26-27 WPS 001-HS Ropes Course Invitation for Written Response.pdf

WAYLAND HIGH SCHOOL | ROPES COURSE LABOR Page 1

WAYLAND PUBLIC SCHOOLS

REQUEST FOR WRITTEN RESPONSES

#26-27 WPS 001- HS Ropes Course

Labor, Equipment and Installation Services

PUBLIC WORKS CONSTRUCTION - LABOR PORTION ONLY

M.G.L. c. 30, §39M and applicable provisions of M.G.L. c. 149

Solicitation item Information

Awarding authority Wayland Public Schools / Town of Wayland

Project location Wayland High School, 264 Old Connecticut Path, Wayland, MA 01778

Responses due October 23, 2026 11:00AM

Delivery method Written Responses

Site visit October 8, 2026 11:00AM

Project contact Kirsteen Patterson, Director of Finance and Operations

Anticipated notice to proceed October 28, 2026

Required completion December 18, 2026

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PART A - SOLICITATION AND INSTRUCTIONS

A1. Notice to Responders Wayland Public Schools, acting for the Town of Wayland (the “Awarding Authority”), invites written responses for labor, supervision, tools, construction equipment, mobilization and incidental services required to install an owner-furnished outdoor challenge/ropes course at Wayland High School. The work includes pole setting, ground anchors, high-element installation, coordination with the proprietary course supplier, and related closeout as described in Part B.

The contract will be awarded to the responsible responder offering the lowest responsive total price, subject to funding, verification of qualifications, and the Awarding Authority’s right to reject any response when permitted by law and in the public interest.

A2. Procurement Method The Awarding Authority’s independent estimate for the complete labor, equipment and installation contract is approximately $45,000. The procurement will therefore use the M.G.L. c. 30, §39M written-response process applicable to public works contracts estimated at $10,000 through $50,000: public notification for at least two weeks; solicitation of written responses from at least three persons or firms that customarily perform the work;

and award to the responsible responder offering to perform the contract at the lowest price. No bid deposit or public bid opening is required for this procurement tier.

A3. Response Submission

• Submit one complete response on the forms in Part C. Complete every blank and acknowledge all addenda.

• Responses must be received by the deadline on the cover. Late responses may not be considered.

• Pricing must include all labor burdens, prevailing wages, supervision, travel, mobilization, small tools, equipment, insurance, bonds, overhead, profit and incidentals except items expressly identified as owner-furnished. The Town is tax-exempt and will not pay Massachusetts sales tax; the responder remains responsible for all other taxes, assessments and payroll obligations applicable to its work.

• Responses must remain firm for 30 calendar days after the response deadline unless a longer period is stated by addendum.

• The responder bears responsibility for examining the site, access, soil information made available, existing utilities, school operations and the contract documents.

• Questions must be submitted in writing to the project contact by October 16, 2026. Only written addenda issued by the Awarding Authority modify the solicitation.

A4. Site Visit and Existing Conditions The proposed course area is on the Wayland High School grounds near the athletic fields. The conceptual layout is approximately 115 feet by 115 feet, with pole spacing shown at approximately 35 feet and nearby utility poles, a catwalk, Lily Pads, and other existing features depicted. Dimensions are approximate and shall not be used as final construction control.

• The contractor shall participate in a pre-installation layout meeting with the Awarding Authority and the proprietary course supplier.

• No excavation may begin until Dig Safe requirements are satisfied and the District/DPW confirms applicable site approvals.

• Rock, ledge, unsuitable soils, concealed utilities and materially different conditions shall be reported before proceeding. Unit prices in the Response Form govern only when authorized in writing.

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A5. Award and Responsibility The apparent low responder shall provide requested evidence of experience, insurance, bonding capacity, references, safety program, equipment and ability to coordinate with the proprietary course supplier. The Awarding Authority may investigate responsibility and reject a responder that lacks the skill, ability, integrity, resources or experience necessary for faithful performance.

