CITY OF GRAND PRAIRIE, TEXAS

REQUEST FOR QUALIFICATIONS

RFQ # 26049 – Memorial Gardens Cemetery Expansion

DUE DATE: PRIOR TO 2:30PM JUNE 10, 2026

DUE TO: Kimberley Ruiz Purchasing Division 300 W. Main Street

Grand Prairie, Texas 75050 https://vendors.planetbids.com/portal/53284/portal-home

CLEARLY MARK BID AS “RFQ # 26049”

Late responses will be unopened and not accepted for consideration. The City of Grand Prairie is not responsible for lateness or failure of timely delivery via mail (whether delays are internal/external), carrier, etc. Please ensure you allow time to provide your response timely so that you may be properly considered. EMAIL BIDS WILL NOT BE ACCEPTED.

GENERAL CONDITIONS

1. PROJECT SCOPE / REQUEST FOR QUALIFICATIONS

2. PROCUREMENT SCHEDULE

3. CONTACT

4. INTERVIEWS

5. FOLLOW UP QUESTIONS AND INFORMATION

6. COMPENSATION

7. EVALUATION CRITERIA

8. AWARD OF CONTRACT

9. TIME SCHEDULE

10. SUBMISSION GUIDELINES

TERMS AND CONDITIONS FOR SOLICITATIONS

SUBMITTAL FORMS

QUESTIONNAIRE

SUBMITTAL AFFIRMATION FORM

HISTORICALLY UNDERUTILIZED BUSINESS (HUB) QUESTIONAIRE

ADDITIONAL VERIFICATIONS

RIGHT TO DO BUSINESS IN TEXAS (Franchise Tax Acknowledgement)

ATTACHMENT A - CITY’S SPECIFICATIONS AND RESPONDENT’S

RESPONSE

CITY OF GRAND PRAIRIE

ADVERTISEMENT FOR QUALIFICATIONS

Sealed Qualification responses will be received at 300 W. Main Street, Grand Prairie, Texas, and via https://vendors.planetbids.com/portal/53284/portal-home until June 10, 2026, at 2:30 PM, and publicly opened and read (via teleconference) at that time for the purchase of the following:

RFQ # 26049 – Memorial Gardens Cemetery Expansion

Further information and specifications may be obtained at https://vendors.planetbids.com/portal/53284/portal-home or from the Purchasing division at

(972) 237-8269.

The city reserves the right to reject any or all bids and to waive formalities. The city also reserves the right to purchase these items through state awarded contracts or other intergovernmental agreements when it is in the best interest of the city.

Publish: May 22, & May 29, 2026

GENERAL CONDITIONS

1. PROJECT SCOPE / REQUEST FOR QUALIFICATIONS

It is the intent of the City of Grand Prairie, Texas to select a Professional/Firm through this process to submit Qualifications for the services requested in Attachment A.

Submissions are to include the information requested, in the sequence and format prescribed.

In addition to, and separate from the requested information, submitting organizations may provide supplementary materials further describing their qualifications, capabilities, and experience.

The preferred method of response is via electronic submissions to the e-procurement system as noted on pages 1 or 3. Sealed submissions (one original and 1 flash drive) if submitting hard copies are to be submitted to the Purchasing Department, 300 West Main Street, Grand Prairie, Texas 75050 no later than 2:30 p.m. Central time on June 10, 2026. Clearly mark submissions as "RFQ# 26049 – Memorial Gardens Cemetery Expansion", and direct to the attention of Buyer, City of Grand Prairie. Sealed submissions will be publicly opened, and Offeror’s names read aloud, and the results posted publicly upon award of the professional services contract.

The City of Grand Prairie will evaluate and rank each submission in relation to the criteria set forth in the Request for Qualifications by the date specified in the Procurement Schedule contained herein.

Any queries about the project or request for qualifications should be in writing and addressed simultaneously to the following:

See Attachment A located in the back of this solicitation for more complete information on the goods/services being requested within the Requested Scope for Qualifications.

2. PROCUREMENT SCHEDULE

The projected schedule for this procurement is as follows:

Activity Time Target Dates

Release Request for Qualifications Friday, May 22, 2026 Deadline for Questions 5:00 PM Wednesday, June 3, 2026 Responses to Questions 5:00 PM Friday, June 5, 2026 Deadline for Receipt of Responses 2:30PM Wednesday, June 10, 2026 Interviews July 6-10

3. CONTACT

Information, questions, or clarification concerning the intent of this RFQ should be in writing and addressed to Kimberley Ruiz at kgruiz@gptx.org by 5:00 p.m. (Central Time) of the Deadline for Questions outlined in the Procurement Schedule. City of Grand Prairie’s response to questions and requests for clarification will be posted to Planet Bids (www.planetbids.com).

