26245126PW26-0177F.pdf

PUBLIC WORKS DEPARTMENT

REQUEST FOR BIDS

FIRE TRAINING CENTER HVAC REPLACEMENT

SPECIFICATION NO. PW26-0177F

Form No. SPEC-040C Revised: 06/03/2024

City of Tacoma Public Works/Facilities Management

REQUEST FOR BIDS PW26-0177F

Fire Training Center – HVAC Replacement

Submittal Deadline: 11:00 a.m., Pacific Time, Tuesday, September 29, 2026 Submittals must be received by the City’s Procurement and Payables Division by 11:00 a.m. Pacific Time.

For electronic submittals, the City of Tacoma will designate the time of receipt recorded by our email server, as the official time of receipt. This clock will be used as the official time of receipt of all parts of electronic bid submittals. Include the specification number in the subject line of your email. Your submittal must be sent as an attachment, links to your electronic submittal will not be accepted.

For in person submittals, the City of Tacoma will designate the time of receipt recorded by the timestamp located at the lobby security desk, as the official time of receipt. Include the specification number on the outside of the sealed envelope. Late submittals will be returned unopened and rejected as non-responsive.

Submittal Delivery: Sealed submittals will be received as follows:

By Email:

sendbid@tacoma.gov Maximum email size, including attachments: 35 MB.

Multiple emails may be sent for each submittal.

Note: Email may pass through multiple servers before arriving at its destination. Please allow sufficient time for email delivery of submittals. Timely electronic delivery is at the risk of the supplier.

In Person:

Tacoma Public Utilities Administration Building North, Main Floor, Lobby Security Desk 3628 South 35th Street Tacoma, WA 98409 Monday – Friday 8:00 am to 4:30 pm

Bid Opening: Submittals must be received by the City’s Procurement and Payables Division prior to 11:00 a.m. Pacific Time. Sealed submittals in response to a RFB will be opened Tuesdays at 11:15 AM by a purchasing representative and read aloud during a public bid opening held at the Tacoma Public Utilities Administrative Building North, 3628 S. 35th Street, Tacoma, WA 98409, conference room M-1, located on the main floor. They will also be held virtually Tuesday’s at 11:15 AM. Attend a Zoom meeting via this link or call 1

(253) 215 8782 using meeting ID # 884 0268 0573, passcode # 070737.

Submittals in response to an RFP, RFQ or RFI will be recorded as received, but not read at bid opening. As soon as possible, after 1:00 PM, on the day of submittal deadline, preliminary results will be posted to www.TacomaPurchasing.org If you believe your submittal was sent timely and was not read at bid opening, please contact sendbid@tacoma.gov immediately.

Solicitation Documents: An electronic copy of the complete solicitation documents may be viewed and obtained at the City’s plan distribution service provider, ARC, 632 Broadway, Tacoma, WA, or by going to http://www.e-arc.com/location/tacoma. Prospective bidders will be required to pay reproduction costs. A list of vendors registered for this solicitation is also available at their website.

Pre-Proposal Meeting: A pre-bid meeting will be held at the project site located at 2124 Marshall Ave, Tacoma, WA 98421, at 11 a.m. on Monday September 14, 2026. The purpose of the pre-bid meeting is to tour the project area, answer questions about this solicitation, any special or technical requirements, and review the City’s bidding requirements.

Project Scope: Replacement of the failing HVAC system, including electrical and mechanical work.

Estimate: $486,000 Paid Sick Leave: The City of Tacoma requires all employers to provide paid sick leave in accordance with Washington State law.

Form No. SPEC-040C Revised: 06/03/2024

Americans with Disabilities Act (ADA Information: The City of Tacoma, in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. Specification materials can be made available in an alternate format by emailing the contact listed below in the Additional Information section.

Title VI Information: “The City of Tacoma” in accordance with provisions of Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42 U.S.C. sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin in consideration of award.

Additional Information: Requests for information regarding the specifications may be obtained by contacting Stan Rowden by email to srowden@tacoma.gov.

Protest Policy: City of Tacoma protest policy, located at www.tacomapurchasing.org, specifies procedures for protests submitted prior to and after submittal deadline.

Meeting sites are accessible to persons with disabilities. Reasonable accommodations for persons with disabilities can be arranged with 48 hours advance notice by calling 253-502-8468.

TABLE OF CONTENTS

COVER

REQUEST FOR BIDS (RFB ADVERTISEMENT)