No contract exists until a written agreement is executed by authorized parties and all required bonds, insurance certificates, tax certifications and vendor documents are accepted.

A6. Bid Deposit No bid deposit is required for this written-response procurement because the complete contract is estimated at approximately $45,000.

A7. Payment Bond Because the anticipated contract price exceeds $25,000, the successful contractor shall, within ten days after notice of award and before commencing work, furnish a payment bond satisfactory to the Awarding Authority in an amount not less than fifty percent (50%) of the total contract price, as required by M.G.L. c. 149, §29.

A8. Permits and Fees The contractor shall obtain and close out permits required for its construction means and work. Town permit fees will be waived or paid by owner. Owner-held project approvals do not relieve the contractor from obtaining trade, excavation, lift, traffic or other permits applicable to its operations.

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PART B - SCOPE OF WORK

B1. Project Intent Provide a complete, safe and operational labor installation of the owner-furnished Wayland High School outdoor challenge course in accordance with the final approved layout, manufacturer/supplier instructions, applicable permits, engineered details, ACCT standards identified by the course supplier, and all applicable laws and codes. The contractor is responsible for construction means, methods, sequencing, site safety and protection of school property.

B2. Base Scope - Labor and Contractor-Provided Construction Resources

• Mobilization, travel, field supervision, daily coordination, site safety controls, protection of students/staff/public, and secure storage of contractor tools and equipment.

• Verify layout and elevations with the Awarding Authority and Project Adventure before excavation;

preserve stakes and benchmarks.

• Coordinate utility mark-out; provide excavation protection and safe access.

• Receive, handle and stage owner-furnished poles, anchors, cables, course hardware and element components at the work area. Report shortages or damage before installation.

• Provide auger truck and qualified operators to excavate and set five 50-foot Class II CCA-treated utility poles and one 40-foot Class III CCA-treated utility pole at approved locations and depths, plumb and backfill/compact in accordance with approved details.

• Install seventeen helical-style ground anchors at approved locations, angles, embedment and capacities;

provide installation equipment and field documentation required by the supplier/engineer.

• Install seventeen guy wires and guy guards as required by the approved course configuration.

• Provide a rough-terrain boom lift of adequate height and capacity, including delivery, pickup, fuel, operator, inspection and ground protection, unless listed as an owner-furnished item by addendum.

• Install the owner-furnished high-element system and associated cables, hardware and platforms described in B3, under the approved technical direction and within the installer’s demonstrated qualifications.

• Remove the existing tree-mounted high elements identified by the supplier (Catwalk, Dangle Duo, Space Loops and Pamper Plank if feasible), make remaining conditions safe, and dispose of removed non-salvaged materials as directed.

• Provide daily housekeeping; remove construction debris; rough-grade disturbed areas and leave the site safe. Final landscaping/establishment is excluded unless added by addendum.

• Support punch-list correction and acceptance inspection; provide closeout documentation, photographs, anchor/pole installation records, equipment records, certified payrolls and warranties.

B3. Owner-Furnished Challenge Course Components

Quantity Component / installation reference

2 Belay cable assemblies, including cable pulley, rapid link and shear reduction device

1 Catwalk requiring utility pole and dual belay for two climbers

1 Dangle Duo

17 Guy wire assemblies, including guy guards as needed

5 Leap anchors for staple climb

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Quantity Component / installation reference

1 Lily Pads, including two 2x10 rest-style platforms and dual belay for two climbers

1 Small 2x10 rest-style platform

1 Perpendicular Swing Shot/Flying Squirrel combination, including ropes

1 Vertical Playpen

4 No Trespassing / Challenge Course signs

B4. Owner-Furnished Materials

• Five 50-foot Class II CCA-treated utility poles.

• One 40-foot Class III CCA-treated utility pole for the Catwalk.

• Seventeen helical-style ground anchors.

• Course elements, cables, hardware, ropes, platforms, guy assemblies/guards and signs identified in the final supplier packing list.

• Supplier design information and installation criteria.

