REQUEST FOR PROFESSIONAL SERVICES (“RPS”) – PART I

RPS Part I Rev. 02/10/25 Page 1 of 6

RPS #: 262879FB

RPS TITLE: Engineering Services for St. Armands Resiliency and Flood Mitigation

PURPOSE

In accordance with Section 287.055, Florida Statutes, Sarasota County, a political subdivision of the State of Florida, will receive proposals on the date indicated in OpenGov Procurement (OpenGov), the County’s electronic procurement portal for the purpose of selecting a qualified Proposer to provide Engineering Services for St. Armands Resiliency and Flood Mitigation.

Proposers shall comply with all applicable grant terms, Attachment A - Grant Funded Procurement Terms and Conditions included in OpenGov, which shall control over any other solicitation terms.

Proposers are required to comply with Part II, Scope of Services.

OpenGov is located at https://procurement.opengov.com/portal/scgov

PROPOSER

2.1 For the purposes of this RPS, the term “Proposer” is defined as the legal entity submitting a proposal.

2.2 Proposers intending to submit a bid as a joint venture with another company must provide documentation attesting to the formation of that joint venture with their submittal. For purposes of this solicitation, all vendors who make up the joint venture will be considered together as the Proposer.

QUALIFICATIONS

3.1 The Proposer must be a business organization registered with the Florida Department of Business & Professional Regulation (DBPR) to provide engineering services in the State of Florida at the time of submittal.

3.2 At least one key personnel listed in the Proposal must be a registered Professional Engineer (PE) licensed by the Florida Board of Professional Engineers at the time of submittal.

3.3 Proposals should demonstrate experience providing stormwater engineering services, including design and permitting of drainage, conveyance systems, and/or pump stations.

3.4 Preferred Qualifications

3.4.1 Proposer’s key personnel demonstrate experience with

hydraulic and hydrologic modeling for stormwater systems, https://procurement.opengov.com/portal/scgov

RPS Part I Rev. 02/10/25 Page 2 of 6 including tidally influenced or coastal environments with discharge to bays or similar receiving waters.

3.4.2 Proposer’s key personnel demonstrate experience in

stormwater pump stations, including mechanical and electrical systems, backup power systems, and resiliency or hardening measures to ensure reliable operation during storm events.

3.4.3 Proposer’s key personnel demonstrate experience delivering projects in constrained, developed, and urban environments impacted by coastal and rainfall flooding.

MEETINGS & SCHEDULE

An anticipated schedule is provided in the Timeline posted in OpenGov. All meetings will take place at the time, date, and location specified in the solicitation Timeline. Short-listed Proposers should be prepared to attend presentations and/or interviews either in Sarasota, Florida or virtually, at the County’s discretion.

SUBMITTAL INSTRUCTIONS

Refer to the Submittal Instructions section in OpenGov for instructions on how to submit a proposal. Proposers are advised to review the General Terms and Conditions of Solicitations which are available in OpenGov.

VENDOR QUESTIONNAIRE

6.1 All proposers must complete the required forms and information included in the Vendor Questionnaire section of OpenGov. Completed forms and other requested documents must be uploaded with proposer’s submittal in OpenGov. Proposers who fail to complete and upload required forms and documents or fail to provide responses to questions in the Vendor Questionnaire section of OpenGov may be found non-responsive.

6.2 Grant Documents

6.2.1 This project includes Community Development Block Grant Disaster Recovery (CDBG-DR) funding through the U.S.

Department of Housing and Urban Development (HUD). All applicable grant documents will be included in OpenGov. Grant documents that require Proposer’s signature will be available in the Vendor Questionnaire section.

RPS Part I Rev. 02/10/25 Page 3 of 6

WRITTEN PROPOSALS

The information requested in each section below will be used by the evaluation committee to evaluate and score written proposals. All proposal documents must be submitted in the Vendor Questionnaire section in OpenGov in the format requested.

