25-C001 ADA Parking EIAF 9991 rec.pdf

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Las Animas County Courthouse ADA Van Parking Spaces

IFB No. 25-C001

BID SOLICITATION, OFFER & AWARD

ARTICLE I - PROPOSAL

1.1 Procuring Agency and Contracting Entity

Procuring Agency: Las Animas County

Address: Las Animas County Courthouse

200 East 1st Street Room 110

Trinidad, Colorado 81082 administration@lasanimascounty.org www.lasanimascounty.net

Phone: Phil Dorenkamp (719)845-2562

Kenny Bowman (719)859-2620

1.2 Scope

Las Animas County (County) is seeking sealed bids from qualified contractors/bidders to install three

ADA van parking spaces with connecting sidewalks within the County Courthouse’s ‘alley’ and

‘courtyard’. This project will require the removal of existing road surface bricks that will be reinstalled against the newly constructed spaces and sidewalks. It also includes the removed and replacement (matching existing wall that includes ‘dome’ and taper) of approximately 100 lineal feet of park retaining wall and approximately 192 cubic yards of the ‘park’ south of the alley in which two of the three spaces will be constructed along with the new wall. The new wall will act as a ‘park’ retaining wall and be constructed/placed in a location south of the newly constructed ADA ‘park’ parking spaces. The sidewalks will connect the new spaces to existing Courthouse sidewalks.

The new concrete shall be placed in forms and poured monolithically. Slip form placement will not be allowed. The finished appearance of the new wall shall be as similar in appearance as possible to the old wall including the “dome” top/upper portion and slanted edges.

Each bid must reflect full compliance with the project specifications as issued. No substitutions, deviations, or alternative materials/methods shall be considered as part of the base bid.

Value Engineering Proposals (Optional):

Bidders may submit value engineering suggestions for cost savings, efficiency improvements, or alternative methods/materials as a separate addendum to the base bid. These proposals must:

• Clearly identify the proposed change or alternative.

• Include a detailed description, technical justification, and cost impact.

• Be clearly labeled as "Value Engineering Proposal" and submitted alongside as an adden-dum to the compliant base bid.

mailto:administration@lasanimascounty.org http://www.lasanimascounty.net/

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Bid award shall be predicated on the offer of the lowest, responsible TOTAL SUBMITTED BID

PRICE within the limits of County funds available and to best serve the County’s interests. County, at its discretion, may also consider Value Engineering Proposals as part of the bid award.

1.3 Solicitation Schedule

Bids will be accepted up to the hour of 10:00 a.m., Wednesday, May 14, 2025. Submitted Bids will then be opened, evaluated, and presented to the Board of County Commissioners for award or rejection at their regularly scheduled meeting on May 20, 2025.

1.4 Bid Preparation

Bidders must utilize the “BID PROPOSAL, OFFER & AWARD” form (included with this solicitation package) and complete it in its entirety when submitting its bid to the County. Bids may be delivered to Las Animas County by any of the following 2 methods:

1. Email. Email bids to adminstration@lasanimascounty.org. The Bidder must include the following statement on the email: “I hereby waive my right to a sealed bid”. The subject line shall include “IFB 25-C001”.

2. Mail or Hand Delivery. Mailed (or hand delivered) bids should be sent in a sealed envelope with the bid number “IFB 25-C001” on it addressed to: Las Animas County Administration, 200

East 1st Str. Room 110, Trinidad, CO 81082.

Any deviances from the requirements established in this solicitation may be cause for bid rejection.

1.5 Bid Withdrawal

Any submitted bid, acknowledged and held by the County, cannot be withdrawn after the established bid opening. However, prior to bid opening, a submitted bid can be modified by the Bidder through written correspondence (notifying the County of the wish to make changes to the original bid submission) accompanied by a new sealed bid prepared and submitted in accordance with these solicitation requirements.

1.6 Bid Opening

The County will publicly open bids received at the location, date and time established within this solicitation. All bid information will be made available to the public and competing Bidders.

