deposits will be returned within twenty (20) business days following the award to said successful bidder.

N. Contract Period The work which is awarded in this contract must be completed by October 30, 2026, unless the contract is revoked on the first anniversary date. Completion of this work before this date is preferable.

All work requiring truck mounted application must be completed by September 18, 2026. Failure to complete this work by this date will be counted as a disqualifier for any line painting bids advertised in West Springfield in fiscal year 2028.

O. Contract Securities A Payment bond and a Performance bond in the amount of 50% of the Contract Price will be required of the Successful Contractor. Payment and Performance Bonds submitted shall be posted by a recognized surety company having a place of business in the Commonwealth of Massachusetts. All Payment Bonds signed by an agent must be accompanied by a certified copy of the authority to act. When the Successful Contractor delivers the executed Agreement to the Town, the Agreement shall be accompanied by the required contract securities. The successful contractor will also be required to furnish workmen’s compensation insurance and public liability insurance.

P. Example Contract An example contract is included in this bid package; this contract is included as a fair representation of the contract under which the Successful proposer will work. Please notice the Contract Agreement incorporates by reference all terms, specifications, and conditions of the proposal. There will be no modifications allowed to the Town’s

Contract.

Q. Contract Execution When the Town gives a Notice of Award to the Successful Bidder, the successful bidder, within 10 days thereafter, will provide the required bonds and insurance certificate.

Within 10 days thereafter, the Successful Bidder shall sign the Agreement and attached documents to the Town. Within ten days thereafter, the Town shall deliver one fully signed counterpart to the Successful Bidder with a complete set of the Drawings with appropriate identification

R. References

List all contracts held the last 5 years that are similar in size and scope to this project that can be contacted regarding your work . The following information shall be included for each customer listed

1. Customer

2. Contact Name

3. Address

4. Phone Number

5. Email

6. Contract Dates & Amount

7. Brief description of services provided.

S. Sales Tax Exemption Materials and equipment purchased for permanent installation in this project will be exempt from Massachusetts Sale and Use Tax. The exemption certificate number will be furnished to the Contractor. Each bidder shall take exemption into account in calculating their bid for the work.

T. Prevailing Wage Rates Minimum Wage Rates as determined by the Commissioner of the Department of Labor and Industries under the provision of the Massachusetts General Laws, Chapter 149, Sections 26 to 27H, as amended, apply to this project.

U. Police Protection The contractor is responsible for the maintenance and protection of traffic and all associated costs. The costs for any and all police details are incidental to the pay items and are not paid for separately. This includes police officer control and/or protection as required by the Town. The contractor is responsible for scheduling and coordination with the Town’s Police Department for any police protection. The Contractor will schedule police protection with the West Springfield Police Department for all work being performed under this contract.

V. Public Records Notice

All documents and materials submitted in response to this Invitation for Bids (IFB) are subject to the Massachusetts Public Records Law, M.G.L. Chapter 66, Section 10, and

Chapter 4, Section 7, Subsection 26 once the bid has been opened. In accordance with these laws, the Town cannot guarantee the confidentiality of any information submitted by a bidder. By submitting any materials in response to this IFB, the bidder acknowledges and agrees that all such materials are public records and may be disclosed upon request. Any attempt by a bidder to designate submitted materials as confidential, proprietary, or otherwise protected from disclosure will be void and disregarded.

Bidders submit materials at their own risk and should not include any information they consider confidential or exempt from public disclosure.

II. GENERAL CONDITIONS

A. No alterations shall be made in the work described by the specifications except upon written order of the Director of Public Works and when so made the value of the work added or omitted shall be computed and the amount so ascertained shall be added to or deducted from the contract price.

B. All work and material must comply in every respect with the Building Codes, Town

Regulations, and Massachusetts State Department of Public Safety Regulations. The

Contractor is to give proper authorities notice relating to the work, obtain official permits when required, and pay all proper fees for the same.