4. INTERVIEWS

Submissions will be taken and reviewed immediately upon receipt. It is anticipated a short list of up to three (3) Offerors may be interviewed, but the City reserves the right not to conduct any interviews and to base the selection strictly on the submissions submitted or to eliminate any Offeror from the selection as late as the day prior to any potential interview if the City determines the submission is insufficiently responsive to merit further consideration.

Interviews, if conducted, will be 45 minutes, with 30 minutes for a presentation by the Offeror and remaining time for questions and discussion. The Project Manager and/or Team should attend a minimum. The chemistry and comfort of the team is vital to the selection. The focus on the interview should be specific to this project and the City's concerns.

5. FOLLOW UP QUESTIONS AND INFORMATION

All questions regarding this RFQ must be made by email:

TO:

Kimberley Ruiz Senior Buyer City of Grand Prairie kgruiz@gptx.org

6. COMPENSATION

Fee/costs are not to be included in your initial RFQ submission; the City will negotiate a fee/cost and contract terms with the most highly qualified professional. If an agreement cannot be reached, the city will formally end negotiations with the top ranked professional and begin negotiations with the second ranked professional and so on and so forth until an acceptable fee/cost can be negotiated.

Payment by the City for any services in connection with this project will be made only after the services have been performed and an invoice is submitted in a form specified by the City.

The invoice should specifically describe the services performed, the name(s) of the personnel performing such services. The appropriate City representative must approve the invoice. The City will make payment on a monthly basis, thirty (30) days after receipt of the invoice

7. EVALUATION CRITERIA

The selection process will not be fee- based but will be weighted heavily on other important issues critical to the success of this Project. The following are key issues in the City's selection decision, not necessarily in order of priority:

CRITERIA POINTS

Experience of the firm and the project team in projects of similar size, type, scope, and schedule. 25 in projects for other municipal clients of similar size 20

Approach extent to which an Offeror’s proposed methodology, schedule, and approach accomplishes the City’s goals.

Interview* with project team. 25

TOTAL POSSIBLE POINTS 100

*Please note that all RFQ submissions will be equitably reviewed and scored based only on the non-interview categories listed above by the selection committee with the twenty-five (25) points associated with the interview only applying to those groups shortlisted and scheduled for interviews, if interviews are being held.

8. AWARD OF CONTRACT

The City will contract directly with a qualified professional(s) for performing the professional services required of this project. The City reserves the right to contract separately with other suppliers, vendors and contracts as deemed in the best interest of the City’s project.

The City will negotiate contract terms with the most highly qualified professional. If an agreement cannot be reached, the city will formally end negotiations with the top ranked professional and begin negotiations with the second ranked professional and so on and so forth until acceptable contract terms can be negotiated. The successful Offeror will enter into a contract with the City incorporating all prescribed requirements and conditions of this request for qualifications. If the successful Offeror refuses or fails to execute the contract, the City may consider the next most qualified offeror. The City shall be the sole judge as to the successful offeror.

9. TIME SCHEDULE

The Professional/Firm is to complete the project in six (6) months.

10. SUBMISSION GUIDELINES

Submissions will be received and publicly acknowledged at the location, date and time stated in the advertisement. Offerors, their representatives and interested persons may be present. The submissions shall be received and acknowledged only so as to avoid disclosure of the contents to competing Offerors and kept secret during negotiations. However, all submissions shall be open for public inspection after the contract is awarded, except for trade secrets and confidential information contained in the submission and identified by Offerors as such.

Submissions cannot be altered or amended after submission deadline. Any inter-lineation alteration, or erasure made before opening time must be initialed by the signer of the submitter, guaranteeing authenticity.

Each firm should submit one (1) original and (1) USB flash drive if submitting a hard copy of their submission to arrive on or before the date/time identified above. Offeror shall provide all documentation required with their submission response. Failure to provide this information will result in rejection of submission.

Offeror response to this Request for Qualification shall include (required for evaluation):

Firm name, address, telephone number and contact person. Identification of primary office location where work will be performed. A statement of interest in and qualifications for this project.

Brief history of the firm.

