26-31 - Water and Wastewater - Contract Documents and Bid Specifications.pdf

CONTRACT DOCUMENTS AND SPECIFICATIONS

FOR

WATER & WASTEWATER SYSTEM

CAPITAL IMPROVEMENTS PLAN

PHASE 1

BID NO. 26-31

Prepared by

BIRKHOFF, HENDRICKS & CARTER, L.L.P.

PROFESSIONAL ENGINEERS

DALLAS, TEXAS

Date: SEPTEMBER 2026

Mayor

TERRY LYNNE

City Manager

BEN WILLIAMSON

Mayor Pro-Tem

TINA BENNETT-BURTON

Deputy Mayor Pro-Tem

ROGER NEAL

Director of Public Works

COREY LAWSON

City Engineer

THAN NGUYEN, P.E.

City Council

LUPE GONZALEZ

DAVID REID

ELIZABETH VILLAFRANCA

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TABLE OF CONTENTS

I. NOTICE TO BIDDERS ................................................................................................. I-1

1. RECEIPT AND OPENING OF BIDS I-2

2. PROPOSAL FORM I-2

3. DELIVERY OF PROPOSAL I-2

4. QUALIFICATION OF BIDDER I-2

5. BID SECURITY I-3

6. SURETY BONDS I-3

7. POWER OF ATTORNEY I-4

8. CONTRACT EXECUTION I-4

9. CONDITIONS OF WORK I-4

10. ADDENDA AND INTERPRETATIONS I-5

11. NOTICE OF SPECIAL CONDITIONS I-5

12. LAWS AND REGULATIONS I-5

13. METHOD OF AWARD - LOWEST QUALIFIED BIDDER I-5

14. OBLIGATION OF BIDDER I-6

15. BID QUANTITIES I-6

16. STATE AND CITY SALE TAXES I-6

17. PRE-BID CONFERENCE I-6

II. CONTRACTOR INFORMATION ..............................................................................II-1

III. PROPOSAL & ADDENDA ........................................................................................III-1

IV. CERTIFICATIONS AND DISCLOSURES ............................................................... IV-5

A. House Bill 89, Prohibition of Contracts with Companies Boycotting Israel IV-6

B. Senate Bill 252 Prohibition of Contracts with Certain Companies IV-8

C. CONFLICT OF INTEREST QUESTIONNAIRE (CIQ) IV-10

D. CERTIFICATE OF INTERESTED PARTIES (FORM 1295) IV-12

V. TAXPAYER IDENTIFICATION NUMBER AND CERTIFICATION............................ V-1

VI. STANDARD FORM OF AGREEMENT ................................................................... VI-1

VII. PERFORMANCE BOND ........................................................................................ VII-1

VIII. PAYMENT BOND .............................................................................................. VIII-1

IX. MAINTENANCE BOND .......................................................................................... IX-1

X. CERTIFICATION OF INSURANCE ......................................................................... X-1

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XI. AFFIDAVIT OF CONTRACTOR ............................................................................ XI-1

XII. GENERAL CONDITIONS OF AGREEMENT ........................................................ XII-1

A. DEFINITION OF TERMS XII-2

1. OWNER, CONTRACTOR AND ENGINEER XII-2

2. CONTRACT DOCUMENTS XII-2

3. SUB-CONTRACTOR XII-2

4. WRITTEN NOTICE XII-2

5. WORK XII-2

6. EXTRA WORK XII-2

7. WORKING DAY XII-3

8. CALENDAR DAY XII-3

9. SUBSTANTIALLY COMPLETED XII-3

10. FULFILLMENT OF CONTRACT XII-3

B. RESPONSIBILITIES OF THE ENGINEER AND THE CONTRACTOR XII-3

1. OWNER-ENGINEER RELATIONSHIP XII-3

2. PROFESSIONAL INSPECTION BY ENGINEER XII-3

3. PAYMENTS FOR WORK XII-3

4. INITIAL DETERMINATIONS XII-4

5. OBJECTIONS XII-4

6. LINES AND GRADES XII-4

7. CONTRACTOR'S DUTY AND SUPERINTENDENCE XII-4

8. CONTRACTOR'S UNDERSTANDING XII-5

9. CHARACTER OF WORKMEN XII-5

10. NONDISCRIMINATION XII-5

11. CONTRACTOR'S BUILDINGS XII-6

12. SANITATION XII-6

13. SHOP DRAWINGS XII-6

14. PRELIMINARY APPROVAL XII-6

15. DEFECTS AND THEIR REMEDIES XII-7

16. CHANGES AND ALTERATIONS XII-7

17. PROJECT MAINTENANCE XII-7

18. FINAL CLEANUP XII-8

19. SUB-CONTRACTING XII-8

C. GENERAL OBLIGATIONS AND RESPONSIBILITIES XII-8

1. KEEPING OF PLANS AND SPECIFICATIONS ACCESSIBLE XII-8

2. OWNERSHIP OF DRAWINGS XII-8

3. ADEQUACY OF DESIGN XII-8

4. RIGHT OF ENTRY XII-9

5. COLLATERAL CONTRACTS XII-9

6. DISCREPANCIES AND OMISSIONS XII-9

7. EQUIPMENT, MATERIALS AND CONSTRUCTION PLANT XII-9

8. DAMAGES XII-9

9. PROTECTION AGAINST ACCIDENT TO EMPLOYEES AND THE PUBLIC XII-9

10. PERFORMANCE, PAYMENT AND MAINTENANCE BONDS XII-10

11. LOSSES FROM NATURAL CAUSES XII-10

12. PROTECTION OF ADJOINING PROPERTY XII-10

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13. PROTECTION AGAINST CLAIMS XII-10