7.1 Ability of Professional Personnel

7.1.1 Single page letter of interest summarizing Proposer’s

qualifications.

7.1.2 Required and preferred licenses and certifications.

7.1.3 Resumes of key personnel, including subconsultants, demonstrating individual qualifications and experience.

7.2 Proposer’s Past Performance & Experience

7.2.1 Complete the Summary of Professional Experience &

Capabilities Form in the Vendor Questionnaire section of OpenGov). Projects submitted should demonstrate the experience of the Proposer, subcontractor(s), and current team members who may have worked for other firms on similar projects and provide detailed information regarding the Proposer’s capabilities, project management techniques, and project controls.

7.3 Approach

7.3.1 Project Approach – Provide a detailed project approach that includes, but is not limited to the following:

a. Project management techniques, controls, program and technologies to be employed to meet project schedule and budget requirements.

b. Assignment of personnel to provide the most efficient service.

c. Where elements of the work will be performed, and who in the organizational chart will oversee performance of the work to provide the most efficient services.

d. Anticipated impacts of the Proposer’s current and projected workload on the project.

RPS Part I Rev. 02/10/25 Page 4 of 6

e. Detailed information explaining how location of the firm, key personnel and sub-contractors will affect project, including how impact of any physical distance will be mitigated through the use of technology, processes or other means.

7.3.2 Workload

Complete the Current & Projected Workload Form (in the Vendor Questionnaire section of OpenGov) to identify active and awarded projects.

7.3.3 Organization

a. Provide an organizational chart delineating personnel assigned to the project (including subconsultants).

b. Provide an organizational chart showing the corporate management structure of the Proposer.

7.3.4 Schedule/Timeline

Provide a graphical representation of the proposed project schedule/timeline indicating major milestones and deliverables.

SELECTION PROCESS

8.1 Written Proposals

8.1.1 All timely responses meeting the criteria set forth in this RPS will be considered by the County.

8.1.2 Written proposals will be evaluated and scored by the

Professional Services Review Committee (PSRC) using the evaluation criteria in the Evaluation Criteria section of OpenGov.

8.1.3 When evaluating written proposals, the PSRC will use the scale below to score each criterion. Only whole numbers are to be used when scoring. Scores will be given weight as indicated in the evaluation criteria in OpenGov.

RPS Part I Rev. 02/10/25 Page 5 of 6

Score Description

5 Excellent

4 Very Good

3 Good

2 Satisfactory

1 Unsatisfactory

0 N/A

8.2 Presentations

The PSRC will conduct discussions with, and may require public presentations by, no fewer than the three (3) highest scoring Proposers.

8.3 Ranking

Following discussions or presentations, the PSRC will rank the short-listed Proposers. When ranking short-listed Proposers, the PSRC will consider information contained in the written proposals, clarifications (if any), and information provided during discussions or presentations.

Ranking shall be determined without regard to the score established as a result of the evaluation of written proposals.

8.4 Recommendation of Award

The Proposer ranked first by the PSRC will be recommended for award.

AWARD

9.1 It is the intent of the County to award a contract to the Proposer(s) who, in the sole opinion of the County, is most qualified to perform the scope of services required.

9.2 In the event of a tie the tie-breaking procedures identified in the Sarasota County Procurement Manual will apply.

9.3 Local preference as defined in the Procurement Code section 2-215 is not applicable to this solicitation.

9.4 Contract

A draft of the contract that the successful Proposer(s) will be expected to sign (a CCNA Specific Project Agreement) is posted on the Procurement website, shown below. The County may, in its sole discretion, select a

RPS Part I Rev. 02/10/25 Page 6 of 6 different contract type or make revisions to the one referenced above following the recommended award of this solicitation.

https://www.scgov.net/government/procurement/contract-templates

CONFLICT OF INTEREST

10.1 Any Proposer who has drafted any portion of a scope of work or specifications for a project, or any entity which provides material assistance to such Proposer in such work, shall be ineligible to compete for the contract for design or construction of that project.