TABLE OF CONTENTS

SPECIAL NOTICE TO BIDDERS

I. DIVISION 00: BIDDING & CONTRACT REQUIREMENTS

A. BID PERIOD FORMS:

1. BIDDER QUESTION FORM

2. SUBSTITUTION REQUEST FORM

B. PROPOSAL FORMS (MUST BE SUBMITTED WITH BID):

1. BID PROPOSAL

2. SIGNATURE PAGE

3. EIC UTILIZATION FORM

4. BID BOND

5. STATE RESPONSIBILITY FORM

6. GENERAL CONTRACTOR QUALIFICATION SUBMITTAL

7. CERTIFICATION OF COMPLIANCE WITH WAGE PAYMENT STATUTES FORM

C. CONTRACT FORMS (POST AWARD):

1. CONTRACT

2. INSURANCE CERTIFICATE REQUIREMENTS

3. PERFORMANCE BOND TO THE CITY OF TACOMA

4. PAYMENT BOND TO THE CITY OF TACOMA

5. GENERAL RELEASE TO THE CITY OF TACOMA

D. WASHINGTON STATE PREVAILING WAGE RATES

1. STATE PREVAILING WAGE RATES FOR PIERCE COUNTY

E. CITY PROGRAMS:

1. EQUITY IN CONTRACTING (EIC)

F. GENERAL CONDITIONS AND OTHER CONTRACT TERMS & CONDITIONS:

1. CITY OF TACOMA, GENERAL PROVISIONS

2. CITY OF TACOMA MODIFICATIONS TO THE GENERAL CONDITIONS FOR

WA STATE FACILITY CONSTRUCTION

3. GENERAL CONDITIONS FOR WASHINGTON STATE FACILITY

CONSTRUCTION

II. DIVISION 01: GENERAL REQUIREMENTS

· 01 11 00 SUMMARY OF WORK

· 01 25 00 SUBSTITUTION PROCEDURES

· 01 26 00 CONTRACT MODIFICATION PROCEDURES

· 01 29 00 APPLICATION FOR PAYMENT

· 01 31 00 PROJECT MANAGEMENT AND COORDINATION

· 01 32 15 CONSTRUCTION SCHEDULE

· 01 33 00 SUBMITTALS

· 01 35 16 ALTERATION PROJECT PROCEDURES, CUTTING AND PATCHING

· 01 45 00 QUALITY CONTROL

· 01 50 00 CONSTRUCTION FACILITIES AND TEMPORARY CONTROLS

· 01 60 00 PRODUCT REQUIREMENTS

· 01 70 00 EXECUTION REQUIREMENTS

· 01 78 00 CLOSEOUT

III. TECHNICAL SPECIFICATIONS

· DIVISION 23 – GENERAL HEATING, VENTILATING, AND AIR-CONDITIONING

(HVAC)

· DIVISION 26 – ELECTRICAL

Revised: 07/23/2023 Page 1 of 4

CITY OF TACOMA

FINANCE/PURCHASING DIVISION

SPECIAL NOTICE TO BIDDERS

Public works and improvement projects for the City of Tacoma are subject to Washington state law and Tacoma Municipal Code, including, but not limited to the following:

I. STATE OF WASHINGTON

A. RESPONSIBILITY CRITERIA – STATE OF WASHINGTON

In order to be considered a responsible bidder the bidder must meet the following mandatory state responsibility criteria contained in RCW 39.04.350:

1. Have a current certificate of registration as a contractor in compliance with chapters

18.27 RCW, 18.106 RCW, 70.87 RCW, 19.28 RCW, which must have been in effect at the time of bid submittal.

2. Have a current Washington Unified Business Identifier (UBI) number.

3. If applicable:

a. Have Industrial Insurance (workers' compensation) coverage for the bidder’s employees working in Washington, as required in Title 51 RCW;

b. Have a Washington Employment Security Department number, as required in Title

50 RCW;

c. Have a Washington Department of Revenue state excise tax registration number, as required in Title 82 RCW and;

4. Not be disqualified from bidding on any public works contract under RCW 39.06.010 (unlicensed or unregistered contractors) or 39.12.065(3) (prevailing wage).

5. Have received training on the requirements related to public works and prevailing wage under this chapter and chapter 39.12 RCW and must designate a person or persons to be trained on these requirements. The training must be provided by the department of labor and industries or by a training provider whose curriculum is approved by the department. Bidders that have completed three or more public works projects and have had a valid business license in Washington for three or more years are exempt from this subsection.

B. RECIPROCAL PREFERENCE FOR RESIDENT CONTRACTORS:

Effective March 30, 2012, RCW 39.04.380 imposes a reciprocal preference for resident contractors. Any bid received from a non-resident contractor from a state that provides an in-state percentage bidding preference is subject application of a comparable percentage disadvantage.

A non-resident contractor from a state that provides an in-state percentage bidding preference means a contractor that:

1. Is from a state that provides a percentage bid preference to its resident contractors bidding on public works projects, and

2. Does not have a physical office located in Washington at the time of bidding on the City of Tacoma public works project.

The state of residence for a non-resident contractor is the state in which the contractor was incorporated, or if not a corporation, the state in which the contractor’s business entity was formed.

Revised: 07/23/2023 Page 2 of 4

The City of Tacoma will evaluate all non-resident contractors for an out of state bidder preference. If the state of the non-resident contractor provides an in state contractor preference, a comparable percentage disadvantage will be applied to the non-resident contractor’s bid prior to contract award. The responsive and lowest and best responsible bidder after application of any non-resident disadvantage will be awarded the contract.

The reciprocal preference evaluation does not apply to public works procured pursuant to RCW 39.04.155, RCW 39.04.280, federally funded competitive solicitations where such agencies prohibit the application of bid preferences, or any other procurement exempt from competitive bidding.