1.7 Qualification for Award

Bid award will be predicated on the lowest, responsible TOTAL SUBMITTED BID PRICE that will accomplish the work. The County reserves the right to conduct a pre-award survey of any one, each or all Bidders.

1.8 Bid Rejection

The Board of County Commissioners reserves the right to waive any minor informality or irregularity in bids received which, in the Board’s opinion, do not affect the general intent of the bid nor prejudice other Bidders. In addition, the Board can reject, for good and compelling reasons, any and all bids received. Conditional bids, or those which take exception to bid specifications detailed herein, may be rejected.

1.9 Award Procedure

The determination of the successful bid rests solely with the Board of County Commissioners and bid award will be made in an open, public meeting on the date hereinabove established. Bid approval will be recorded in official meeting minutes. The successful Bidder shall consider the date of approval as the official onset date (notice to proceed) for the Completion Deadline and bond requirements established within this solicitation.

1.10 Bid Award to Constitute a Contractual Agreement Between Parties

By and through bid submission, successful Bidder affirms that it understands and agrees that the

Board of Commissioners’ execution of the “BID PROPOSAL, OFFER AND AWARD” constitutes

25-C001 Courthouse ADA Parking Page 3 of 19 a contractual agreement between the successful Bidder and Las Animas County and thereby binds the successful Bidder to all the performance requirements established within this solicitation.

1.11 Changes in Work

The County may at any time, as the need arises, order changes in the quantity of work and/or materials desired without invalidating the agreement. If such changes increase or decrease the amount due or in the time required for the delivery of work and/or materials, the Successful Bidder shall deliver the same work and/or material at the unit price or a prorated TOTAL SUBMITTED BID PRICE indicated in the bid. Changes may occur to a maximum of twenty-five (25%) of the awarded price. After exceeding twenty-five percent (25%), the applicable unit price or TOTAL SUBMITTED BID PRICE may be negotiated and an equitable adjustment shall be authorized by a change order.

1.12 Familiarization with Work to be Performed/Delivery Sites

Before the submission of a bid, each prospective bidder shall familiarize himself/herself with the scope of work including all local, state and federal laws, ordinances, rules, regulations, and any other factors affecting work performance. Each bidder shall correlate his/her calculations with the requirements of this solicitation and otherwise satisfy himself/herself with the requirements of the work scope. The submission of a bid shall constitute an offer by the bidder in which he/she has complied with each and every requirement of this solicitation. Each prospective bidder shall satisfy himself/herself with the nature, location, character, quality and quantity of surface and subsurface materials, water, structures and utilities to be encountered; as well as the character of construction equipment and facilities needed to complete the project.

1.13 Fees

The successful Bidder shall be responsible for all costs of any applicable licenses and/or permits that may be required by any governmental entity, including inspections, required by such public authorities.

1.14 Award Procedure

Bid award shall be predicated on the offer of the lowest, responsible TOTAL SUBMITTED BID

PRICE within the limits of County funds available and to best serve the County’s interests. County, at its discretion, may also consider Value Engineering Proposals as part of the bid award. Upon its determination of the lowest responsible TOTAL SUBMITTED BID PRICE, the Las Animas County

Board of County Commissioners shall sign the “BID PROPOSAL, OFFER & AWARD” form submitted by the Successful Bidder.

ARTICLE II - SPECIFICATIONS

2.1 Standards

For this project, Las Animas County will utilize as its own, the following standards:

Colorado Department of Transportation’s Standard Specifications for Road and Bridge Construction with Supplementals, latest edition

Colorado Standard Plans, Division of Highways M&S Standards, State of Colorado, latest edition

US Department of Transportation Manual of Uniform Traffic Control Devices, latest edition

American Association of State Highways and Transportation Officials Specifications (AASHTO), latest edition

American Society for Testing and Materials (ASTM), latest edition

2.2 Material Specifications

Two different types of concrete may be used for different aspects of this project.