B5. Contractor-Provided Incidental Materials and Equipment Include blocking, cribbing, ground protection mats, temporary barriers, erosion controls, rigging, lifting accessories, fuel, fasteners and consumables not included in the proprietary equipment package, restoration materials for rough grading, and all tools and equipment necessary to complete the work.

B6. Exclusions from Labor Contract

• Purchase price of the proprietary course equipment and owner-furnished poles/anchors listed above.

• Final course design, structural engineering and proprietary fabrication, except contractor coordination and field verification.

• Independent ACCT acceptance inspection fee, unless added by addendum.

• Participant safety equipment, harnesses, helmets, belay devices, carabiners, rescue kits, publications and props.

• Training of District facilitators or course operators.

• Finish landscaping, irrigation and long-term turf establishment, unless added by addendum.

B7. Technical and Quality Requirements

• Installation shall comply with the approved manufacturer/supplier details and applicable ACCT standards.

Where requirements conflict, stop work and obtain written direction.

• Pole and anchor placement may not rely solely on the hand-drawn conceptual layout. Final field layout must be approved before excavation.

• Maintain poles plumb and course geometry within the tolerances required by the approved supplier/engineer.

• Use only trained, competent personnel for pole setting, rigging, aerial lift operation, anchor installation and challenge-course assembly.

• Do not place the course into service until the required acceptance inspection is complete and the

Awarding Authority issues written acceptance.

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B8. Schedule and School Operations

• Submit a baseline work plan within five business days after notice of award.

• Coordinate deliveries, noisy work, vehicle access and lift operations with the High School. Maintain emergency and athletic-field access.

• No worker may enter occupied school areas without authorization. The District may establish badging, CORI or access-control requirements consistent with law.

• Promptly notify the District of conditions affecting completion. Time extensions require written approval.

B9. Safety, Environmental and Site Protection

• All employees at the worksite must have completed at least OSHA 10-hour construction safety and health training before beginning work; documentation is due with the first certified payroll for each employee.

• Provide a competent person, daily hazard assessment, lift and rigging inspections, fall protection, barricades, traffic control, and secure overnight conditions.

• Follow Dig Safe, applicable trench/excavation rules, manufacturer safety instructions and school emergency procedures.

• Protect existing trees, utilities, pavement, fences, fields, drainage and other improvements. Repair damage caused by the contractor.

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PART B - STATUTORY LABOR AND CONTRACT

REQUIREMENTS

B10. Prevailing Wage This is a Massachusetts public works project. The contractor and every subcontractor shall pay each worker not less than the applicable wage rate and benefit amount in the official schedule issued for this project by the Massachusetts Department of Labor Standards pursuant to M.G.L. c. 149, §§26-27H. The schedule, once inserted as Attachment E-1, forms part of the contract. Rates apply regardless of whether a worker is paid hourly, salaried or by another method when performing covered work.

• Post the wage schedule conspicuously at the site.

• Use the proper occupational classification. Seek a DLS classification ruling when work is not clearly covered.

• Pay updated rates when required by law for work extending beyond the applicable schedule period.

• Maintain payroll and supporting records for the statutory period and make them available as required.

B11. Certified Payroll Submit a Massachusetts Weekly Certified Payroll Report and Weekly Statement of Compliance to the Awarding Authority for each week in which covered work is performed, including weeks in which a subcontractor performs work. Payrolls are due no later than the first business day following the payroll week unless the District establishes a different lawful deadline. The contractor shall review subcontractor submissions and provide a complete project set.

B12. Labor Harmony and OSHA Certification By submitting the Response Form, the responder certifies that it can furnish labor that can work in harmony with all other elements of labor employed or to be employed on the work and that all employees at the worksite will have successfully completed OSHA-approved construction safety and health training of at least ten hours before beginning work. Documentation shall accompany the first certified payroll report for each employee.

B13. Payment Bond and Worker Protections For a contract exceeding $25,000, the contractor shall furnish the payment security required by M.G.L. c. 149, §29. The contractor shall also maintain workers’ compensation insurance as required by law and comply with all wage, apprentice, payroll, anti-retaliation and recordkeeping requirements.

