REQUEST FOR PROFESSIONAL SERVICES (“RPS”) – PART I

RPS Part I Rev. 02/10/25 Page 1 of 7

RPS #: 262880MN

RPS TITLE: Engineering & Construction Engineering & Inspection (CEI) Services For

Celery Fields Regional Stormwater Facility Central Cell

PURPOSE

In accordance with Section 287.055, Florida Statutes, Sarasota County, a political subdivision of the State of Florida, will receive proposals on the date indicated in OpenGov Procurement (OpenGov), the County’s electronic procurement portal for the purpose of selecting a qualified Proposer to provide engineering & construction engineering & inspection (CEI) services for Celery Fields Regional Stormwater Facility Central Cell (“Project”). This Project may be funded fully or in part through the U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant – Disaster Recovery (CDBG–DR) program and must comply with all applicable federal requirements. The final expenditure deadline for CDBG-DR programs is June 30, 2031.

Proposers are required to comply with Part II, Scope of Services.

Proposers shall comply with all applicable grant terms, Attachment A - Grant Funded Procurement Terms and Conditions included in OpenGov, which shall control over any other solicitation terms

OpenGov is located at https://procurement.opengov.com/portal/scgov

PROPOSER

2.1 For the purposes of this RPS, the term “Proposer” is defined as the legal entity submitting a proposal.

2.2 Proposers intending to submit a bid as a joint venture with another company must provide documentation attesting to the formation of that joint venture with their submittal. For purposes of this solicitation, all vendors who make up the joint venture will be considered together as the Proposer.

QUALIFICATIONS

3.1 The Proposer must be a business organization registered with the Florida Department of Business & Professional Regulation (DBPR) to provide engineering services in the State of Florida at the time of submittal.

3.2 At least one key personnel listed in the Proposal must be a registered Professional Engineer (PE) licensed by the Florida Board of Professional Engineers at the time of submittal.

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3.3 Proposals should demonstrate experience providing engineering and construction engineering and inspection (CEI) services for excavation in uplands to create wetlands.

3.4 Preferred Qualifications

3.4.1 The proposed key personnel demonstrate experience with the design and permitting of wetlands.

3.4.2 The proposed key personnel demonstrate experience with soil investigation and management, including regulatory permitting with contaminated soils remediation.

3.4.3 At least one key personnel has experience in negotiation of wetland, water quality and stormwater credits with federal and state agencies.

3.4.4 The proposed key personnel as a team have current Florida Department of Transportation (FDOT) Construction Training Qualification Program (CTQP) certifications, and additional certifications as follows (all certifications must be active at the time of submittal):

a. CTQP Earthwork Construction Inspection Level I and II

b. CTQP Quality Control Manager

c. CTQP Final Estimates I and II

d. Florida Department of Environmental Protection (FDEP) Florida Stormwater, Erosion, and Sedimentation Control Training and Certification Program for Inspector and Contractors

e. FDOT Advanced Temporary Traffic Control (TTC)

f. OSHA 40-Hour HAZWOPER certification or equivalent training related to work involving contaminated or potentially contaminated sediments

MEETINGS & SCHEDULE

An anticipated schedule is provided in the Timeline posted in OpenGov. All meetings will take place at the time, date, and location specified in the solicitation Timeline. Short-listed Proposers should be prepared to attend presentations and/or interviews either in Sarasota, Florida or virtually, at the County’s discretion.

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SUBMITTAL INSTRUCTIONS

Refer to the Submittal Instructions section in OpenGov for instructions on how to submit a proposal. Proposers are advised to review the General Terms and Conditions of Solicitations which are available in OpenGov.

VENDOR QUESTIONNAIRE

6.1 All proposers must complete the required forms and information included in the Vendor Questionnaire section of OpenGov. Completed forms and other requested documents must be uploaded with proposer’s submittal in OpenGov. Proposers who fail to complete and upload required forms and documents or fail to provide responses to questions in the Vendor Questionnaire section of OpenGov may be found non-responsive.