10.2 Selected Proposers, either directly or through an affiliate, may not have a business relationship with any entity to perform work related to a work assignment issued under any resulting contract.

CHANGES IN PROJECT TEAM

11.1 A change in the project team of a Proposer after the submission of a proposal could result in reconsideration of the scoring of applicable evaluation criteria, at the sole discretion of the County.

11.2 Any changes in the Proposer’s Key Personnel must be brought to the attention of Procurement as soon as possible after the change is made.

The changes, the reasons for the changes, and resumes for the individuals being substituted for an original project team member, must be submitted to the Procurement Analyst identified in the Solicitation Summary prior to the scheduled evaluation committee meeting.

11.3 Decreases in scoring may result from the reconsideration of changes in the project team of a Proposer. No increases in scoring will result from the reconsideration of changes in the project team of a Proposer.

11.4 After recommendation of award, the successful Proposer shall not be allowed to substitute project team members named in this proposal without the prior written permission of the County. Substitution may, in the sole opinion of the County, be grounds for cancellation of a recommended award, or termination of agreement.

REUSE OF EXISTING PLANS

12.1 The plans on this project are subject to reuse in accordance with Section

287.055 (10), Florida Statutes.

(End of Part I)

PART II

SCOPE OF SERVICES

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1. PURPOSE

The County is requesting professional engineering services to provide evaluation, design, permitting, bid phase services, construction phase engineering support, and project closeout for the St. Armands Resiliency & Flood Mitigation Project (“Project”). The Project is intended to reduce the frequency and duration of roadway flooding by improving the performance, reliability, and resilience of the existing stormwater management system.

The Project will utilize an integrated approach to enhance the capture, conveyance, and discharge of stormwater to Sarasota Bay, with an emphasis on improving drainage efficiency and maintaining access to critical roadways during and after rainfall events. The Project is funded in part through the U.S.

Department of Housing and Urban Development (HUD) Community Development Block Grant – Disaster Recovery (CDBG-DR) program and must comply with all applicable federal requirements.

2. DESCRIPTION OF WORK

A. The Project includes, but is not limited to, improvements such as rehabilitation, reconfiguration, and hardening of existing pump stations;

installation and elevation of backup power systems to maintain operation during storm events; improvements to stormwater conveyance systems, including pipe rehabilitation, upsizing, or replacement; and enhancements to outfall structures, including installation or upgrade of tide check valves and other backflow prevention measures to improve discharge efficiency.

Consultant shall evaluate, analyze, and design these improvements as part of the Scope of Services.

B. Consultant shall provide professional engineering services for the evaluation, design, permitting, and post-design support of targeted improvements to the stormwater management system within the St.

Armands area. Services shall include a comprehensive assessment of existing system performance, identification of deficiencies, and development of engineered solutions to improve hydraulic capacity, system reliability, and operational resilience. Consultant shall perform an evaluation of existing conditions, including field investigations, data collection, and assessment of existing stormwater infrastructure, site characteristics, and environmental conditions to support the design of improvements.

C. Consultant shall utilize an integrated approach to develop coordinated improvements that enhance the capture, conveyance, and discharge of stormwater to Sarasota Bay. The work shall include a system-wide evaluation of stormwater infrastructure, including inlets, underground conveyance systems, pump stations, and outfalls, to ensure coordinated system performance and to avoid capacity imbalances or bottlenecks.

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D. Consultant shall perform hydraulic and hydrologic modeling to evaluate existing conditions, assess system performance under varying rainfall and tidal conditions, and identify capacity limitations and constraints. Modeling results shall be used to support the development and prioritization of recommended improvements.

E. Engineering services shall include, but are not limited to, data collection, surveying, utility coordination, preparation of construction documents, technical specifications, and cost estimates necessary to deliver a complete and constructible project.

F. Consultant shall provide permitting services, including preparation and submittal of permit applications, coordination with regulatory agencies, and support in obtaining all required federal, state, and local approvals.

