2627-017MC RFQ Design Services - Nursing Simulation Center.pdf

26/27-017MC SBU/ RFQ Design Services - Nursing Simulation Center

RFQ Release Date: August 20th, 2026

Designated Contacts:

Any questions regarding the electronic bidding process should only be directed to:

Taylor Nappie

Contracts Officer

(631) 632-6024 taylor.nappie@stonybrook.edu

OR

Jill McCahill

Assistant Director of Strategic Sourcing

(631) 632-6046

Jilll.McCahill@stonybrook.edu mailto:taylor.nappie@stonybrook.edu mailto:Jilll.McCahill@stonybrook.edu

SBU/ RFQ Design Services - Nursing Simulation Center 26/27-017MC

Scope of Services

Background The Stony Brook University School of Nursing has been selected as a State University of New York (SUNY) Regional Nursing Simulation Center, one of only three in New York State.

This selection will enable SBU to create a new simulation center at Stony Brook that includes the latest simulation technologies to help train more students and enhance their overall experience of nursing education.

The simulation center will provide high-quality, hands-on training for some of the most needed clinical practice areas in health care, such as labor and delivery, high acuity cases, and community health.

Currently, simulation baccalaureate nursing curriculum is integrated into every clinical course in the School of Nursing. Due to space constraints, students are rotated through the Learning Resource Center in small groups, which enables hands-on experiences in the simulation lab under the supervision of the lab director and clinical faculty. The expansion of simulation training and a new dedicated center will streamline this workflow.

Available Data

● Appendix A - Basic Baccalaureate Program Pathway and 12 Month

Accelerated Baccalaureate Pathway

● Appendix B - Photos of Existing lab space

● Appendix C - Current SON floorplan layout

● Appendix D - Proposed SBU SON Nursing Excellence Utilization

Simulation - Innovation Center

● Appendix E - Proposed Equipment List **This information can be found under Group 1.2:RFQ - Scope of Work & Bidder's Response**

Scope of Services The consultant shall provide full architectural and engineering design services required to deliver a complete, code-compliant, and fully functional simulation center for the School of Nursing.

Program Elements

The capital investment will fund the construction of core spaces: 16 bay hospital-style learning lab; 8 training/examination rooms; a Home Care and Life Skills Suite; a Simulation Suite with a nurses’ station, a single hospital room, a double hospital room, and a small briefing/ team collaboration space; a Flex space with large capacity divisible into 3 smaller spaces with movable walls to serve as a skills practice area, briefing room, and team lounge; shared meeting room/ conference room; lockers with electronic charging capabilities; ample storage space; large control center for operations; and offices for Director of Simulation, support staff and faculty. The walls, floors, and ceilings will be built to accommodate essential features like soundproofing, durable finishes, and medical-grade materials. Additionally, modular designs will be implemented to allow for flexible room configurations and inclusive accessibility.

Funds will support the creation of collaborative spaces, such as a briefing room, conference room, and team lounge. These areas are essential for promoting IPEC competencies and simulation-education best-practices such as briefing sessions, allowing students to prepare for and reflect on simulations, and engage in collaborative discussions. Soundproofing and video conferencing capabilities will be installed to facilitate quiet, private, and technology-enhanced discussions. Simulcast software will be used to leverage technology enhanced simulation training at remote partner sites.

Investment funds will be allocated for specialized infrastructure to support high-tech simulation equipment, including wiring for audiovisual systems, data connectivity, and power supply to support high-fidelity simulators and medical equipment. This includes reinforced structural supports for any heavy equipment and installation of backup power sources for uninterrupted simulation sessions.

Construction funding will cover HVAC systems to provide adequate ventilation and climate control to mimic real healthcare settings. Electrical and plumbing systems will be installed with the capacity to support medical gasses, such as oxygen and suction systems, necessary for realistic simulation scenarios. Plumbing will also support hand-washing stations and an accessible restroom facility, ensuring a hygienic and ADA-compliant environment.

Construction funding will also be used to meet building codes and healthcare-specific safety regulations, including fire alarm and sprinkler systems, emergency exits, and ADA accessibility features. Safety protocols will be built into the design, such as easy access to emergency response tools, first aid supplies, and appropriately located exits to support emergency evacuation.

A portion of the funding will support environmentally sustainable building practices, including energy-efficient lighting, low-flow plumbing fixtures, and the use of eco-friendly construction materials. The Simulation Center will be built with sustainability in mind, aiming to reduce its environmental footprint and ensure long-term operational efficiency.

Final construction funds will go toward interior finishes and furnishings that replicate a realistic healthcare setting. This includes painting, flooring, cabinetry, countertops, and furnishings that reflect clinical environments. All finishes will be selected for durability, ease of cleaning, and to provide realistic immersive experiences for students.