14. PROTECTION AGAINST ROYALTIES OR PATENTED INVENTION XII-11

15. LAWS AND ORDINANCES XII-11

16. ASSIGNMENT AND SUBLETTING XII-11

17. INDEMNIFICATION XII-12

18. CONTRACTOR'S LIABILITY INSURANCE XII-12

19. CERTIFICATE OF INSURANCE XII-14

20. WORKERS' COMPENSATION XII-14

D. PROSECUTION AND PROGRESS XII-16

1. TIME AND ORDER OF COMPLETION XII-16

2. EXTENSION OF TIME XII-16

3. HINDRANCES AND DELAYS XII-17

4. OWNER MAY STOP THE WORK XII-17

5. OWNERS RIGHT TO DO WORK XII-17

6. SUSPENSION BY COURT ORDER XII-17

E. MEASUREMENT AND PAYMENT XII-17

1. QUANTITIES AND MEASUREMENTS XII-17

2. ESTIMATED QUANTITIES XII-17

3. PRICE OF WORK XII-18

4. PARTIAL PAYMENTS XII-18

5. USE OF COMPLETED PORTIONS XII-18

6. FINAL COMPLETION AND ACCEPTANCE XII-19

7. FINAL PAYMENT XII-19

8. PAYMENTS WITHHELD XII-19

9. AFFIDAVIT OF CONTRACTOR XII-19

10. DELAYED PAYMENTS XII-19

11. PAYMENT NO EVIDENCE OF PERFORMANCE5. XII-20

F. EXTRA WORK AND CLAIMS XII-20

1. CHANGE ORDERS XII-20

2. MINOR CHANGES XII-20

3. EXTRA WORK XII-20

4. TIME OF FILING CLAIMS XII-21

G. ABANDONMENT OF CONTRACT XII-21

1. ABANDONMENT BY CONTRACTOR XII-21

2. ABANDONMENT OF OWNER XII-22

3. EFFECT OF BANKRUPTCY XII-23

4. RIGHT OF OWNER TO TERMINATE CONTRACT XII-23

XIII. SPECIAL CONDITIONS .................................................................................... XIII-1

1. GENERAL XIII-2

2. ENGINEER XIII-2

3. CONTRACT DOCUMENTS XIII-2

4. GENERAL SPECIFICATIONS XIII-2

5. PRECONSTRUCTION CONFERENCE XIII-2

6. WORK ON SATURDAY, SUNDAY & HOLIDAYS XIII-2

7. MATERIAL STORAGE XIII-2

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8. SITE XIII-3

9. WARNING DEVICES XIII-3

10. EXISTING UTILITIES, STRUCTURES AND OTHER PROPERTY XIII-3

11. LOCATE OF CITY-OWNED LINES XIII-4

12. RECORD OF EXISTING CONDITIONS XIII-4

13. TESTING XIII-5

14. MAINTENANCE PROVISIONS FULFILLMENT XIII-5

15. LIQUIDATED DAMAGES XIII-5

16. CHANGE ORDERS XIII-6

17. ACCESS TO PROPERTY XIII-6

18. NOTIFICATION OF RESIDENTS - UTILITIES XIII-6

19. NOTIFICATION OF RESIDENTS XIII-6

20. SPECIAL MEETING XIII-6

21. LANDSCAPE & TREE TREATMENTS XIII-6

22. MOWING AND DEBRIS MAINTENANCE XIII-7

23. INCIDENTAL WORK XIII-7

24. DUST CONTROL XIII-7

25. TRADE NAMES AND ALTERNATIVES XIII-7

26. SITE DRAINAGE XIII-7

27. WATER SERVICE INTERRUPTION XIII-8

28. SEWER SERVICE INTERRUPTION XIII-8

29. TIME & ORDER OF COMPLETION XIII-8

30. CONSTRUCTION PHASING XIII-8

31. CONSTRUCTION SEQUENCING XIII-8

32. EMBANKMENT CONSTRUCTION XIII-8

33. FILL OR EXCAVATION REQUIRED TO MAKE GRADE XIII-8

34. DISPOSAL OF EXCESS SPOIL EXCAVATION XIII-8

35. OBJECTS WITHIN THE TEMPORARY CONSTRUCTION EASEMENT XIII-8

36. REMOVAL OF PARKED VEHICLES XIII-9

37. REMOVAL OF PAVEMENT MARKINGS XIII-9

38. PAVEMENT REMOVAL XIII-9

39. CONCRETE REMOVAL XIII-9

40. LIMITS OF PLACEMENT XIII-9

41. INSTALLATION OF UTILITY ADJUSTING RINGS XIII-9

42. OPENING PAVEMENT TO TRAFFIC XIII-9

43. TRENCH SAFETY XIII-9

44. FENCING XIII-10

45. OZONE ACTION DAYS XIII-10

46. BORING IN CITY R.O.W. AND EASEMENT XIII-10

47. PROJECT SIGN XIII-10

48. UNFORESEEN ITEMS – BID ITEM XIII-10

XIV. MINIMUM WAGE RATES................................................................................. XIV-1

XV. CONSTRUCTION SPECIFICATIONS ................................................................ XV-1

XVI. PROJECT SIGN ................................................................................................. XVI-1

XVII. TECHNICAL SPECIFICATIONS & CITY APPROVED PARTS LIST……......….XVII-1

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I. NOTICE TO BIDDERS

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NOTICE TO BIDDERS

1. RECEIPT AND OPENING OF BIDS

THE CITY OF FARMERS BRANCH, TEXAS (herein called the "Owner”), invites bids for its project, 2026 WATER & WASTEWATER SYSTEM CAPITAL IMPROVEMENTS PLAN PHASE 1.

Bids will be received by the Owner at the office of the Purchasing Agent until 2:00 PM, Thursday, October 29, 2026, and then at said office publicly opened and read aloud. The envelopes containing the bids must be sealed and addressed to Purchasing Agent, City Hall Building, 13000 William Dodson

Parkway, Farmers Branch, Texas 75234, with the word "PROPOSAL" and the name or description of the project as shown on the front cover of the Contract documents.

This project generally includes the construction of approximately 2,962 linear feet of 8-Inch PVC water line by open cut, 3,400 linear feet of 12-Inch water line by open cut, 2,396 linear feet of 8-Inch water line by pipe bursting, 2,438 linear feet of 8-inch, and 4,366 linear feet of 10-inch SDR 19 IPS sanitary sewer line by pipe bursting, 24 - 5.0 foot diameter manholes, and approximately 3,812 square yards of

10-Inch Reinforced Concrete Pavement, along with all necessary appurtenances.

