City of McKinney, RFQ Number- 26-70RFQ

REQUEST FOR QUALIFICATIONS (“RFQ”) FOR

ENVIRONMENTAL CONSULTING SERVICES

FOR

THE CITY OF MCKINNEY, TEXAS

RFQ No. 26-70RFQ

ISSUED

FRIDAY, AUGUST 21, 2026

Submittals will be accepted electronically on the City’s electronic procurement portal, Bonfire, or by mail or hand delivery no later than

2:00 p.m. CST, Thursday, September 24, 2026 to:

City of McKinney Attn: Procurement Services

401 E. Virginia Street McKinney, Texas 75069

City of McKinney, Texas – RFQ No. 26-70RFQ Page 2 of 20

TABLE OF CONTENTS

LEGAL NOTICE

SECTION 1 - NOTICE TO RESPONDENTS

1.1 REQUEST FOR QUALIFICATIONS (RFQ) NOTICE:

1.2 SUBMITTAL FORMAT:

1.3 PRE-SUBMITTAL CONFERENCE:

1.4 SUBMITTAL DEADLINE:

1.5 PLACE FOR SUBMISSION:

1.6 INQUIRIES AND INTERPRETATIONS:

1.7 PUBLIC INFORMATION:

1.8 RESPONDENT'S ACCEPTANCE OF EVALUATION METHODOLOGY:

1.9 RESPONDENT'S COMMITMENT:

1.10 RESPONDENTS ELIGIBILITY:

1.11 KEY EVENTS SCHEDULE:

1.12 INSURANCE REQUIREMENTS:

SECTION 2 - INTRODUCTION

2.1 BACKGROUND AND SPECIAL CONCERNS:

2.2 SELECTION CRITERIA:

2.3 STATUTORY REQUIREMENTS FOR A PROFESSIONAL SERVICES

CONTRACT UNDER CHAPTER 2254 – PROFESSIONAL AND CONSULTING

SERVICES OF THE TEXAS GOVERNMENT CODE AND CITY REQUIREMENTS: 11

2.4 SELECTION PROCESS:

2.5 SCOPE OF WORK:

SECTION 3 - SUBMITTAL REQUIREMENTS

3.1 GENERAL INSTRUCTIONS:

3.2 PREPARATION AND SUBMITTAL INSTRUCTIONS:

3.3 PRICING:

3.4 SUBMITTAL CHECKLIST:

SECTION 4 – RESPONSE LETTER TO RFQ NO. 26-70RFQ

SECTION 5 - REFERENCES

SECTION 6 - CERTIFICATE OF INTERESTED PARTIES (FORM 1295)

City of McKinney, Texas – RFQ No. 26-70RFQ Page 3 of 20

LEGAL NOTICE

City of McKinney, Texas

Advertisement for Submittals

The City of McKinney is accepting statements of qualification from environmental consulting firms who can demonstrate they have the resources, experience, and qualifications to provide on-call professional services associated with environmental consulting for Human Resources Risk Department. Documents for this request may be obtained on our electronic procurement system at https://mckinneytexas.bonfirehub.com/

Submittals will be publicly opened and read aloud in the office of the Procurement Services Manager at the address below shortly after the specified time for delivery. All submittals must be clearly addressed to Procurement Services and include the submittal name and number on the outside of the envelope/package.

Submittal Deliveries: The City of McKinney cannot guarantee, due to internal mail delivery procedures, any submittals sent priority mail will be picked up from the post office by city mail employees and delivered to Procurement Services by the closing date and time. It is recommended that submittal deliveries be made either in person or via an alternate delivery method ensuring delivery to the physical address. Respondents shall bear full responsibility for ensuring the submittal is delivered to the specified location by due date and time.

Late submittals will be considered non-responsive.