Regulatory coordination may include, but is not limited to, the Florida Department of Environmental Protection (FDEP), U.S. Army Corps of Engineers (USACE), Southwest Florida Water Management District (SWFWMD), and other agencies having jurisdiction.

G. Consultant shall support the County during the bid phase by assisting with procurement activities, including preparation of bid documents, responding to Requests for Information (RFIs), and supporting addenda and bid evaluations, as requested.

H. Consultant shall provide construction phase engineering support services, including review of shop drawings and submittals, responses to contractor inquiries, evaluation of field conditions and constructability considerations, and technical support for change orders. Consultant shall coordinate with the County and the Construction Engineering and Inspection (CEI) Consultant during construction. CEI services are not included in this Scope of Services and will be provided under a separate contract.

I. Consultant shall provide project closeout services, including review of record drawings, support for final inspections, and assistance with regulatory closeout and documentation required for project acceptance.

J. All services, deliverables, and documentation shall be of a quality acceptable for permitting, regulatory review, and construction, and shall comply with all applicable federal, state, and local requirements.

K. Consultant shall support compliance with applicable requirements of HUD

CDBG-DR program, including coordination with the County to support environmental review and documentation requirements in accordance with 24 CFR Part 58.

L. The design shall consider existing site constraints, including land ownership and use, topography, geotechnical conditions, right-of-way limitations, Prepared by Capital Projects Department Part II - Page 3 of 5 easements, drainage conditions, environmental resources, utilities, and other pertinent factors that may influence the design and constructability of the Project.

M. All design documents shall be prepared in accordance with the latest applicable standards, manuals, and guidelines, including the Florida Department of Transportation (FDOT) Design Manual and Standard Specifications, the National Environmental Policy Act (NEPA), applicable stormwater management manuals and criteria (including those of SWFWMD, Sarasota County, and the City of Sarasota) and all other applicable federal, state, and local regulatory requirements.

N. Consultant shall provide support for stakeholder coordination and public outreach efforts, as led by the City of Sarasota and the County, including participation in public meetings, coordination with community stakeholders and neighborhood associations, and preparation of technical materials, alternatives analyses, and graphic exhibits to support public communication and engagement.

O. Within thirty (30) days of the issuance of the Notice of Recommended

Award (NORA), Consultant shall submit a detailed Scope of Services describing the work to be performed for the County’s consideration and inclusion in the draft Agreement.

3. ADDITIONAL PROFESSIONAL SERVICES

These services may be required to support the Scope of Services described herein, as determined by the County. Consultant shall provide engineering services which may include, but are not limited to:

A. Public information and stakeholder coordination support

B. Environmental assessment and compliance support services

C. Engineering design and analysis

D. Stormwater and surface water management system design

E. Hydraulic, hydrologic, and floodplain analysis and modeling

F. Coastal engineering analysis, as applicable to outfall and tidal conditions

G. Permitting services (local, state, and federal)

H. Preparation of design plans, specifications, and construction documents

I. Constructability reviews

J. Post-design construction phase services

K. Surveying and mapping services (topographic, utility, and other surveying as required)

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L. Geotechnical engineering services

M. Electrical engineering services

N. Utility coordination and subsurface utility exploration (SUE), as needed

O. Maintenance of traffic design and traffic control plans, as applicable

P. Right-of-way coordination and permitting support, as needed

Q. Environmental monitoring and compliance support during construction, as required

R. Grant assistance and funding compliance support services, including CDBG-DR requirements

S. Compliance with NEPA requirements

T. Marine, shoreline, and outfall infrastructure assessment and coordination, as applicable

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4. PROJECT LOCATION

(End of Part II)

PART III – INSURANCE REQUIREMENTS

Insurance Template 1 Revised 05/13/16 Page 1 of 2

CONTRACTOR’S INSURANCE

Contractor shall, on a primary basis and at its sole expense, maintain in full force and effect, at all times during the life of this Contract, insurance coverage (including endorsements) and limits as described herein. These requirements, as well as the County’s review or acceptance of insurance maintained by Contractor, are not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Contractor under this Contract.

