25-41SS Bid Form.xlsx

XLSX spreadsheet 34 KB Posted Aug 14, 2025

Attached to: Downtown Improvement District (DID) Enhanced Landscape Maintenance
Solicitation number: 25-41SS
Issued by: Sarasota County, Florida

About this file

Written by GovTribe AI · Aug 14, 2025

This document is a bid form for the City of Sarasota Downtown Improvement District (DID) Enhanced Landscaping, Plant Replacement & Installation Services (Bid 25-41SS). The contract covers landscape maintenance for six distinct zones within downtown Sarasota, including areas on S. Palm Avenue, N. Palm Avenue, and Main Street. Services include bi-weekly landscape patrol, mulching, edging, pruning, weed control, quarterly irrigation reporting, and plant inventory management. The contract is structured for three years, with specific service frequencies for each zone: bi-weekly debris removal and mulching, monthly pruning, and quarterly weed control and reporting. Additional as-needed services include plant disease inspection and fertilization.

The bid form includes detailed pricing sections where vendors must provide per-cost and annual cost breakdowns for each zone and service. Vendors are required to demonstrate specific qualifications, including 10+ years of horticultural experience, staff management capabilities, knowledge of plant care, and Florida-specific certifications such as Certified Pest Control Operator license. The document also requests wholesale pricing discounts for various plant types and materials, and includes a proposal checklist covering experience, core capabilities, legal compliance, and required documentation. The current DID Landscaping contract expires on December 12, 2025, with the new contract set to begin immediately thereafter.

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Other files

File	Type	Posted
25-41SS Scope of Work.pdf	PDF	Aug 14, 2025
25-41SS Exhibit A - Required Forms.pdf	PDF	Aug 14, 2025
ITBSERV.pdf	PDF	Aug 14, 2025

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Sheet1

Only Fillout Cells Highlighted in Yellow

City of Sarasota Downtown Improvement District (DID) Enhanced Landscaping, Plant Replacement & Installation Services 25-41SS Bid Form

****Bidders Must Provide Prices for Each Item For Their Bid To Be Considered Responsive ****

ZONE 1A S. PALM AVE (MIR MAR PLAZA) – S. Palm Ave from Main St to McAnch Square

Zone 1A includes the landscape beds adjacent to the Mir Mar Plaza

Item #	Description	Frequency	Quantity per Year	Year 1		Year 2		Year 3
				Per Cost	Annual Cost	Per Cost	Annual Cost	Per Cost	Annual Cost
1A.1	Patrol Landscape Zone(s) and adjacent sidewalks to remove debris and sweep mulch to plant beds and tree wells	Bi-weekly	26	$ - 0	$ - 0		$ - 0		$ - 0
1A.2	Mulch to maintain a minimum mulch depth of 2” and a maximum 3” – covering all exposed soil, irrigation and roots.	Bi-weekly	26		$ - 0		$ - 0		$ - 0
1A.3	Edge sidewalk and plant bed ground cover plant material	Bi-weekly	26		$ - 0		$ - 0		$ - 0
1A.4	Prune plants, hedges, shrubs, etc.	Monthly	12		$ - 0		$ - 0		$ - 0
1A.5	Apply appropriate weed control	Quarterly	4		$ - 0		$ - 0		$ - 0
1A.6	Provide quarterly irrigation report	Quarterly	4		$ - 0		$ - 0		$ - 0
1A.7	Provide quarterly inventory of dead / trampled plants and quote of price of replacements plants as needed	Quarterly	4		$ - 0		$ - 0		$ - 0
ZONE 1A S. PALM AVE (MIR MAR PLAZA) TOTALS				YEAR 1	$ - 0	YEAR 2	$ - 0	YEAR 3	$ - 0

The following will be performed and billed on a prescribed as-needed basis for ZONE 1A S. PALM AVE (MIR MAR PLAZA)		Year 1 Per Cost		Year 2 Per Cost		Year 3 Per Cost
1A.8	Inspect and treat plant areas for insects and disease if found
1A.9	Fertilize Plants, Shrubs, Ground Cover
		YEAR 1	$ - 0	YEAR 2	$ - 0	YEAR 3	$ - 0

ZONE 1 – 12 – 80 S. PALM AVE – S. Palm Ave from Main St to McAnch Square

Zone 1: 12-80 S Palm Ave Plant Bed Street Address Locations.

Item #	Description	Frequency	Quantity per Year	Year 1		Year 2		Year 3
				Per Cost	Annual Cost	Per Cost	Annual Cost	Per Cost	Annual Cost
1.1	Patrol Landscape Zone(s) and adjacent sidewalks to remove debris and sweep mulch to plant beds and tree wells	Bi-weekly	26		$ - 0		$ - 0		$ - 0
1.2	Mulch to maintain a minimum mulch depth of 2” and a maximum 3” – covering all exposed soil, irrigation and roots.	Bi-weekly	26		$ - 0		$ - 0		$ - 0
1.3	Edge sidewalk and plant bed ground cover plant material	Bi-weekly	26		$ - 0		$ - 0		$ - 0
1.4	Prune plants, hedges, shrubs, etc.	Monthly	12		$ - 0		$ - 0		$ - 0
1.5	Apply appropriate weed control	Quarterly	4		$ - 0		$ - 0		$ - 0
1.6	Provide quarterly irrigation report	Quarterly	4		$ - 0		$ - 0		$ - 0
1.7	Provide quarterly inventory of dead / trampled plants and quote of price of replacements plants as needed	Quarterly	4		$ - 0		$ - 0		$ - 0
ZONE 1 – 12 - 80 S. PALM AVE TOTALS				YEAR 1	$ - 0	YEAR 2	$ - 0	YEAR 3	$ - 0