RFQ NAME: Environmental Consulting Services

RFQ NUMBER: 26-70RFQ

DUE DATE/TIME: 2:00 p.m., September 24, 2026

MAIL OR DELIVER TO: City of McKinney Procurement Services 401 E. Virginia Street McKinney, Texas 75069

The City reserves the right to reject any and all submittals and to waive any informality in submittals received, deemed to be in the best interest of the City. No officer or employee of the City of McKinney shall have a financial interest, direct or indirect, in any contract with the City of McKinney.

In accordance with the Americans with Disabilities Act, it is the policy of the City of McKinney to offer its public programs, services and meetings in a manner that is readily accessible to everyone, including individuals with disabilities. If you are a person with a disability and require information or materials in an appropriate alternative format; or if you require any other accommodation, please contact the ADA Coordinator at least 48 hours in advance of the event. contact-adacompliance@mckinneytexas.org.

First Publication: August 21, 2026 Second Publication: August 28, 2026 https://mckinneytexas.bonfirehub.com/ mailto:contact-adacompliance@mckinneytexas.org

City of McKinney, Texas – RFQ No. 26-70RFQ Page 4 of 20

SECTION 1 - NOTICE TO RESPONDENTS

1.1 REQUEST FOR QUALIFICATIONS (RFQ) NOTICE:

RESPONDENTS ARE CAUTIONED TO READ THE INFORMATION CONTAINED

IN THIS RFQ CAREFULLY AND TO SUBMIT A COMPLETE RESPONSE TO ALL

REQUIREMENTS AND QUESTIONS AS DIRECTED.

1.2 SUBMITTAL FORMAT:

Responses must comply with the submittal requirements set out in this RFQ.

1.3 PRE-SUBMITTAL CONFERENCE:

A non-mandatory virtual pre-submittal conference will be held at the time and date listed in Section 1.11.

https://cityofmckinney.webex.com/cityofmckinney/j.php?MTID=m8a2eba795c61e6a b14a0162817403d1c

The purpose of this conference is to discuss with potential Respondents the services to be provided and for potential Respondents to ask questions arising from their review of the Request for Qualifications. This pre-submittal conference is for informational purposes only. Answers furnished will not be official until verified in writing by the issuing office or department. Copies will be provided of all persons attending and registering at the conference.

1.4 SUBMITTAL DEADLINE:

The City will accept responses to this RFQ until the date and time listed in Section 1.11, after which time all responses timely received will be publicly opened, and the names of the Respondents read aloud. Responses received after the submittal deadline will not be considered.

1.5 PLACE FOR SUBMISSION:

Responses are encouraged to be submitted electronically on the City’s electronic procurement portal, Bonfire. First-time users should consider submitting their SOQ early to ensure receipt. Hard copy submissions will also be accepted at City of McKinney, City Hall by mail or hand delivery and shall be marked as follows:

Environmental Consulting Services

Attn: Procurement Services 401 E. Virginia Street

McKinney, Texas 75069

It is the responsibility of each Respondent to ensure responses are submitted in a timely manner. The City is not responsible for delays in mail delivery or failure of couriers to deliver responses prior to the expiration of the submission deadline. The https://cityofmckinney.webex.com/cityofmckinney/j.php?MTID=m8a2eba795c61e6ab14a0162817403d1c https://cityofmckinney.webex.com/cityofmckinney/j.php?MTID=m8a2eba795c61e6ab14a0162817403d1c

City of McKinney, Texas – RFQ No. 26-70RFQ Page 5 of 20

City shall not be obligated to reimburse any expenses incurred by any Respondents in preparing their response.

1.6 INQUIRIES AND INTERPRETATIONS:

Responses to inquiries which directly affect an interpretation or change to this RFQ shall be issued in writing by addendum and made available to all parties recorded by the City as having received a copy of the RFQ. All questions related to this RFQ must be submitted via the “Public Q&A” section related to this project, on the City of McKinney’s electronic procurement portal by the time and date listed in Section 1.11.

All such addenda issued by the City prior to the last date that submittals are required to be received shall be considered part of the RFQ, and the Respondent shall be required to consider and acknowledge receipt of such in its response. Firms receiving this RFQ other than directly from the City are responsible for notifying the City that they are in receipt of a submittal package and are to provide a name and address in the event an addendum is issued. It is the obligation of the Respondent to make sure that it has received all addenda prior to submission of its response.

