2618 Proposal Submittal Document.doc

RFP 2618 PROPOSAL SUBMITTAL DOCUMENT

SUBMITTAL INSTRUCTIONS

Proposer must properly complete and submit all sections of this RFP Submittal Document as their Proposal by the Proposal Due Date and Time.

The Proposal must include all completed sections of this Proposal Submittal Document as listed below. Failure to submit as instructed may result in the disqualification and rejection of the Proposal:

1. Proposer Acknowledgements

2. Proposer Information

3. Subcontractor Information

4. References

5. Non-Cost Proposal

· Methodology Plan

· Technical Specifications Response Form

6. Cost Proposal Proposer will submit their complete Proposal in accordance with Section 3, Proposal Submittals, of the RFP document.

proposer ACKNOWLEDGEMENTS Hydrogen Tube Trailers – RFP 2618 Issued by Intercity Transit Having carefully examined all requirements and terms and conditions identified in this Request for Proposals (RFP), the undersigned, as Proposer, declares to that I/we have examined all of the Solicitation Documents and that I/we will Contract with Intercity Transit (Transit) to do everything necessary for fulfillment of RFP 2618, Hydrogen Tube Trailers, and the resulting Contract, at the prices and on the terms and conditions contained herein.

I/We certify, under penalty of perjury, that this is not a sham or collusive Proposal, nor made in the interest or on behalf of any person not herein named. I/We have not directly or indirectly induced or solicited any Proposer on the above work, or suppliers to put in a sham Proposal, nor any other person or corporation to refrain from Proposing. I/We have not in any manner sought by collusion to secure advantage over any other Proposers.

I/We agree that our Proposal constitutes an offer to Transit, which shall be binding for three (3) months from the Proposal due date. If our Proposal is accepted, we agree to sign the Contract form and furnish evidences of insurance required herein within ten (10) Calendar Days after receipt from Transit of written notice of award of Contract.

I/We certify that we are, at the time of submitting this Proposal and shall remain throughout the period of the Contract, registered and licensed by the state of Washington to perform the type of work required under the Solicitation Documents. We further certify that we are skilled and regularly engaged in the general class and type of work called for in the Solicitation Documents.

I/We hereby certify that, within the three-year period immediately preceding the Proposal solicitation date for this Project, I/We are not a “willful” violator, as defined in RCW 49.48.082, of any provision of chapters 49.46, 49.48, or 49.52 RCW, as determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction. In addition, I/We certify under penalty of perjury under the laws of the state of Washington that the foregoing is true and correct.

I/We further agree, if our Proposal is accepted and a Contract is awarded by Transit, to plan and prosecute the work with such diligence that the work and portions thereof shall be completed and ready for use within the period set forth.

I/We acknowledge receipt of Addenda numbers through and have been taken into account as part of our Proposal.

The following information is accurate to the best of our knowledge. Any required documentation has been attached separately. We understand that failure to complete this form in its entirety may deem our Proposal “Non-Responsive”. If our business is not required to have one of the following items, we have attached a letter explaining why.

I/We certify that we:

a. Have reviewed the work site and all existing conditions;

b. Fully understand the manner in which payment is proposed;

c. Propose to furnish all labor, equipment, and materials required to perform and complete specified work within the time fixed;

d. Will observe the national, Washington State, and local codes;

e. Have the insurance coverage required for this Contract;

f. Are current in payment of industrial insurance premiums; and

g. Have an accounting system that is adequate to allocate costs in accordance with generally accepted accounting principles and will permit timely development of all applicable supporting cost data.

The signatory below represents that he/she has the authority to bind the company named below to the Proposal submitted and any Contract awarded as a result of this Solicitation. The authorized signatory acknowledges having read and understood the entire Solicitation and agrees to comply with the terms and conditions of the Solicitation in submitting and fulfilling the offer made in its Proposal. By submitting this Proposal, Proposer hereby offers to furnish materials, supplies, services and/or equipment in compliance with all terms, conditions, and specifications contained in this Solicitation.