Bidders must provide the City of Tacoma with their state of incorporation or the state in which the business entity was formed and include whether the bidder has a physical office located in Washington.

The bidder shall submit documentation demonstrating compliance with above criteria on the enclosed State Responsibility and Reciprocal Bidder Information form.

C. SUBCONTRACTOR RESPONSIBILITY

1. The Contractor shall include the language of this subcontractor responsibility section in each of its first tier subcontracts and shall require each of its subcontractors to include the same language of this section in each of their subcontracts, adjusting only as necessary the terms used for the contracting parties. The requirements of this section apply to all subcontractors regardless of tier.

2. At the time of subcontract execution, the Contractor shall verify that each of its first tier subcontractors meets the following bidder responsibility criteria:

a. Have a current certificate of registration as a contractor in compliance with chapter

18.27 RCW, which must have been in effect at the time of subcontract bid submittal;

b. Have a current Washington Unified Business Identifier (UBI) number;

c. If applicable, have:

i. Have Industrial Insurance (workers' compensation) coverage for the bidder’s employees working in Washington, as required in Title 51 RCW;

ii. A Washington Employment Security Department number, as required in Title 50 RCW;

iii. A Washington Department of Revenue state excise tax registration number, as required in Title 82 RCW;

iv. An electrical contractor license, if required by Chapter 19.28 RCW;

v. An elevator contractor license, if required by Chapter 70.87 RCW and;

3. Not be disqualified from bidding on any public works contract under RCW 39.06.010

(unlicensed or unregistered contractors) or 39.12.065(3) (prevailing wage).

Revised: 07/23/2023 Page 3 of 4

II. CITY OF TACOMA

A. SUPPLEMENTAL RESPONSIBILITY CRITERIA – CITY OF TACOMA:

In order to be considered a responsible bidder, the prospective bidder shall have all of the following qualifications set forth in Tacoma Municipal Code 1.06.262:

1. Adequate financial resources or the ability to secure such resources;

2. The necessary experience, stability, organization and technical qualifications to perform the proposed contract;

3. The ability to comply with the required performance schedule, taking into consideration all existing business commitments;

4. A satisfactory record of performance, integrity, judgment and skills; and

5. Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

a. Bidder Responsibility. Bidders shall not be in violation of 39.04.350 RCW Bidder

Responsibility Criteria - Supplemental Criteria.

In addition to the mandatory bidder responsibility criteria listed immediately above, the City may, in addition to price, consider any or all of the following criteria contained in Tacoma Municipal Code Chapter 1.06.262 in determining bidder responsibility:

1. The ability, capacity, experience, stability, technical qualifications and skill of the respondent to perform the contract;

2. Whether the respondent can perform the contract within the time specified, without delay or interference;

3. Integrity, reputation, character, judgment, experience, and efficiency of the respondents, including past compliance with the City’s Ethics Code;

4. Quality of performance of previous contracts;

5. Previous and existing compliance with laws and ordinances relating to contracts or services;

6. Sufficiency of the respondent’s financial resources;

7. Quality, availability, and adaptability of the supplies, purchased services or public works to the particular use required;

8. Ability of the respondent to provide future maintenance and service on a timely basis;

9. Payment terms and prompt pay discounts;

10. The number and scope of conditions attached to the submittal;

11. Compliance with all applicable City requirements, including but not limited to the City's

Ethics Code and its Equity in Contracting and Local Employment and Apprenticeship Training programs;

12. Other qualification criteria set forth in the specification or advertisement that the appropriate department or division head determines to be in the best interests of the City.

The City may require bidders to furnish information, sworn or certified to be true, to demonstrate compliance with the City responsibility criteria set forth above. If the city manager or director of utilities is not satisfied with the sufficiency of the information provided, or if the prospective respondent does not substantially meet all responsibility requirements, any submittal from such respondent must be disregarded.

Revised: 07/23/2023 Page 4 of 4

B. ADDITIONAL SUPPLEMENTAL CRITERIA – NOT APPLICABLE

C. MODIFICATIONS TO SUPPLEMENTAL CRITERIA

Potential bidders may request modifications to the City’s supplemental criteria by submitting a written request to the Purchasing Division via email to bids@tacoma.gov no later than 5:00 p.m. Pacific Time, three days prior to the submittal deadline. Please include the Specification No. and Title when submitting such requests. Requests must include justification for why certain criteria should be modified. Requests received after this date and time will not be considered.

The City will respond to a timely submitted request prior to the bid opening date. Changes to the supplemental criteria, if warranted, will be issued by addendum to the solicitation documents and posted to the City’s website for the attention of all prospective bidders.

D. DETERMINATION OF BIDDER RESPONSIBILITY

If the City determines the bidder does not meet the criteria above and is therefore not a responsible bidder, the City shall notify the bidder in writing with the reasons for its determination. If the bidder disagrees, the bidder may appeal the determination in a manner consistent with the City’s Protest Policy. Appeals are coordinated by the Purchasing Division heard by the Procurement and Payables Division manager for contracts less than or equal to $500,000 and by Contracts and Awards Board for contracts greater than $500,000.