B14. Nondiscrimination and Equal Opportunity The contractor shall comply with M.G.L. c. 151B and shall not discriminate in employment or contract performance on any basis prohibited by federal or Massachusetts law. The contractor shall comply with applicable Town policies identified in the final contract. State-funded or state-assisted workforce participation goals apply only if legally applicable and inserted by addendum.

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PART C - RESPONSE AND PRICE FORM

Submit this Part C, completed and signed, with all required attachments.

Legal name of responder

Business address

Contact person / title

Telephone and email

Federal Employer Identification Number

Business structure / state of organization

C1. Lump-Sum Price

Price component Amount

Base labor installation described in Part B $__________________

Contractor-provided rough-terrain boom lift and operations $__________________

Mobilization, travel and preparatory work $__________________

Payment bond premium (if applicable) $__________________

TOTAL RESPONSE PRICE (sum; award basis) $__________________

Total response price in words:

C2. Schedule Calendar days required after notice to proceed and owner-furnished materials availability

Earliest available mobilization date __________________________________________________

Included boom-lift rental duration _______________________________________________

C3. Addenda The responder acknowledges receipt of the following addenda:

Addendum no. Date received Initials

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Addendum no. Date received Initials

C4. Required Enclosures

• ☐ Signed Response Form and all certifications in Part C.

• ☐ M.G.L. c. 151B compliance and non-debarment certifications.

• ☐ Corporate authority certificate, if the response is signed for a corporation by a person other than its president.

• ☐ Experience and references form.

• ☐ Proposed subcontractor list.

• ☐ Evidence of capacity to furnish the required payment bond.

• ☐ Any additional item required by addendum.

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C5. Statutory Certifications

NON-COLLUSION CERTIFICATION

The undersigned certifies under penalties of perjury that this response is in all respects bona fide, fair and made without collusion or fraud with any other person. As used in this certification, “person” means any natural person, joint venture, partnership, corporation or other business or legal entity.

TAX, REPORTING AND CHILD-SUPPORT COMPLIANCE

Pursuant to M.G.L. c. 62C, §49A, the undersigned certifies under penalties of perjury that the responder has complied with all laws of the Commonwealth relating to taxes, reporting of employees and contractors, and withholding and remitting child support.

LABOR HARMONY AND OSHA 10-HOUR CERTIFICATION

The undersigned certifies that the responder is able to furnish labor that can work in harmony with all other elements of labor employed or to be employed on the work; that every employee to be employed at the worksite will have successfully completed an OSHA-approved course in construction safety and health of at least ten hours in duration before the employee begins work; and that documentation of successful completion will be furnished with the first certified payroll report for each employee.

PREVAILING-WAGE ACKNOWLEDGMENT

The undersigned acknowledges that the official project-specific prevailing-wage schedule included as Exhibit E-1 is incorporated into the solicitation and contract; that the quoted prices include compliance with M.G.L. c.

149, §§26-27H; and that the contractor and all subcontractors will submit required weekly certified payroll reports and statements of compliance.

RESPONSIBILITY, ELIGIBILITY AND DEBARMENT

The undersigned certifies that the responder possesses the skill, ability, integrity, experience, personnel, equipment and financial resources necessary for faithful performance; is not presently debarred, suspended or otherwise prohibited from public contracting under applicable law; and will promptly disclose any change before award.

M.G.L. C. 151B COMPLIANCE

The undersigned certifies that the responder complies with and will remain in compliance with M.G.L. c. 151B and will not discriminate on any basis prohibited by that law in employment or performance of the contract.

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ACCURACY AND AUTHORIZATION

The undersigned certifies under penalties of perjury that the information supplied in this response is true and complete, that the signer is authorized to bind the responder, and that the responder agrees to perform the work for the total response price in accordance with the solicitation and addenda.