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• Sidewalk, ADA parking spaces, and retaining wall concrete shall be Class B (CDOT) ¾” nominal size aggregate which develops a minimum 4,500 psi compressive strength in 28 days. Concrete shall have 5 to 8% air entrainment per CDOT specifications. A concrete mix formula(s) shall be supplied to the County from a County approved testing laboratory for materials proposed to be used on this project in accordance with the included special provisions and all other applicable standards/specifications as listed in this solicitation. This concrete mix formula(s) will be supplied to the County five (5) working days prior to any placement of any concrete. Failure to meet specifications shall not be cause for claim or extension of contract. Fiber reinforced concrete will be used as noted and shall contain 4lbs fiber/cy. Rebar reinforcement shall be grade 60.

• Retaining wall columns, or parts thereof, may be 3/8” nominal size aggregate with a cement/sand ratio of 50/50 developing 3,000 psi compressive strength.

• Retaining walls and columns will be finished with colored stucco to match existing retaining wall’s color.

• Aggregate base course shall be CDOT class 6.

2.3 Material Testing

The County reserves the right to perform testing on any and/or all phases of the project including but not limited to the concrete. Successful Bidder will pay for all failed tests and the Firm doing the testing’s costs.

2.4 Traffic Control

Traffic control shall be the responsibility of the bidder and shall be maintained to the latest standards of the Manual on Uniform Traffic Control Devices and other applicable standards. Alley and courtyard closures, if necessary, signage must comply with the MUTCD.

2.5 Discrepancies Between Solicitation Requirements and Other – (CDOT) Standards

If discrepancies are discovered between the solicitation requirements and other standards, solicitation requirements shall prevail.

2.6 Quantities

Material quantities are not listed within this solicitation. Bidders shall complete the quantity, unit price and extended price for each item within the Bid Schedule and the TOTAL SUBMITTED BID

PRICE. Payment shall be based on the TOTAL SUBMITTED BID PRICE.

ARTICLE III - TERMS OF AGREEMENT

3.1 General

By submitting a bid, successful Bidder understands that approval and Las Animas County

Commissioners' signature upon the "BID PROPOSAL, OFFER & AWARD" form creates a contractual agreement between the County and the successful Bidder. Successful Bidder agrees to regard the terms and conditions set forth in this solicitation as contractual terms and conditions.

3.2 Work Hours/Completion Deadline

Work activities shall be performed between the hours of 7:00 a.m. and 5:00 p.m. Monday through

Friday. No work will be performed after hours, on weekends or holidays except in the event the

County deems the aforementioned time frame to be not as efficient as other alternatives, at which the

County may consider other alternatives.

The successful Bidder must complete the work no later than 3:30 PM, October 31, 2025.

3.3 Payment

The unit Contract prices for the various Bid items of the Contract shall be for the full compensation for all labor, materials, supplies, equipment, tools and all things of whatsoever nature required for the complete incorporation of the item into the Work the same as though the item were to read “Complete

In Place”. Payment will not be made for stockpiled materials, but will be made only for work and/or materials complete in place. Partial payments may be made at the discretion of the County.

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County will retain 5% of bid price until final payment is made.

3.4 Late Completion Penalty

For each and every calendar day work remains incomplete and for which a time extension has not been authorized by the County, the successful Bidder shall be subject to a late completion penalty of three hundred dollars ($300.00) per day for each day that the project remains incomplete.

ARTICLE 4 – BIDDER RESPONSIBILITIES/INSURANCE/BONDS REQUIREMENTS

4.1 Insurance

Successful Bidder shall, at its sole cost and expense, maintain the following insurance coverage in the limits required by this solicitation throughout the performance of this agreement:

A. Commercial General Liability insurance with personal injury and property damage limits at a combined limit of no less than $600,000.00 per occurrence and $1,000,000.00 general aggregate.

B. Worker’s Compensation insurance for the Bidders and all employees or subcontractors of the Bidders working under the Contract. If the company is a sole proprietorship, the owner may submit a waiver of any and all claims against the County and State should any personal injury or damage to public property occur.