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BID PERIOD FORMS

The following forms shall be used during the bidding process to request clarifications and substitutions. These forms are not required to be submitted with the bid.

· Bidder Question Form

· Substitution Request Form

BIDDER QUESTION FORM

Fire Training Services - HVAC Replacement

SPECIFICATION NO.: PW26-0177F

Instructions: Submit all questions and requests for clarification in writing using this form.

Deadline: 12:00pm PST, Thursday September 17, 2026

Submit to: Stan Rowden, Senior Buyer.

E-mail: srowden@tacoma.gov

Questions must be submitted early enough for responses to be provided to all prospective bidders before the bid deadline.

If a change to the project documents is required, an addendum will be issued to all plan holders and posted at www.tacomapurchasing.org.

Bidder Question(s)

Please include the applicable specification section, drawing, or document reference. Attach additional pages if needed.

Question:

Submitted by:

Name

Company

E-mail

Phone Number http://www.tacomapurchasing.org/

SUBSTITUTION REQUEST FORM

Instructions: Submit all questions and requests for clarification in writing using this form.

Deadline: 12:00pm PST, Thursday September 17, 2026

Submit to: Stan Rowden, Senior Buyer.

E-mail: srowden@tacoma.gov

If a change to the project documents is required, an addendum will be issued to all plan holders and posted at www.tacomapurchasing.org.

Submitted by:

Name

Company

E-mail

Phone Number http://www.tacomapurchasing.org/

SUBSTITUTION REQUEST FORM

PROPOSAL FORMS

The following forms must be completed in their entirety and submitted with the bid. Bidders must use the forms provided. Do not modify or substitute forms.

Failure to complete and submit all the forms in this section may result in the bid being declared unresponsive and rejected.

1. BID PROPOSAL

2. SIGNATURE PAGE

3. EQUITY IN CONTRACTING (EIC) UTILIZATION FORM

4. BID BOND

5. STATE RESPONSIBILITY FORM

6. GENERAL CONTRACTOR QUALIFICATION SUBMITTAL

7. CERTIFICATION OF COMPLIANCE WITH WAGE PAYMENT STATUTES

FORM

Form No. SPEC-080A Revised: 06/01/2021

SIGNATURE PAGE

Public Works/Facilities Management

All submittals must be in ink or typewritten, executed by a duly authorized officer or representative of the bidding/proposing entity, and received and time stamped as directed in the Request for Bids page near the beginning of the specification. If the bidder/proposer is a subsidiary or doing business on behalf of another entity, so state, and provide the firm name under which business is hereby transacted.

REQUEST FOR BIDS SPECIFICATION NO. PW26-0177F

The undersigned bidder/proposer hereby agrees to execute the proposed contract and furnish all materials, labor, tools, equipment and all other facilities and services in accordance with these specifications.

The bidder/proposer agrees, by submitting a bid/proposal under these specifications, that in the event any litigation should arise concerning the submission of bids/proposals or the award of contract under this specification, Request for Bids, Request for Proposals or Request for Qualifications, the venue of such action or litigation shall be in the Superior Court of the State of Washington, in and for the County of Pierce.

Non-Collusion Declaration

The undersigned bidder/proposer hereby certifies under penalty of perjury that this bid/proposal is genuine and not a sham or collusive bid/proposal, or made in the interests or on behalf of any person or entity not herein named; and that said bidder/proposer has not directly or indirectly induced or solicited any contractor or supplier on the above work to put in a sham bid/proposal or any person or entity to refrain from submitting a bid/proposal; and that said bidder/proposer has not, in any manner, sought by collusion to secure to itself an advantage over any other contractor(s) or person(s).

Bidder/Proposer’s Registered Name

Address

City, State, Zip

Authorized Signatory E-Mail Address

E.I.No. / Federal Social Security Number Used on Quarterly Federal Tax Return, U.S. Treasury Dept. Form 941

E-Mail Address for Communications

Signature of Person Authorized to Enter Date into Contracts for Bidder/Proposer

Printed Name and Title

(Area Code) Telephone Number / Fax Number

State Business License Number in WA, also known as UBI (Unified Business Identifier) Number

State Contractor’s License Number (See Ch. 18.27, R.C.W.)

Addendum acknowledgement #1_____ #2_____ #3_____ #4_____ #5_____

THIS PAGE MUST BE SIGNED AND RETURNED WITH SUBMITTAL.

B I D P R O P O S A L

Page 1 of 2 BID PROPOSAL FORM

Department of Public Works

Facilities Management

Name of Firm: ___________________________________________________________ (Write in company name)

In compliance with the contract documents, the following bid proposal is submitted:

BASE BID:

Lump sum base bid is inclusive of the Scope of Work described in the Contract Documents.

BASE BID: $___________________

SUBTOTAL: $___________________

WA STATE SALES TAX @ 10.5%: $___________________

GRAND TOTAL: $___________________

INTENT AND AFFIDAVIT OF WAGES PAID:

In compliance with Chapter 296-127 WAC the Contractor shall pay all fees associated with the Intent and Affidavit of Wages Paid to the Department of Labor and Industries. These costs shall be included in the base bid.