Only those responses to inquiries, which are made by formal written addenda, shall be binding. Oral and other interpretations or clarifications will be without legal effect and shall not be binding on the City. The Respondent must acknowledge receipt of all addenda in its response.

1.7 PUBLIC INFORMATION:

The City considers all information, documentation, and other materials requested to be submitted in response to this solicitation to be of a non-confidential and / or non-proprietary nature and therefore shall be subject to public disclosure under the Texas Public Information Act (Texas Government Code, Chapter 552.001, et seq.) after a contract is awarded.

Respondents are hereby notified that the City strictly adheres to all statutes, court decisions, and opinions of the Texas Attorney General with respect to disclosure of public information.

1.8 RESPONDENT'S ACCEPTANCE OF EVALUATION METHODOLOGY:

WAIVER OF CLAIMS: Each Respondent by submission of a response to this RFQ waives any claims it has or may have against the City and the City’s Representative(s) in this process and their respective employees, officers and elected officials, members, directors and partners, agents and representatives regarding the administration of the RFQ process, the RFQ evaluation, and the critique and selection of qualified Respondents. Submission of a qualifications statement indicates the Offeror’s and Respondent’s acceptance of the evaluation technique set out in this Request. In this regard, Respondent acknowledges that the selection process and evaluations of responses submitted constitute public information under Texas law and Respondent waives any claim it has or may have regarding any information contained in or derived from such evaluations

City of McKinney, Texas – RFQ No. 26-70RFQ Page 6 of 20

1.9 RESPONDENT'S COMMITMENT:

Respondent understands and agrees that the City has the ability to terminate its selection process at any time, and to reject any and all responses, or any and all submittals, and that the City has made no representation, written or oral, that it will award a contract for these project(s). Furthermore, Respondent recognizes and understands that any cost incurred by the Respondent which arises from Respondent’s submittal of a response to this RFQ, or any subsequent submittal to the City’s future RFQ for Professional Services, if applicable, shall be the sole responsibility of Respondent.

1.10 RESPONDENTS ELIGIBILITY:

Only individual firms or formal joint ventures may respond to this RFQ. Two firms may not respond jointly unless they have formed a joint venture. (This does not preclude a Respondent from having sub-consultants.)

Any firms obligated by law to register with the Texas Secretary of State must include their filing number on the Response Letter. Responses from entities that are required to register and maintain an active right to transact business in Texas but fail to provide a filing number or lack an active right to transact business, may be deemed non-responsive and subsequently rejected.

1.11 KEY EVENTS SCHEDULE:

The tentative timeline established by the City for its selection process is:

Issue RFQ: Friday, August 21, 2026 Pre-Submittal Virtual Conference: 2:00 PM CST, Tuesday, September 15, 2026 Interpretation Deadline: 2:00 PM CST, Thursday, September 17, 2026 RFQ Deadline: 2:00 PM CST, Thursday, September 24, 2026

This timeline is subject to change by City.

City of McKinney, Texas – RFQ No. 26-70RFQ Page 7 of 20

1.12 INSURANCE REQUIREMENTS:

The successful Respondent will be required to obtain the following insurance:

A. Before commencing work, the FIRM shall, at its own expense, procure, pay for and maintain the following insurance written by companies approved by the state of Texas and acceptable to the City. The firm shall furnish to the City of McKinney Procurement Services Manager certificates of insurance executed by the insurer or its authorized agent stating coverage, limits, expiration dates, and compliance with all applicable required provisions. Certificates shall reference the project/contract number and be addressed as follows:

Environmental Consulting Services City of McKinney – Procurement Services

P.O. BOX 517

McKinney, Texas 75070 or email to: procurement@mckinneytexas.org

1) Commercial General Liability insurance, including, but not limited to

Premises/Operations, Personal & Advertising Injury, Products/Completed Operations, Independent Contractors and Contractual Liability, with minimum limits of $1,000,000 per-occurrence and $2,000,000 general aggregate. Coverage must be written on an occurrence form. The General Aggregate shall apply on a per project basis.