C. All materials used shall be of the very best quality of their respective kinds. All of the

Work performed shall be executed in the most skillful and workmanlike manner. Both materials used and work performed shall, in every respect, meet the complete satisfaction of the Director of Public Works. The bidder to whom a contract is awarded guarantees to the Town of West Springfield all equipment, materials and/or workmanship for a period of one (1) year after final inspection and acceptance and shall promptly replace any defective equipment, materials and/or workmanship required without additional cost to the Town.

D. The premises shall be kept clean and free from debris. DUST CONTROL SHALL BE THE

RESPONSIBILITY OF THE CONTRACTOR AT NO ADDITIONAL COST TO THE TOWN. Upon completion of the work, all rubbish and surplus materials then remaining in or about the building or grounds shall be promptly removed, leaving the premises in proper condition.

E. The contractor shall be responsible for all material delivered in connection with this work, shall pay for cartage, and replace all material and apparatus which may become damaged or stolen before the final acceptance of the work.

F. The Contractor will not be permitted to either assign or underlet the contract, nor assign either legally or equitably any monies hereunder, or its claim thereto without the previous written consent of the Director of Public Works.

G. If in the judgment of the Director of Public Works any property is needlessly damaged by an act of omission by the Contractor or his employees, servants, or agents, the amount of such damages shall be determined by the Director of Public Works of the Town of

West Springfield, and such amount shall be deducted from any money due the contractor or may be recovered from said contractor in actions at law.

H. Personal Protective Safety Equipment For Contractor Personnel The Contractor is responsible for ensuring that all their personnel, including all subcontractors, working on the project are issued and are wearing all necessary personal protective safety equipment while working within the project limits. Other safety equipment shall be added as required to perform the work in which they are engaged and in accordance with all local, state and federal requirements in effect. The cost of the required safety equipment shall be incurred by the Contractor at no additional cost to the Town of West Springfield.

I. Provisions For Traffic And Prosecution Of Work

Town streets shall be kept open to traffic during the period of time required for the completion of the work. Particular care shall be taken to establish and maintain such methods and procedures as will not create hazards of an unusual nature. Any closure of town streets requires prior approval of the Director.

J. Work Schedule

The contractor shall coordinate all work under this contract with the Director of Public

Works or his designee. Normal working hours are 10:00 pm to 5:00 am the following morning. Friday night to Sunday morning are not considered normal working hours and are subject to prior approval by the Director. Nights prior to State and Federal Holidays will not be permitted for scheduling. The traffic marking work will be performed by the

Contractor within 10 working days of any requests for work activities by the Town.

Scheduling of work for this project is constrained by the Towns roadway Crack-Sealing

Program; the earliest date that this project may begin will be when the crack sealing project has reached substantial completion.

Requests to work Sunday Nights into Monday Morning must be made in writing at least two weeks in advance to ensure availability of Town staff coverage of that shift.

Requests made by email will be considered valid.

K. Interpretation Of Basic Estimate Of Quantities

Quantities of work are based on observations and available data and that preliminary field measurements of existing ground were not made with survey instruments ordinarily employed. The successful bidder will produce and furnish the approximate quantities of items in a manner prescribed. These item quantities are being given as a basis for the comparison of bids only, and the Town of West Springfield does not expressly or by implication agree that the actual quantities to be purchased will correspond therewith. The estimated quantities are approximate and should be used only as a reference.

The Contractor must satisfy himself by his own investigation and research regarding all conditions affecting the work, the amount of work to be done, the labor, the materials, and equipment needed to make his bid in sole reliance thereon.

L. Increase Or Decrease In Contract Quantities

The Town of West Springfield reserves the right to increase or decrease the quantity of any particular item of work. When the accepted quantities of work vary from the quantities in the bid schedule, the Contractor shall accept payment at the original unit prices for the accepted quantities of work done as full payment. No allowance will be made for any increased expenses, loss of expected reimbursement, loss of anticipated profits, suffered or claimed, by the Contractor resulting either directly or indirectly from such increased or decreased quantities, or from unbalanced allocation among the contract items, loss of overhead expense on the part of the bidder, and subsequent loss of expected reimbursement therefore, or from any other cause.