Identification of one project leader to serve as the primary contact. Identification of other key personnel as project team members, including detailed resumes.

Discussion of the firm’s specific abilities to provide the required professional services and qualifications related to the project requirements.

Examples of specific knowledge and expertise related to this type of project.

References of other municipalities for which the firm has provided similar professional services (minimum two references). Reference information must include:

o Name of municipality o Project name o Contact person o Address o Telephone number o Firm’s key personnel assigned to the referenced project

(Inclusion of references in your submission is also an agreement that the City may contact the named references.)

Project Plan: Describe in narrative or outline form a detailed plan of services to be provided and a timeline for completing these services. The project plan should include a statement of the results to be expected.

Detail your expectations of City staff as it relates to this project.

Certificate of Insurance. All submissions must be accompanied by a Certificate of Insurance on an ACORD form itemizing the required coverage at the time of the submission. Please show available excess or umbrella coverage on the insurance certificate, should such coverage be in place.

Completed Historically Underutilized Business Questionnaire and Additional Verifications Form

Disqualification of Submissions: The City reserves the right to disqualify any proposal and bid without cause. By submission of a proposal, Offerors waive any right to make claim against the City, City employees, agents and consultants related in any way to the submission of qualifications or the City's disqualification of it as a result. The City of Grand Prairie reserves the right to waive any minor informality in the competitive submission process.

Aesthetics: Aesthetics of the submission will play no part in the award of a contract for the work. Clarity and completeness are requested.

Modifications: No modification to this RFQ or the resulting submissions will be considered bona fide unless in writing and mutually agreed upon. Any oral modification must be followed in writing.

Life of Submission: No submissions may be withdrawn for a period of ninety (90) calendar days after the submission date.

This RFQ is not intended to limit a potential firm’s creativity in suggesting ideas to accomplish the City’s goals. Innovative ideas and new concepts will be considered and welcomed.

Unless noted otherwise, it is assumed that all services required to complete the project by the Consultant are included in the submission.

TERMS AND CONDITIONS FOR SOLICITATIONS

1) INSTRUCTIONS: These standard terms apply to all solicitations.

2) BEST INTEREST: The CITY reserves the right to reject any or all responses and to waive formalities. The CITY also reserves the right to purchase through State awarded contracts or other intergovernmental agreements when it is in the best interest of the CITY to do so.

3) PRICING: Unless otherwise noted in this document, price(s) quoted must be held firm for ninety (90) days to allow for evaluation.

4) SILENCE OF SPECIFICATION: The apparent silence of these specifications as to any detail or to the apparent omission of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail. All interpretations of these specifications shall be made on that basis.

5) F.O.B.: All shipping shall be F.O.B. Destination.

6) COOPERATIVE/INTERLOCAL PURCHASING: If the vendor checked “yes” on the submittal affirmation form to allow for interlocal purchasing, the following will apply:

Governmental entities utilizing inter-governmental contracts with the City of Grand Prairie will be eligible, but not obligated, to purchase goods and services under the contract(s) awarded from this solicitation. All purchases by governmental entities other than the City of Grand Prairie will be billed directly to that governmental entity and paid by that governmental entity.

The City of Grand Prairie will not be responsible for another governmental entity’s debts. Each governmental entity will order their goods and services as needed.

7) SPLIT AWARD: The City of Grand Prairie reserves the right to award a separate contract to separate vendors for each item/group or to award one contract for the entire bid.

8) WITHDRAWAL OF RESPONSE TO SOLICITATION: For a period of ninety (90) days following the date designated for the receipt of response, a response may not be withdrawn or cancelled by the vendor without approval by the CITY.

9) ERROR-QUANTITY: Submittals must be made on the units of quantity specified and on extended costs, and they must show total costs. In the event of discrepancies in extension, the unit price shall govern.

10) LATE SUBMITTALS: Submittals received after the submission deadline shall be returned unopened and will be considered void and unacceptable. The City of Grand Prairie is not responsible for lateness from any carrier for any reason.

11) TAXES: The City of Grand Prairie is exempt from federal manufacture's excise taxes and state sales taxes. TAX MUST NOT BE INCLUDED IN PRICING. Tax exemption certificates will be executed by the CITY and furnished upon request.

12) ADDENDA: Any interpretations, corrections or changes to these specifications will be made by addenda. Sole issuing authority of the addenda shall be vested in the City of Grand Prairie Purchasing Department. Addenda will be mailed to all who are known to have received a copy of this solicitation. It is the responsibility of proposers to ensure they have received and understand any issued addenda.