PROOF OF COVERAGE MUST BE SUBMITTED WITH BID FORM OR PRIOR

TO BID AWARD

4.2 Bonds

Successful Bidder shall, at its sole cost and expense, furnish the following bonds 10 days prior to the commencement of the project. No work shall be performed until the bonds have been received and reviewed by the County.

In the event that the compensation to be paid Bidder, as set forth in the Bid Schedule section hereof, exceeds $50,000, the Bidder shall deliver properly executed and issued payment and performance bonds meeting the requirements of C.R.S. § 38-26-105 and C.R.S. § 38-26-106 in the penal sum equaling the full amount of the compensation to be paid pursuant to the Payment section.

4.3 Safety and Accident Prevention

The Successful Bidder shall take all reasonable precautions during the performance of work to protect from all hazards to life and property and shall comply with all health, safety and fire protection regulations and requirements.

Special Provisions of the Colorado Department of Transportation Specifications

There will be no incentive payments on this project

Revision of Sections

101.10 CDOT Resident Engineer is defined as County Representative.

101.28 shall be deleted and replaced with the following

101.28 Department. The County’s Road and Bridge Department.

101.29 shall be deleted and replaced with the following:

101.29 ngineer. The County representative acting on behalf of Las Animas County.

Construction Notes:

• All measurements and estimates are for informational purposes only. All bidders should develop their own measurements and quantities.

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• Concrete batch sheets, for all concrete the bidder will be seeking payment for, shall be delivered to the County prior to any payment being made.

• Prior to any concrete being poured, Bidder will provide notice to the County. Notice will be given to County to allow sufficient time for an inspection to be completed prior to any concrete being poured. Notice will generally be app 1 hr. prior to pour and may be given via email (address is included in this solicitation) and/or phone call (phone number is included in this solicitation).

• 106.13 Certificate of compliance: a certificate of compliance shall be provided for the rebar reinforcement material.

• Gap definition (gap)and treatment in paver brick (brick) surfaces follows:

• CDOT specification joint sanding (sand) will be placed/complete in place around the perimeter of all disturbed and placed bricks.

• Gaps up to ½ inch: can be filled with joint sand or jointing material.

• Gaps ½ inch to 1½ inches: May be filled with mortar or a sand-stabilized mix only in non-load-bearing areas. Mortar will be used for load bearing areas.

• Gaps over 1½ inches or more:

o Reshaped or cut bricks are to fill the space with joint sand worked into the ar-eas surrounding the bricks.

• Each bid must reflect full compliance with the project specifications as issued. No substitutions, deviations, or alternative materials/methods shall be considered as part of the base bid.

• Value Engineering Proposals (Optional):

Bidders may submit value engineering suggestions for cost savings, efficiency im-provements, or alternative methods/materials as a separate addendum to the base bid. These proposals must:

o Clearly identify the proposed change or alternative.

o Include a detailed description, technical justification, and cost impact.

o Be clearly labeled as "Value Engineering Proposal" and submitted as an adden-dum alongside the compliant base bid.

• Retaining wall and columns o Existing retaining wall, on the south side of the alley, will be removed. Park material will be excavated/removed to a location to allow for the new wall and columns to be constructed app 18’ south of the existing wall.

o The new retaining wall and columns will be constructed south of the original wall loca-tion and will align with an existing park retaining wall and columns and stairs located east of the wall/park removal.

o The south corner of the column constructed at the taper point of the wall will be app 3’-

6” from the existing sidewalk but in line with the existing columns to the east. Illustra-tions follow in this solicitation.

o The new wall’s height will be approximately 6” above the completed backfill.

o #4 rebar will be placed to provide a 2” (wall/column sides) and 3” (wall/column bottom) cover as shown in drawings. Existing base will be compacted prior to placement of rebar.

o An existing storm drain will need to be relocated and be functional upon completion of project unless otherwise approved by County.

o A tooled or saw cut joint is required every 10’ maximum or portion thereof to give the wall’s joints equal spacing between adjoining columns. Expansion joints shall be placed on both sides of the columns. Exception being when new wall replacement is only on one side of a column then the expansion joint will be on the same side as the new wall.

o A stucco surface will be placed on the finished wall, color to match existing wall color.