M. Submittals

Materials shall be standard catalog products of manufacturers regularly engaged in the manufacture of the products. All material "cut sheets" and factory acceptance test data shall be provided to the Inspector.

All materials must be approved prior to application. Approval of materials shall be in accordance with the applicable requirements of MSS Subsection 5.03 and 6.00, Controls of Materials. Information regarding the origin, composition, installation or application standards, and/or manufacture of any materials shall be furnished if requested by the

Superintendent.

N. Inspection Of Work

The Director may appoint such assistants and representatives as he sees fit and they shall be authorized to inspect work and materials, to give directions pertaining to the work or to the safety and convenience of the public, to approve or reject materials, to make measurements of quantities, and to perform such other duties as may be designated by the Director. The Contractor shall accommodate the inspection procedure when requested by the Town’s representative.

The Director, or any of his representatives, is not obligated to inspect the Contractor’s work nor protect the Contractor from the consequences of such work. Town inspection is a general examination of the Contractor’s conduct and workmanship and is solely for the purpose of the Town. Failure of the Town to reject any defective work, materials, or equipment throughout the duration of the contract shall not in any way prevent or preclude later rejection when such defect is discovered, or obligate the Town of West

Springfield to make final acceptance for payment.

The Contractor shall submit a detailed description of the equipment and paint tank to be used during painting operations. A detailed procedure for measuring contents within the tank will be submitted with the Contractor’s bid. The details shall include the size, dimensions, and volume of the tank, including the means to measure the volume remaining in the tank at the end of the workday.

O. Oil And Hazardous Material Spill Prevention

Measures must be taken by the Contractor to prevent spills and leaks of oils, fluids and other hazardous materials into the environment. Such preventive measures include properly maintaining equipment. All Contractor personnel should be instructed in proper waste handling procedures strictly prohibiting disposal into drains, waterways or receptacles such as dumpsters not designed for hazardous waste. Spills or leaks of oil, fluids or hazardous materials must be reported to the MA DEP in accordance with the reportable quantities and criteria for "spills" as designed by the DEP in 310 CMR 40.370.

Notification to the Superintendent and to DEP must be made as soon as possible, but no more than two hours after the spill or leak occurs. The Contractor will have a minimum

2-gallon Quick Response Vehicle Spill Kit capable of removing and disposing of any kind of hazardous or nonhazardous spill, of any viscosity (including greases). The kit shall be available to contractor personnel on the job site at all times and locations during construction operations.

P. Substitute And “Or Equal” Items

The Contract, if awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents without consideration of possible substitute or “or equal” items. Whenever it is specified or described in the Bidding Documents that a substitute or “or equal” item of material or equipment may be furnished or used by the

Contractor if acceptable to the Town, application for such acceptance will not be considered until after the effective date of the Agreement. Any materials used do work that do not conform to the specifications in section III, subsection G without prior approval by The Town, will cause any work completed with those materials to be ineligible for reimbursement. The procedure for submission of any such application by the Contractor and consideration by the Town is set forth in the General Conditions and may be supplemented in the General Requirements.

Q. Waste Material

1. All rubbish created under this section of the work shall be removed on a regular basis and at least once each week by this contractor.

2. Rubbish shall not be allowed to accumulate, create a hazard, or nuisance and shall be stored in location as directed by the owner. All rubbish or removed items shall be properly disposed of in accordance with all regulations therewith.

R. Cleaning And Removals

It shall be the responsibility of the contractor to remove all surplus material, cartons, and materials made obsolete by this renovation, and other debris caused by work under this contract, each day from the site.

S. Guarantee Warranty

The contractor shall and hereby does warrant that all work executed and all equipment furnished under this contract shall be free from defects of Workmanship and materials for a period of one (1) year. All manufacturers’ warranties shall be honored to their extent.