2) Workers’ Compensation insurance with Texas statutory limits; and

Employers’ Liability coverage with minimum limits for bodily injury: a) by accident, $500,000 each accident, b) by disease, $500,000 per employee with a per policy aggregate of $500,000.

3) Business Automobile Liability insurance covering owned, hired and non-owned vehicles, with a minimum combined single limit of $1,000,000.

4) Professional Liability Insurance to provide coverage against any claim which the CONSULTANT becomes legally obligated to pay as damages arising out of the performance of professional services caused by error, omission or negligent act with minimum limits of $1,000,000 each occurrence and $2,000,000 aggregate.

NOTE: If the insurance is written on claims-made form, coverage shall be continuous (by renewal or extended reporting period) for not less than thirty-six (36) months following completion of the contract and acceptance by the City of McKinney.

B. With reference to the foregoing required insurance, the FIRM shall endorse applicable insurance policies as follows:

mailto:procurement@mckinneytexas.org

City of McKinney, Texas – RFQ No. 26-70RFQ Page 8 of 20

1) A waiver of subrogation in favor of City of McKinney, its officials, employees, and officers shall be contained in the Workers’ Compensation insurance policy.

2) The City of McKinney, its officials, employees, and officers shall be covered as additional insureds on the Commercial General Liability and Business Automobile Liability policies.

3) Polices of insurance shall not be cancelled non-renewed, terminated, or materially changed unless and until thirty (30) days’ notice has been given.

C. Insurance limits can be met with a combination of primary and excess/umbrella coverage.

A. All insurance shall be purchased from insurance companies that meet a financial rating of A-VI or better as assigned by the A.M. BEST Company or equivalent.

B. The FIRM shall require any contractors, sub-contractors, and other persons doing business with or for the FIRM related to work to maintain at least the insurance as required, or their liability shall be covered by the FIRM.

City of McKinney, Texas – RFQ No. 26-70RFQ Page 9 of 20

SECTION 2 - INTRODUCTION

2.1 BACKGROUND AND SPECIAL CONCERNS:

The City of McKinney Risk Management is requesting Statement of Qualifications (SOQs) from qualified firms that can demonstrate the necessary resources, experience, and professional credentials to provide Environmental Consulting Services. Firms must provide appropriately licensed, trained, and/or certified personnel as required to perform the services in accordance with applicable federal, state, and local laws and regulations. Firms that do not possess all required credentials may partner, joint‑venture, or subcontract with qualified firms to provide the propose the required services.

The City of McKinney anticipates that multiple projects may arise throughout the term of the resulting contract. Services may include a broad range of environmental consulting services in support of city construction projects, property acquisitions, and other City activities requiring environmental expertise. Services may be performed on an as-needed project-specific basis through a resulting contract or standby contract.

The City of McKinney Human Resources – Risk Management Division has a goal to limit injury or damage to persons, employees, and property within the City of McKinney. The department’s mission is to reduce the liability to the city in the form of safeguarding the public and employees from claims against the City that can be prevented by effective Risk Management Policies and Practices.

2.2 SELECTION CRITERIA:

All SOQs submitted will be evaluated by the Selection Committee. All responses will be reviewed for completeness and may be considered as non-responsive if they fail to provide the requested information or adhere to the guidelines outlined in this RFQ.

All responses must provide sufficient detail to evaluate the respondent’s ability to perform the professional services requested. The review of the SOQ will be based on the following selection criteria and grouped into point factors.

Scale: 100 points.

FIRM’S CAPABILITY TO PROVIDE SERVICES (40 POINTS)

• Background, qualifications, and overall capabilities of the firm.

• Demonstrated experience providing environmental consulting services similar to those identified in this RFQ.