• ADA parking spaces/slabs:

o At the Southeast corner of Courthouse’s South Wing an appr 16’ x 28’ x 4.5” fiber reinforced concrete ADA van space/slab will be constructed.

▪ Existing brick surface will be removed to accommodate this slab. This brick is supported by existing concrete. The surface of this sub-brick concrete will be cleaned prior to the placement of the new fiber reinforced slab on top of it.

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▪ Slab elevation will meet the top surface of an existing sidewalk to the west and the existing brick surfaces to the north, east, and south.

▪ This slab will be rectangular in shape. Removed bricks will be reshaped and placed/reset next to the slab per ‘gap’ definition described in notes’ 5th bullet.

▪ This concrete will be fiber reinforced containing a minimum of 4 lbs to each cy of concrete.

o Parking spaces/slab next to the park

▪ The parking spaces/slab next to the newly constructed park retaining wall will be approximately 17’ wide with a length that tapers from appr. 55’ next to the park to appr. 89’ next to the alley.

▪ Elevation of excavation will be such to allow for 6” of aggregate base course with a 6” concrete slab placed over the ABC at a -1.5% slope from the new wall north to the south edge of the alley so storm water will drain toward the alley.

▪ #4 rebar will be placed at 2’ oc both ways throughout except where the existing sub-brick concrete exists at the northeast ‘corner’ of this slab area.

▪ Rebar will be placed to provide a 2” cover (bottom of rebar is to be placed 2” above ABC).

▪ The northeast corner of this slab will be placed on sub-brick concrete. The sub-brick concrete will be cleaned prior to concrete placement and be reinforced with fiber at a minimum rate of 4 lbs/cy.

▪ This slab will be rectangular in shape. Removed bricks will be reshaped and placed next to the slab per ‘gap’ definition.

• Sidewalks o The three western most sidewalks (south side of Courthouse) will be constructed from the new ADA park parking spaces across the alley to the north and butt up against an existing sidewalk on the south side of Courthouse.

o At the location where the western two most butt against the existing CH sidewalk, a section of the existing sidewalk will be removed and two CDOT TYPE 2 Parallel

Ramps will be constructed with detectable warning surface plates. Ramps, tie-ins, etc.

will be fully compliant with the latest ADA requirements. The width of the flat (non-sloping portions) of the ramp will match the width of the sidewalks that being 5’ or

60”.

o The fourth sidewalk will be constructed from the existing DHS’ southern most sidewalk across the alley to the west and tie-in to the ADA park parking slab. It will be

5’ or 60” in width.

o All sidewalk concrete will be fiber reinforced, 4lb/cy, and placed on sub-brick concrete which will be cleaned prior to the placement of the sidewalk concrete.

o Removed bricks will be reshaped and placed next to the sidewalks per ‘gap’ definition

• A pre-construction meeting will be held at 10 a.m., Wednesday, April 30th, 2025, at the

Courthouse’s west alley entrance. Please call the above referenced phone numbers for further information.

• Bid documents are also available at the County’s web site www.lasanimascounty.net

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http://www.lasanimascounty.net/

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LAS ANIMAS COUNTY IFB No. 25-C001

BID PROPOSAL, OFFER & AWARD

The undersigned Successful Bidder, having examined and being fully aware of the requirements of IFB

No. 25-C001, hereby proposes to construct Courthouse ADA Van Parking Spaces as specified in the Bid specifications at the cost indicated below:

BASE BID – CONSTRUCTION of COURTHOUSE ADA VAN PARKING SPACES

Bid

Item

Description

Unit Bidder’s

Estimated

Quantity

Unit Price

Extended Total

Removal of existing retaining wall, column, and park materials (demo)