III. SPECIAL PROVISIONS - REFLECTORIZED PAVEMENT MARKINGS

SPECIFICATIONS

A. Scope Of Work

The Contractor (as the Bidder shall now be referenced) shall furnish all necessary labor, transportation, tools, equipment, materials, and traffic control necessary to apply pavement marking materials, and or removal of pavement markings as required by the

Department of Public Works. The contract shall be completed by October 30, 2026 for the traffic marking. All work requiring truck mounted application must be completed by

September 18, 2026. Pavement marking locations shall be as designated by the Director.

Certain locations or portions there-of, may be increased or decreased depending on the availability of funding.

B. Reference

1. The work under this contract shall conform to the relevant provisions of the

MassDOT Standard Specifications For Highways and Bridges (English Edition) as amended, MUTCD 2023 Edition, with revision 1 Incorporated, Dated December

2025, Massachusetts Amendments to MUTCD 2026 Edition and the Standard

Municipal Traffic Code dated October 2006, and the Special Provisions Part 1 and 2 of the Town of West Springfield.

2. The Director referred to in the Special Provisions shall mean the Public Works

Superintendent employed by the Town of West Springfield, or other duly authorized individual representing the Town.

C. Safety Controls For Construction Operation

1. The Contractor shall provide and use the necessary safety controls for construction operations in accordance with the relevant provisions of Section

850 "Traffic Controls for Construction and Maintenance Operations” in the

Performance of Work. When pavement markings are applied under traffic the

Contractor shall provide all necessary flags, markers, signs, etc. to maintain and protect traffic; and to protect marking operations and the marking until thoroughly set. The application of pavement markings shall be done in the general direction of traffic. Striping against the direction of traffic flow shall not be allowed.

2. The Contractor shall ensure marking equipment is marked with large warning signs indicating slow-moving painting equipment in operation.

3. Payment for safety controls for construction operations shall be considered incidental to this contract and no additional payment shall be made.

D. Marking Layout

1. When the old markings are too faint for tracing or were previously painted without proper control or new pavement has been laid since the last marking, the contractor shall establish control by means of measuring and chalk line.

Payment for all surveys and layout required shall be considered incidental to this contract and the cost shall be included in the unit bid price for those contract items requiring survey or layout. No separate payment will be made for this work.

2. The contractor shall be responsible for the layout of the work where required by: new pavement, lack of existing legible lines, or for new or modified markings. The Town will NOT provide staff to supervise/escort the successful

Contractor during the work. The Town will provide sketches, maps, drawings, etc. as necessary and whenever possible and coordinate/meet with the

Contractor in order to assist with the completion of the work. Town staff will evaluate the Contractor’s work upon completion of said work and determine if corrections need to be addressed. Where existing lines are sufficiently legible to provide satisfactory guides, layout may be eliminated with approval of the

Director of Public Works or his representative.

E. Materials Submittals

Pavement Marking Materials to be provided under this contract shall conform to the relevant provisions of Section M of the Commonwealth of Massachusetts Department of

Public Works Standard Specifications as amended. Materials shall be standard catalog products of manufacturers regularly engaged in the manufacture of the products. All material "cut sheets" and factory acceptance test data shall be provided to the Director.

F. Submittals

1. Town approval is required for submittals. The submittal information will include

Manufacturer's Cut Sheets, instructions describing application requirements and if applicable, the Material Safety Data sheets concerning hazards, and safety precautions. Submittals are required to be approved prior to use on the project.

Application of the material will not be allowed until the submittals are received.

The following shall be submitted for approval:

2. White and Yellow Lead free, VOC Compliant, fast drying, 100% acrylic traffic paint. Manufacturer’s certificate of material compliance certifying conformance to Mass Highways material specifications.

3. Glass Beads: Manufacturer’s certificate of material compliance certifying conformance to the material specifications M 7.01.07.

4. The contractor shall submit settings to be used for bead delivery to include nozzle size, tank pressure, line pressure and speed of truck. The town expects a yield of approximately 6 pounds (0.75 kg/l) of beads per gallon of paint.