13) PROTEST: Protests shall be submitted in writing and filed with the Purchasing Division no less than three (3) business days prior to the CITY Council meeting at which the award appears on the agenda. A written response will be prepared by the Purchasing Manager in consultation with the end user department and CITY Attorney in accordance with the CITY Purchasing Manual. If the protesting vendor does not agree with the staff recommendation, they may appeal to the CITY Council. Protesting vendors must contact the CITY Secretary to be acknowledged and heard by CITY Council at the first available Council meeting.

14) PAYMENT TERMS: Unless otherwise specified by the CITY in this document, payment terms are Net 30.

15) PATENT RIGHTS: The vendor agrees to indemnify and hold the CITY harmless from any claim involving patent right infringement or copyrights on goods supplied.

16) FUNDING: The City of Grand Prairie is a home-rule municipal corporation operated and funded on an annual basis for October 1 to September 30. The CITY reserves the right to terminate, without liability to the CITY, any contract for which funding is not available.

17) ASSIGNMENT: Vendor shall not sell, assign, transfer, or convey this contract in whole or in part, without the prior written consent of the CITY.

18) VENUE: This agreement will be governed and construed according to the laws of the State of Texas.

19) RIGHT OF REVIEW: Vendor covenants and agrees that the CITY, upon reasonable notice to vendor, may review any of the work performed by vendor under this Contract.

20) DELIVERY TIMES: Deliveries will be acceptable only during normal working hours at the designated CITY municipal facility.

21) STANDARD WARRANTY: Standard manufacturers’ warranties shall be provided and submitted to the City of Grand Prairie upon request.

22) PACKAGING: Unless otherwise indicated, items will be new, unused, and in first class condition in containers suitable for damage-free shipment and storage.

23) ORDERS AND INVOICING: A purchase order number is required for all purchases.

All invoices must identify the purchase order number, include the bid unit pricing by item, identify the ordering department/user, and include contact phone and email.

24) CONFLICT OF INTEREST: The successful vendor agrees that during the contract period vendor and any of vendor’s associates and employees will have no interest, and will acquire no interest, either direct or indirect, which will conflict in any manner with the performance of the services called for under this contract. All activities, investigations and other efforts made by vendor pursuant to this contract will be conducted by employees or associates of vendor. Vendor further agrees that it understands that the Code of Ordinances of the City of Grand Prairie prohibits any officer or employee of the CITY from having any financial interest, either direct or indirect, in any business transaction with the CITY. Any violation of this paragraph which occurred with the actual or constructive knowledge of VENDOR will render this contract voidable by the CITY.

a. a. FORM CIQ – is required when a conflict exists in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law, this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a- 1), Local Government Code. A vendor commits an offense if the vendor knowingly violates

Section 176.006, Local Government Code. An offense under this section is a misdemeanor.

This form is included in this solicitation document.

25) CONFIDENTIAL WORK: Any reports, designs, plan, information, project evaluations, data or any other documentation given to or prepared or assembled by VENDOR under this contract shall be kept confidential and may not be made available to any individual or organization by VENDOR without the prior written approval of the CITY except as may be required by law.

26) WARRANTY, HOLD HARMLESS, AND INDEMNITY: VENDOR warrants that the commodities it delivers to the CITY shall be delivered in a good and workmanlike manner, and that any item delivered to the CITY under this contract will be fit for the particular purpose for which it was furnished. VENDOR shall defend, indemnify, and hold the CITY whole and harmless against any and all claims for damages, costs, and expenses to persons or property that may arise out of, or be occasioned by, the execution or performance of this Contract or any of VENDOR's activities or any act of commission or omission related to this Contract of any representative, agent, customer, employee, sub-vendor or invitee of VENDOR or any representative, agent, employee, or servant of the CITY. If an item is covered by a manufacturer's warranty, it is the responsibility of the VENDOR to obtain the information for CITY and to get the manufacturer to honor the warranty.

27) PROPRIETARY INFORMATION: Any material or information that is considered proprietary in nature must be clearly marked as such and will be treated as confidential by the City of Grand Prairie to the extent permitted by law.

28) WAIVER OF ATTORNEYS FEES: VENDOR and CITY expressly agree that in the event of any litigation arising between the parties to this contract, each party shall be solely responsible for payment of its attorneys. In no event shall either party be responsible for the other party's attorney's fees, regardless of the outcome of the litigation.