Authorized signature Printed name and title

Date Company

CORPORATE AUTHORITY CERTIFICATE - IF APPLICABLE

If the responder is a corporation and the response is signed by a person other than its president, the corporate clerk or other authorized officer certifies that ______________________________, who signed this response for ______________________________________, is duly authorized to bind the corporation and that such authority remains in full force and effect.

Corporate clerk / authorized officer signature and title ________________________________________

Date __________________________________________________________________________________

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C6. Experience and References Provide at least three projects completed within the last five years involving challenge-course installation, utility-pole setting, helical anchors, high-angle rigging or closely comparable specialized work.

REFERENCE 1

Owner / project __________________________________________________________

Contact / telephone / email __________________________________________________________

Location __________________________________________________________

Completion date / contract value __________________________________________________________

Comparable scope __________________________________________________________

REFERENCE 2

Owner / project __________________________________________________________

Contact / telephone / email __________________________________________________________

Location __________________________________________________________

Completion date / contract value __________________________________________________________

Comparable scope __________________________________________________________

REFERENCE 3

Owner / project __________________________________________________________

Contact / telephone / email __________________________________________________________

Location __________________________________________________________

Completion date / contract value __________________________________________________________

Comparable scope __________________________________________________________

C7. Key Personnel and Qualifications

Role Name Relevant certification / experience

Project manager

Site superintendent / competent person

Pole-setting / auger operator

Helical-anchor installer

Aerial-lift operator(s)

Challenge-course lead installer

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C7. Exceptions List every requested exception. Silence means full compliance. The Awarding Authority may reject a response containing a material exception.

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PART D - FORM OF AGREEMENT UPON AWARD

This Agreement is made as of ____________, 2026, between the Town of Wayland, acting through Wayland Public Schools (“Owner”), and ______________________________ (“Contractor”).

D1. Contract Documents The contract consists of this Agreement; the solicitation and all Parts A-E; the official prevailing-wage schedule; issued addenda; the Contractor’s accepted response; approved supplier drawings and written installation criteria; required bonds and insurance certificates; and written modifications signed by authorized representatives. In a conflict, written modifications and addenda govern, followed by this Agreement, the solicitation, approved technical documents and the accepted response.

D2. Work and Price Contractor shall perform the work described in Part B for the lump sum of $__________________, subject only to written modifications. Unit prices apply only to work authorized in writing.

D3. Time Contractor shall commence upon written notice to proceed and achieve substantial completion by __________________ and final completion by __________________. Time is of the essence. Weather days and owner-caused delays shall be documented promptly; extensions require written approval.

D4. Payment Contractor may submit itemized applications for payment no more frequently than monthly to Kirsteen Patterson, Director of Finance and Operations at Kirsteen_patterson@waylandps.org Each invoice shall identify the contract and purchase-order numbers, work period, completed work, approved changes and amount due, and shall include all certified payrolls and statements of compliance through the billing period, plus waivers, receipts and other documentation requested by Owner. Owner will process accepted invoices in accordance with applicable Massachusetts law, including M.G.L. c. 30, §§39F, 39G and 39K to the extent applicable. The Town is tax-exempt and will not pay sales tax, finance charges or unapproved extras. Owner may withhold amounts reasonably necessary for defective or incomplete work, unpaid claims, missing payrolls, damage, safety violations or failure to provide required closeout.

D5. Changes and Differing Conditions Contractor shall not perform extra work without prior written authorization from an authorized Owner representative. Upon encountering rock, ledge, concealed utilities, unsuitable soils or other materially different conditions, Contractor shall stop affected work, protect the site and give prompt written notice. Adjustment, if any, will be determined by written change order using accepted unit prices or a documented negotiated amount.