5. The Contractor shall submit a detailed description of the equipment and paint tank to be used during painting operations. A detailed procedure for measuring contents within the tank will be submitted with the Contractor’s bid. The details shall include the size, dimensions and volume of the tank, including the means to measure the volume remaining in the tank at the end of the workday.

G. Materials

1. All materials used shall comply with Massachusetts Department of Public Works

Standard Specifications for Highways & Bridges 2024 Edition, Sections M 7.01.0 for White and Yellow Traffic Marking Material, M 7.01.07 for glass beads, M7.01.3 for liquid thermoplastic stripping material and the Manual of Uniform

Traffic Control Devices.

2. Glass Beads shall be transparent, clean, smooth, and spherically shaped, free from milkiness, pits, or excessive air bubbles. They shall have an index of refraction of not less than 1.50. Glass beads shall be packaged in moisture resistant bags. Containers are to be guaranteed to keep beads dry and undamaged. Each package shall be plainly marked with the name and address of manufacturer, shipping point, trademark or name, the wording "GLASS BEADS," the specification number, the weight, the lot or batch number, and the month and year of manufacture.

3. Sherwin Williams Setfast Low VOC traffic marking paint or approved equal, fast drying, 100% acrylic paint conforming to current VOC regulations for use on bituminous pavements. The exception for this will be items 869.04 and 869.04 which have special provisions provided for those items.

4. All approved Material shall be delivered in uniformly sized containers of standard measure in the manufacturer's original sealed containers.

H. Equipment

1. Painting and Glass Bead application equipment used in the performance of the contract work shall be approved by the Town and maintained by the Contractor in a satisfactory working condition at all times.

2. Application equipment shall be mobile and maneuverable to the extent that straight lines can be followed and normal curves can be made in a true arc. The equipment used for the placement shall be two general types: mobile applicator and portable applicator.

3. Before starting work, the contractor shall demonstrate to the Town inspector that the equipment settings are according to the submittal. The Reflective

Media Dispenser for applying the reflective media shall be attached to the paint dispenser and, shall operate automatically and simultaneously with the applicator through the same control mechanism. The dispenser shall be capable of adjustment and designed to provide uniform flow of reflective media over the full length and width of the stripe at the specified rate of coverage at all operating speeds of the applicator to which it is attached. Refills of the paint and beads will be placed into the truck’s paint tank while under the inspection of the Town’s Representative. The Contractor shall cooperate with the Town’s

Representative to facilitate the accurate measurement of all paint and bead materials. When painting operations end the Town’s Representative will measure the remaining contents within the paint tank.

The Contractor shall submit a detailed description of the equipment and paint tank to be used during painting operations. A detailed procedure for measuring contents within the tank will be submitted with the Contractor’s bid. The details shall include the size, dimensions and volume of the tank, including the means to measure the volume remaining in the tank at the end of the workday.

I. Preparation Of Pavement

All surfaces should be clean and dry, free of dirt, sand, grease, oil, salt, etc. Loose and lifting paint should be removed prior to painting.

J. Chlorinated Low Voc Traffic Paint Application

May be applied with conventional or airless sprayers per equipment manufacturer’s recommendations. Required minimum paint thickness is 15 mils wet. For best results apply when air and surface temperature are above 40° F and relative humidity is below

85%. To improve spraying and dry time, paint may be heated, never to exceed 125° F.

K. Quality Control Provision

1. All items of pavement marking work not addressed in the specifications shall be completed in strict accordance with the manufacturer’s specifications.

2. The material shall be inspected by the Contractor for proper cure and set rating, bonding to the pavement, cohesive separation within the material. Materials exhibiting any deficiencies at any time prior to the final acceptance of the project shall be removed by power washing and reapplied as specified herein at no additional cost to the Town. Material removed from the pavement due to deficiencies shall be legally discarded.