29) CHANGE ORDERS: No oral statement of any person shall modify or otherwise change or affect the terms, conditions, or specifications stated in the resulting contract. All change orders to the contract will be made in writing by the City of Grand Prairie.

30) TERMINATION: The CITY may, at its option and without prejudice to any other remedy to which it may be entitled at law or in equity, terminate further work under the resulting contract, in whole or in part, by giving at least thirty (30) days prior written notice of termination to VENDOR. VENDOR understands that no further orders may be accepted after the date specified in such notice. In the event of termination and following its inspection and acceptance of goods and services properly ordered prior to the date specified in the notice of termination, the CITY shall equitably compensate VENDOR in accordance with the terms of this contract. If the CITY terminates this agreement, VENDOR shall not be entitled to lost or anticipated profits.

31) TERMINATION FOR DEFAULT: If VENDOR defaults on this agreement, the CITY reserves the right to enforce the performance of the resulting contract in any manner either prescribed by law or deemed to be in the best interest of the CITY. The CITY reserves the right to terminate the resulting contract immediately if the VENDOR fails to: (a) meet delivery schedules, or (b) otherwise perform in accordance with this contract and incorporated documents. A breach of contract or default by VENDOR authorizes the CITY to award the contract to another VENDOR, purchase elsewhere, and charge the full increase in cost and handling to the defaulting VENDOR.

32) PERFORMANCE OF WORK: VENDOR or VENDOR’s associates and employees shall perform all the work called for in this contract. VENDOR agrees that all of VENDOR’s associates and employees who work on this project shall be competent and fully qualified to undertake the work described in this contract. VENDOR agrees that the services performed shall be performed in a good and workmanlike manner, and that the finished product shall be fit for the particular use(s) contemplated by this agreement.

33) OWNERSHIP OF DOCUMENTS: VENDOR acknowledges that the CITY owns all notes, reports, or other documents, intellectual property or documentation produced by the VENDOR pursuant to the resulting contract or in connection with its work which are not otherwise public records. VENDOR acknowledges that the CITY shall have copyright privileges to those notes, reports, documents, processes, and information. VENDOR shall, upon written request, provide CITY a copy of all such notes, reports, documents, and information, except to the extent that they contain confidential information about third parties.

34) PRICE REDETERMINATION: Price redetermination shall only be considered by the CITY forty-five (45) days prior to the anniversary date of the initial contract award and subsequent renewals. Price redetermination requests must be substantiated in writing. The City of Grand Prairie reserves the right to reject the request when it is deemed to be in the best interest of the CITY.

35) DRUG FREE WORKPLACE: VENDOR agrees that during the contract period VENDOR and any of VENDOR’s associates and employees shall comply with the CITY’S drug free workplace policy.

36) INSPECTION: All goods and services will be subject to inspection and testing by the CITY prior to acceptance. Goods rejected and goods supplied in quantities greater than ordered may be returned to the VENDOR at its expense. If, at any time, goods or services, including applicable drawings and specifications, are found by the CITY to either be defective in material or workmanship or not in conformity with the requirements of this specification, then the CITY may pursue one or more of the following remedies: (a) Reject and return such goods at VENDOR’s expense; (b) Require VENDOR to inspect the goods and remove any nonconforming goods; (c) Replace any nonconforming goods or services with conforming goods or services; or (d) Pursue any rights and remedies available to the CITY by contract or by law or equity.

37) PACKAGING: All goods must be packaged as specified by the CITY, and they shall be shipped by the route and carrier designated by the CITY. If the CITY does not specify how the goods must be packaged, VENDOR shall package the goods in a way to avoid any damage in transit. If the CITY does not specify the manner of shipment, route, or carrier, VENDOR shall ship the goods at the lowest possible transportation rates, consistent with VENDOR's obligation to meet the delivery schedule set forth in this specification.

38) AUDIT: The CITY reserves the right to audit the records and performance of contractor during the contract and for three years thereafter.

