1. INTRODUCTION

The City of Daytona Beach is hereby soliciting responses from interested parties to provide general landscape enhancements along Beville Road, including median and right-of-way enhancements..

1.1. Summary

Bid Opening: The City will accept only online submittals through our Platform, https://procurement.opengov.com/portal/codb, accessible through the City’s website https://www.codb.us/841/Purchasing. All Bid Responses MUST be submitted through this Platform. No paper

Bids will be accepted. Interested parties may view the Bid Opening virtually. The link to the Bid Opening will be provided in the Timeline section in the #INTRODUCTION.

Participation: To view specifications, schedule, pose questions, receive addenda & notices, or submit an offer, visit https://codb.us/841/purchasing and click "Public Solicitation". Then click the 'PARTICIPATE' button at the bottom of the solicitation page. After clicking the participate button Bidder’s will be prompted to login or register the company. Clicking the participating button does not obligate the Bidder to submit a response. It is recommended that Bidders register and participate as soon as possible in order to stay informed on this

Solicitation. It is the Bidder's responsibility to stay informed of the latest announcements.

A Non-Mandatory Pre-Bid Conference will be held via Teams. Interested participants are urged to attend.

Details are provided in the Timeline.

Question Deadline: The deadline for questions is detailed in the Timeline section of the INTRODUCTION.

Questions must be submitted through the Platform using the Question & Answer tab. To ask a question click the Question and Answer tab, select the blue "Ask Question" button. Add a Subject, enter your questions, and then select the blue Submit Question icon.

Addenda/Revisions/Question & Answers: Participants shall review all revisions and answers to published questions before submitting an offer. The 'Question & Answer' feature is authoritative and shall be considered an addendum to the Solicitation. All published answers shall display in the Question and Answer tab. Make sure that the latest version of documents been reviewed as well as all public announcements.

Offer Term: Bids may be held by the City for a period not to exceed 60 days from the date of opening of Bids for the purpose of reviewing the Bid and investigating the qualifications of Contractors prior to awarding the

Contract.

Platform Support: Bidders shall contact OpenGov Procurement Support related to any inquiries related to the software. Bidders may contact Support via the blue chat bubble in the bottom right corner of an OpenGov

Procurement webpage or can reach out via email at procurement-support@opengov.com or via phone at (855)

680-4747.

Issue Date: Thursday, August 20, 2026

1.2. Contact Information

Purchasing Purchasing

Purchasing Agent

301 S. Ridgewood Ave.

Daytona Beach, FL 32114 https://procurement.opengov.com/portal/codb https://www.codb.us/841/Purchasing https://procurement.opengov.com/portal/codb/projects/290309/document?section=2796357

Invitation For Bid #2665ITB Title: 2665ITB - Beville Road Landscape Enhancement Project

Email: purchasing@daytonabeach.gov

Phone: (386) 671-8082

Department:

Public Works

1.3. Timeline

Release Project Date August 20, 2026

Pre-Bid Meeting (Non-Mandatory) August 28, 2026, 10:00am

Join:

https://teams.microsoft.com/meet/249565601552

521?p=PXuztczAsy6XAM729N

Meeting ID: 249 565 601 552 521

Passcode: VV3tF6Ez

Dial in by phone

+1 312-667-7230,,30562883#

United States, Chicago

Phone conference ID: 305 628 83# https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjMzMWUxNmEtODgxZS00Y

WY1LWJjMzAtMDlmOGYzNTNlNzFj%40thread.v2/0

?context=%7b%22Tid%22%3a%22112fe1e2-c356-

4b5a-885a-

669fa41090ef%22%2c%22Oid%22%3a%22c87eed1

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Question and Request for Interpretation

Submission Deadline

September 17, 2026, 5:00pm mailto:purchasing@daytonabeach.gov tel:(386)671-8082 https://teams.microsoft.com/meet/249565601552521?p=PXuztczAsy6XAM729N https://teams.microsoft.com/meet/249565601552521?p=PXuztczAsy6XAM729N https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjMzMWUxNmEtODgxZS00YWY1LWJjMzAtMDlmOGYzNTNlNzFj%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjMzMWUxNmEtODgxZS00YWY1LWJjMzAtMDlmOGYzNTNlNzFj%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjMzMWUxNmEtODgxZS00YWY1LWJjMzAtMDlmOGYzNTNlNzFj%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjMzMWUxNmEtODgxZS00YWY1LWJjMzAtMDlmOGYzNTNlNzFj%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjMzMWUxNmEtODgxZS00YWY1LWJjMzAtMDlmOGYzNTNlNzFj%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjMzMWUxNmEtODgxZS00YWY1LWJjMzAtMDlmOGYzNTNlNzFj%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjMzMWUxNmEtODgxZS00YWY1LWJjMzAtMDlmOGYzNTNlNzFj%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d

Proposal Submission Deadline September 24, 2026, 2:00pm

Join:

https://teams.microsoft.com/meet/291604227596

091?p=K8P2wQpu9Dgk6qTqNh

Meeting ID: 291 604 227 596 091

Passcode: hP3hE75Y

Dial in by phone

+1 312-667-7230,,563785428#

United States, Chicago

Phone conference ID: 563 785 428# https://teams.microsoft.com/l/meetup-join/19%3ameeting_NTg3MWMxMDgtY2Y0Zi00ZjZ jLWJkYTYtMWIzMjY2ODdmNDkx%40thread.v2/0?c ontext=%7b%22Tid%22%3a%22112fe1e2-c356-

4b5a-885a-

669fa41090ef%22%2c%22Oid%22%3a%22c87eed1

5-230f-4ec1-9c22-f6810ed3a341%22%7d

2. DEFINTIONS

THESE TERMS ARE STANDARD FOR ALL SOLICITATIONS ISSUED BY THE CITY OF DAYTONA BEACH. THE

CITY MAY DELETE, SUPERSEDE, OR MODIFY ANY OF THESE FOR A PARTICULAR SOLICITATION BY USE

OF SPECIAL PROVISIONS.