CITY OF TACOMA PROGRAMS:

The Equity In Contracting (EIC) requirements for this solicitation are as follows:

Minority Business Enterprise (MBE) Requirement

Women Business Enterprise (WBE) Requirement

Small Business Enterprise (SBE) Requirement

15.7% 13.3% 6%

All bidders must complete and submit the EIC Utilization form with their bid submittal.

TIME FOR COMPLETION:

The undersigned hereby agrees to substantially complete all the work under the Base Bid (and accepted alternates and/or unit prices) within 100 calendar days after the Notice to Proceed.

LIQUIDATED DAMAGES:

The undersigned agrees to pay the Owner as liquidated damages the sum of $500 for each consecutive calendar day beyond the SUBSTANTIAL COMPLETION date. Liquidated damages shall be deducted from the contract by change order.

B I D P R O P O S A L

Page 2 of 2 BID PROPOSAL FORM

SUSTAINABILITY:

1) Have you incorporated sustainability into your everyday business practices? Yes / No

Please Describe:

2) Have you taken measures to minimize impacts to the environment in the delivery of proposed goods and services? Yes / No

3) Will you be incorporating and implementing sustainable practices during the construction of this project? Yes / No

Community & Economic Development - Office of Equity in Contracting - 747 Market Street, Rm 900, Tacoma WA 98402 EICoffice@tacoma.gov

CCD/EIC/FORMS revised August 2025 Page 1

EQUITY IN CONTRACTING (EIC) UTILIZATION FORM

STOP! READ Instructions to Bidders/Proposers for completing EIC Utilization Form.

Failure to complete all sections of this form according to the instructions provided or failure to submit this form shall render the bid or proposal non-responsive.

(If necessary, use additional forms to list the requirements of Columns A-D). City reserves the right to make minor, non-material corrections to completed Forms, such as to correct obvious data entry errors. No corrections will be made that alter the proposed Certified Business participation percentages and dollar amounts.

Please note: Certified Businesses MUST be certified at time of or prior to bid opening. Bidders who are themselves Certified Businesses with the Office of Minority &

Women’s Business Enterprises (OMWBE) can meet the EIC requirements by self-performance- An adjustment to the EIC Requirements will be made.

1.Bidder Name:

Self-Performing Bidder fills out sections below with their firm’s name, and certification type. Check Certified Firm Project Role as Contractor in column C

2.Project Title: 3.SPEC #:

4.Base Bid – No Sales Tax (Must match Bid Proposal amount) $

Column A.

Certified Business Name

Column B.

Business Cert. Type

Column C.

Bid Item(s) Number(s) performed by the Certified Business(es)

Column D.

Subcontract Amount

If Material supplier, only 20% of the subcontract amount can be counted towards the EIC Requirements

MBE WBE SBE/DBE/

PWSBE

Representative Name & Contact # below:

Certified Firm Project Role: Contractor☐ Subcontractor☐ Material Supplier (20%)☐

Representative Name & Contact # below:

Certified Firm Project Role: Contractor☐ Subcontractor☐ Material Supplier (20%)☐

Representative Name & Contact # below:

Certified Firm Project Role: Contractor☐ Subcontractor☐ Material Supplier (20%)☐

Representative Name & Contact # below:

Certified Firm Project Role: Contractor☐ Subcontractor☐ Material Supplier (20%)☐

* For EIC Requirements on this Project, refer to *EIC Requirements (EIC Reqs) Memo in the Bid Package IMPORTANT: If awarded the Contract from the Specification bidders must execute subcontracts or supply agreements with Certified Businesses listed on the EIC Utilization Form.

Failure to enter into an agreement with the Certified Businesses listed in Column A for at least the corresponding dollar amount listed in Column D, may result in penalties authorized by the Tacoma

Municipal Code (TMC) 1.07.110.

Form No. SPEC-090A Revised: 08/2004

Herewith find deposit in the form of a cashier’s check in the amount of $__________________ which amount is not less than 5-percent of the total bid.

SIGN HERE__________________________________

BID BOND

KNOW ALL MEN BY THESE PRESENTS:

That we, ______________________________________________________________, as Principal, and

______________________________________________________________________, as Surety, are held and firmly bound unto the City of Tacoma, as Obligee, in the penal sum of __________________

_________________________________________________ dollars, for the payment of which the Principal and the Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, by these presents.

The condition of this obligation is such that if the Obligee shall make any award to the Principal for according to the terms of the proposal or bid made by the Principal therefor, and the Principal shall duly make and enter into a contract with the Obligee in accordance with the terms of said proposal or bid and award and shall give bond for faithful performance thereof, with Surety or Sureties approved by the Obligee; or if the

Principal shall, in case of failure to do so, pay and forfeit to the Obligee the penal amount of the deposit specified in the call for bids, then this obligation shall be null and void; otherwise it shall be and remain in full force and effect and the Surety shall forthwith pay and forfeit to the Obligee, as penalty and liquidated damages, the amount of this bond.