D6. Bonds and Insurance Before work, Contractor shall provide required payment security and certificates evidencing the coverage below. Policies shall be written by insurers authorized in Massachusetts. Except for workers’ compensation, the Town of Wayland and Wayland Public Schools shall be named additional insureds, and the contractor shall provide the applicable additional-insured endorsement. Professional or pollution liability is required only if added before responses are due because the contractor is assigned a corresponding design or environmental exposure.

mailto:Kirsteen_patterson@waylandps.org

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Coverage Minimum limit

Commercial general liability $1,000,000 each occurrence / $3,000,000 aggregate

Automobile liability $1,000,000 combined single limit

Workers’ compensation / employers’ liability Statutory limits required by Massachusetts law

D7. Indemnification To the fullest extent permitted by law, Contractor shall indemnify and hold harmless the Town, Wayland Public Schools, and their officers, employees and agents from claims, damages, losses and expenses, including reasonable attorneys’ fees, but only to the extent caused by the negligent acts or omissions, breach, or willful misconduct of Contractor or persons for whom Contractor is responsible. Nothing waives governmental immunities or statutory defenses.

D8. Safety and Protection Contractor controls construction means and methods and is responsible for site safety. Contractor shall immediately correct unsafe conditions, comply with OSHA and applicable laws, secure the work from unauthorized access, and report incidents. Owner may stop work presenting an imminent hazard without assuming Contractor’s safety responsibility.

D9. Subcontracts No subcontract relieves Contractor of responsibility. Contractor shall bind subcontractors to applicable contract duties, including prevailing wage, payroll, OSHA training, insurance, safety and closeout.

D10. Inspection, Acceptance and Warranty Owner and its consultants may inspect the work without relieving Contractor of responsibility. Contractor shall correct rejected work. Final use is prohibited until required acceptance inspection and written authorization.

Contractor warrants labor and contractor-furnished materials for one year after final acceptance, or longer when required by law or manufacturer, excluding ordinary wear and owner misuse.

D11. Termination Owner may terminate for cause after written notice and opportunity to cure appropriate to the circumstances, or immediately for abandonment, fraud, serious safety violation or legal prohibition. Owner may terminate for convenience upon written notice and pay for properly performed work plus reasonable demobilization, excluding anticipated profit on unperformed work.

D12. Records, Law and Disputes Contractor shall maintain project, payroll and cost records for the periods required by law and make them available to authorized public officials. Massachusetts law governs. Applicable provisions of M.G.L. c. 30, §§39F-39R and M.G.L. c. 149 are incorporated to the extent legally required. Venue shall lie in a court of competent jurisdiction in Massachusetts. Contractor shall continue undisputed work during a dispute unless unsafe or directed otherwise.

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D13. Conflict of Interest The parties acknowledge the applicability of M.G.L. c. 268A. Contractor certifies that neither it nor, to its knowledge, its officers, employees, agents or subcontractors is participating in this contract in violation of that law and shall promptly disclose any potential conflict to Owner.

D14. Entire Agreement; Authority This Agreement and incorporated documents are the complete agreement. No verbal statement modifies it.

Persons signing certify authority to bind their respective parties.

CONTRACTOR TOWN OF WAYLAND / WAYLAND PUBLIC SCHOOLS

By: ______________________________ Name/Title: _______________________ Date: _____________________________

By: ______________________________ Name/Title: _______________________ Date: _____________________________

Funding certification: In accordance with M.G.L. c. 44, §31C, an appropriation or other lawful funding source sufficient for this contract is available, subject to certification by the appropriate Town finance official.

Finance certification Contract administration

By: ______________________________ Name/Title: _______________________ Date: _____________________________

Appropriation no.: __________________ Purchase order no.: _________________

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PART E - ATTACHMENTS AND EXHIBITS

E-1. Official Project-Specific Prevailing-Wage Schedule https://drive.google.com/file/d/1hcu1SCqS27b-JdDgzHmCcoWdybzG3ToS/view?usp=sharing

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E-2. Certified Payroll and Weekly Statement of Compliance Use the current Massachusetts Department of Labor Standards forms found on mass.gov

E-3. Conceptual Site Layout - Not for Construction

Conceptual sketch supplied by Wayland High School. Approximate dimensions and features require field verification and final supplier/engineer approval.

https://www.mass.gov/orgs/department-of-criminal-justice-information-services

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E-4. Town Property Feature Permit - Reference