Certain terms used herein will have the following meanings. Note some defined terms are not relevant to this Solicitation:

2.1. DEFINITIONS

THESE TERMS ARE STANDARD FOR ALL SOLICITATIONS ISSUED BY THE CITY OF DAYTONA BEACH. THE CITY

MAY DELETE, SUPERSEDE, OR MODIFY ANY OF THESE FOR A PARTICULAR SOLICITATION BY USE OF SPECIAL

PROVISIONS.

Certain terms used herein will have the following meanings. Note some defined terms are not relevant to this

Solicitation:

Addenda means written or graphic instruments issued prior to the end of the Offer Phase which clarify, correct, or change the Solicitation documents or Contract documents. Also means Addendum.

Bid means Solicitation Submission, or Proposal, submitted by a Bidder on the prescribed forms setting forth the prices for the work to be performed, and in the case of a Request for Proposals, the credentials, qualifications, and proposed project approach.

Bidder one who submits a response to a Solicitation; also means Proposer or Respondent.

https://teams.microsoft.com/meet/291604227596091?p=K8P2wQpu9Dgk6qTqNh https://teams.microsoft.com/meet/291604227596091?p=K8P2wQpu9Dgk6qTqNh https://teams.microsoft.com/l/meetup-join/19%3ameeting_NTg3MWMxMDgtY2Y0Zi00ZjZjLWJkYTYtMWIzMjY2ODdmNDkx%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NTg3MWMxMDgtY2Y0Zi00ZjZjLWJkYTYtMWIzMjY2ODdmNDkx%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NTg3MWMxMDgtY2Y0Zi00ZjZjLWJkYTYtMWIzMjY2ODdmNDkx%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NTg3MWMxMDgtY2Y0Zi00ZjZjLWJkYTYtMWIzMjY2ODdmNDkx%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NTg3MWMxMDgtY2Y0Zi00ZjZjLWJkYTYtMWIzMjY2ODdmNDkx%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NTg3MWMxMDgtY2Y0Zi00ZjZjLWJkYTYtMWIzMjY2ODdmNDkx%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NTg3MWMxMDgtY2Y0Zi00ZjZjLWJkYTYtMWIzMjY2ODdmNDkx%40thread.v2/0?context=%7b%22Tid%22%3a%22112fe1e2-c356-4b5a-885a-669fa41090ef%22%2c%22Oid%22%3a%22c87eed15-230f-4ec1-9c22-f6810ed3a341%22%7d

City means The City of Daytona Beach, unless the context indicates otherwise, includes the City’s officers, employees, and agents.

Commodities means the supplies, materials, goods, merchandise, food, equipment, or other personal property, excluding real property, that the Bidder will be obligated to provide the City under any resulting Contract.

References to commodities shall mean goods.

Contract means the form Contract, if any, required by the City in order to integrate all terms and conditions therein, provided by the City for the Bidder’s execution and includes 1) the Solicitation documents 2) the Offer

Package, 3) the Resolution or Ordinance 4) all Purchase Orders issued pursuant to the Solicitation documents

5) all amendments that may after the date of award be executed by the Bidder and the City 6) any addenda 7) any other Solicitation Documents. Also means an Agreement to purchase Goods or Services or both, regardless of whether the agreement is reduced to a single written document.

Electronic Signature means the original signature transmitted and received via electronic transmission of a scanned document, (e.g., PDF or similar format) and are true and valid signatures for all purposes hereunder and shall bind the parties to the same extent as that of an original signature. Any such electronic counterpart shall be of sufficient quality to be legible either electronically or when printed as hardcopy. The City shall determine legibility and acceptability for public record purposes.

Florida Prompt Payment Act means F.S. §§ 255.0705—255.078, as amended from time to time.

Goods means the supplies, materials, commodities, merchandise, food, equipment, or other personal property, excluding real property, that the Bidder will be obligated to provide the City under any resulting

Contract. References to Goods shall mean Commodities.

Local Vendor means a person or business entity which has maintained a permanent place of business with full-time employees within the city limits for a minimum of six months prior to the date Offers were received for the purchase or Contract at issue, which generally provides from such permanent place of business the kinds of Goods or Services solicited, and which at the time of the Solicitation fully complies with state and local laws, including City zoning and licensing ordinances.

Notice of Intent to Award (NOI) means a written notice given by the City stating that staff is recommending award to the listed Proposer. It includes instructions for completing and submitting any Contract that accompanies the NOI.

Offer means Solicitation Submission, Bid, or Proposal, submitted by a Bidder on the prescribed forms setting forth the prices for the work to be performed, and in the case of a Request for Proposals, the credentials, qualifications, and proposed project approach.

Platform means OpenGov, the software currently used by the City. All communications regarding this

Solicitation will be posted at www.codb.us/841/purchasing through the Public Solicitations link. Bidders MUST submit Offers through the Platform. The Platform is utilized by the City and the Bidders to: 1) Allow Bidders to register and manage their company records, 2) Post and issue City Solicitation packages for Bidders from inception to award of a Solicitation, 3) Allow Bidders to submit an Offer Package online, electronically, through the Platform, 4) Allow Bidders to view all public record documents related to an online Solicitation.