SIGNED, SEALED AND DATED THIS _______________ DAY OF __________________, 20______.

PRINCIPAL: SURETY:

__________________, 20______

Received return of deposit in the sum of $ _______________________________________________

Specification Number: _______________________

Name of Bidder: _____________________________

Revised: 7/01/2026

State Responsibility and Reciprocal Bid Preference Information

A). Certificate of registration as a contractor (Must be in effect at time of bid submittal).

Number: ________________________________ Effective Date: ___________________________ Expiration Date: __________________________

B). Current Washington Unified Business Identifier (UBI) Number:

Number: _________________________________

C). Do you have industrial insurance (workers compensation) coverage for your employees working in Washington?

☐ Yes ☐ No ☐ Not applicable

Washington Employment Security Department Number:

Number: _________________________________

Washington Department of Revenue state excise tax Registration number:

Number: __________________________________

D). Have you been disqualified from bidding on any public works contracts under RCW

39.06.010 or 39.12.065 (3)?

If yes, provide an explanation of your disqualification on a separate page.

E). Have you been found out of compliance by the Washington state apprenticeship and training council for working apprentices out of ratio, without appropriate supervision, or outside their approved work processes as outlined in their standards of apprenticeship under chapter 49.04 RCW for the one-year period immediately preceding the date of the bid solicitation disqualification on a separate page

F). Have received training on the requirements related to public works and prevailing wage under chapter 39.04 RCW and chapter 39.12 RCW?

☐ Yes ☐ No ☐ Exempt

G). Have you, within the three-year period immediately preceding the date of the bid solicitation, have you been determined by a final and binding citation and notice of assessment issued by the department of labor and industries or through a civil https://app.leg.wa.gov/rcw/default.aspx?cite=39.06.010 https://app.leg.wa.gov/rcw/default.aspx?cite=39.12.065 http://app.leg.wa.gov/RCW/default.aspx?cite=49.04 https://app.leg.wa.gov/rcw/default.aspx?cite=39.04.350 http://app.leg.wa.gov/RCW/default.aspx?cite=39.12

Specification Number: _______________________

Name of Bidder: _____________________________

Revised: 7/01/2026 judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW disqualification on a separate page

H). At the time of bid submittal, have you been subject to a revocation of a minor work permit under RCW 49.12.390(4)?

If yes, provide an explanation on a separate page

Do you have a physical office located in the State of Washington?

If incorporated, in what state were you incorporated?

State: ___________________________________

If not incorporated, in what state was your business entity formed?

State: ___________________________________

Submittal of your signed bid constitutes your statement under penalty of perjury as required by RCW 39.04.350 (2), that you are in compliance with the responsible bidder criteria requirements of (G) and (H) above.

http://app.leg.wa.gov/RCW/default.aspx?cite=49.48.082 http://app.leg.wa.gov/RCW/default.aspx?cite=49.46 https://app.leg.wa.gov/rcw/default.aspx?cite=49.48 http://app.leg.wa.gov/RCW/default.aspx?cite=49.52 http://app.leg.wa.gov/RCW/default.aspx?cite=49.12.390 https://app.leg.wa.gov/rcw/default.aspx?cite=39.04.350

GENERAL CONTRACTOR QUALIFICATIONS SUBMITTAL

Page 1 of 2 GENERAL CONTRACTOR QUALIFICATIONS SUBMITTAL

This form shall be completed in its entirety, submitted with the bid, and shall be used to demonstrate the General Contractor’s minimum experience. Failure to submit this form may be grounds for bid rejection. The City shall be the sole judge in determining if the prospective Contractor meets the bidder minimum experience requirements. The City reserves the right to take whatever action it deems necessary to ascertain the ability of the bidder to perform the work satisfactorily.

Qualification of General Contractor: General Contractor shall have a minimum of five (5) projects of similar size and scope within the last five (5) years, demonstrating an ability to meet the contract schedule and requirements. General Contractor shall meet all Local and State Certifications and License requirements prior to bidding. Copies of the required Certificates and Licenses shall be made available upon request.

Name:

Address:

Contact Person: Phone:

Project Experience:

Project No. 1 Name:

Project Owner:

Owner Contact / Phone No.:

Date Work Completed:

Description of Work:

Project No. 2 Name:

Project Owner:

Owner Contact / Phone No.:

GENERAL CONTRACTOR QUALIFICATIONS SUBMITTAL

Page 2 of 2 GENERAL CONTRACTOR QUALIFICATIONS SUBMITTAL

Project No. 3 Name:

Project Owner:

Owner Contact / Phone No.:

Project No. 4 Name:

Owner Contact / Phone No.:

Contact Person:

Project No. 5 Name:

Owner Contact / Phone No.:

Contact Person:

Certification of Compliance with Wage Payment Statutes 09/20/2018

Certification of Compliance with Wage Payment Statutes

The bidder hereby certifies that, within the three-year period immediately preceding the bid solicitation date (9/1/2026), that the bidder is not a “willful” violator, as defined in RCW 49.48.082, of any provision of chapters 49.46, 49.48, or 49.52 RCW, as determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction.