This project may also include more specialized simulation environments as program development progresses.

Design Services

Design services shall include all architectural, engineering, and coordination efforts necessary to fully develop bid ready documents, including, but not limited to:

● Architectural design

● Structural evaluation and coordination

● Mechanical, electrical, plumbing, and fire protection engineering

● Designing for actual compressed medical gasses/vacuum lines, or realistic mock-ups (compressors/compressor closets)

● Lighting design

● Acoustical engineering and sound isolation design (between simulation, control, and debriefing spaces)

● IT, AV, and security systems design

● Code compliance and accessibility review

● Coordination with University stakeholders and regulatory authorities

Consultant services shall include the following design phases in accordance with Article I of the State University Consultant Agreement:

● Program Phase

● Schematic Design Phase

● Design Manual Phase

● Construction Document Phase (Pre-Bid Phase)

● Bid Documents and Bid Phase Services

● Construction Administration

Project Specific Requirements

The scope of work shall account for the following project conditions and requirements:

● Relocation, extension, and augmentation of MEP and fire protection systems as required to support the new layout and program, including mock or functional medical gas/vacuum infrastructure.

● Retention of existing toilet rooms, stairwells, and elevators, which are to remain as-is

● Coordination with University IT, AV, security, and instructional technology staff to ensure system compatibility and compliance with campus standards.

● Development of FF&E scoping, specifications, and budget recommendations, including specialized nursing simulation equipment, in accordance with university procurement guidelines and the requirements of the School of Nursing.

Phasing and Occupancy

The program location may be housed in an occupied academic building and may have to remain operational throughout construction. The academic spaces must continue to function with minimal interruption.

The consultant shall develop a comprehensive phasing strategy that addresses:

● Maintaining uninterrupted building system operations

● Secure contractor access and separation of construction zones from occupied areas

● Incremental completion and activation of renovated spaces to support continuous program operations

Program Budget The program budget is estimated at $20,000,000. This budget is inclusive of all design fees, construction costs, and equipment costs.

Time of Completion Schedule 12-month design duration 18-month construction duration

Project Meetings, Site Observations, and Construction Administration The selected Design Professional shall conduct all site investigations, field verifications, coordination, and attend all project meetings and site visits as necessary to produce a complete, accurate, and fully biddable project delivery package and to satisfy the applicable standard of care and Proposals. Any resulting price quotation from a selected Design Professional’s must provide a single, fixed, all-inclusive amount for all services described in this RFQ and all Construction Phase and General Administration services referenced herein, and shall include all labor, supervision, coordination, travel, mileage, per diem, administrative time, documentation, reporting, and all other direct and indirect costs necessary to perform such services.

No additional compensation, reimbursable expense, or change in fee shall be due for any additional or subsequent meetings, site visits, field observations, inspections, re-inspections, or other efforts that are necessary or advisable to complete the design, coordinate the work, correct errors or omissions, respond to Owner inquiries, or otherwise fulfill the Design Professional’s obligations, except to the extent the Owner issues a written, Owner-approved change in scope.

Furthermore, the proposal must fully incorporate (and the all-inclusive price quote shall be deemed to include) all Construction Phase and General Administration services as detailed in this RFQ and any resulting Agreement, including, without limitation:

Field Administration & Inspections: Providing field observations and technical inspections at an average of not less than twice per month for the Consultant, and not less than twice per month for subconsultants when work in their specialty is in progress, strictly in accordance with the cost-threshold provisions of Section 5(c).

Submittal & RFI Tracking: Reviewing and commenting on shop drawings, samples, and submittals within fifteen (15) working days of receipt, and managing project records.

Progress & Closeout Support: Preparing Change Order documentation, reviewing contractor payment requisitions, conducting regular trade field meetings (including minute distribution), and submitting monthly progress reports.

Post-Construction Inspections: Conducting the pre-occupancy punch list inspection, as well as the mandatory guarantee inspection forty-five (45) to sixty (60) days prior to the end of the one (1) year general contractor guarantee period.

Any proposal, quote or other terms and conditions submitted by the Design Professional that conflict with or modify the all-inclusive pricing and no additional compensation requirements are hereby rejected and shall be void and of no force or effect unless expressly accepted in a written amendment executed by the Owner.

Additional Information Given the highly technical and specialized nature of nursing simulation environments, the prime consultant team must demonstrate direct experience in medical and nursing education facility design. The project required integration of advanced simulation technologies, high-performance audiovisual systems, simulation recording and control platforms, and robust IT infrastructure.

The prime consultant shall engage a qualified AV/IT subconsultant with specific experience in healthcare and simulation laboratory design to ensure the delivery of a fully immersive, functional, and future-ready training environment.