Pricing Sheet means the area within the Platform where Bidders will provide their pricing response for the

Solicitation. Also known as Bid Schedule.

Proposal means Solicitation Submission, or Bid, submitted by a Bidder on the prescribed forms setting forth the prices for the work to be performed, and in the case of a Request for Proposals, the credentials, qualifications, and proposed project approach.

Proposer means one who submits a response to a Solicitation; also means Bidder or Respondent

Purchase Order means a written document to an awarded Proposer formalizing the terms and conditions of a proposed transaction.

Respondent one who submits a response to a Solicitation; also means Proposer or Bidder.

Responsible refers to a Proposer that has the necessary skills, ability, capacity, and capability to perform the work required under a Solicitation and is otherwise eligible for award.

Responsive means conforming in all respects to the Solicitation Package, except minor irregularities.

Services means a Proposer's ability to comply with promised delivery dates, specifications, and technical assistance. Also means the furnishing of labor, time, or other form of effort.

Solicitation means the group or collection of information that constitutes detailing the requirements and requesting responses or submittals from eligible Proposers. The information may be in the form of electronic documents, files, and information contained in data fields in the Platform.

Solicitation Deadline means the specific date a time that a Solicitation is due. No Offers will be accepted after this time.

Tabulation Sheet means the opening results of a Solicitation. The Proposer's name, City, and Offer Price will be recorded for Invitations to Bid.

Vendor means Contractor, Consultant, Respondent, Supplier or Proposer to whom the Contract is awarded.

3. SCOPE OF SERVICES

3.1. GENERAL

A. Contractor shall provide landscape bed preparation, including removal and disposal of existing landscape and trees (trees to remain are noted on attached plans in Section 9: Attachments).

Contractor shall pull any applicable permits, such as tree removal permit.

B. Spray down hardscape and structures to remove soil from construction activities.

C. Plant material shall conform to the standards for Grade #1 or better as given in the latest "Grades and

Standards for Nursery Plants, Parts I and II," Florida Department of Agriculture and Consumer Services.

Plant size is to take precedence over container size.

D. All trees and shrubs are to be positioned vertically regardless of the slope of the ground in which they are planted. Berms are to be constructed at right angles to the tree or shrub or in a manner in which they will most effectively serve the purpose of retaining water at the base of the plant.

E. Weeds are to be adequately and properly treated and removed prior to landscape installation. All soil amendments should be certified as weed-free from the Supplier.

F. Landscape material is to be maintained by the Landscape Contractor (including mowing, pruning, and weeding) until planting is approved by the Landscape Architect. The Landscape Contractor must provide:

a. A warranty on all trees and palms for a period of twelve (12) months.

b. A warranty on all shrubs and groundcovers for a period of twelve (12) months.

c. Guidelines for proper maintenance.

G. Trees shall not be planted closer than 7.5' from the centerline of underground utilities; adjust in the field if needed.

H. Tree placement follows FDOT standards.

I. Balled and burlapped strapping wire, and any synthetic material, shall be removed prior to final inspection provided by the City. Wire baskets should be pulled away from the trunk.

J. Contractor shall scarify soil to a depth of 12" in areas with compacted soil. Contractor shall excavate and dispose of all stone, debris, and base material from previous parking areas. Back fill with topsoil with high organic content and certified weed free.

3.2. COORDINATION WITH PROJECT WORK

A. The Contractor shall coordinate with all other work that may impact the completion of the work.

B. Prior to the start of work, prepare a detailed schedule of the work for coordination with other trades.

C. Coordinate the relocation of any irrigation lines, heads or the conduits of other utility liens that are in conflict with tree locations. Root balls shall not be altered to fit around lines. Notify the

Landscape Architect of any conflicts encountered.

3.3. LAYOUT AND PLANTING SEQUENCE

A. Relative positions of all plants and trees are subject to approval of the Landscape Architect.

B. Notify the Landscape Architect, one (1) week prior to layout. Layout all individual tree and shrub locations. Place plants above surface at planting location or place a labeled stake at planting location. Layout bed lines with paint for the Landscape Architect's approval. Secure the Landscape

Architect's acceptance before digging and start of planting work.

3.4. PLANTING GUIDELINES: TREES, SHRUBS & GROUNDCOVER

A. Assure that soil moisture is within the required levels prior to planting. Irrigation, if required, shall not be applied less than 12 hours prior to planting to avoid planting in muddy soils.

B. Assure that soil grades in the beds are smooth and as shown on the plans.

C. Plants shall be planted in even, triangularly spaced rows, at the intervals called out for on the drawings, unless otherwise noted.

D. Dig planting holes two times (2x) the width of the root ball and backfill with planting mix. See "soil mix" guidelines.

E. Press soil to bring the root system in contact with the soil.

F. Spread any excess soil around in the spaces between plants.

G. Apply mulch to the bed being sure not to cover the tops of the plants with or the tops of the root ball with mulch.

H. Water each planting area as soon as the planting is completed. Apply additional water to keep the soil moisture at the required levels. Do not over water.

3.5. PALM PLANTING

A. Palm trees shall be placed at grade making sure not to plant the tree any deeper in the ground than the palm trees originally stood.