3. Any work determined by the Director to be below industry standards will not be accepted and shall be corrected and/or replaced as required at no additional cost. The contractor, at no additional cost to the Town, will be responsible for the removal and the reapplication of markings that do not conform to the 15 mil thickness requirement or that deviate significantly from existing road lines the

Manual.

4. The Town is not obligated to inspect the Contractor’s work nor protect the

Contractor from the consequences of such work. Town inspection is a general examination of the Contractor’s conduct and workmanship, and is solely for the purpose of the Town.

L. Measurement And Payment

Payment shall be based on the length of painted line, not to exceed the bid amount. The paint shall be placed at 15 mils wet which shall yield 320 linear feet per gallon at 4 inches thick wide.

Item 854.10 PAVEMENT MARKING REMOVAL (STRIPED LINES) LINEAR FOOT

The work to be done under this item shall conform to the relevant provisions of Section 850 of the

Standard Specifications, Supplemental Specifications, Standard Special Provisions and the following:

Work under this item shall consist of removing striped roadway markings from the pavement surface at the discretion of the DPW Director. Work under this item shall apply to striped four (4) inch yellow or white painted roadway lines.

Measurement and payment for this item will be based on linear feet of roadway marking removed.

Measurements for this item will be collected by measuring wheel and must be verified by the site inspector. Payment for Item 854.1 shall include all costs associated with the removal of striped roadway markings regardless of method used. The covering of existing painted lines with asphaltic material or black colored paint will not be permitted.

Item 854.11 PAVEMENT MARKING REMOVAL (Stenciled Legends and Arrows) SQUARE FEET

The work to be done under this item shall conform to the relevant provisions of Section 80 of the

Standard Specifications, Supplemental Specifications, Standard Special Provisions and the following:

Work under this item shall consist of removing striped roadway markings from the pavement surface at the discretion of the DPW Director. Work under this item shall apply to striped four (4) inch yellow or white painted roadway lines.

Measurement and payment for this item will be based on square feet of roadway marking removed.

Measurements for this item will be collected in predetermined areas of square feet per. Payment for

Item 854.1 shall include all costs associated with the removal of striped roadway markings regardless of method used. The covering of existing painted lines with asphaltic material or black colored paint will not be permitted.

Item 860.04P 861.04SP 4 INCH WHITE AND YELLOW LINE FOOT

The work to be done under this item shall conform to the relevant provisions of Section 860 of the most recent revision of the MassDOT Standard Specifications, Supplemental Specifications, Standard Special

Provisions and the following:

Painting of parking stalls, hatch marks, and other 4 inch white and yellow lines in the parking lots of various municipally owned parking lots. The work site must be cleared of all debris and sediment prior to application of paint. If parking stalls have faded to where they cannot be seen or repainted, it will be necessary to layout the stalls with a snap line on center. The Re-layout of existing stalls shall be considered inherent to this item

Work will require a phased approach if performed during Working hours (7am-4:30pm) to minimize impact to public and employee access. School parking lots will be painted during school vacation.

Planning and coordination with the Town for the work to be performed at each site will be required.

Payment for this item shall be at the Contract unit bid price per lineal foot

Item 864.00 Parking lot Stenciled Legends and Arrows FOOT

The work to be done under this item shall conform to the relevant provisions of Section 860 of the most recent revision of the MassDOT Standard Specifications, Supplemental Specifications, Standard Special

Provisions and the following:

Painting various parking lot stencils for various municipally owned parking lots. Colors can consist of white, yellow, blue, and green. Particular stencils required include handicap stall symbols, “NO PARKING

FIRE LANE”, directional arrows, etc. The work site must be cleared of all debris and sediment prior to application of paint.

Work will require a phased approach if performed during Working hours (7am-4:30pm) to minimize impact to public and employee access. School parking lots will be painted during school vacation. Stencil must match what was previously painted. Planning and coordination with the Town for the work to be performed at each site will be required.