6.2 Grant Documents

This project includes Community Development Block Grant Disaster Recovery (CDBG-DR) funding through the U.S. Department of Housing and Urban Development (HUD). All applicable grant documents will be included in OpenGov. Grant documents that require Proposer’s signature will be available in the Vendor Questionnaire section.

WRITTEN PROPOSALS

The information requested in each section below will be used by the evaluation committee to evaluate and score written proposals. All proposal documents must be submitted in the Vendor Questionnaire section in OpenGov in the format requested.

7.1 Ability of Professional Personnel

7.1.1 Single page letter of interest summarizing Proposer’s

qualifications.

7.1.2 Required and preferred licenses and certifications.

7.1.3 Resumes of key personnel, including subconsultants, demonstrating individual qualifications and experience.

7.2 Proposer’s Past Performance & Experience

7.2.1 Complete the Summary of Professional Experience & Capabilities Form in the Vendor Questionnaire section of OpenGov). Projects submitted should demonstrate the experience of the Proposer, subcontractor(s), and current team members who may have worked for other firms on similar projects and provide detailed

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7.3 Approach

7.3.1 Project Approach – Provide a detailed project approach that includes, but is not limited to the following:

a. Project management techniques, controls, program and technologies to be employed to meet project schedule and budget requirements.

b. Assignment of personnel to provide the most efficient service.

c. Where elements of the work will be performed, and who in the organizational chart will oversee performance of the work to provide the most efficient services.

d. Anticipated impacts of the Proposer’s current and projected workload on the project.

e. Detailed information explaining how location of the firm, key personnel and sub-contractors will affect project, including how impact of any physical distance will be mitigated through the use of technology, processes or other means.

7.3.2 Workload

Complete the Current & Projected Workload Form (in the Vendor Questionnaire section of OpenGov) to identify active and awarded projects.

7.3.3 Organization

a. Provide an organizational chart delineating personnel assigned to the project (including subconsultants).

b. Provide an organizational chart showing the corporate management structure of the Proposer.

7.3.4 Schedule/Timeline

Provide a graphical representation of the proposed project schedule/timeline indicating major milestones and deliverables.

SELECTION PROCESS

8.1 Written Proposals

8.1.1 All timely responses meeting the criteria set forth in this RPS will be considered by the County.

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8.1.2 Written proposals will be evaluated and scored by the Professional Services Review Committee (PSRC) using the evaluation criteria in the Evaluation Criteria section of OpenGov.

8.1.3 When evaluating written proposals, the PSRC will use the scale below to score each criterion. Only whole numbers are to be used when scoring. Scores will be given weight as indicated in the evaluation criteria in OpenGov.

Score Description

5 Excellent

4 Very Good

3 Good

2 Satisfactory

1 Unsatisfactory

0 N/A

8.2 Presentations

The PSRC will conduct discussions with, and may require public presentations by, no fewer than the three (3) highest scoring Proposer

8.3 Ranking

Following discussions or presentations, the PSRC will rank the short-listed Proposers. When ranking short-listed Proposers, the PSRC will consider information contained in the written proposals, clarifications (if any), and information provided during discussions or presentations.

Ranking shall be determined without regard to the score established as a result of the evaluation of written proposals.

8.4 Recommendation of Award

The Proposer ranked first by the PSRC will be recommended for award.

AWARD

9.1 It is the intent of the County to award a contract to the Proposer(s) who, in the sole opinion of the County, is most qualified to perform the scope of services required.

9.2 In the event of a tie the tie-breaking procedures identified in the Sarasota County Procurement Manual will apply.

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9.3 Local preference as defined in the Procurement Code section 2-215 is not applicable to this solicitation.