B. The trees shall be placed with their vertical axis in a plumb position.

C. All backfill shall be native soil except in cases where planting in rock. Water-settle the backfill.

D. Do not cover root ball with mulch or topsoil.

E. Provide a watering berm at each palm. Berms shall extend a minimum of 18" out from the trunk all around and shall be a minimum of 6" high.

F. Remove twine which ties fronds together after placing palm in planting hole and securing it in the upright position.

3.6. PRUNING OF TREES AND SHRUBS

A. If pruning of existing trees or plant material is required, the Contractor shall adhere to ANSI Z133.1

Standards for Tree Care and International Society of Arboriculture (ISA) best management practices.

3.7. MULCHING OF PLANTS

A. Schedule the planting to occur prior to application of the mulch. If the bed is already mulched, pull the mulch from around the hole and plant into the soil. Do not plant root system in the mulch.

Pull mulch back so it is not on the root ball surface.

B. Apply a minimum of 2-3" depth of pine straw mulch before settlement, covering the entire planting bed area. Install no more than 1" of mulch over the top of the root balls of all plants.

Taper to 2" when abutting pavement.

C. For trees planted in lawn areas the mulch shall extend to a 5' radius around the tree or to the extent indicated on the plans and spaced at least 6" away from the tree trunk. Mulch trees in turf areas prior to hydroseeding.

D. Lift all leaves, low hanging stems, and other green portions of small plants out of the mulch if covered.

3.8. SOIL MIX

A. Contractor shall obtain soil testing for existing and imported soil to determine agronomic suitability. Results shall be reviewed with the City and Landscape Architect prior to planting. At a minimum, soils shall meet the following criteria:

1. Refuse roots larger than 1" diameter, heavy or sticky clay, stones larger than 2" diameter, noxious seeds, sticks, brush, litter, or other substances deleterious to plant growth are to be removed from soils.

2. Imported topsoil shall not contain weed seeds that caused noticeable weed infestations in final planting beds.

3. Imported soil shall meet the following physical and chemical properties:

i. PH/Buffer PH: 5.5-7.0

ii. Organic Matter: 4.0-7.0% by dry weight

iii. Calcium Carbonate: <5.0%

iv. Nitrogen: >.15%

v. Phosporous: 26-100 mg/L

vi. Potassium: 240-1200 mg/L

vii. Magnesium: 50-600 mg/L

viii. Soluble Salt Level: Less than 2 mmho/cm

ix. Soil chemistry suitable for growing the plants specified.

x. Permeability: >.05" in. per hour

xi. Air Filled Porosity: 12-20%

xii. Exchangeable Sodium: <15%

4. Soil compaction shall be per geotechnical engineer. Generally, compaction should not exceed 85% proctor in any planting bed.

5. All shrubs and groundcovers shall have a planting hole dug two times (2x) the width and depth of the root ball. Back fill shall be composed of approved soil mix.

B. Where native soils are utilized, Contractor is to propose a soil mix design based upon results of testing. These recommendations should also take into account the test results from samples and testing data shall be submitted at the same time. Provide a submittal of a two-gallon sample with testing data that includes recommendations for chemical additives for the types of plants to be ground. Contractor shall include the cost of soil testing in the base bid as well as application of slow-release balanced fertilizer. Contractor will provide a proposal for any additional amendments.

C. At the time of final grading, add fertilizer, acidifier, or liming additive if required to the planting soil at rates recommended by the testing results for the plants to be grown.

4. INSTRUCTIONS TO BIDDERS

THESE INSTRUCTIONS ARE STANDARD FOR ALL BID SOLICITATIONS ISSUED BY THE CITY OF DAYTONA

BEACH. THE CITY MAY DELETE, SUPERSEDE, OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR

A PARTICULAR SOLICITATION IN THE SPECIAL PROVISIONS SECTION.

4.1. BID DOCUMENTS

The Bid Documents consist of all published sections of this Solicitation including Attachments, Pricing Proposal and all other Forms to be completed and submitted by the Bidder, and all additional documents required to be completed and submitted by the Bidder as part of the Bid Submission.

In making copies of Bid Documents available, the City does so only for the purpose of obtaining Bids and does not confer a license or grant to use the Bid Documents for any other purpose.

Platform means OpenGov, the software currently used by the City. All communications regarding this

Solicitation will be posted at www.codb.us/841/purchasing through the Public Solicitations link. Bidders MUST submit Offers through the Platform.

The Platform is utilized by the City and the Bidders to:

1) Allow Bidders to register and manage their company records

2) Post and issue City Solicitation packages for Bidders from inception to award of a Solicitation

3) Allow Bidders to submit an Offer Package online, electronically, through the Platform

4) Allow Bidders to view all public record documents related to an Online Solicitation

4.2. COMPLETING THE BID

In order for the Bid to be considered complete:

A. The Pricing Proposal and all other Required Forms must be completed. All blank spaces must be completed.

B. All other information/documentation that is required to be submitted must be provided in the manner indicated.

C. Any extraneous documents or information submitted by the Bidder will be discarded. The Bidder will be asked to sign a written contract only if the City awards the contract to that Bidder.

D. Where the Pricing Proposal only calls for unit prices the Bidder must bid all unit prices as set forth in the Pricing Proposal unless Special Instructions are included in this Solicitation specifically allowing for partial or lot-by-lot Bids. If this Solicitation allows for partial or lot-by-lot Bids, the Bidder must comply with the Special Instructions in completing the unit prices set forth in the Bid Schedule.