39) INSURANCE: Prior to the commencement of work under this Contract, VENDOR shall obtain and shall continue to maintain at no cost to the CITY, in full force and effect during the term of this Contract, comprehensive liability insurance policies with companies licensed to do business in the State of Texas and rated not less than “A X” in the current AM Best Financial Rating Guide. If this Contract includes Professional Services, VENDOR shall also obtain and shall continue to maintain at no cost to the CITY, in full force and effect during the term of this Contract a professional liability (errors and omissions) insurance policy. If this Contract involves the purchase, installation or maintenance of software, VENDOR shall also obtain and shall continue to maintain at no cost to CITY, in full force and effect during the term of this Contract, crime insurance and cyber liability policies. Unless modified in accordance with any CITY ordinance or directive, VENDOR shall, at minimum, maintain the following coverages:

Insurance Type Limit

General Liability and Property Damage $1,000,000 Each

Occurrence $2,000,000 Aggregate

Automobile Liability $1,000,000 Combined

Single Limit Workers’ Compensation/ Employers Liability

WC - Statutory

EL - $1,000,000

Professional Liability (if applicable) $1,000,000 Each

Occurrence $2,000,000 Aggregate

Crime Coverage (if applicable) $1,000,000 Each

Occurrence

Cyber Liability (if applicable) $1,000,000 Each

Occurrence

a. The general liability and automobile liability policies obtained by VENDOR shall be primary and noncontributory and include CITY as an additional insured. A provision shall be incorporated into the policies whereby CITY shall be given at least thirty (30) days prior notice of any material change in coverage, non-renewal, or of cancellation of such policies, and VENDOR shall provide CITY with a copy of any such notice of material change in coverage, non-renewal, or cancellation within three (3) business days of its receipt of such a notice. For purposes of this section, a material change in coverage includes, but is not limited to, a reduction in coverage below the amounts required under this Contract..

VENDOR shall provide a waiver of subrogation in favor of the City on all coverages except professional liability. VENDOR shall furnish the CITY with original copies of the policies or certificates evidencing such coverage prior to commencement of any work under this Contract

40) HB 1295 FORM: At time of contract execution VENDOR must provide a signed Form 1295 received directly from the Texas Ethics Commission.

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm.

41) CONTRACT EXECUTION AND START DATE: The awarded VENDOR will have ten (10) calendar days after receiving the notice of award to return the executed contract, certificate of insurance, Form 1295, and VENDOR setup packet (when applicable). If VENDOR fails to return the required documents by the indicated deadline, the CITY reserves the right to immediately terminate the contract, place the VENDOR on the CITY’s debarred vendor list, and award the contract to another VENDOR. After documentation is received by the CITY, either a notice to proceed or a purchase order will be issued. VENDOR will have up to five (5) calendar days to begin performance under this contract, unless otherwise agreed in writing between the CITY and VENDOR.

42) STORMWATER REQUIREMENTS: Where applicable, VENDOR shall implement Best Management Practices (BMPs) and good housekeeping measures to prevent stormwater pollution as required by the current City of Grand Prairie Stormwater Discharges Ordinance (Article XXIII, Section 13).

SUBMITTAL FORMS

SUBMITTAL CHECKLIST – Company Name ________________________________

Interested parties MUST submit the following items for consideration by either of the following delivery methods:

Online through https://vendors.planetbids.com/portal/53284/portal-home contact support@planetbids.com or 818-992-1771 for assistance in responding via the website.

OR

One (1) hard copy, or one (1) electronic copy (USB flash drive) delivered to:

City Hall, Purchasing Division 300 W. Main Street Grand Prairie, TX 75050 (Include the bid name and number outside of the package.)

The submission should be in the order stated below.

Item Check List

1 Proposal Submittal Check List

2 Submittal Affirmation Form

3 Firms Qualifications

Historically Underutilized Business Questionnaire & Additional Verifications Form

5 Right to Do Business in Texas (Franchise Tax Acknowledgement)

6 Conflict of Interest Questionnaire

By my signature I affirm all items as listed above have been completed and submitted as part of my firm’s proposal.

Authorized Signature Title

Print/Type Name Date

QUESTIONNAIRE

All questions should be answered clearly and completely. Marketing materials WILL NOT be accepted in lieu of this questionnaire. This questionnaire will assist the city in understanding your submittal and will be used in the evaluation process and therefore it is critical that the questionnaire be completed and submitted with your submittal.

General Contact Information

Respondent Name: Title:

Company Name:

Company Address:

City: State: ZIP Code:

Telephone Number Fax Number:

Email Address: Federal Tax ID:

Provide at Least 3 References, including contact name, agency name, title, phone number and/or email of those you have provided similar services in the past three years. This information will be used in the evaluation of your submittal. Do not include any current employee of the City of Grand Prairie as a reference. Former Employees of the City of Grand Prairie must be at least 12 months removed from employment with the City.