• Demonstrated experience with environmental site assessments, investigations, storage tanks, spill and release response, remediation, stormwater and surface water, environmental compliance, hazardous materials, and regulatory coordination, as applicable to the firm's proposed services.

• Demonstrated experience providing environmental consulting services to municipalities, governmental entities, or other public-sector organizations.

City of McKinney, Texas – RFQ No. 26-70RFQ Page 10 of 20

• Demonstrated experience coordinating with federal, state, regional, and local regulatory agencies.

• Demonstrated ability to manage multiple projects and provide timely responses to on-call or task-specific assignments.

• Proposed methodology and approach for providing responsive, cost-effective, and technically sound environmental consulting services.

• Demonstrated ability to provide the necessary technical resources, equipment, laboratory coordination, and specialized expertise required to perform the services.

• Firm’s proximity to the City of McKinney and demonstrated ability to provide timely on-site response when required.

STAFFING PLAN (40 POINTS)

• Qualifications, licenses, certifications, training, and experience of key personnel proposed to perform the services.

• Availability and capacity of proposed personnel to support multiple projects and assignments.

• Provision for participation and availability of key personnel throughout the contract term.

• Adequacy of the proposed staffing resources to support the range of environmental disciplines identified in the Scope of Services.

• Experience and qualifications of proposed subcontractors, subconsultants, joint-venture partners, or other specialized resources, if applicable.

• Ability to provide qualified personnel for emergency environmental response, including after-hours, weekends, and holidays, when requested by the City.

• Clearly defined roles and responsibilities of key personnel and proposed team members.

RESPONSIVENESS TO THE REQUEST FOR QUALIFICATIONS (10 POINTS)

• Completeness and thoroughness of the SOQ and inclusion of all requested information.

• Demonstrated understanding of the City's anticipated environmental consulting needs and the Scope of Services.

• Proposed approach to managing and delivering a broad range of on-call environmental consulting services.

• Organization, clarity, and conciseness of the SOQ.

• Demonstrated understanding of the City's requirements, including the ability to respond to project-specific assignments and changing priorities.

REFERENCES (10 POINTS)

Section 5 is required to be filled out and returned with submittal. Additional references may be submitted as well.

• Quality and relevance of references for similar environmental consulting services.

• Demonstrated successful performance on projects of similar size, scope, complexity, and nature.

City of McKinney, Texas – RFQ No. 26-70RFQ Page 11 of 20

• Municipal, governmental, or other public-sector references are preferred.

• Reference responses regarding the firm's quality of work, responsiveness, technical expertise, communication, and ability to meet project requirements and schedules.

2.3 STATUTORY REQUIREMENTS FOR A PROFESSIONAL SERVICES CONTRACT

UNDER CHAPTER 2254 – PROFESSIONAL AND CONSULTING SERVICES OF

THE TEXAS GOVERNMENT CODE AND CITY REQUIREMENTS:

A. The City is accepting qualifications for a professional consulting services contract, pursuant to Section 2254 et seq. of the Texas Government Code, in accordance with the terms, conditions, and requirements set forth in this RFQ.

B. The City of McKinney requires ethical behavior and compliance with the law from all individuals and companies with whom it does business.

2.4 SELECTION PROCESS:

A. Selection Process:

The City will evaluate each Respondent's demonstrated competence, qualifications, technical capabilities, experience, capacity to perform the required services, past performance, and other factors relevant to the services described in this RFQ.

Cost or price will not be considered as an evaluation factor in the selection of a provider for professional services under this RFQ. The City will evaluate and rank Respondents based on demonstrated competence, qualifications, and responsiveness to the requirements of this RFQ in accordance with Section

2254.004 of the Texas Government Code.

Each Respondent shall certify that each firm participating as a member of its proposed team, including any subcontractor, subconsultant, joint-venture partner, or other participating firm, was selected based on demonstrated competence and qualifications to perform the services required under this RFQ, as applicable.