I certify under penalty of perjury under the laws of the state of Washington that the foregoing is true and correct.

Bidder

Signature of Authorized Official*

Printed Name

Title

Date City State

Check One:

Individual ☐ Partnership ☐ Joint Venture ☐ Corporation ☐

State of Incorporation, or if not a corporation, the state where business entity was formed:

If a co-partnership, give firm name under which business is transacted:

* If a corporation, proposal must be executed in the corporate name by the president or vice-president (or any other corporate officer accompanied by evidence of authority to sign). If a co-partnership, proposal must be executed by a partner.

CONTRACT FORMS (POST AWARD)

1. CONTRACT

2. INSURANCE CERTIFICATE REQUIREMENTS

3. PERFORMANCE BOND TO THE CITY OF TACOMA

4. PAYMENT BOND TO THE CITY OF TACOMA

5. GENERAL RELEASE TO THE CITY OF TACOMA

SAMPLE

Supplies_PurchasedServices_PW Form No. SPEC-120A CW####### Template Revised: 02/03/2022 Page 1 of 9

CONTRACT

Resolution No.

Contract No.

This Contract is made and entered into effective as of [Month], [Day], [Year] (“Effective Date”) by and between the City of Tacoma, a Municipal Corporation of the State of Washington (“City”), and [supplier name as it appears in Ariba, including dbas or trade names] (“Contractor”).

That in consideration of the mutual promises and obligations hereinafter set forth the Parties hereto agree as follows:

I. Contractor shall fully execute and diligently and completely perform all work and provide all services and deliverables described herein and in the items listed below each of which are fully incorporated herein and which collectively are referred to as “Contract Documents”:

1. Specification No. [Spec Number] [ Spec Title] together with all authorized addenda.

2. Contractor’s submittal [or specifically described portions thereof] dated [Enter Submittal Date] submitted in response to Specification No. [Spec Number] [Spec Title].

3. Describe with specific detail and list separately any other documents that will make up the contract (fee schedule, work schedule, authorized personnel, etc.) or any other additional items mutually intended to be binding upon the parties.

II. If federal funds will be used to fund, pay or reimburse all or a portion of the services provided under the Contract, the terms and conditions set forth at this Appendix A are incorporated into and made part of this Contract and CONTRACTOR will comply with all applicable provisions of Appendix A and with all applicable federal laws, regulations, executive orders, policies, procedures, and directives in the performance of this Contract.

If CONTRACTOR’s receipt of federal funds under this Contract is as a sub-recipient, a fully completed Appendix B, “Sub-recipient Information and Requirements” is incorporated into and made part of this Contract.

III. In the event of a conflict or inconsistency between the terms and conditions contained in this document entitled Contract and any terms and conditions contained the above referenced Contract Documents the following order of precedence applies with the first listed item being the most controlling and the last listed item the least controlling:

1. Contract, inclusive of Appendices A and B.

2. List remaining Contract Documents in applicable controlling order.

IV. The Contract terminates on xxxxx, and may be renewed for xxxxxxxx

V. The total price to be paid by City for Contractor’s full and complete performance hereunder, including during any authorized renewal terms, may not exceed:

$[Dollar Amount], plus any applicable taxes.

VI. Contractor agrees to accept as full payment hereunder the amounts specified herein and in Contract Documents, and the City agrees to make payments at the times and in the manner and upon the terms and conditions specified. Except as may be otherwise provided herein or in Contract Documents Contractor shall provide and bear the expense of all equipment, work and labor of any sort whatsoever that may be required for the transfer of materials and for constructing and completing the work and providing the services and deliverables required by this Contract.

VII. The City’s preferred method of payment is by ePayables (Payment Plus), followed by credit card (aka procurement card), then Electronic Funds Transfer (EFT) by Automated Clearing House (ACH), then check or other cash equivalent. CONTRACTOR may be required to have the capability of accepting the City’s ePayables or credit card methods of payment. The City of Tacoma will not accept price changes or pay additional fees when ePayables (Payment Plus) or credit card is used. The City, in its sole discretion, will determine the method of payment for this Contract.

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VIII. Failure by City to identify a deficiency in the insurance documentation provided by Contractor or failure of City to demand verification of coverage or compliance by Contractor with the insurance requirements contained in the Contract Documents shall not be construed as a waiver of Contractor’s obligation to maintain such insurance.

IX. Contractor and for its heirs, executors, administrators, successors, and assigns, does hereby agree to the full performance of all the requirements contained herein and in Contract Documents.

It is further provided that no liability shall attach to City by reason of entering into this Contract, except as expressly provided herein.

IN WITNESS WHEREOF, the Parties hereto have accepted and executed this Contract, as of the Effective Date stated above, which shall be Effective Date for bonding purposes as applicable.