9.4 Contract

A draft of the contract that the successful Proposer(s) will be expected to sign (a CCNA Specific Project Agreement) is posted on the Procurement website, shown below. The County may, in its sole discretion, select a different contract type or make revisions to the one referenced above following the recommended award of this solicitation.

https://www.scgov.net/government/procurement/contract-templates

CONFLICT OF INTEREST

10.1 Any Proposer who has drafted any portion of a scope of work or specifications for a project, or any entity which provides material assistance to such Proposer in such work, shall be ineligible to compete for the contract for design or construction of that project.

10.2 Selected Proposers, either directly or through an affiliate, may not have a business relationship with any entity to perform work related to a work assignment issued under any resulting contract

CHANGES IN PROJECT TEAM

11.1 A change in the project team of a Proposer after the submission of a proposal could result in reconsideration of the scoring of applicable evaluation criteria, at the sole discretion of the County.

11.2 Any changes in the Proposer’s Key Personnel must be brought to the attention of Procurement as soon as possible after the change is made.

The changes, the reasons for the changes, and resumes for the individuals being substituted for an original project team member, must be submitted to the Procurement Analyst identified in the Solicitation Summary prior to the scheduled evaluation committee meeting.

11.3 Decreases in scoring may result from the reconsideration of changes in the project team of a Proposer. No increases in scoring will result from the reconsideration of changes in the project team of a Proposer.

11.4 After recommendation of award, the successful Proposer shall not be allowed to substitute project team members named in this proposal without the prior written permission of the County. Substitution may, in the sole opinion of the County, be grounds for cancellation of a recommended award, or termination of agreement.

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REUSE OF EXISTING PLANS

12.1 The plans on this project are subject to reuse in accordance with Section

287.055 (10), Florida Statutes.

PART II

SCOPE OF SERVICES

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1. Purpose

The County is requesting professional services to provide the engineering, design, permitting, bid phase, post design construction services and construction engineering and inspection (CEI) services for the Celery Fields Regional Stormwater Facility (RSF) Central Cell Project (“Project”). The Project as shown on Attachment B – Location Map, extending from south of Fruitville Road to north of Palmer Boulevard and East of I75 to west of E Road, is intended to add over 60 acre-feet of floodplain mitigation by excavating the Central Cell, develop multi-stage wetland systems, maximize and permit wetland, water quality and/or stormwater credits, provide reduction in floodplain and nutrient reduction during regular seasonal rainfall events.

The Project may be funded fully or in part through the U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant

– Disaster Recovery (CDBG-DR) program and must comply with all applicable federal requirements.

2. Engineering Services

Consultant shall provide professional engineering and construction engineering services, which include, but are not limited to:

A. Engineering services to add over 60 acre-feet of floodplain mitigation by excavating the Central Cell

B. Soil sampling to identify potential contaminants of concern and developing a soil management plan and comply with applicable regulatory thresholds;

create remediation strategies, including disposal, placement, isolation, or treatment alternatives

C. Engineering analysis, design, and permitting necessary to support the proposed site excavation and wetland design

D. Negotiation of wetland, water quality, and/or stormwater credits with federal and state agencies

E. Investigation characterization of existing conditions

F. Geotechnical, and topographic surveying and data analysis

G. Hydraulic, hydrologic, and floodplain analyses to evaluate floodplain and resiliency impacts

H. Wetland design with input from and coordination with Audubon Society

I. Evaluation of soil placement sites which may include existing mound located on the east side of the site

J. Landscape and planting design

K. Pedestrian access improvements including trails and boardwalk design and permitting environmental compliance measures

L. Preparation of construction documents

M. Bid phase support

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N. Other services necessary to deliver a complete, permit-compliant, and constructible Project.

O. All services, activities, products, and deliverables provided during the design, permitting, bidding, construction (including CEI), and closeout phases shall be of a quality acceptable for use in permitting and regulatory review by local, state, and federal agencies, including those of Florida Department of Environmental Protection (FDEP), Southwest Florida Water Management District (SWFWMD), U.S. Army Corps of Engineers (USACE)and other agencies having jurisdiction over the Project.