The City will review the written SOQs and may rank Respondents based on the Selection Criteria identified in this RFQ. The City may request additional information or clarification regarding a Respondent's demonstrated competence and qualifications, proposed approach, ability to perform the services, availability of resources, ability to meet project schedules, or other factors deemed relevant by the City.

The City reserves the right to interview Respondents or request additional information as part of the selection process. Any such request will be made at the City's discretion and does not obligate the City to request additional information or conduct interviews with every Respondent.

B. Professional Services Contract

City of McKinney, Texas – RFQ No. 26-70RFQ Page 12 of 20

The selected Respondent(s) will be required to enter into a Professional Services Contract with the City. The form and terms of the City's Professional Services Contract are included as Exhibit A attached to this RFQ.

Respondents shall identify in their SOQ any exceptions, requested modifications, or proposed deviations from the City's contract terms and conditions. Failure to identify an exception in the SOQ may be considered acceptance of the City's contract terms and conditions.

If a Respondent proposes to use its own agreement or contract form, a complete copy shall be included with the SOQ. Submission of a Respondent's agreement does not constitute acceptance by the City, and the City's contract requirements shall govern unless otherwise agreed to in writing by the City.

C. Insurance Requirement

Prior to execution of the Professional Services Contract, the selected Respondent(s) shall demonstrate the ability to provide and maintain the insurance coverage and limits required by the City, as specified in Section 1.12 of this RFQ and the resulting Professional Services Contract.

City of McKinney, Texas – RFQ No. 26-70RFQ Page 13 of 20

2.5 SCOPE OF WORK:

The City of McKinney anticipates that environmental consulting services will be required on an as-needed, project-specific basis throughout the term of the resulting contract(s). The scope of services may include, but is not limited to, the following:

Environmental Site Assessments – Including Phase I and Phase II ESA’s, limited environmental investigations, property due diligence, Brownfield assessments, site characteristics and risk evaluations.

Environmental Investigations – Conducting soil, groundwater, sediment and surface water investigations, determining delineation of contamination, conduct sampling and laboratory testing coordination, data analysis and interpretation and preparation of technical reports.

Underground and Aboveground Storage Tanks – Investigate leaking underground storage tanks and aboveground storage tanks, conduct petroleum contamination assessments, provide UST and AST closure support, tank removal oversight, corrective action planning, and coordination with TCEQ or other regulatory agencies.

Spill and Release Response- Provide emergency environmental response including investigation of hazardous material and petroleum releases, containment recommendations, site stabilization, cleanup oversight, incident documentation, and coordination with regulatory agencies.

Remediation Services- Provide remediation strategies, corrective action plans, contractor oversight, confirmation sampling, documentation and long-term monitoring.

Stormwater and Surface Water – Provide stormwater quality investigations, including surface water sampling with creek, stream, drainage channel, detention pond, and outfall investigations.

Environmental Compliance – Provide environmental compliance audits, regulatory permitting support, compliance inspection and spill prevention, control, and countermeasure (SPCC) plans.

Hazardous Materials – Conduct hazardous waste evaluations, chemical storage assessments, waste characterization, and disposal recommendations.

Environmental Planning and Support – Provide environmental reports, cost estimates, public meeting support, expert testimony, litigation support, and review of environmental documents prepared by others.

Additional Environmental Services – Provide other environmental consulting, assessment, investigation, regulatory, compliance, remediation, or technical services that are reasonably related to the services described above and may be requested by the City during the term of the resulting contract(s).

3. REGULATORY COORDINATION

The consultant shall coordinate, as applicable, with federal, state, regional, and local regulatory agencies having jurisdiction over a project or environmental atter.

Regulatory coordination may include, but is not limited to:

• Texas Commission on Environmental Quality (TCEQ)

City of McKinney, Texas – RFQ No. 26-70RFQ Page 14 of 20

• U.S. Environmental Protection Agency (EPA)

• U.S. Army Corps of Engineers (USACE)

• Texas Parks and Wildlife Department (TPWD)

• Local groundwater conservation districts

• Other agencies having jurisdiction

The Consultant may also be requested to provide environmental consulting services for projects, conditions, or environmental matters not specifically identified in the Scope of Services but that are reasonably related to the services contemplated by this RFQ or are necessary to support the City of McKinney's compliance with applicable federal, state, regional, or local environmental laws, rules, regulations, permits, or regulatory requirements.