Plans, specifications and other documents may be examined or acquired electronically by Bidders through the Civcast website at http://civcastusa.com. Civcast is free to all Bidders to view or download plans and documents, however if the contractor requests a printed plan set, there will be a cost.

Contractors are required to create an account to sign in to the website in order to access the bid documents. Civcast will alert bidders of any addendums to the projects. If there are any questions about

Civcast or the Civcast website, please contact the company by phone at (281) 346-4577 or support@civcastusa.com.

The Owner may consider, at Owner's option, any bid not prepared and submitted in accordance with the provision hereof as an informal bid. The Owner may waive any informality or reject any and all bids.

Any bid may be withdrawn in writing prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified shall not be considered. No bidder may withdraw a bid within Ninety (90) calendar days after the actual date of the opening thereof.

2. PROPOSAL FORM

Bidders shall use the proposal forms included in the documents and all blanks of which must be appropriately filled in. Proposal forms are to be left attached to documents in same manner as received by bidders. Supplemental data to be furnished shall be included in the same sealed envelope with proposal.

3. DELIVERY OF PROPOSAL

It shall be the bidder's responsibility to deliver its proposal to the proper place by the time stated in the

Notice to Bidders. The mere fact that a proposal was dispatched will not be considered.

4. QUALIFICATION OF BIDDER

The Owner may make such investigations as it deems necessary to determine the ability of the bidder to perform the work, and the bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request. The Owner reserves the right to reject any bid if the evidence submitted, either by the bidder or from an investigation of the bidder, fails to satisfy the Owner that such bidder is properly qualified to carry out the obligations of the Contract and therefore to complete the work contemplated herein. Conditional bids will not be accepted.

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5. BID SECURITY

Each bid must be accompanied by cashier's or certified check of the bidder, or a bid bond duly executed by the bidder as principal and having a surety thereon, a surety company approved by the Owner (refer to Section #6. Notice to Bidders), in the amount of five percent (5%) of the bid. Such cash, checks or bid bonds will be returned promptly after the Owner and the accepted bidder have executed the Contract or, if no award has been made within ninety (90) days after the date of the opening of bids, upon demand of the bidder at any time thereafter, so long as the bidder has not been notified of the acceptance of its bid.

6. SURETY BONDS

(1) Contractor Surety

With the execution and delivery of the Contract, the Contractor shall furnish and file with the Owner in the amounts herein required, the surety bonds specified hereunder, Without exception, the Owner's bond forms must be used, and exclusive venue for any lawsuit in connection with such bonds shall be specified as the county in which the Owner’s principal office is located. Such surety bonds shall be in accordance with the provisions of Chapter 2253, Texas Government Code and Sections 3503.001-.005 of the Texas

Insurance Code, as amended. These bonds shall automatically be increased by the amount of any change order which increases the Contract Price with or without notice to the Surety, but in no event shall a change, which reduces the Contract amount, reduce the penal amount of such bonds.

(2) Performance Bond

In accordance with Chapter 2253 of the Texas Government Code, a performance bond in the amount of not less than one-hundred percent (100%) of the Contract Price conditioned upon the faithful performance of the Contract, and upon payment of all persons supplying labor or furnishing materials, for projects with a bid amount in excess of twenty-five thousand dollars ($25,000.00), will be required upon the forms which are a part of the Contract documents.

Said performance bond shall be a good and sufficient bond in an amount not less than one-hundred percent (100%) of the Contract Price, as evidenced by the proposal tabulation, shall guarantee the full and faithful execution of the work and performance of the Contract in accordance with the plans, specifications and Contract documents, including any extensions thereof, and shall be issued for the protection of the Owner. The bond shall automatically adjust in amount due to any change orders approved by the City. The Contractor shall include in the unit bid prices, the cost of the Performance

Bonds and shall pay for said bonds.

(3) Payment Bond

In accordance with Chapter 2253 of the Texas Government Code, payment bonds in the amount of not less than one-hundred percent (100%) of the Contract Price conditioned upon the faithful performance of the Contract, and upon payment of all persons supplying labor or furnishing materials, for projects with a bid amount in excess of twenty-five thousand dollars ($25,000.00), will be required upon the forms which are a part of the Contract documents.

Said payment bond shall be a good and sufficient bond in an amount not less than one-hundred percent

(100%) of the approximate total amount of the Contract, as evidenced by the proposal tabulation, shall guarantee the full and proper protection of all claimants supplying labor and material in the prosecution of the work provided for in said Contract. and shall be issued for the use of each claimant. The bond shall automatically adjust in amount due to any change orders approved by the City. The Contractor shall include in the unit bid prices, the cost of the Payment Bonds and shall pay for said bonds.

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(4) Maintenance Bond

The Contractor, upon execution of the Contract and before beginning work, shall furnish to the City a proper Maintenance Bond in the amount of one hundred (100%) percent of the contract amount written by an approved surety company covering the guarantee and maintenance prescribed above. The period of the Maintenance Bond shall be two (2) years from the date of final acceptance of all work done under the Contract, to cover the guarantee as set forth in the Special Conditions.

The Contractor shall include in the unit bid prices, the cost of the Maintenance Bond and shall pay for said bond. Notice to the Contractor that repairs, renewals or reconstruction as required under this provision of the specifications, may be made in the form of a registered letter, signed by the Owner and addressed to the Contractor liable for the cost of expense thereof.

(5) Sureties

A surety who is in default or delinquent on any bonds or who are interested in any litigation against the

Owner will not be acceptable. All bonds shall be made on forms furnished by the Owner and shall be executed by not less than one (1) corporate surety authorized to do business in the State of Texas and acceptable to the Owner. The Sureties shall be listed in the most current Federal Register Treasury List.

The Contractor and Surety shall execute each bond. Each Surety shall have designated an agent resident in the Owner's jurisdictional area acceptable to the Owner to whom any requisite notices may be delivered and on whom service of process may be had in matters arising out of such surety-ship. The

Owner reserves the right to reject any and all Sureties.