Insurance requirements itemized in this Contract and required of the Contractor shall extend to all subcontractors to cover their operations performed under this Contract.

The Contractor shall be responsible for any modifications, deviations, or omissions in these insurance requirements as they apply to subcontractors.

Insurance carriers providing coverage required herein must be licensed to conduct business in the State of Florida and must possess a current A.M. Best’s Financial Strength Rating of A- Class VII or better.

Each insurance policy required by this Contract shall apply separately to each insured against whom claim is made and suit is brought, except with respect to limits of the insurer’s liability.

The Contractor shall be solely responsible for payment of all premiums for insurance contributing to the satisfaction of this Contract and shall be solely responsible for the payment of all deductibles and retentions to which such policies are subject.

Contractor shall furnish Certificates of Insurance to the County Administrative Agent evidencing the types and amounts of coverage, including endorsements, required by this Contract prior to commencement of work and prior to expiration of the insurance contract, when applicable. Such Certificate(s) of Insurance shall, to the extent allowable by the insurer, include a minimum thirty (30) day notice of cancellation (10 days for non-payment of premium) or non-renewal of coverage. Notwithstanding these notification requirements, the Contractor will be required to provide County with 5-day prior written notice of any policy cancellation or non-renewal.

The County reserves the right to review, modify, reject, or accept any required policies of insurance, including limits, coverage, or endorsements, herein from time to time throughout the term of this Contract. County reserves the right, but not the obligation, to review and reject any insurer providing coverage due to its poor financial condition or failure to operate legally.

A. WORKERS’ COMPENSATION: Contractor agrees to maintain Workers’ Compensation insurance in accordance with Florida Statutes, Chapter 440.

Employers Liability to be included with a minimum limit of $500,000.00 per accident/per disease/per employee. If work is to be performed over or adjacent to navigable water and involves maritime exposure, applicable LHWCA, Jones Act, or other maritime law coverage shall be included.

PART III – INSURANCE REQUIREMENTS

Insurance Template 1 Revised 05/13/16 Page 2 of 2

In the event the Contractor has “leased” employees, the Contractor or the employee leasing company must provide evidence of a Workers’ Compensation policy for all personnel on the worksite.

Contractors who are exempt from Florida’s Workers’ Compensation law must provide proof of such exemption issued by the Florida Department of Financial Services, Bureau of Workers’ Compensation.

B. COMMERCIAL GENERAL LIABILITY: Contractor agrees to maintain Commercial General Liability per ISO form CG0001 or its equivalent, including but not limited to coverage for premises and operations, personal injury, products & completed operations, liability assumed under an insured contract, and independent contractors with limits of not less than $1,000,000.00 each occurrence, $2,000,000.00 aggregate covering all work performed under this Contract.

Contractor agrees to endorse Sarasota County Government as an additional insured on the Commercial General Liability coverage.

C. BUSINESS AUTOMOBILE LIABILITY: Contractor agrees to maintain Business Automobile Liability with limits not less than $1,000,000.00 combined single limit for each accident covering all Owned, Non-Owned & Hired automobiles used in the performance of this Contract. In the event Contractor does not own automobiles, Contractor agrees to maintain coverage for Hired & Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.

If the Contractor is shipping a product via common carrier, the contractor shall be responsible for any loss or damage sustained in delivery/transit.

D. PROFESSIONAL LIABILITY: Consultant agrees to maintain Professional Liability insurance, or equivalent Errors & Omissions Liability insurance, with limits not less than $1,000,000 per claim/occurrence and in the aggregate for professional services rendered under this contract. If coverage is written on a claims-made basis: a. Any retroactive date shall precede the effective date of this contract; b. Consultant shall provide certificates of insurance evidencing the required coverage for a period of two years after final payment under this contract is made, or provide evidence showing Consultant has obtained a two-year extended reporting period endorsement.

(End of Part III)