LS $ $

Retaining Wall and Columns

Concrete walls and columns:

as shown in bid drawings includes all prep work required prior to placing concrete and concrete wall and columns

(complete in place)

CY $ $

#4 Reinforcing steel: as shown in bid drawings

LF $ $

Class C Filter Material include

(include price of wall backfill)

CY $

606 Class 3 Geotextile Filter Fabric SF $ $

Perforated or 1” ID pipe:

please specify which option

LF $ $

608 Relocate storm drain LS $ $

Misc. work not associated with the items listed above: please note below

Describe Misc:

ADA parking spaces/slabs

SE corner of Courthouse’s South Wing

Bid

Item

Description

Unit Bidder’s

Estimated

Quantity

Unit Price

Extended Total

Removal of existing brick to include cleaning of sub-brick concrete surface

LS $ $

Fiber reinforced concrete slab to match sidewalks and bricks

CY $ $

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Reshape/replace bricks to edge of new slab per ‘gap’ definition

LS $ $

Misc. work not associated with the items listed above: please note below

ADA Parking spaces/slab next to the park

801 6” of class 6 ABC CY $ $

#4 Reinforcing steel: as shown in bid drawings

LF $ $

Reinforced concrete slab sloped @ -1.5% from wall to alley bricks including fiber reinforced for NE corner

CY $ $

Reshape/replace bricks to edge of new slab per ‘gap’ definition

LS $ $

Misc. work not associated with the items listed above: please note below

ADA Sidewalks (4) from parking spaces to existing sidewalks

Removal of existing brick to include cleaning of sub-brick concrete surface

LS $ $

Fiber reinforced concrete sidewalks to match sidewalks, parking slabs, and bricks

CY $ $

Reshape/replace bricks to edge of new sidewalks per ‘gap’ definition

LS $ $

Demo existing sidewalk segments (two locations) to accommodate two ADA

CDOT TYPE 2 Parallel Ramps

LS $ $

Construct two fiber reinforced concrete ADA CDOT TYPE 2

Parallel Ramps

LS

Misc. work not associated with the items listed above: please note below

Base Bid Price: $_______________________________

Company Name

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25-C001 CONSTRUCTION of COURTHOUSE ADA VAN PARKING SPACES

Base Bid Price: $

OFFEROR: ___________________________________________________________

Company Name

Street Address

City, State, Zip

Telephone Number

Authorized Signature

Authorized Printed Name

The Las Animas County Board of County Commissioners hereby accepts the Offer indicated above effective as of the date below.

Felix M. Lopez, Commissioner Date

Tony C. Hass, Commissioner

Robert A. Lucero, Commissioner

Attest:

Karrie Apple, Las Animas County Clerk & Recorder

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25-C001 CONSTRUCTION of COURTHOUSE ADA VAN PARKING SPACES

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Retaining Wall Information

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ADA Parking Spaces information

ADA van parking space/slab SE corner of Courthouse’s south wing

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Sections

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Sidewalk information

The three western most sidewalks (south side of Courthouse) will be constructed from the new ADA park parking spaces across the alley to the north and butt up against an existing sidewalk on the south side of Courthouse. At the location where the two western most butt against the existing CH sidewalk, a section of the existing sidewalk will be removed and two CDOT TYPE 2 Parallel Ramps will be constructed with detectable warning surface plates.

Ramps, tie-ins, etc. will be fully compliant with the latest ADA requirements. The width of the flat (non-sloping portions) of the ramp will match the width of the sidewalks that being 5’ or 60”. The fourth sidewalk will be constructed from the existing DHS southern most sidewalk across the alley to the west and tie-in to the ADA park parking slab. It will be 5’ or 60” in width. All sidewalk concrete will be fiber reinforced, 4lb/cy, and placed on sub-brick concrete which will be cleaned prior to the placement of the sidewalk concrete. Removed bricks will be reshaped and placed next to the sidewalks per ‘gap’ definition

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