Item 868.04 4” Reflectorized White Line Epoxy FOOT

Item 869.04 4” Reflectorized Yellow Line Epoxy FOOT

The work includes laying out and installing epoxy traffic markings with beads on the surface course of the streets recently paved and designated by the DPW Director. Width shall be 4 inches.

Material Requirements

1. Composition.

The epoxy resin composition shall be specifically formulated for use as a pavement marking material and for hot-spray application at elevated temperatures. The type and amounts of epoxy resins and curing agents shall be at the option of the manufacturer, providing the other composition and physical requirements of this specification are met.

The epoxy marking material shall be two-component (Part A and Part B), 100% solids type system formulated and designed to provide a simple volumetric mixing ratio (e.g.

two volumes of Part A to one volume of Part B).

The epoxy marking material shall be supplied as either a regular-dry or a slow-dry material. Regular-dry may be used for all marking patterns. Slow-dry material is intended for marking hatchlines, edgelines, and other marking patterns located out of the general path of traffic. All acceptances of uninstalled epoxy marking material shall expire six (6) months after the date of manufacture.

Part A of both white and yellow shall conform to the following requirements:

PERCENT BY WEIGHT OF PART A .

● WHITE Pigment - 18 Minimum, Titanium Dioxide (ASTM D476, Type II)

Epoxy Resin - 75 to 82

● YELLOW Pigment - 18 Minimum, Titanium Dioxide (ASTM D476, Type II) 5

Minimum, Organic Yellow, Epoxy Resin – 73 to 77

The entire pigment composition shall consist of either titanium dioxide or titanium dioxide and organic yellow. No extender pigments are permitted. Yellow pigment shall be lead-free.

The epoxy content of the epoxy resin in Part A will be tested in accordance with ASTM D

1652 and calculated as the weight per epoxy equivalent (WPE) for both white and yellow. The epoxy content will be determined on a pigment free basis. The epoxy content (WPE) shall meet a target value provided by the manufacturer and approved by the Department. A ±50 tolerance will be applied to the target value to establish the acceptance range.

The amine value of Part B shall be tested in accordance with ASTM D2074(2) to determine its total amine value. The total amine shall meet a target value provided by the manufacturer and approved by the Department. A ±50 tolerance will be applied to the target value to establish the acceptance range. The manufacturer may specify an alternate test method for determining the amine value subject to the approval of the

Department.

2. Physical Properties of Mixed Components (Part A and Part B).

Unless otherwise noted, all samples are to be prepared and tested at an ambient temperature of 73 ± 3°F.

a. Color.

Yellowness Index (ASTM D-1925).

- cure 72 hours after sample preparation

- Take yellow index reading, XYZ C/2°, following 72 hour cure and preceding QUV

- Maximum index before QUV: 8.0

- Place sample in QUV for 72 hours

- Maximum index after QUV: 20

Typical White Standard Typical Yellow Standard

X78.5 X52.7

Y81.1 Y48.1

Z90.4 Z7.6

Y14.7

b. Directional Reflectance.

The white epoxy composition (without glass spheres) shall have a daylight directional reflectance of not less than 84% relative to a magnesium oxide standard when tested in accordance with ASTM E1347.

The yellow epoxy composition (without glass spheres) shall have a daylight directional reflectance of not less than 55 % relative to a magnesium oxide standard when tested in accordance with ASTM E 1347.

c. Drying Time (Laboratory).

When tested in accordance with ASTM D711 as modified below, regular-dry epoxy marking material shall reach a no-pick-up time in 30 minutes or less.

Under these same test conditions, slow-dry epoxy marking material shall reach a no-pick-up time in 60 minutes or less. A Bird Applicator or other suitable instrument shall be used to spread a nominal 15 ± 1 mil thick wet film. Reflective glass spheres shall be immediately dropped onto the epoxy film at a rate of 18 pounds per gallon.

d. Drying Time (Field).

When installed at 77°F at the specified wet film thickness and reflectorized with glass spheres, regular-dry and slow-dry epoxy markings shall reach a no-track condition in approximately 30 minutes, and 60 minutes, respectively.