P. Grant assistance and funding compliance support services as requested by the County for applicable funding sources, including the U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant – Disaster Recovery (CDBG-DR) program.

Q. Provide support services related to stakeholder coordination, public outreach, as appropriate, including participation in coordination meetings with agencies, community stakeholders, and adjacent property owners, and preparation of technical exhibits, graphics, and other materials to support effective communication and public understanding of the Project.

3. CEI Services

Consultant shall provide CEI services to support the County’s administration of the construction contract for the Project which includes, but is not limited to:

A. Preparing a Daily Report of Construction for each calendar day of the project

B. Providing the required level of surveillance of contractor activities to determine progress and verify the quality of work

C. Verifying the Contractor’s monthly pay estimates, tracking all materials entering and exiting the construction site

D. Verifying the topographical and bathymetric survey to ensure compliance with the approved plans

E. Performing other inspection and testing tasks as directed by the County

F. Constructability Review

G. Environmental monitoring, sampling, testing, and compliance verification during construction

H. Monitoring on-site construction activities and inspection of materials used in the work to ensure compliance with the plans, specifications, special provisions, and construction contract(s).

I. Monitoring of the Contractor’s work zone traffic control plan and review proposed modifications, including alternate plans, in accordance with County procedures. Consultant personnel performing these services shall possess current Advanced Temporary Traffic Control certification.

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4. HUD Labor Standard Compliance

A. The Consultant shall provide labor standards administration services in compliance with the Davis-Bacon and Related Acts (DBRA), Section 109 of the Housing and Community Development Act of 1974, 24 CFR Part 5, HUD Handbook 1344.1, and all applicable Federal Register Notices governing the use of CDBG-DR funds, currently Federal Register 90 FR 1754, 90 FR 4759, HUD Memorandum 25-02, Memorandum 25-03.

B. The Consultant shall be responsible for administering, monitoring, and documenting labor standards compliance activities on behalf of the County for CDBG-DR funded construction contracts associated with this Project.

C. Labor standards administration services include but are not limited to:

i. Verification and posting of the correct Department of Labor wage decision(s), including any modifications

ii. Review, tracking, and verification of weekly certified payrolls for contractors and subcontractors

iii. Verification of worker classifications, wage rates, fringe benefits, and deductions

iv. Review of apprentice and trainee documentation, registrations, and ratio compliance

v. Conduct of employee interviews in accordance with HUD labor standards guidance

vi. Identification, documentation, and reporting of labor standards violations

vii. Coordination with the County’s designated Davis Bacon Compliance Specialist regarding findings, restitution, and corrective actions

viii. Labor standards records shall be maintained in accordance with HUD and CDBG-DR record retention requirements and shall be made available to the County, HUD, and the Office of Inspector General upon request.

ix. Preparation of labor standards documentation and reports required for HUD monitoring, audits, or closeout

D. The Consultant shall not make final determinations regarding labor standards violations, restitution amounts, or enforcement actions unless expressly authorized in writing by the County. Final authority for labor standards enforcement shall remain with the County.

E. The Consultant shall promptly notify the County’s designated Davis Bacon Compliance Specialist of any suspected or confirmed labor standards

Prepared by Capital Projects Department Part II - Page 4 of 4 noncompliance. Such notification shall occur within a reasonable time following discovery and shall include sufficient documentation to support review and corrective action.

F. Labor standards administration is a required and material component of the Consultant’s scope of services. The Consultant shall not limit its responsibilities to passive receipt of certified payrolls or delegate labor standards administration duties without prior written approval from the County.

G. The Consultant shall perform labor standards administration services consistent with the standard of care applicable to professional services and in accordance with applicable CDBG-DR and HUD labor standards requirements.

H. The Consultant shall support labor standards discussions at pre-construction and progress meetings as requested by the County.