E. The Bid Price will be stated in numerals.

F. The Bidder must not submit alternative Bids unless this Solicitation specifically authorizes alternate

Bids. If this Solicitation specifically allows the submission of alternate Bids, the Bidder must submit the standard and the alternative Bid in order to be considered responsive.

G. The Bid may not contain qualifications or exceptions of any kinds.

H. All other submittal requirements stated herein must be met.

4.3. REQUEST FOR INTERPRETATIONS

If the Bidder is in doubt as to the meaning of any of the Bid Documents included in this Solicitation, the

Bidder may submit a written request via the Platform. Such requests must be received by the Request for

Interpretations Deadline detailed in the Timeline section of the INTRODUCTION in order to be considered.

The City is not obligated to respond to such requests. Any clarification or interpretation issued by the City in the form of a public announcement, addendum, or answer to a question via the Platform and will be deemed to be a part of the Bid Documents. No oral clarification or interpretation will be binding.

QUESTIONS AND ANSWERS. All answers to material questions will be published on the Platform. Bidders are required to review all questions and answers within the Solicitation. Questions and answers are as authoritative as any information issued in a formalized addendum and incorporated into the Solicitation

Documents or any Contract resulting from this Solicitation.

4.4. ADDENDA TO BID DOCUMENTS

Prior to Bid opening, the City may on the City’s own initiative or in response to a request for clarification, furnish public announcements, addenda, or answers to questions submitted that relate to these

Instructions, the Bid Documents, and to any Drawings, Specifications, or other Contract Documents previously supplied by the City. In addition, the City may by announcement, addenda, or answer to a question, extend the date scheduled for Bid Opening.

The Purchasing Agent will make reasonable efforts through the Platform to notify all potential Bidders of the issuance of Addenda, announcement, or answer.

The Bidder is solely responsible for ensuring that the Bid submitted reflects all such Addenda, answers, or announcements.

4.5. SUBMISSION OF ONLINE OFFERS

The City will only accept Offers online through the Platform. No paper Offers will be accepted.

All electronic files uploaded must be in a common format accessible by software programs the City uses.

Those common formats are generally described as Microsoft Word (.doc or .docx), Microsoft Excel (.xls or

.xlsx), Microsoft Power Point (.ppt or pptx), or Adobe Portable Document Format (.pdf.). Bidders will not secure, password protect or lock uploaded files; the City must be able to open and view the contents of the file. Bidders will not disable or restrict the ability of the City to print the contents of an uploaded file.

Scanned documents or images must be of sufficient quality, no less than 150 dpi, to allow for reading or interpreting the words, drawings, images or sketches. The City may disqualify any Offer that does not meet the criteria stated in this paragraph.

4.6. AMENDMENT AND WITHDRAWAL OF BID PRIOR TO BID OPENING

The Bidder may amend or withdraw the Bid at any time prior to Bid opening. Mere negligence on the part of the Bidder in preparing the Bid does not constitute a right to withdraw the Bid subsequent to Bid opening.

4.7. DISQUALIFICATION OF BIDDERS

A. Only One Bid Permitted: The Bidder may submit only one Bid. If the Bidder submits more than one Bid for the work involved, all Bid proposals submitted from the Bidder will be rejected.

B. Collusion: If the City determines that collusion exists among Bidders, the City will reject the Bids of all participants in the collusion.

C. Public Entity Crimes: Failure to submit a correctly completely public entity crimes form. Pursuant to Section 287.133(12)(a) of the Florida Statutes, a person or affiliate who has been placed on the convicted Supplier list following a conviction for a public entity crime may not submit an Offer

(Bid Response) on a contract to provide any goods or services to a public entity, may not submit a bond on a contract with a public entity for the construction or repair of a public building or public work, may not submit an Offer (Bid Response) on leases of real property to a public entity may not be awarded or perform work as a Supplier, Contractor, subcontractor, or Consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 for Category Two ($25,000) for a period of 36 months from the date of being placed on the convicted Supplier list

D. Scrutinized Companies List: If the Bidder is found to have submitted a false certification as provided by F.S. Section 238.175(5) or been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector

List, the City will have the option to immediately terminate this Contract.

4.8. BID OPENING

The Bid Opening will be scheduled on the date and time specified in the Timeline section of the

INTRODUCTION for the Bid, or by any applicable Bid Announcement, Addenda, or answer that the City may issue. At the Bid Opening, the City will electronically open the Bid so long as it is proper and has been timely submitted. The Bid Tabulation will state the name of the Bidder and the Bid Price.

The Bidder is solely responsibility to ensure that the Bid is submitted via the Platform prior to Bid Opening.

Late Bids will not be accepted by the Platform.

Bid openings are broadcast live via Teams. Bidders who want to witness a Bid Opening may do so by logging on at the link in the Timeline section in the INTRODUCTION at the Bid Opening date and time.

4.9. BID AS OFFER; FIRM PRICING; NO GUARANTEES AS TO THE QUANTITIES

ORDERED

In submitting the Bid, the Bidder certifies that the Bidder is making a firm offer that will remain open for

60 days following Bid Opening. Extensions of time beyond the 60 day-period will only be by agreement of the City, the Bidder, and the surety for the Bidder.

In addition, if this Solicitation requests submission of unit prices: (i) all unit prices will be deemed to be held firm for the duration of the Contract, including any extension thereof, unless specifically authorized by the Contract Documents; and (ii) quantities stated are an estimate only and no guarantee is given or implied as to quantities that will actually be required during the contract period.