(6) Additional or Substitute Bond

If at any time the Owner is or becomes dissatisfied with any Surety then upon the performance, payment bond, or maintenance bond, the Contractor shall, within five (5) days after notice from the Owner to do so, substitute an acceptable bond (or bonds), or provide an additional bond, in such form and sum and signed by such other surety or sureties as may be satisfactory to the Owner. The Contractor shall pay the premiums on such bonds without recourse to the Owner. No further payments under the Contract shall be deemed due or payable until the substitute or additional bonds shall have been furnished and accepted by the Owner.

7. POWER OF ATTORNEY

Attorneys in fact who sign bid bonds or contract bonds must file with each bond a certified and effectively dated copy of their power of attorney.

8. CONTRACT EXECUTION

Timing is of the essence in the performance of this project. That timing includes the urgency in proceeding with the execution of the Contract documents. Hence, if, within fourteen (14) calendar days after award of the Contract to the successful bidder by the City Council, the successful bidder has not provided to the City four (4) copies of the executed Contract documents and the fully executed bonds as requested herein, the City may, at its sole discretion, declare the award of the Contract null and void and upon such declaration, such award shall be null and void, and the Contract may be awarded to the next lowest most responsible bidder.

The aforementioned executed Contract documents shall include the performance bond, the payment bond, the maintenance bond and certificates of insurance.

9. CONDITIONS OF WORK

Each bidder must inform himself fully of the conditions relating to the construction of the project and the employment of labor thereon. Failure to do so will not relieve a successful bidder of its obligation to furnish all material and labor necessary to carry out the provisions of this Contract. Insofar as

I-5 possible, the Contractor in carrying out his work, must employ such methods or means as will not cause any interruption of or interference with the work of any other contractor. Prior to submission of a proposal, bidder shall have made a thorough inspection of the site of the work and a thorough examination of the Drawings and Specifications, and shall become informed as to the nature of the work, labor conditions, and all other matters that may affect the cost and time of completion of the work.

Prospective bidders shall make a careful examination of the entire site of the project and shall make such explorations as may be necessary to determine the sub-surface and/or water conditions to be encountered; improvements and obstructions which may be encountered and especially those to be protected; disposal sites for surplus materials not designated to be salvaged; methods of providing ingress and egress to private as well as public property; methods of handling traffic during construction and maintenance of the entire project as well as any section thereof, and protection of all existing structures both above and below ground; and how the drawings fit the proposed project and especially if any discrepancies exist.

10. ADDENDA AND INTERPRETATIONS

No interpretation of the meaning of plans, specifications or other pre-bid documents will be made to any bidder orally. In the event of conflict between the Drawings and the Specifications, the Contractor will be deemed to have assumed the more expensive way of doing the work unless, before submitting a bid, the Contractor shall have asked for and obtained (by addendum) a decision as to which method or material is intended. Bidders shall post questions to Civcast, which shall be answered on Civcast. For questions to be given consideration, they must be received at least seven (7) days prior to the date fixed for the opening of bids. Any and all such interpretations and any supplemental instructions will be posted on Civcast as an addendum to all prospective bidders and not later than two (2) days prior to the date fixed for opening of bids. Failure of any bidder to receive any such addendum or interpretation shall not relieve the bidder from any obligation under his bid submitted. All addenda so issued shall become part of the Contract documents.

11. NOTICE OF SPECIAL CONDITIONS

Attention is particularly called to those parts of the Contract documents and specifications that pertain to with the following:

Inspection & testing of materials

Insurance requirements

Wage rates

Stated allowances

12. LAWS AND REGULATIONS

The bidder's attention is directed to the fact that all applicable State laws, municipal ordinances and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the Contract throughout, and they will be deemed to be included in the contract the same as though herein written out in full.

13. METHOD OF AWARD - LOWEST QUALIFIED BIDDER

The submitted proposals shall be tabulated for comparison on the basis of bid prices and quantities shown in the proposal. The comparison will also be subject to corrected price totals in the event of mathematical errors. Unit prices are to be shown in both words and figures. In the event of a discrepancy, between the words and figures, the amount shown in words will govern. If at the time this

Contract is to be awarded, the lowest base bid submitted by a responsible bidder does not exceed the amount of funds then estimated by the Owner as available to finance the Contract, the Contract will be awarded on the base bid (using unit prices) only. If such bid exceeds such amount, the Owner may reject all bids or may award the Contract on the base bid combined with such deductible alternates applied in numerical order in which they are listed in the Form of Bid, as produces a net amount which is within the available funds. No combined or conditional bids will be accepted.

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Unless the bids seem unreasonably high, the Owner anticipates awarding the Contract promptly on the basis of the greatest advantage to the Owner, considering prices bid, ability, standing and reputation of bidder, capabilities for executing the work and such other elements as the awarding authority may deem pertinent. The Owner retains the right to waive formalities and to reject any or all bids. The information in “Contractor’s Information” must be completed in its entirety and submitted to the City within twenty-four (24) hours (one working day) after the bid opening. Failure to submit the “Contractor’s

Information” within twenty-four (24) hours (one working day) can cause the bid to be deemed non-responsive.

14. OBLIGATION OF BIDDER

At the time of the opening of bids each bidder will be presumed to have inspected the site and to have read and to be thoroughly familiar with the plans and Contract documents (including all addenda). The failure or omission of any bidder to examine any form, instrument, or documents shall in no way relieve the bidder from any obligation in respect of his bid.

15. BID QUANTITIES

The estimated quantities of the various classes of work and materials under this Contract are to be used only as a basis for estimating the probable cost of the work. It is understood and agreed that the actual amount of work to be done and material to be furnished will be based upon actual quantities.

16. STATE AND CITY SALE TAXES

The Contractor's attention is directed to State of Texas, Tax Code, Section 151.311. This section provides that all items used or consumed by a contractor can be purchased free of State and City sales tax if necessary and essential for the performance of the Contract and completely consumed at the job site and when the project is being performed for an agency exempt under State of Texas, Tax Code, Section 151.309.

This Contract is issued by an agency, which qualified for exemption pursuant to the provisions of State of Texas, Tax Code, Section 151.309.