PART III – INSURANCE REQUIREMENTS

Insurance Template Adopted 04/19/19 Page 1 of 2

CONTRACTOR’S INSURANCE

Contractor shall, on a primary basis and at its sole expense, maintain in full force and effect, at all times during the life of this Contract, insurance coverage (including endorsements) and limits as described herein. These requirements, as well as the County’s review or acceptance of insurance maintained by Contractor, are not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Contractor under this Contract.

Insurance requirements itemized in this Contract and required of the Contractor shall extend to all subcontractors to cover their operations performed under this Contract.

The Contractor shall be responsible for any modifications, deviations, or omissions in these insurance requirements as they apply to subcontractors.

Insurance carriers providing coverage required herein must be licensed to conduct business in the State of Florida and must possess a current A.M. Best’s Financial Strength Rating of A- Class VII or better.

Each insurance policy required by this Contract shall apply separately to each insured against whom claim is made and suit is brought, except with respect to limits of the insurer’s liability.

The Contractor shall be solely responsible for payment of all premiums for insurance contributing to the satisfaction of this Contract and shall be solely responsible for the payment of all deductibles and retentions to which such policies are subject.

Contractor shall furnish Certificates of Insurance to the County Administrative Agent evidencing the types and amounts of coverage, including endorsements, required by this Contract prior to commencement of work and prior to expiration of the insurance contract, when applicable. Such Certificate(s) of Insurance shall, to the extent allowable by the insurer, include a minimum thirty (30) day notice of cancellation (10 days for non-payment of premium) or non-renewal of coverage. Notwithstanding these notification requirements, the Contractor will be required to provide County with 5-day prior written notice of any policy cancellation or non-renewal.

The County reserves the right to review, modify, reject, or accept any required policies of insurance, including limits, coverage, or endorsements, herein from time to time throughout the term of this Contract. County reserves the right, but not the obligation, to review and reject any insurer providing coverage due to its poor financial condition or failure to operate legally.

A. WORKERS’ COMPENSATION: Contractor agrees to maintain Workers’ Compensation insurance in accordance with Florida Statutes, Chapter 440.

Employers Liability to be included with a minimum limit of $500,000.00 per accident/per disease/per employee. If work is to be performed over or adjacent to navigable water and involves maritime exposure, applicable LHWCA, Jones Act, or other maritime law coverage shall be included.

In the event the Contractor has “leased” employees, the Contractor or the

PART III – INSURANCE REQUIREMENTS

Insurance Template Adopted 04/19/19 Page 2 of 2 employee leasing company must provide evidence of a Workers’ Compensation policy for all personnel on the worksite.

Contractors who are exempt from Florida’s Workers’ Compensation law must provide proof of such exemption issued by the Florida Department of Financial Services, Bureau of Workers’ Compensation.

B. COMMERCIAL GENERAL LIABILITY: Contractor shall maintain Commercial General Liability per ISO form CG0001 or its equivalent, including but not limited to coverage for premises and operations, personal injury, products & completed operations, liability assumed under an insured contract, and independent contractors with limits of not less than $1,000,000.00 each occurrence, $2,000,000.000 aggregate covering all work performed under this Contract.

Contractor agrees to endorse Sarasota County Government as an additional insured on the Commercial General Liability coverage.

C. PROFESSIONAL LIABILITY: Contractor shall maintain Professional Liability, or equivalent Errors & Omissions Liability, with limits not less than $1,000,000.00 per claim/occurrence for professional services rendered under this Contract. If coverage is written on a claims-made basis: a. Any retroactive date shall precede the effective date of this Contract; b. Contractor shall provide certificates of insurance evidencing the required coverage for a period of two years after final payment under this Contract is made, or provide evidence showing Contractor has obtained a two-year extended reporting period endorsement.

D. BUSINESS AUTOMOBILE LIABILITY: Contractor agrees to maintain Business

Automobile Liability insurance with limits not less than $1,000,000.00 combined single limit for each accident covering all Owned, Non-Owned & Hired automobiles used in the performance of this contract. In the event Contractor does not own automobiles, Contractor agrees to maintain coverage for Hired & Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.