4.10. FEDERAL TAXES

The Bid price will be exclusive of all federal taxes. If the Bidder believes that certain other taxes are properly payable by the City, the Bidder may list such taxes separately in each case directly below the respective item Bid price. A tax exemption certificate will be furnished upon request.

4.11. BID PRICE INCLUSIVE OF COSTS

The SCOPE OF WORK is inclusive of all of the Bidder’s direct and indirect costs of performing the SCOPE

OF WORK.

4.12. BIDS AND PUBLIC RECORDS

Sealed Bids received by the City pursuant to this Solicitation will be temporarily exempt from disclosure in accordance with Florida’s Public Records Laws. Thereafter, Bids will be open for inspection by any person pursuant to Public Records Law.

If the Bidder believes that the Bid or any portion thereof is permanently exempt from disclosure under the public records laws, the Bidder must state the grounds for this position in CAPITAL LETTERS in a certified letter addressed to the Purchasing Agent and received at least 3 days prior to the Bid Opening.

The Bidder will be contacted prior to the opening of the Bid and a determination will be made as to whether or not it is exempt prior to opening. If a determination is made that it is not exempt from disclosure, the Bidder may in writing request the return of the sealed Bid.

4.13. BID OPENING RESULTS

The Bidder may secure information pertaining to Bid opening results on the Purchasing Division webpage https://www.codb.us/841/purchasing, or by emailing a request to purchasing@codb.us. Copies of preliminary tabulation sheets will be furnished upon request and receipt of a valid email address.

https://procurement.opengov.com/portal/codb/projects/290309/document?section=2796357 https://procurement.opengov.com/portal/codb/projects/290309/document?section=2796362 https://procurement.opengov.com/portal/codb/projects/290309/document?section=2796362

4.14. BIDDER CAPABILITY/REFERENCES

Prior to Contract award, the City may require Bidder to show that Bidder has the necessary facilities, equipment, ability, and financial resources to perform the work specified in a satisfactory manner and within the time specified.

In addition, the City may require Bidder to demonstrate that Bidder has experience in work of the same or similar nature as the work required herein, and to provide references satisfactory to the City.

4.15. REVIEW; BASIS OF AWARD

Bids will be reviewed in accordance with the procedures set forth in these Instructions to Bidders and the applicable provisions of the Purchasing Code, Chapter 30 of the Daytona Beach Code of Ordinances. Any contract awarded pursuant to this Solicitation will be made on the basis of the criteria for award of Bids provided in the Purchasing Code.

A link to the Code of Ordinances is available on the City’s web site, www.codb.us.

4.16. LOCAL VENDOR PREFERENCE

The Purchasing Code, Chapter 30, Code of the City of Daytona Beach provides for a preference to Local

Vendors whenever the application of such a preference is reasonable in light of the dollar-value of Offers received in relation to such expenditures.

As used in City Code, the term, “Local Vendors” means a person or business entity which has maintained a permanent place of business with full-time employees within the City limits of The City of Daytona Beach for a minimum of six months prior to the date Solicitations were received for the purchase or Contract at issue, which generally provides from such permanent place of business the kinds of Goods solicited, and which at the time of the Solicitation fully complies with state and local laws, including City zoning and licensing ordinances.

Pursuant to City Code, if the lowest Responsive Offer by a non-Local Vendor, and an Offer by a Local

Vendor is within 10% of the lowest Offer, then these two Bidder’s will each have the opportunity to submit a best and final Offer equal to or lower than the amount of the lowest Offer within five working days after

Offer opening. The Contract will be awarded to the Bidder submitting the lowest Responsive Offer or final

Offer. In case of a tie between a Local Vendor and a non-local Vendor the Contract will be awarded to the

Local Vendor.

If the Bidder intends to qualify as a Local Vendor, the Bidder must check YES to applicable question within

Required Forms and Documents Section. A Bidder who fails to check YES to this question submit it with the Offer Package, will not be further considered for local preference.

If the Bidder submits a properly completed Local Vendor affidavit as part of its Offer Package, the City reserves the right to verify that the Bidder meets the definition of Local Vendor, including by requiring the

Bidder to supply additional documentation. In all instances, the City will be the final arbiter as to whether the Bidder qualifies for local preference.

With certain exceptions, application of local preference is discretionary. For more information on how the

Local Preference may apply, see the Purchasing Code.

4.17. IDENTICAL TIE BIDS

If there are two or more low responsive Bids from responsible Bidders that are identical in price and other evaluation criteria, the tie will be awarded to the following in order of preference: a) the Bidder qualifying for local preference under Code 30-86; b) the Bidder in compliance with the drug free workplace certification requirements set forth in Florida Statutes 287.087; or c) the most responsible Bidder as defined under the City Code 30-82 (9)(c).

4.18. RIGHT TO ACCEPT OR REJECT BIDS

The City will reject Bids which contain modifications, qualifications, or exceptions, or which are incomplete, unbalanced, conditional, obscure, or which contain additions not requested, or irregularities of any kind, or which do not comply in every respect with these Instructions to Bidders and the Contract

Documents, unless the City in its sole discretion determines that the non-compliance is minor.

The City does not bind itself to accept the minimum Bid stated herein, but reserves the right to accept any

Bid, which in the judgment of the City will best serve the needs and interests of the City.

4.19. PIGGYBACK AUTHORITY

All Bidders awarded Contracts pursuant to this Solicitation are required to permit government agencies, cities, counties, and political subdivisions to participate in the Contract under the same prices, terms, and conditions except where allowance is made for differences in delivery costs.