“I certify (or declare) under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct”:

Bidder Signature:

Date:

Print Name and Title

Location or Place Executed: (City, State)

Proposer INFORMATION

1. Proposer Profile:

Proposer must provide the following:

Firm Name

DBA Name (if applicable)

Street Address

City, State, Zip Code

Federal Tax ID Number

WA State UBI Number

DUNS # (if applicable)

2. Proposer Authorized Representative:

Proposer must designate an Authorized Representative who will be the principal point of contact for the Procurement Coordinator for the duration of this RFP process. Proposer’s Authorized Representative will serve as the focal point for business matters and administrative activities.

Representative Name:

Street Address

City, State, Zip Code

Telephone Number

Email Address

3. Proposer Qualifications:

Proposer is to provide the following:

WA State Contractor Registration No.

WA State Employment Security Dept. No.

WA State Excise Tax Registration No.

WA State Worker’s Comp Account No.

(If you do not have an account, please explain why)

4. Proprietary or Confidential Information:

Proposer must indicate any pages and/or sections of their Response that Proposer desires to claim as proprietary and exempt from disclosure under the provisions of Chapter 42.56 RCW below. Indicate the pages of Proposer’s Response that have been marked “Confidential” and the particular exception from disclosure upon which the Proposer is making the claim below. Please see Section 18 of the Solicitation Standards document for more detail on Proprietary or Confidential Information as it relates to this Solicitation. If not applicable, Proposer is instructed to enter “NA” in the box below.

5. Certified DBE and SBE Status:

Intercity Transit gathers the following Disadvantaged Business Enterprise (DBE) and Small Business Enterprise (SBE) information for reporting purposes. Proposer is instructed to check the applicable boxes and enter associated certification numbers, as applicable, below:

FORMCHECKBOX

Not Applicable

FORMCHECKBOX

DBE

Certification #:

FORMCHECKBOX

SBE

Certification #:

6. Statement of Prior Contract Termination:

Proposer must disclose below if the Proposer’s firm and/or any proposed Subcontractors have had a Contract terminated for either cause or convenience in the last five (5) years. If a Contract was terminated for cause or convenience during this timeframe, submit full details of the termination including but not limited to, the reason for termination, the other party’s contact information (name, address, email address, and telephone number), and the Proposer’s position on the matter. Transit will evaluate the information and may, at its sole discretion, reject the Response based on the risk to the Agency. If not applicable, Proposer is instructed to enter “NA” in the box below.

SUBCONTRACTOR INFORMATION

Check the applicable box:

Contractor will be required to perform all work under the Contract using his/her own employees carried on payroll or by using Subcontractors. Where Subcontractors are used in the performance of the Contract, Proposer will indicate as required with the Response. Contractor will be held responsible for all work performed or not performed by the Subcontractor(s). Subcontractor(s) will be required to bill through the Contractor. If revisions are required in the Subcontract assignment, new parties are to be proposed in advance of assignment, in writing to the Transit Procurement Coordinator and Contract Administrator.

If applicable, Proposer will identify all Subcontractors who will perform services in fulfillment of Contract requirements, including their name, the nature of services to be performed, address, telephone, email, federal tax identification number (TIN), Washington State Unified Business Identifier (UBI), and DBE or SBE certification status. Transit reserves the right to approve or reject any and all Subcontractors that Proposer proposes. Any Subcontractors not listed in the Proposer’s Response who are engaged after award of the Contract, must be pre-approved, in writing, by Transit before providing services under the Contract.

Subcontractor 1

Name:

Services to be provided:

Address:

Telephone:

Email:

Fed ID

UBI:

Subcontractor 2

Name:

Services to be provided:

Address:

Telephone:

Email:

Fed ID

UBI:

Subcontractor 3

Name:

Services to be provided:

Address:

Telephone:

Email:

Fed ID

UBI:

REFERENCES

Proposer must provide a minimum of three (3) references for which the Proposer has provided services similar to those described in this Solicitation. References must not be from an individual, company or organization with any special interest, financial or otherwise, to the Proposer.