17. PRE-BID CONFERENCE

A Pre-Bid Conference will be held for all bidders at the City of Farmers Branch, Community Services

Conference Room, 13000 William Dodson, Farmers Branch, Texas at 2:00 PM, Tuesday, October 20, 2026. Any requests for substitute "or equal" products must be submitted in writing to The Engineer at this meeting. Therefore, although not mandatory, it is highly recommended that each entity submitting a bid have a representative at the pre-bid conference. Shop drawings, details, product data sheets or any other pertinent information to assist The Engineer in determining equivalency shall accompany the written request. NO REQUESTS FOR PRODUCT SUBSTITUTION WILL BE CONSIDERED

SUBSEQUENT TO THE PRE-BID CONFERENCE.

Advertisement Dates: Friday, October 9, 2026

Friday, October 16, 2026

Pre-Bid Meeting: Tuesday, October 20, 2026 @ 2:00 pm

Questions Deadline: Thursday, October 22, 2026, by 5:00 pm

Addendum Deadline: Monday, October 26, 2026, by 5:00 pm

Bid Opening: Thursday, October 29, 2026 @ 2:00 pm

Tentative Council Award: December 15, 2026

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II. CONTRACTOR INFORMATION

The information in “Contractor’s Information” must be completed in its entirety and submitted to the

City within twenty-four (24) hours (one working day) after the bid opening. Failure to submit the

“Contractor’s Information” within twenty-four (24) hours (one working day) may cause the bid to be deemed non- responsive.

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CONTRACTOR INFORMATION

Name of Firm:

Type of Firm: Corporation Sole Proprietorship Other

PHYSICAL

ADDRESS

(NOT P O BOX):

PHONE NUMBER:

FAX:

EMAIL:

Names and Titles of Principals:

I.R.S. Number:

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EXPERIENCE RECORD

List of projects your organization has successfully completed:

List of projects your organization is now engaged in completing:

List of surety bonds in force on above uncompleted work:

Note:

To demonstrate qualification to perform the work, each bidder must be prepared to submit within Five

(5) working days after bid opening upon Owner's request, additional detailed written evidence such as financial data, previous experience, present commitments and disclosure of any legal action against the company.

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DATA SHEET SUBMITTAL INFORMATION

List of equipment owned by bidder that is in serviceable condition and available for use on this

Project:

Portions of work that bidder proposes to sublet in case of award of Contract, including subcontractor name, amount of work, and type:

Name and qualification of the superintendent:

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III. PROPOSAL & ADDENDA

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PROPOSAL

FOR

2026 Water & Wastewater System

Capital Improvements Plan Phase 1

Farmers Branch, Texas

_______________, 2026

PROPOSAL OF

Check appropriate business entity:

A corporation organized and existing under the laws of the State of Texas.

A corporation organized and existing under the laws of the State of __________________

(If a non-Texas Corporation, please attach a copy of the corporation's Articles of

Incorporation)

A partnership consisting of _______________________________.

A sole proprietorship owned by ________________, an individual.

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To: THE CITY OF FARMERS BRANCH, TEXAS

P.O. BOX 819010

FARMERS BRANCH, TEXAS 75381-9010

The undersigned bidder, pursuant to the foregoing advertisement for bids, has carefully examined this proposal, the Contract documents, special provisions, general provisions, special specifications, and the specifications and will provide all necessary labor, superintendence, machinery, equipment, tools, materials, services and other facilities and complete fully all the work as provided for in the specifications and Contract documents; and binds himself upon formal acceptance of this proposal to execute a contract and bonds, according to the prescribed forms, for performing and completing the said work within the required time.

It is understood that the following quantities of work to be done are approximate only, and are intended principally to serve as a guide in figuring out the bids. It is further understood that the quantities of work to be done and materials to be furnished may be increased or decreased as may be considered necessary, in the opinion of the Engineer, to complete the work as fully planned and contemplated, and that all quantities of work whether increased or decreased, are to be performed at the unit prices set forth below except as provided for in the specifications.

Unit prices are to be shown in both words and figures. In the event of a discrepancy, the amount shown in words will govern.

The unit prices shall include all labor, materials, equipment, overhead, profit, insurance, etc., to cover the completed work as requested.

The work proposed to be done shall be accepted when fully completed and finished in accordance with the plans and specifications, to the satisfaction of the Owner.

The undersigned certifies that the bid prices contained in this proposal have been carefully checked and are submitted as correct and final.

The undersigned bidder hereby declares that he has visited the site of the work and has carefully examined the Contract documents and specifications pertaining to the work covered by the above bid, and he further agrees to commence work within ten (10) calendar days after the date of written notice to do so shall have been given to him, and to substantially complete the same within One Hundred

Eighty (180) Calendar Days calendar days after the date of written notice to commence work has been issued.

Enclosed with this proposal is a cashier's check in the amount of _______________________ dollars and __________________________ cents ($ ___________________ ), or a bidder's bond in the sum of

_____________________________________________________________ dollars and

_______________________________ cents ($ ___________________ ), which it is agreed shall be collected and retained by the Owner as liquidated damages in the event this proposal is accepted by the owner within Ninety (90) calendar days after the date bids are received and the undersigned bidder fails to execute the Contract and required bonds within ten (10) calendar days after the date said proposal is accepted. Otherwise said check or bond will be returned to the undersigned bidder upon demand.

In the event of the award of a Contract to the bidder, the bidder will furnish Performance and Payment

Bonds for the full amount of the Contract, to secure proper compliance with the terms and provisions of

Item

No.