4.20. CRA MAY AWARD PURCHASE ORDERS ISSUED PURSUANT TO CONTRACT

In the case of a continuing supply or service contract awarded pursuant to this Solicitation, if the funds to be used to pay for a portion of the supply or service are from redevelopment trust funds, the Community

Redevelopment Agency (CRA) is authorized to issue the purchase order corresponding to the supply or service instead of the City.

4.21. CITY’S PROJECT-SPECIFIC CONSTRUCTION CONTRACT FORM

The City’s contract form for project specific construction projects, contains additional terms and conditions, including indemnification and insurance requirements, completion deadlines, and liquidated damages, that the Bidder should review prior to submitting the Bid. The City reserves the right to make minor changes to the form Contract prior to execution by the successful Bidder to correct errors, make other minor formatting changes, or for legal sufficiency. The City will provide the successful Bidder the final contract for execution.

4.22. LICENSES

At time of Bid submittal, the Bidder must hold the required licensure to be the prime contractor for all work to be performed under this Solicitation. Any subcontractors or sub-consultants whom the Bidder proposes to use to perform work under this Solicitation must also hold the required licensure at the time of Bid submittal. Required licensure must be maintained in full force and effect during the contract term.

PROOF OF REQUIRED LICENSURE MUST BE SUBMITTED WITH BID SUBMISSION IN ORDER TO BE

CONSIDERED RESPONSIVE.

4.23. BIDDER RESPONSIBILITY FOR PREPARATION COSTS

Neither the City nor the City’s officers or agents will be liable for the costs incurred by the Bidder in reviewing or responding to this Solicitation.

4.24. POST-AWARD SUBMITTAL REQUIREMENTS

Within 15 business days after the City’s issuance of award, the Successful Bidder must submit each of the following:

A. A signed contract, using the form provided with or referenced by the Notice of Intent to Award.

B. Performance Security, as further described below, in an amount equal to 100% of the Contract

Price. The award is subject to cancellation and the Bid Security subject to forfeiture if this deadline is not met.

4.25. PUBLIC RECORDS

(a) To the extent applicable, CONTRACTOR will comply with the requirements of Florida Statutes Section

119.0701, which include the following:

(1) Keeping and maintaining public records that the CITY requires for performance of the service provided herein.

(2) Upon the request of the City Clerk of the CITY, (i) providing the City Clerk with a copy of requested public records or (ii) allowing inspection or copying of the records, within a reasonable time after receipt of the City Clerk’s request, at a cost that does not exceed the cost provided in Ch. 119, Florida Statutes, or as otherwise provided by law.

(3) Ensuring that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law until completion of this Contract, and following such completion if CONTRACTOR fails to transfer such records to the CITY.

(4) Upon completion of the work required by a specific work authorization, keep and maintain public records required by the CITY to perform the service. CONTRACTOR will meet all applicable requirements for retaining public records. All records stored electronically must be provided to the CITY upon request from the CITY Clerk, in a format that is compatible with the CITY’s information technology systems.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA

STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTRACTOR MUST CONTACT THE CITY CLERK, WHOSE CONTACT INFORMATION IS AS FOLLOWS:

(Phone) 386 671-8023

(Email) clerk@codb.us

(Address) 301 S. Ridgewood Avenue

Daytona Beach, FL 32114

(b) Nothing herein will be deemed to waive CONTRACTOR'S obligation to comply with Section

119.0701(3)(a), Florida Statutes.

5. SPECIAL PROVISIONS

5.1. BIDDER QUALIFICATIONS AND REQUIRED SUBMISSIONS. Minimum

Qualifications

In order to be considered qualified to provide the requested Commodities, the Bidder must have an active, permanent, and successful operation for a minimum of five (5) years prior to the date of submission of

Offer, and must otherwise have sufficient organizational capacity, equipment, and facilities to provide the requested Commodities. Bidder must also be able to meet required insurance requirements included in

Section 6 - Indemnification and Insurance. Bidder must also be able to provide Certificates of Insurance after receiving Notice of Intent to Award notification.

The successful Contractor shall have FDOT experience, and shall provide required FDOT certified worksite traffic supervisor.

5.2. UTILITIES STATEMENT

Attention of the Bidder is directed to the possible presence of water, sewer, gas mains, electrical wires, conduit, and communications cables (both overhead and underground). The Bidder shall exercise special care and extreme caution to protect and avoid damage to utility company facilities as described in the preceding sentence. All notifications to the utility company and “Sunshine” – 1-800-432-4770 shall be, at least, two weeks in advance of working in the area of the specific affected utility. The notification to

“Sunshine” is required by the Bidder whenever any excavating or similar work is to be performed. Should any existing utilities be damaged or destroyed due to the operations of the Bidder, the damaged or destroyed components shall be immediately replaced or repaired as necessary to restore the utility to a satisfactory operating condition. These repairs or replacement shall be at no additional expense to the

City or the owner of the utility.

The existing utilities requiring immediate relocation or repair shall be relocated or repaired by the agency responsible for their maintenance or by the owner of the utility unless otherwise indicated in the Contract

Documents. The Bidder shall inform the respective Utility, immediately upon discovering the conditions(s). In addition, the Bidder shall give sufficient notice to the specific. Utility of the Bidder 's overall plan for construction. The Bidder and Utility Company will coordinate the applicable Utility work with the Bidder's work operations based upon the Bidder's overall plan.