CITY OF TACOMA: CONTRACTOR:

Signature: Signature:

Name: Name:

Title: Title:

(City of Tacoma use only - blank lines are intentional)

Director of Finance: ______________________________________________________________

Deputy/City Attorney (approved as to form): _________________________________________________

Approved By: ___________________________________________________________________

Approved By: ___________________________________________________________________

Approved By: ___________________________________________________________________

Approved By: ___________________________________________________________________

Approved By: ___________________________________________________________________

Approved By: ___________________________________________________________________

APPENDIX A

FEDERAL FUNDING

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1. Termination for Breach

CITY may terminate this Contract in the event of any material breach of any of the terms and conditions of this Contract if CONTRACTOR’s breach continues in effect after written notice of breach and 30 days to cure such breach and fails to cure such breach.

2. Prevailing Wages

1. If federal, state, local, or any applicable law requires CONTRACTOR to pay prevailing wages in connection with this Contract, and CONTRACTOR is so notified by the CITY, then CONTRACTOR shall pay applicable prevailing wages and otherwise comply with the Washington State Prevailing Wage Act (RCW 39.12) in the performance of this Contract.

2. If applicable, a Schedule of Prevailing Wage Rates and/or the current prevailing wage determination made by the Secretary of Labor for the locality or localities where the Contract will be performed is made of part of the Contract by this reference. If prevailing wages apply to the Contract, CONTRACTOR and its subcontractors shall:

i. Be bound by and perform all transactions regarding the Contract relating to prevailing wages and the usual fringe benefits in compliance with the provisions of Chapter 39.12 RCW, as amended, the Washington State Prevailing Wage Act and/or the Davis-Bacon Act (40 U.S.C. 3141- 3144, and 3146-3148) and the requirements of 29 C.F.R. pt. 5 as may be applicable, including the federal requirement to pay wages not less than once a week.

ii. Ensure that no worker, laborer or mechanic employed in the performance of any part of the Contract shall be paid less than the prevailing rate of wage specified on that Schedule and/or specified in a wage determination made by the Secretary of Labor (unless specifically preempted by federal law, the higher of the Washington state prevailing wage or federal Davis-Bacon rate of wage must be paid.

iii. Immediately upon award of the Contract, contact the Department of Labor and Industries, Prevailing Wages section, Olympia, Washington and/or the federal Department of Labor, to obtain full information, forms and procedures relating to these matters. Per such procedures, a Statement of Intent to Pay Prevailing Wages and/or other or additional documentation required by applicable federal law, must be submitted by CONTRACTOR and its subcontractors to the CITY, in the manner requested by the CITY, prior to any payment by the CITY hereunder, and an Affidavit of Wages Paid and/or other or additional documentation required by federal law must be received or verified by the CITY prior to final Contract payment.

3. COPELAND ANTI-KICKBACK ACT

For Contracts subject to Davis Bacon Act the following clauses will be incorporated into the Contract:

A. CONTRACTOR shall comply with 18 U.S.C. § 874, 40 U.S.C. § 3145, and the requirements of 29 C.F.R. pt. 3 as may be applicable, which are incorporated by reference into this Contract.

B. CONTRACTOR or subcontractor shall insert in any subcontracts the clause above and such other clauses federal agencies may by appropriate instructions require, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts.

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The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all of these Contract clauses.

C. Breach. A breach of the contract clauses above may be grounds for termination of the contract, and for debarment as a contractor and subcontractor as provided in 29 C.F.R. § 5.12.

4. EQUAL EMPLOYMENT OPPORTUNITY

During the performance of this Contract, CONTRACTOR will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. If the CONTRACTOR does over $10,000 in business a year that is funded, paid or reimbursed with federal funds, CONTRACTOR will take specific and affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following:

A. Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;

layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. CONTRACTOR agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

B. CONTRACTOR will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

C. CONTRACTOR will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the Contractor's legal duty to furnish information.

D. CONTRACTOR will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

E. CONTRACTOR will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

F. In the event of CONTRACTOR’s noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this Contract may be canceled, terminated, or suspended in whole or in part and the CONTRACTOR may be declared ineligible for further federally funded contracts in accordance with procedures

Template Revised: 02/03/2022 Page 5 of 9 authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.

G. CONTRACTOR will include the portion of the sentence immediately preceding paragraph

(A) and the provisions of paragraphs (A) through (G) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. CONTRACTOR will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance:

Provided, however, that in the event CONTRACTOR becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the CONTRACTOR may request the United States to enter into such litigation to protect the interests of the United States.

5. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT

A. Overtime requirements. Neither CONTRACTOR or subcontractor contracting for any part of the Contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek.

B. Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in paragraph (3)(A) of this section the CONTRACTOR and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such CONTRACTOR and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (3)(A) of this section, in the sum of $27 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (3)(A) of this section.

C. Withholding for unpaid wages and liquidated damages. The CITY shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the CONTRACTOR or subcontractor under any such contract or any other Federal

Template Revised: 02/03/2022 Page 6 of 9 contract with the same prime contractor, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such CONTRACTOR or sub-contractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (3)(B) of this section.

D. Subcontracts. The Contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraph (3)(A) through (D) of this section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime CONTRACTOR shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (3)(A) through (D) of this section.

6. CLEAN AIR ACT

A. CONTRACTOR agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq.

B. CONTRACTOR agrees to report each violation to the CITY and understands and agrees that…