4. EMERGENCY RESPONSE

The consultant shall be available to provide emergency environmental response services for environmental incidents occurring on City-owned or controlled property or arising from City operations

The Consultant shall be available to provide emergency response services outside of normal business hours, including evenings, weekends, and City holidays, when requested by the City.

The Consultant shall provide the City with emergency contact and response procedures upon execution of the contract.

City of McKinney, Texas – RFQ No. 26-70RFQ Page 15 of 20

SECTION 3 - SUBMITTAL REQUIREMENTS

3.1 GENERAL INSTRUCTIONS:

A. Respondents should carefully read the information contained herein and submit a complete response to all requirements and questions, as directed.

B. Responses and any other information submitted by Respondents in response to this RFQ shall become the property of the City.

C. The City will not provide compensation to Respondents for any expenses incurred by the Respondent(s) for submittal preparation or for any demonstrations that may be made, unless otherwise expressly stated or required by law. Respondents submit qualifications and other submittal information in response to this RFQ at their own risk and expense.

D. Responses which are incomplete or qualified with conditional clauses, or alterations, or items not called for in the RFQ documents, or irregularities of any kind, are subject to disqualification by the City, at its option. The City reserves the right to waive any irregularity or informality in a response or submittal.

E. Each response should be prepared simply and economically, providing a straightforward, concise description of the Respondent’s ability to meet the requirements of this RFQ. Emphasis should be on completeness, clarity of content, responsiveness to the requirements, and an understanding of the City's needs.

F. The City makes no guarantee that an award will be made as a result of this

RFQ or any subsequent RFQ, and reserves the right to accept or reject any or all submittals, waive any formalities, irregularities, or minor technical inconsistencies, or delete any item / requirements from this RFQ or contract when deemed to be in the City's best interest. Representations made within the submittal will be binding on responding firms.

G. Failure to comply with the requirements contained in this RFQ may result in a finding that the Respondent is not qualified and is ineligible to submit a submittal in response to any subsequent RFQ.

H. Only individual firms or formal joint ventures may apply. Two firms may not apply jointly unless they have formed a joint venture. Any associates will be disqualified. (This does not preclude a Respondent from having sub-consultants).

3.2 PREPARATION AND SUBMITTAL INSTRUCTIONS:

A. Respondents must complete, sign and return the attached Response Letter to

RFQ as part of their submittal. Respondent’s company official(s) authorized to execute such submittals on behalf of Respondent must sign submittals. Failure to sign and return these forms will subject your submittal to disqualification.

City of McKinney, Texas – RFQ No. 26-70RFQ Page 16 of 20

B. Page Limits, Size, Binders and Dividers:

Submittals are limited to twelve (12) pages. Pages printed front and back will constitute two (2) pages with each page numbered consecutively. Any submittal exceeding the 20-page limit may be disqualified.

Covers, a one-page maximum cover letter, table of contents, and dividers will not count against the page limit, provided no additional information is included on these pages.

Resumes will count against the page limit.

Supplemental forms (Response Letter and Reference Page) requested in this RFQ will not count towards the page limit and should be included in an appendix or attachment.

All pages must be 8-1/2” x 11” and must use a 12-point font size in Arial font style (or similar standard font type).

C. Pagination:

All pages of the submittal should be numbered sequentially in Arabic numerals (1, 2, 3, etc.). Attachments should be numbered or referenced separately.

D. Number of Copies:

The City encourages all responses to be submitted electronically on the City’s electronic procurement portal, Bonfire, however hard copy submissions will also be accepted as outlined in Section 3.2.E.

Respondents submitting electronically shall provide one (1) pdf file with all documents requested in this RFQ.