Dry to "no-tracking" shall be considered as the condition where no visual deposition of the epoxy marking to the pavement surface is observed when viewed from a distance of 50 feet, after a passenger car is passed over the line.

e. Hardness.

The epoxy composition when tested in accordance with ASTM D2240 shall have a Shore D hardness of between 75 and 100. Samples shall be allowed to cure for not less than 72 hours nor more than 96 hours prior to testing.

f. Infrared Spectrophotometer Analysis (ASTM D2621).

Samples of Part A and Part B shall be analyzed by infrared spectrography. The spectrum of each component shall be a reasonable match to the spectrum of the original formulation accepted by the Department.

This sheet must be signed by the bid preparer and included with the bid form

IV. QUALIFICATIONS OF CONTRACTORS

A. All prospective bidders must have five (5) years of experience in the performance of pavement marking service as well as prior experience with working for a municipality.

The Contractor must submit with the bid proposal at least three references located within 50 miles of the Town for whom they have performed similar service work and a list of three similar type projects he has successfully completed, giving the name and the address of these projects so they can be investigated by the Town prior to the award of this contract. Bidders shall have the necessary equipment to perform the work, and shall possess sufficient capital to properly execute the Work within the time allowed.

Bids received from Bidders who have previously failed to complete Work within the time required, or who have previously performed similar Work in an unsatisfactory manner, may be rejected. A Bid may be rejected if the Bidder cannot show that he has the necessary ability, facility, and equipment to commence the Work at the time prescribed and thereafter to prosecute and complete the Work at the rate or within the time specified. A Bid may be rejected if the Bidder is already obligated for the performance of other Work, which would delay the commencement, prosecution, or completion of the

Work.

B. Bidders may be investigated by the Town to determine if they are qualified to perform the Work. The investigation of a Bidder will seek to determine whether the organization is adequate in size, is authorized to do business in the jurisdiction where the project is located, has had previous experience in the work proposed, and has available equipment and financial resources to assure the Town that the Work will be completed in accordance with the terms of the Agreement. The Town reserves the right to reject any

Bid if the evidence submitted by an investigation by the Town of such Bidder fails to satisfy the TOWN that the Bidder is properly qualified to carry out the obligations of the

Contract and to complete the Work contemplated therein.

V. RESPONSIBILITIES OF CONTRACTORS

It is the responsibility of each Contractor before submitting a bid to:

A. Examine and carefully study the bidding documents, including any Addenda and the other related data:

B. Visit the Site, become familiar with and satisfy themself as to the general, local, and Site conditions that may affect cost, progress, or performance of the Work;

C. Become familiar with and satisfy themself as to all federal, state and local Laws and

Regulations that may affect cost, progress or performance of the Work;

D. Agree at the time of submitting its Quote that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of its Quote for performance of the Work at the price quote and within the times and in accordance with the other terms and conditions of the Documents;

E. Become aware of the general nature of the Work to be performed by the Town and others are the site that relates to the Work as indicated in the bidding documents;

F. Correlate the information known to the Bidder, information obtained from visits to the site, reports and drawings identified in the bidding documents, and all additional examinations, investigations, explorations, tests, studies and data with the bidding documents;

G. Promptly give the Town written notice of all conflicts, errors, ambiguities, or discrepancies that the Contractor discovers in the Documents and confirm that the written resolution thereof by the Town is acceptable to the Contractor; and

H. Determine that the Documents are generally sufficient to indicate and convey an understanding of all terms and conditions for performance of the Work.

I. It is the Contractor’s responsibility to determine and verify field measurements and materials. The Contractor will ensure no work has begun until submittals for the work have been returned as "approved," or "approved as noted", except to the extent that a portion of work must be accomplished as basis of submittal.

J. The Contractor shall be responsible for removing and redoing, to the satisfaction of the

Director, tracking marks, spilled pavement marking materials, or pavement marking materials applied in…