Estimated

Quantity Unit

Price in

Figures

Extended

Amount

1 2,962 L.F.

complete in place, the sum of

Dollars and

Cents per

2 3,400 L.F.

complete in place, the sum of

Dollars and

Cents per

3 2,396 L.F.

complete in place, the sum of

Dollars and

Cents per

4 19 Ea.

complete in place, the sum of

Dollars and

Cents per

5 19 Ea.

complete in place, the sum of

Dollars and

Cents per

Linear Foot

Each

Furnish & Install 8-inch AWWA C900 DR14 PVC

Restrained Joint Water by Pipe Bursting

Furnish & Install 12-inch Resilient Seated Gate Valve

Furnish & Install 8-inch Resilient Seated Gate Valve

Description and Price in Words

City of Farmers Branch

Water & Wastewater System Capital Improvements Plan Phase 1

BID SCHEDULE

Furnish & Install 8-inch AWWA C900 DR18 PVC

Water Line with Class B+ Embedment by Open Cut, Including all Fittings and Embedment

Linear Foot

Furnish & Install 12-inch AWWA C900 DR14 PVC

Water Line with Class B+ Embedment by Open Cut, Including all Fittings and Embedment

WATER IMPROVEMENTS

Linear Foot

Each

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Estimated

Quantity Unit

Price in

Figures

Extended

Amount Description and Price in Words

6 2 Ea.

complete in place, the sum of

Dollars and

Cents per

7 3 Ea.

complete in place, the sum of

Dollars and

Cents per

8 5 Ea.

complete in place, the sum of

Dollars and

Cents per

9 49 Ea.

complete in place, the sum of

Dollars and

Cents per

10 16 Ea.

complete in place, the sum of

Dollars and

Cents per

11 1 Ea.

complete in place, the sum of

Dollars and

Cents per

12 1 Ea.

complete in place, the sum of

Dollars and

Cents per

Each

Furnish & Install 18-inch x 8-inch Cut In Tee on

Existing 18-inch Water Line

Each

Each

Furnish & Install Fire Hydrant Assembly including

Lead & 6-inch Resilient Seated Gate Valve

Furnish & Install 1-Inch Type K Copper Water

Service Line & Connect to existing Meter

Furnish & Install 6-inch Resilient Seated Gate Valve

Each

Furnish & Install 2-Inch Type K Copper Water

Service Line & Connect to existing Meter

Each

Furnish & Install 1 1/2-Inch Type K Copper Water

Service Line & Connect to existing Meter

Each

Furnish & Install 8-inch x 8-inch Cut In Tee on

Existing 8-inch Water Line

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Estimated

Quantity Unit

Price in

Figures

Extended

Amount Description and Price in Words

13 1 Ea.

complete in place, the sum of

Dollars and

Cents per

14 21 Ea.

complete in place, the sum of

Dollars and

Cents per

15 10 Ea.

complete in place, the sum of

Dollars and

Cents per

16 26 Ea.

complete in place, the sum of

Dollars and

Cents per

17 6,362 L.F.

complete in place, the sum of

Dollars and

Cents per

18 3,651 S.Y.

complete in place, the sum of

Dollars and

Cents per

19 3,651 S.Y.

complete in place, the sum of

Dollars and

Cents per

Square Yard

Construct 10-inch 3600 PSI Class C Concrete Street

Pavement with #4 Rebar on 18-inch Centers

Including Compaction of Subgrade

Square Yard

Linear Foot

Sawcut Full Depth, Remove and Dispose of Existing

Concrete Street and Bank Slope Pavement

Implement Trench Safety Plan

Each

Each

Abandon Existing Valves

Each

Connect to Existing Water Line

Cut, Plug, & Abandon Existing Water Line

Furnish & Install 12-inch x 8-inch Cut In Tee on

Existing 12-inch Water Line

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Estimated

Quantity Unit

Price in

Figures

Extended

Amount Description and Price in Words

20 280 L.F.

complete in place, the sum of

Dollars and

Cents per

21 1 Ea.

complete in place, the sum of

Dollars and

Cents per

22 11 S.Y.

complete in place, the sum of

Dollars and

Cents per

23 19 S.Y.

complete in place, the sum of

Dollars and

Cents per

TOTAL AMOUNT WATER BID (Items 1 Through 23)

24 2,438 L.F.

complete in place, the sum of

Dollars and

Cents per

25 4,366 L.F.

complete in place, the sum of

Dollars and

Cents per

Furnish & Install Block Sod

WASTEWATER IMPROVEMENTS

Construct 6-inch 3600 PSI Class C Concrete Curb &

Gutter

Linear Foot

Remove & Replace Barrier Free Ramp

Each

Remove & Replace 4-inch 3000PSI Concrete

Sidewalk

Square Yard

Square Yard

Furnish & Install 8-inch SDR 19 IPS Wastewater by

Pipe Bursting

Linear Foot

Linear Foot

Furnish & Install 10-inch SDR 19 IPS Wastewater by

Pipe Bursting

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Estimated

Quantity Unit

Price in

Figures

Extended

Amount Description and Price in Words

26 17 Ea.

complete in place, the sum of

Dollars and

Cents per

27 7 Ea.

complete in place, the sum of

Dollars and

Cents per

28 161 S.Y.

complete in place, the sum of

Dollars and

Cents per

29 161 S.Y.

complete in place, the sum of

Dollars and

Cents per

30 40 S.Y.

complete in place, the sum of

Dollars and

Cents per

31 55 S.Y.

complete in place, the sum of

Dollars and

Cents per

32 1 L.S.

complete in place, the sum of

Dollars and

Cents per Lump Sum

Square Yard

Furnish Trench Safety Plan

Square Yard

Square Yard

Furnish & Install 10-inch 3600 PSI Class C Concrete

Street Pavement with #4 Rebar on 18-inch Centers

Including Compaction of Subgrade

Each

Sawcut Full Depth, Remove and Dispose of Existing

Concrete Pavement

Each

Remove Existing Cleanout & Const. 5-ft Diameter

Manhole Over Exist Sanitary Sewer

Remove & Replace Existing Manhole w/ 5-ft

Diameter Manhole

Remove & Replace 4-inch 3000PSI Concrete

Sidewalk

Square Yard

Furnish & Install Block Sod

J:\CLERICAL\Farmers Branch\2026-101 W&WW System 2026 Capital Improvements Plan\Phase 1\Specs\Tech-Spec\03-P&BS-2 PBS-5

Estimated

Quantity Unit

Price in

Figures

Extended

Amount Description and Price in Words

33 1 L.S.

complete in place, the sum of

Dollars and

Cents per

34 1 L.S.

complete in place, the sum of

Dollars and

Cents per

35 1 L.S.

complete in place, the sum of

Dollars and

Cents per

36 1 L.S.