Respondents submitting hard copy shall provide one (1) original, so labeled, and one (1) electronic PDF copy (USB) of all documents requested in this RFQ.

E. Hard Copy Submission:

1) The SOQ shall be manually signed in ink by a person having the authority to submit the firm’s information and qualifications.

2) The materials submitted must be enclosed in a sealed envelope (or box or container); the following information must be clearly visible on the outside: the submittal deadline; the RFQ number; Name, telephone number, and the return address of the Respondent.

3) Late submittals properly identified will be returned to Respondent unopened. Late submittals will not be considered under any circumstances.

City of McKinney, Texas – RFQ No. 26-70RFQ Page 17 of 20

4) Telephone (PHONE) submittals are not acceptable when in response to the RFQ.

5) Facsimile (FAX) submittals are not acceptable when in response to this

RFQ.

6) Internet (E-mail) submittals are not acceptable when in response to this

RFQ.

3.3 PRICING:

Submittals shall not include proposal of fees, pricing, or other compensation.

Pricing will be solicited from firms qualified by the City at a later time.

3.4 SUBMITTAL CHECKLIST:

Respondents are instructed to complete, sign, and return the following documents as a part of their submittal. Failure to return these documents may subject your submittal to disqualification.

• Respondent’s Responses to Requested Information

• Signed and Completed Response Letter to RFQ (Section 4)

• Reference page (Section 5)

• W-9

City of McKinney, Texas – RFQ No. 26-70RFQ Page 18 of 20

SECTION 4 – RESPONSE LETTER TO RFQ NO. 26-70RFQ

Tracey Epps, NIGP-CPP, CPPO Procurement Services Manager 401 E. Virginia Street McKinney, Texas 75069

Mrs. Epps, This response is being submitted by the undersigned, on behalf of the Respondent

The person signing this response on behalf of the Respondent represents to the City that:

1) The information provided herein is true, complete and accurate to the best of the knowledge and belief of the undersigned; and

2) Respondent has received the Addenda to this RFQ, specifically,

• Addenda numbered ______ and dated ________________.

3) Respondent’s Texas Secretary of State Filing

Number_____________________________

Executed this ______ day of _________________________, 2025

RESPONDENT:

By:

Name:

Title :

Email : ______________________________

City of McKinney, Texas – RFQ No. 26-70RFQ Page 19 of 20

SECTION 5 - REFERENCES

List at least three (3) companies or governmental agencies (preferably a municipality) where the same or similar products and/or services as contained in this specification package were recently provided.

COMPANY NAME

Contact Person Title

Address PO Box City

State Zip e-mail

Phone Number Fax Number

Address PO Box City

Address PO Box City

City of McKinney, Texas – RFQ No. 26-70RFQ Page 20 of 20

SECTION 6 - CERTIFICATE OF INTERESTED PARTIES (FORM 1295)

(Required by Awarded Vendor(s) Only)

In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency. The disclosure requirement applies to a contract entered on or after January 1, 2016.

Filing Process:

The commission has made available on its website a new filing application that must be used to file Form 1295. A business entity must use the application to enter the required information on Form 1295 and print a copy of the completed form, which will include a certification of filing that will contain a unique certification number. An authorized agent of the business entity must sign the printed copy of the form. The completed Form 1295 with the certification of filing must be filed with the City of McKinney.

The City of McKinney must notify the commission, using the commission’s filing application, of the receipt of the filed Form 1295 with the certification of filing not later than the 30th day after the date the contract binds all parties to the contract. The commission will post the completed Form 1295 to its website within seven business days after receiving notice from the City of McKinney.

Form Availability:

Certificate of Interested Parties Form is available from the Texas Ethics Commission website at the following address:

https://www.ethics.state.tx.us/filinginfo/1295/

For questions regarding and assistance in filling out this form, please contact the Texas Ethics Commission at 512-463-5800.

http://www.legis.state.tx.us/tlodocs/84R/billtext/html/HB01295F.htm https://www.ethics.state.tx.us/filinginfo/1295/