Reference 1

Company Name:

Type of Organization: *

Contact Name & Title:

Address:

Telephone:

Email:

Brief Project Description:

Reference 2

Company Name:

Type of Organization: *

Contact Name & Title:

Address:

Telephone:

Email:

Brief Project Description:

Reference 3

Company Name:

Type of Organization: *

Contact Name & Title:

Address:

Telephone:

Email:

Brief Project Description:

Reference 4 (optional)

Company Name:

Type of Organization: *

Contact Name & Title:

Address:

Telephone:

Email:

Brief Project Description:

*Type of Organization – Education, Medical Center, Public Agency, Etc.

NON-COST PROPOSAL

METHODOLOGY PLAN

(This section is worth up to 60 total points)

In this section, Proposer is to describe how and why your firm is the most qualified to perform the work detailed in this RFP. Proposer must also outline plans, approach, proposed trailer characteristics, and methodology as to how your firm intends to perform the work. Responses should clearly and succinctly describe your firm’s ability to fulfill the requirements of this RFP. Proposer is instructed to provide an answer for each Non-Cost Proposal Question.

If Proposer is proposing more than one (1) tube trailer model, Proposer must complete and submit a separate Methodology Plan for each Proposed model.

Please answer the questions listed below attaching additional pages as necessary:

1. Ability and Capacity. Please describe your firm’s ability, capacity, and expertise in providing the Hydrogen Tube Trailers and associated services as described in this RFP. Please also provide your experience with Gaseous Hydrogen Tube Trailers by submitting the following:

a. Provide a comprehensive list of all gaseous tube trailers your firm has produced and delivered within the last five (5) years.

b. From that list, select up to three (3) specific examples that best illustrate your firm's experience with hydrogen tube trailers, and provide detailed specifications or project summaries for each. Each project submitted in response to item b must include the following:

i. Trailer type

ii. Brief trailer description (including maximum operating pressure in bar and mass on-board in kg)

iii. Start and delivery date (duration)

iv. Overall dollar value

v. Maintenance period duration (if applicable)

vi. Client company/customer and contact person (include phone and email)

2. Hydrogen Tube Trailer. Please fully describe how your proposed Hydrogen Tube Trailer meets the requirements described in RFP 2618, including, but not limited to, the following:

a. How the equipment will meet the requirements specified in RFP 2618

b. Provide the Technical Specifications Response Form

c. Provide equipment specifications and relevant pictures, design, drawings, and any other associated documentation

d. Commissioning and decommissioning process

e. Required permits

f. Chassis manufacturer

g. Gaseous cylinders manufacturer

h. List hydrogen trailer filling facilities in WA, OR, and CA that the product has previously been filled from

i. Certifications

j. Any additional pertinent information

3. Approach and Methodology. Please provide a complete description of your firm’s proposed approach and methodology to be used to provide and fulfill all requirements of the Hydrogen Tube Trailers and associated services as requested in this RFP. Provide a milestone schedule which indicates the lead time of the trailers from order date to when the trailers would be ready for delivery.

4. Safety and Training. Please describe and/or provide your firm’s safety package indicating key safety features of your proposed hydrogen tube trailer including safety requirements, safety plan, risk mitigation strategies and safety components. Describe and/or provide your firm’s training package for commissioning, day-to-day operation, required training and any continually required safety procedures for the trailer. Please indicate what safety and regulatory compliance are applicable on your trailer and if the trailer is compliant (i.e. ASME, CGA, ISO)

5. Maintenance and Technical Support. Please detail your firm’s proposed maintenance program, warranty coverage, and technical support assistance throughout the duration of the Contract by addressing the following categories:

a. Maintenance Schedule (monthly, quarterly, annually) required for optimal performance

b. Identify what is considered standard maintenance versus additional fees

c. Required certifications and qualifications for industry standards

d. Post delivery technical support services

e. Available communication channels for technical support

f. Response and resolution timelines for maintenance and technical support

g. Warranty Information

TECHINCAL SPECIFICATIONS RESPONSE FORM

(This section is worth up to 60 total points)

Proposer is instructed to complete the table below for its proposed Hydrogen Tube Trailer by completing the “Response” column for each listed Required Specification (1-8) and each listed Supplemental Specification Question (1-31). If an item is not applicable or the proposed trailer does not fulfil the requirement, Proposer is instructed to entire “no” or “not applicable” as appropriate.