300,000.00$ 300,000.00$ complete in place, the sum of

Dollars and

Cents per

37 1 L.S. 50,000.00$ 50,000.00$ complete in place, the sum of

Dollars and

Cents per

TOTAL AMOUNT WASTEWATER BID (Items 24 Through 37)

TOTAL AMOUNT BID (Items 1 Through 37)

Lump Sum

Lump Sum

Material Testing (Allowance)

Lump Sum

Unforeseen Work Items (Allowance)

Lump Sum

Furnish, Install, Place, and Maintain Erosion Control

Measures

Lump Sum

Furnish Storm Water Pollution Prevention Plan &

Erosion Control Plan

Furnish, Install and Maintain Traffic Control Plan

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III-4

the Contract, to insure and guarantee the work until final completion and acceptance, and to guarantee payment of all lawful claims for labor performed and materials furnished in the fulfillment of the

Contract.

Receipt is acknowledged of the following addenda:

Respectfully Submitted, Name of

Contractor

By:

Name:

Address:

Authorized Signature

Seal if bidder is a corporation

City:

County:

State: ______________________________________

Tel: ______________________________________

Fax: ______________________________________

IV-5

IV. CERTIFICATIONS AND DISCLOSURES

IV-6

A. HOUSE BILL793, PROHIBITION OF CONTRACTS WITH COMPANIES

BOYCOTTING ISRAEL

IV-7

House Bill 89, Prohibition of Contracts with Companies Boycotting Israel

I, ________________________________________(Name of certifying official), the

________________________________________ (title or position of certifying official) of

_________________________________________(name of company), does hereby verify on behalf of said company to the City that said company does not Boycott Israel and will not

Boycott Israel (as that term is defined in Texas Government Code Section 808.001, as amended) during the term of this contract.

Signature of Certifying Official

Title:

Date:

IV-8

B. SENATE BILL 252 PROHIBITION OF CONTRACTS WITH CERTAIN

COMPANIES

IV-9

Senate Bill 252 Prohibition of Contracts with Certain Companies

Senate Bill 252 amends Chapter 2252, Texas Government Code, effective September 1, 2017, by adding

Subchapter F and, specifically, Tex. Govt. Code §2252.152, prohibiting cities and other governmental entities from entering into a governmental contract (defined to mean “a contract awarded by a governmental entity for general construction, an improvement, a service, or a public works project or for a purchase of supplies, materials, or equipment” and including contracts professional or consulting service subject to Texas Govt Code Ch. 2254, (the Professional Procurement Act1) with a company that is identified on a list prepared and maintained by the Texas Comptroller and that does business with Iran, Sudan, or a foreign terrorist organization.

The new law will apply to contracts for: general construction work; an improvement; any professional or other service; a public works project; purchase of supplies; purchase of materials; and for the purchase of equipment.

Exception: A company that the United States government affirmatively declares to be excluded from its federal sanctions regime relating to Sudan, its federal sanctions regime relating to Iran, or any federal sanctions regime relating to a foreign terrorist organization is not subject to contract prohibition under this subchapter.

For purpose of the new law, “Company” means a sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, limited liability company, or other entity or business association whose securities are publicly traded, including a wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of those entities or business associations, that exists to make a profit.

A foreign terrorist organization is defined to mean an organization designated as a foreign terrorist organization by the United States secretary of state as authorized by 8 U.S.C. Section 1189.

Under the new law, the Texas Comptroller is required to prepare, maintain, and provide to each governmental entity in the state (including the City), a list of all companies known to have contracts with or provide supplies or services to a foreign terrorist organization.

Application of new requirements: The new requirements apply to a contract or purchase for which the governmental unit (including the City) first advertises or otherwise solicits bids, proposals, offers or qualifications on or after September 1, 2017. Thus, the new law does not apply to contracts for which bids, proposals, offers, or qualifications have already been solicited, even if the contract is not awarded on or after September 1, 2017.

While not required, the City may wish to consider adding to its solicitation for bids, proposals or offers a statement that the City is prohibited from entering a contract with a company that is identified on a list prepared and maintained by the Texas Comptroller and that does business with Iran, Sudan, or a foreign terrorist organization. The City will of course need to monitor the Comptroller list before award of such contracts to be sure that the bidder is not on the most recent version of the list.

IV-10

C. CONFLICT OF INTEREST QUESTIONNAIRE (CIQ)

IV-11

IV-12

D. CERTIFICATE OF INTERESTED PARTIES (FORM 1295)

The qualified low bidder must electronically file Form 1295 and submit the notarized copy with certificate number to the City within seventy two (72) hours (3 working days) of the bid opening. Failure to submit the “Form 1295” within (72) hours (3 working day) may cause the bid to be deemed non- responsive.

Website: https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

IV-13

V-1

V. TAX PAYER IDENTIFICATION NUMBER AND CERTIFICATION

V-2

VI-1

VI. STANDARD FORM OF AGREEMENT

VI-2

CITY OF FARMERS BRANCH

STANDARD FORM OF AGREEMENT

FOR OWNER-CONTRACTOR PROJECTS

Approved as to Legal Form by

Legal Counsel

STATE OF TEXAS }

COUNTY OF DALLAS }

THIS AGREEMENT made and entered into this ______ day of_______, A.D. 2026, by and between

THE CITY OF FARMERS BRANCH of the County of Dallas and State of Texas, acting through THE

CITY MANAGER OF THE CITY OF FARMERS BRANCH, thereunto duly authorized so to do, Party of the First Part, hereinafter termed Owner, and _____________, of the City of _________ County of

______ and the State of Texas, Party of the Second Part, hereinafter termed Contractor.

WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the Party of the First Part (Owner), and under the conditions expressed in the bond bearing even date herewith, the said Part of the Second Part (Contractor), hereby agrees with the said Party of the First Part (Owner) to commence and complete the construction of certain improvements described as follows:

2026 Water & Wastewater System Capital Improvements Plan Phase 1 and all extra work in connection therewith, under the terms as stated in the General Conditions of the Agreement and at his

(or their) own proper cost and expense to furnish all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and other accessories and services necessary to complete the said construction, in accordance with the Notice to Contractors, General and Special Conditions of

Agreement, Plans and other drawings and printed or written explanatory matter thereof, and the

Specifications and addenda therefore, as prepared by Birkhoff Hendricks & Carter LLP herein entitled the Engineer, each of which has been identified by the Contractor and the Engineer, together with the Contractor’s written proposal, the General Conditions of the Agreement, the Performance, Payment, and Maintenance Bonds hereto attached; all of which are made a part hereof and collectively evidence and constitute the entire Contract.