Project Reference #1

Reference Name: Title:

Reference Organization:

Project Title:

Email Address: Telephone Number:

Project Reference #2

Reference Name: Title:

Reference Organization:

Project Title:

Email Address: Telephone Number:

Project Reference #3

Reference Name: Title:

Reference Organization:

Project Title:

Email Address: Telephone Number:

Experience:

1. How many years has your firm been involved in providing these services?

_____________ Years ____________ Months

2. Please list all government entities your firm has worked with in the past 3 years:

1.) 6.)

2.) 7.)

3.) 8.)

4.) 9.)

5.) 10.)

Reputation:

3. Has your firm failed to complete a contract? YES NO If so, please identify the project and date:

4. Do you have any litigation issues pending in the last three years? YES NO If yes, please explain:

5. Are there any judgments, claims, arbitration proceedings, or suits pending or outstanding against your organization or officers?

YES NO

If yes, please explain:

SUBMITTAL AFFIRMATION FORM

FORM AND ADDENDA ACKNOWLEDGEMENT

This will acknowledge your submittal contains all items and receipt of the following addenda which are part of the Solicitation Documents:

________ All items identified in Submittal Checklist have been submitted.

________ Addendum No.___, ____, ____, ____, _____

SUBMITTAL CERTIFICATION

By my signature I affirm that I am duly authorized to submit this response and in compliance with this solicitation, the undersigned firm having examined the specifications, and being familiar with the conditions to be met, hereby submits this response.

HISTORICALLY UNDERUTILIZED BUSINESS (HUB) QUESTIONAIRE

A Historically Underutilized Business (HUB) is a for-profit entity that has not exceeded the size standards prescribed by 34 TAC §20.23, and has its principal place of business in Texas, and is at least 51% owned by an Asian Pacific American, Black American, Hispanic American, Native American, American woman and/or Service-Disabled Veteran, who reside in Texas and actively participate in the control, operations, and management of the entity's affairs.

____ American Indian ___ Asian ____Black ____Hispanic ____Woman-Owned

Certification Status: Is the firm certified as a HUB, Minority, Woman or Disadvantaged Business Enterprise by a government or business development agency? ____ Yes ____ No (If yes, please select specific agency) _____ State of Texas Historically Underutilized Business (HUB)

_____ North Central Texas Regional Certification Agency (NCTRCA)

_____ Women’s Business Enterprise National Council (WBENC)

_____ Texas SBA

_____ Other ________________________________________

If you answered in the affirmative, please include a copy of your certification as an attachment to your proposal.

ADDITIONAL VERIFICATIONS

Where applicable, VENDOR makes the following verifications: (a) VENDOR does not boycott Israel as that term is defined in Section 808.001 of the Texas Government Code; (b) In accordance with the terms defined in Section 2274.001 of the Texas Government Code, VENDOR does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association, and it will not during the term of the contract discriminate against a firearm entity or firearm trade association; and (c) In accordance with the terms defined in Sections

809.001 and 2274.001 of the Texas Government Code, VENDOR does not boycott energy companies, and it will not boycott energy companies during the term of the contract.

By my signature I affirm the information provided in this submittal is accurate to the best of my knowledge.

RIGHT TO DO BUSINESS IN TEXAS (Franchise Tax Acknowledgement)

As required by 2252.903, Texas Government Code, respondent's official certifies and acknowledges that its Texas franchise tax payments are current, or that it is exempt from, or not subject to, such tax. If claiming an exemption or not subject to franchise tax, an explanation must be provided.

Acknowledged Explanation attached (Required: Check only one)

INCLUDE IN YOUR EXPLANATION (if applicable) THE CONTACT INFORMATION OF

CERTIFYING OFFICIAL'S NAME, TITLE, PHONE NUMBER AND E-MAIL ADDRESS.

ATTACHMENT A - CITY’S SPECIFICATIONS AND RESPONDENT’S RESPONSE

1. BACKGROUND

The City of Grand Prairie, Texas is soliciting qualifications to provide third party inspection testing services for the Memorial Gardens Cemetery expansion project. The selected firm will provide construction materials testing, special inspections and quality assurance services to verify that construction activities align with construction plans, specifications and codes.

2. OBJECTIVES

2.1. The objective of this project is to provide a qualified professional engineering / 3rd party inspection service to ensure that construction activities are performed in accordance with plans and specifications.