Proposer may add additional information by attaching additional pages as necessary. If additional information is provided, Proposer is instructed to reference the Proposal section in which the information is provided in the “Additional Info” column.

If Proposer is proposing more than one (1) tube trailer model, Proposer must complete and submit a separate Technical Specifications Response Form for each Proposed model.

Hydrogen Tube Trailer Technical Specifications Table

(60 Maximum Points Total)

REQUIRED SPECIFICATIONS

(30 Maximum Points Total)

Proposer, if your proposed gaseous hydrogen tube trailer does not fulfill the below requirements, your Proposal may be found Non-Responsive or receive zero points for this section, it is Transit’s discretion to determine if an unfulfilled requirement will result in a Non-Responsive outcome.

(a blank box will be considered as a “no” response) Additional Info.

SUPPLEMENTAL SPECIFICATIONS

(30 Maximum Points Total)

In this section Proposer is instructed intended to list the proposed trailer’s characteristics and capabilities to provide Transit with background information and a better understanding of the proposed trailer’s ability. Proposals do not have to contain all specifications listed below; if a Response box is left blank Transit will construe that the trailer does not obtain the corresponding specification.

General Attributes

Equipment Interface

Safety and Regulatory Compliance

Other

COST PROPOSAL

The evaluation process is designed to award this procurement not necessarily to the Proposer of least cost, but rather to the Proposer whose Proposal provides the overall best value to Intercity Transit. However, Proposers are encouraged to submit Proposals which are consistent with efforts to conserve state and federal resources.

Instructions to Proposer: Proposer must complete Table 1, Table 2, and Table 3, below by entering their pricing information as specified in each table. Expenses related to day-to-day performance under the Contract, including but not limited to, travel, lodging, meals, materials, and incidentals will not be reimbursed to the Proposer. Proposer’s Response to the Cost Proposal must include these costs.

ADDING ANY FURTHER SECTIONS TO TABLES 1 AND 2 MAY RESULT IN DISQUALIFICATION.

Proposer may propose multiple tube trailer model options if the Proposer has more than one model available that meets the requirements of this RFP. It is not necessary to Propose multiple model options, and it is Transit’s discretion to decide which model(s) best fit its needs.

If Proposer is proposing more than one (1) tube trailer model, Proposer must complete and submit a separate Cost Proposal for each Proposed model.

Table 1: Hydrogen Tube Trailers Proposer is to propose a gaseous Hydrogen Tube Trailer by completing the table below. Proposer will provide the total proposed cost for the Hydrogen Tube Trailers. Training, Technical Support, and Maintenance are not to be included in this table; those costs will be included in Table 2 below.

A. Hydrogen Tube Trailer(s) As specified in Appendix A, Scope of Work, of this RFP

Table 2: Scope of Work Task Pricing

Proposer is to provide the pricing information requested below for the Hydrogen Tube Trailers proposed in Table 1.

Description

Unless otherwise noted, pricing will include all requirements of Appendix A of this RFP.

Sales Tax 10.0%

Total Cost to Transit

(Sum of Total Proposed Cost of Items 1-3 Above) $ total

Table 3: As Needed Services

Proposer is instructed to provide its Not-to-Exceed (NTE) hourly rate for additional as needed services as described below. Proposer may add additional line items, to this table only, as necessary.

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Proposal Submittal Document Project 2618-Hydrogen Tube Trailers