{READ THE FOLLOWING INSTRUCTIONS: THE FOLLOWING PARAGRAPH SHALL BE

MODIFIED DEPENDING ON WHETHER THE BID IS PROJECT BASED ON UNIT PRICE

BASED. UNIT PRICE BASED OR BIDS WITH RENEWALS SHALL STATE THE TERMS OF

THE RENEWALS IN THE PARAGRAPH BELOW. DELETE THESE INSTRUCTIONS

BEFORE ISSUING THE BID.}

VI-3

The Contractor hereby agrees to commence work within ten (10) calendar days after the date written notice to do so shall have been given to him, and to substantially complete the same within One

Hundred Eighty (180) calendar days after the date of the written notice to commence work, subject to such extensions of time as are provided by the General and Special Conditions.

{READ THE FOLLOWING INSTRUCTIONS: THE FOLLOWING PARAGRAPH SHALL BE

MODIFIED DEPENDING ON WHETHER THE BID IS PROJECT BASED ON UNIT PRICE

BASED. UNIT PRICE BASED OR BIDS WITH RENEWALS SHALL STATE THE TERMS OF

ANY ANNUAL COST INCREASES PER CPI OR OTHER INFLATIONARY ADJUSTMENTS

IN THE PARAGRAPH BELOW. DELETE THESE INSTRUCTIONS BEFORE ISSUING THE

BID.}

The Owner agrees to pay the Contractor in current funds the price or prices shown in the proposal, attached hereto and incorporated herein as part of this Contract, such payments to be subject to the

General and Special Conditions of the Contract.

IN WITNESS WHEREOF, the parties to these presents have executed this Agreement in the year and day first above written.

City of Farmers Branch

Party of the First Part Party of the Second Part

(Owner) (Contractor)

By: By:

Name: Ben Williamson Name:

Title: City Manager Title:

Attest: Attest:

Name:

City Secretary Title:

Approved As To Form:

City Attorney

VII-1

VII. PERFORMANCE BOND

VII-2

Bond No.

PERFORMANCE BOND

KNOW ALL MEN BY THESE PRESENTS: That ______________________, of the City of

__________________________________ County of ______________, and State of ______________ as principal, and_________________________________________________ authorized under the laws of the State of Texas to act as surety on bonds for principals, are held and firmly bound unto CITY

OF FARMERS BRANCH, TEXAS (Owner), in the penal sum of

Dollars (_____________________) for the payment whereof, the said Principal and Surety bind themselves, and their heirs, administrators, executors, successors and assigns, jointly and severally, by these presents:

WHEREAS, the Principal has entered into a certain written Contract with the Owner dated the ____ day of ______, 2026, to 2026 Water & Wastewater System Capital Improvements Plan Phase 1 which

Contract is hereby referred to and made a part hereof as fully and to the same extent as if copied at length herein. This bond shall automatically adjust in amount due to any change orders approved by the City.

NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said Principal shall faithfully perform said Contract and shall in all respects duly and faithfully observe and perform all and singular the covenants, conditions and agreements in and by said Contract agreed and covenanted by the Principal to be observed and performed, and according to the true intent and meaning of said

Contract and the Plans and Specifications hereto annexed, then this obligation shall be void; otherwise to remain in full force and effect;

PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Chapter 2253 of the

Texas Government Code as amended and all liabilities on this bond shall be determined in accordance with the provisions of said statute to the same extent as if it were copied at length herein.

Surety, for value received, stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract, or to the work performed thereunder, or the plans, specifications, or drawings accompanying the same, shall in anyway affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract, or to the work to be performed thereunder.

Surety holds a Certificate of Authority from the Department of the United States Treasury and is an acceptable surety on Federal Bonds or is an acceptable reinsurer and is in compliance with Texas

Government Code, Section 2253.021, Texas Insurance Code, Sections 3503.001-.005 and any other applicable State or federal law, rule, or regulation, as amended.

VII-3

IN WITNESS WHEREOF, the said Principal and Surety have signed and sealed this instrument this

___day of ____, 2026.

Principal Surety

By: By:

Name: Name:

Title: Title:

Address: Address:

The name, address and phone number of the

Resident Agent of Surety is:

VIII-1

VIII. PAYMENT BOND

VIII-2

PAYMENT BOND

KNOW ALL MEN BY THESE PRESENTS: That ____________________, of the City of ______________, County of , and State of as Principal, and _______________________________ authorized under the laws of the State of Texas to act as Surety on bonds for Principals, are held and firmly bound unto City of Farmers Branch, Texas (Owner), in the penal sum of ___________________ Dollars

(_______________________) of the said Principal and Surety bind themselves, and their heirs, administrators, executors, successors and assigns, jointly and severally, by these presents:

WHEREAS, the Principal has entered into a certain written Contract with the Owner, dated the ___ day of

________, 2026, to 2026 Water & Wastewater System Capital Improvements Plan Phase 1 which

Contract is hereby referred to and made a part hereto as fully and to the same extent as if copied at length herein.

NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said Principal shall pay all claimants supplying labor and material to him or a subcontractor in the prosecution of the work provided for in said Contract, then, this obligation shall be void; otherwise to remain in full force and effect;

PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Chapter 2253 of the Texas

Government Code as amended and all liabilities on this bond shall be determined in accordance with the provisions of said Statute to the same extent as if it were copied at length herein.

Surety, for value received, stipulates and agrees…