25-83916 Att G - QA.xlsx
XLSX spreadsheet 23 KB Posted
- Attached to
- Early Intervention Coaching Model Training SystemBid Documents State and local contract opportunity
- Solicitation number
- RFP 25-83916
- Issued by
- Indiana
About this file
The document is a Questions and Answers (Q&A) attachment for RFP-25-83916, issued by Indiana's Bureau of Child Development Services (BCDS) for the First Steps program. The procurement seeks a contractor to implement a statewide Early Intervention Coaching Model, focusing on comprehensive professional development training for early intervention providers. The project requires recruiting and training at least 100 providers annually across two cohort types, developing online modules, orientation webinars, in-person learning communities, and providing ongoing support to enhance caregiver coaching techniques. The proposal submission deadline is September 9, 2025, at 3:00 PM Eastern Time, with a pre-proposal conference on July 1, 2025. The contract will be a four-year base contract with potential for two one-year renewals, totaling six years.
The contract has a not-to-exceed budget of $750,000, with the current incumbent being the Indiana Institute on Disability and Community's Early Childhood Center at Indiana University. The solicitation includes specific subcontractor commitment goals: 8% for Minority Business Enterprises, 11% for Women Business Enterprises, and 3% for Indiana Veteran Owned Small Businesses. Evaluation criteria total 103 points, with 50 points for management assessment/quality, 30 points for cost, and additional points for Buy Indiana Initiative and minority/women/veteran business enterprise participation. Respondents must be certified on the State of Indiana Certified M/W/IVOSB list and have experience implementing a caregiver coaching model, with staffing requirements including a Project Director, Project Coordinator, and Certified Coaches who are certified in the proposed coaching model.
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Text version
Question & Inquiry Form
| Attachment G | ||||||
| Question and Answer Template | ||||||
| RFP-25-83916 | ||||||
| Please submit your questions in the form below (yellow shaded area) per RFP Section 1.24. | ||||||
| Click the dropdown in the RFP Document Column to select topic. | ||||||
| No. | RFP Document | Section Number | Page | Topic | Question | Answer |
| 1 | Other | Section 1 of SOW | 1 | Section 1. Purpose | Has Indiana First Steps identified a specific coaching model for implementation that the contractor would need to support? | Indiana First Steps has implemented Family Guided Routines Based Intervention over the last few years but will accept responses that are related to a different coaching model provided they meet the scope of work criteria. |
| 2 | Other | Section 6 of SOW | 6 | C. Staffing | iii. Certified Coaches: Are coaches required to be certified by the model being trained or is it sufficient to meet certification requirements as outlined within the scope of work? | Coaches are required to be certified in the model that is being proposed by the Respondent. |
| 3 | Other | Section 5 of SOW | 4 | C. Collaborate with the BCDS Professional Development System | What platform do they use? Will we be expected to use the same? | All trainings would be required to meet all IOT, software, and quality requirements. Historically live webinars and trainings have been provided over Zoom and Microsoft Teams, however the vendor may use a platform of their choosing but it must be accessible to all personnel and recordings must be compatible with the Learning Management Software. |
| 4 | Other | Section 4 of SOW | 4 | A. Provider participation | Define provider. Is this inclusive of SC's and therapists, or just home visitor providers? | Individuals who provide direct services to children and their families, such as speech language pathologists, occupational therapists, physical therapists, developmental therapists, nutritionists, etc. |
| 5 | Other | Section 4 of SOW | 2 | Section 4: Delivery of Professional Development | The Respondent shall complete the following activities in their entirety to ensure comprehensive implementation of a provider coaching framework that utilizes a routines-based caregiver coaching model. Are current goals/outcomes for children embedded on the routines of the family or do SC's need training on how to complete a routines based interview? | Our Service Coordinators implement a family assessment which covers developmental domains and daily family routines that are utilized when writing the Individualized Family Service Plan. |
| 6 | RFP Documents | Section 4: Delivery of Professional Development | Cohort Recruitment | Can the State clarify whether the 100 provider recruitment goal is per cohort type or cumulative across both the Agency and Traditional cohorts? | Cumulative across both cohorts. | |
| 7 | RFP Documents | Section 4: Training Delivery | Learning Communities | What is the expected size of each learning community cohort, and are there any State guidelines on participant-to-coach ratios? | This is dependent upon the model chosen, best practices, and efficacy of the model. | |
| 8 | RFP Documents | Section 4: Training Delivery | Fidelity Monitoring | Will the State provide access to child/family service delivery sessions for fidelity observation, or is the contractor expected to coordinate access independently? | Families will need to give consent. It is the provider's responsibility to obtain the consent from the family and the vendor's responsibility to confirm the consent. | |
| 9 | RFP Documents | Section 4: Training Delivery | Provider & Family Surveys | Is there a pre-approved template or evaluation criteria for the provider and family post-training surveys, or should the vendor propose these tools? | The vendor should propose these tools to adequately assess the implementation of the coaching model. | |
| 10 | RFP Documents | Section 5: Statewide Implementation Support/Partnership Activities | Stakeholder Group | Will the State be responsible for identifying and inviting members to the stakeholder group, or is the contractor responsible for stakeholder recruitment and onboarding? | Ultimately, the vendor is responsible for recruitment and onboarding but the BCDS will collaborate with the vendor. | |
| 11 | RFP Documents | Section 6: General Contract Requirements | Monthly & Quarterly Reporting | Is there a standard reporting template or format that must be used for monthly updates and quarterly business reviews? | The BCDS will provide a template but the vendor is welcome to use their own reporting tools as long as it meets the minimum requirements. | |
| 12 | RFP Documents | Section 6: General Contract Requirements | Data Report | Are there existing dashboards or systems in place for collecting and reporting on implementation fidelity, or is the vendor expected to develop and maintain these systems? | The vendor will be expected to collect and report data. If the vendor would like to develop and maintain a dashboards/systems, they do so. | |
| 13 | RFP Documents | Section 6: Staffing | Staffing Plan | Can the State clarify if there are any licensing or credentialing requirements for Certified Coaches beyond experience in early intervention coaching? | This is dependent upon the model proposed, but confirmation of credentialing or certification for the model for all coaching staff is required. | |
| 14 | RFP Documents | Section 6: Financial Management | Sustainability Report | Are there specific metrics or areas of focus that must be included in the annual sustainability report (e.g., cost-effectiveness, training impact, future needs)? | Metrics would be identified collaboratively with BCDS prior to submission. Cost-effectiveness, training impact, and future needs would all be required as a part of that report. | |
| 15 | Other | Budget | What is the budget allocated for this project? | Not to exceed $750,000 | ||
| 16 | Other | Incumbent | Who is the current incumbent for this project? | Indiana Institute on Disability and Community's Early Childhood Center at Indiana University | ||
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| Attachment A MWBE Commitment |
| Attachment A1 - IVOSB Commitment |
| Attachment B Sample Contract |
| Attachment C Indiana Economic Impact Form |
| Attachment D Cost Proposal |
| Attachment E Business Proposal Template |
| Attachment F Technical Proposal Template |
| Attachment H Reference Form |
| RFP Documents |
| Other |
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