The following known utility companies may have existing facilities or interest within the limits of the designated work areas. The City has previously reached out to each utility company and none to date have indicated a potential conflict. Please note some agencies have been simply unresponsive and it is recommended to follow up accordingly based on the Sunshine One Call locates.

AT&T-6015 Benjamin Rd, #306, Tampa, FL 33634 | 770-918-5424-Greg Jacobson.

AT&T Dist.-900 N Nova Rd., Daytona Beach, 32117 | 386-254-8550-Michael Moore.

Centurylink-700 W Mineral Av, Littleton CO 80120 | 303-992-9931-George McElvain.

City of Daytona Beach Utilities-125 Basin Street #130, Daytona Beach, 32114 | 386-671-8825-Shannon

Ponitz

Embarq-420 Pineview St., Altamonte Springs, FL 32701 | 407-920-8981-Rod Judy.

Florida Power & Light-2900 Catherine St, Palatka, FL 32177 | 800-868-9554-Tracy Stern

FPL Fibernet-9250 W Flagler, Miami, FL 33174 | 305-552-2931-Danny Haskett.

Level 3 Communications-1025 Eldorado Blvd, Broomfield, CO 80025 | 720-888-2061-Judy Henry.

MCI=1909 US 301 N, Bldg. D, Tampa, FL 33619 | 972-729-6016-Bryan Lantz

Spectrum-1195 S Woodland Blvd, Deland, FL 32170 | 386-872-6953-Richard Strader.

Sprint/Nextel-201 E Pine St, Orlando, FL 32810 | 407-422-6670-Mark Caldwell.

Sunesys-180 Titus Av, Warrington PA 18976 | 267-927-2000.

TECO Peoples Gas-1722 Ridgewood Av, Holly Hill, FL 32117 | 386-671-2232-George Smith.

All notifications to the above utility companies and “Sunshine” 1-800-432-4770 shall be given at least two weeks in advance of working in the area of the specific affected utility. The notification to “Sunshine” is required whenever any excavating or similar work is to be performed.

5.3. BID SECURITY

The Bidder must submit Bid Security equal to 10% of the Bid. The Bid Security will be in the form of a Bid

Bond or any of the following alternate forms: a certified or cashier's check, an irrevocable letter of credit, or money order. Any Bond Security provided must be in the original form; copies are unacceptable. The

City has the right to retain the Bid Security as liquidated damages should the Successful Bidder fail to comply with the terms of the bid. The City will return the Bid Security to unsuccessful Bidders after the

Contract award.

Any Bid Bond provided must be in a form approved or provided by the City and must be accompanied by sufficient evidence of the issuing agent's authority. The Surety company executing the Bond must be authorized to do business in the State of Florida. If the Bid Bond is in an amount greater than $5,000.00 the Surety company executing the Bond is listed by the United States Treasury Department as being approved for writing bonds for federal projects on its current list in an amount not less than the required

Bond amount.

A 10% Bid Bond is required for all Construction projects. An AIA Bid Bond is acceptable. A fully executed, signed copy MUST be submitted with bid submission. The hard copy is to be mailed to and received by

The City of Daytona Beach Purchasing Department PRIOR to the stated bid deadline.

The Address is as follows:

The City of Daytona Beach

ATTN: Purchasing Department

301 South Ridgewood Ave., Room 146

Daytona Beach, FL 32114

5.4. BONDING

PERFORMANCE AND PAYMENT BOND

The successful Bidder will be required to furnish separate 100% Performance and Payment Bonds unless the Contract price is less than $100,000.

All Bonding shall be in accordance with 255.05, F.S. The City refers the use of the insurers bond forms at this time.

5.5. LIQUIDATED DAMAGES FOR FAILURE TO COMPLETE THE WORK

Applicable liquidated damages are the amounts established in the following schedule:

5.6. Prohibition Against Considering Social, Political, or Ideological Interests

Pursuant to Florida Statutes § 287.05701, the City shall not consider, give preference based upon, or request documentation regarding a vendor’s social, political, or ideological interests when determining the vendor’s qualifications.

6. INDEMNIFICATION AND INSURANCE

Indemnification.

CONTRACTOR will indemnify and hold harmless the CITY, including the CITY’s officers, employees, and agents, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys’ fees, to the extent caused by the CONTRACTOR’s negligent acts or omissions, or reckless or intentionally wrongful conduct in the performance of this Contract. For purposes of this Section, the term, “CONTRACTOR,” includes CONTRACTOR’s officers, employees, and agents, including subcontractors and other persons employed or used by CONTRACTOR. This indemnification agreement is separate and apart from, and in no way limited by, any insurance provided pursuant to this agreement or otherwise.

Insurance.

CONTRACTOR will provide and maintain at CONTRACTOR’s own expense, at a minimum insurance of the kinds of coverage and in the amounts set forth in this Section. All such insurance will be primary and non-contributory with the CITY’s own insurance. In the event any request for the performance of services presents exposures to the CITY not covered by the requirements set forth below, the CITY reserves the right to add insurance requirements that will cover such an exposure.

(a) Coverage and Amounts.

(1) Workers Compensation Insurance as required by Florida Statutes, Chapter 440, Workers’

Compensation Insurance, for all employees of CONTRACTOR, employed at the site of the service or in any way connected with the work, which is the subject of this service. The insurance required by this provision will comply fully with the Florida Workers’ Compensation Law and include Employers’ Liability Insurance with limits of not less than $500,000 per occurrence.