2.2. The selected firm will provide verification of construction quality through field observation, testing and reporting. This includes confirming proper soil compaction, validating concrete strength and placement, verifying reinforcement installation, inspecting drilled piers construction, and testing masonry materials such as mortar and grout.

2.3. Services are intended to support quality assurance and quality control efforts.

3. PROJECT GOALS

3.1. Ensure all construction is done with quality and in compliance with design documents.

3.2. Inspection and testing to confirm that soil compaction, concrete placement, reinforcing steel installation, drilled pier construction and masonry work meet required criteria.

3.3. Provide field presence with contractor to ensure inspections and testing occur at appropriate stages of construction.

3.4. Provide reports for all inspections.

4. SCOPE OF SERVICES

The Professional/Firm shall provide construction materials testing and third-party inspection services. Services shall include all labor, equipment, supervision and reporting necessary to verify construction is performed in accordance with plans and specifications.

The scope of work shall include, but not limited to the following:

4.1. Earthwork and subgrade testing:

4.1.1. Perform field density / compaction testing on subgrade soils in all areas scheduled to receive concrete.

4.1.2. Verify subgrade preparation meets project specifications prior to placement of concrete.

4.1.3. Document test locations and results, provide recommendations for corrective action where deficiencies are identified.

4.2. Concrete test sampling:

4.2.1. Testing of concrete including slump and air content.

4.2.2. Obtain concrete samples and prepare test cylinders.

4.2.3. Perform compressive test, PSI testing at required intervals.

4.2.4. Provide laboratory reports documenting results.

4.3. Rebar inspection:

4.3.1. Pre-placement inspection on reinforcing steel.

4.3.2. Verify rebar size, spacing and installation.

4.3.3. Document and report any discrepancies and verify corrective actions.

4.4. Drilled pier inspection.

4.4.1. Provide onsite inspection during drilled pier excavation and installation.

4.4.2. Verify pier depth and diameter in accordance with plans.

4.4.3. Observe and document subsurface conditions at the bottom of the excavation.

4.4.4. Confirm cleanliness of the excavation prior to concrete placement.

4.4.5. Inspect reinforced steel cages prior to installation and placement of concrete.

4.5. Masonry testing, mortar and grout.:

4.5.1. Perform sampling and testing of masonry mortar and grout.

4.5.2. Conduct compressive strength testing and provide results.

4.5.3. Verify compliance with project specifications.

5. PROFESSIONAL QUALIFICATIONS

To be eligible to respond to this RFQ, the proposing professional/firm must demonstrate that they, or the principals assigned to the project, have successfully completed services similar to those specified in the Scope of Services section of this RFQ, and have relevant experience and expertise in providing professional and technical services and resources necessary to provide professional services, construction materials testing and third party inspection services for this project.

At a minimum, the firm shall demonstrate and provide information on the following (please provide information on a separate sheet):

- Relevant project experience:

o Experience providing construction materials testing and special inspection services on municipal, civil or vertical construction projects.

- Technical expertise:

o Demonstrated knowledge and capacity in soil compaction testing, concrete sampling and testing, reinforcement steel inspection, drilled piers observation, and masonry mortar and grout testing.

- Certified personnel:

o All field and laboratory technicians shall hold certifications relevant to services being performed.

- Availability and responsiveness:

o Ability to provide field inspections and testing services to support the schedule.

- Quality assurance and reporting:

o Demonstrated ability to provide accurate, timely and well documented reports, including documentation of non-conforming work and recommended corrective actions.

- Capacity and resources:

o Provide staffing, equipment and laboratory facilities to perform all required services without delay.

6. EXPECTATIONS OF PROFESSIONAL/FIRM

The role of the selected Professional is to be an extension of City staff. The Professional is expected to maintain an open line of communication and work closely and collaboratively with City of GP representatives, contractors and other project stakeholders to ensure the successful delivery of this project.

The selected firm shall meet the following expectations:

- Maintain communication with City of GP staff. Promptly share inspection results, testing outcomes and any concerns or deficiencies observed in the field.

- Provide timely responses to request for inspections, testing and reporting. The firm shall be capable of mobilizing personnel on short notice to support construction schedule.

- Provide presence during construction, including subgrade preparation, concrete placement, drilled pier installation and masonry work.

- Monitor construction activities and materials to ensure compliance with plans and specifications. Immediately notify the City of GP of any non-conforming work and provide recommendation for corrective action.

- Provide documentation of all inspection and testing.

- Adhere to all safety requirements.