The following will be performed and billed on a prescribed as-needed basis for ZONE 1 – 12 - 80 S. PALM AVE		Year 1 Per Cost		Year 2 Per Cost		Year 3 Per Cost
1.8	Inspect and treat plant areas for insects and disease if found
1.9	Fertilize Plants, Shrubs, Ground Cover
		YEAR 1	$ - 0	YEAR 2	$ - 0	YEAR 3	$ - 0

ZONE 2 - 1289-1299 N PALM AVE – N. Palm Ave from Main St to Palm Ave Parking Garage Driveway

Zone 2: 1289-1299 N Palm Ave Plant Bed Street Address Locations.

Item #	Description	Frequency	Quantity per Year	Year 1		Year 2		Year 3
				Per Cost	Annual Cost	Per Cost	Annual Cost	Per Cost	Annual Cost
2.1	Patrol Landscape Zone(s) and adjacent sidewalks to remove debris and sweep mulch to plant beds and tree wells	Bi-weekly	26		$ - 0		$ - 0		$ - 0
2.2	Mulch to maintain a minimum mulch depth of 2” and a maximum 3” – covering all exposed soil, irrigation and roots.	Bi-weekly	26		$ - 0		$ - 0		$ - 0
2.3	Edge sidewalk and plant bed ground cover plant material	Bi-weekly	26		$ - 0		$ - 0		$ - 0
2.4	Prune plants, hedges, shrubs, etc.	Monthly	12		$ - 0		$ - 0		$ - 0
2.5	Apply appropriate weed control	Quarterly	4		$ - 0		$ - 0		$ - 0
2.6	Provide quarterly irrigation report	Quarterly	4		$ - 0		$ - 0		$ - 0
2.7	Provide quarterly inventory of dead / trampled plants and quote of price of replacements plants as needed	Quarterly	4		$ - 0		$ - 0		$ - 0
ZONE 2 - 1289-1299 N PALM AVE TOTALS				YEAR 1	$ - 0	YEAR 2	$ - 0	YEAR 3	$ - 0

The following will be performed and billed on a prescribed as-needed basis for ZONE 2 - 1289-1299 N PALM AVE TOTALS		Year 1 Per Cost		Year 2 Per Cost		Year 3 Per Cost
2.8	Inspect and treat plant areas for insects and disease if found
2.9	Fertilize Plants, Shrubs, Ground Cover
		YEAR 1	$ - 0	YEAR 2	$ - 0	YEAR 3	$ - 0

ZONE 3 – 1300-1395 MAIN STREET – Main St from Gulfstream Ave to Pineapple Ave

Zone 3: 1300-1395 Main Street Plant Bed Street Address Locations.

Item #	Description	Frequency	Quantity per Year	Year 1		Year 2		Year 3
				Per Cost	Annual Cost	Per Cost	Annual Cost	Per Cost	Annual Cost
3.1	Patrol Landscape Zone(s) and adjacent sidewalks to remove debris and sweep mulch to plant beds and tree wells	Bi-weekly	26		$ - 0		$ - 0		$ - 0
3.2	Mulch to maintain a minimum mulch depth of 2” and a maximum 3” – covering all exposed soil, irrigation and roots.	Bi-weekly	26		$ - 0		$ - 0		$ - 0
3.3	Edge sidewalk and plant bed ground cover plant material	Bi-weekly	26		$ - 0		$ - 0		$ - 0
3.4	Prune plants, hedges, shrubs, etc.	Monthly	12		$ - 0		$ - 0		$ - 0
3.5	Apply appropriate weed control	Quarterly	4		$ - 0		$ - 0		$ - 0
3.6	Provide quarterly irrigation report	Quarterly	4		$ - 0		$ - 0		$ - 0
3.7	Provide quarterly inventory of dead / trampled plants and quote of price of replacements plants as needed	Quarterly	4		$ - 0		$ - 0		$ - 0
ZONE 3 – 1300-1395 MAIN STREET TOTALS				YEAR 1	$ - 0	YEAR 2	$ - 0	YEAR 3	$ - 0

The following will be performed and billed on a prescribed as-needed basis for ZONE 3 – 1300-1395 MAIN STREET		Year 1 Per Cost		Year 2 Per Cost		Year 3 Per Cost
3.8	Inspect and treat plant areas for insects and disease if found
3.9	Fertilize Plants, Shrubs, Ground Cover
		YEAR 1	$ - 0	YEAR 2	$ - 0	YEAR 3	$ - 0

ZONE 4 - 1429-1481 MAIN STREET – Main St from Pineapple Ave to Lemon Ave

Zone 4: 1429-1481 Main Street Plant Bed Street Address Locations.

Item #	Description	Frequency	Quantity per Year	Year 1		Year 2		Year 3
				Per Cost	Annual Cost	Per Cost	Annual Cost	Per Cost	Annual Cost
4.1	Patrol Landscape Zone(s) and adjacent sidewalks to remove debris and sweep mulch to plant beds and tree wells	Bi-weekly	26		$ - 0		$ - 0		$ - 0
4.2	Mulch to maintain a minimum mulch depth of 2” and a maximum 3” – covering all exposed soil, irrigation and roots.	Bi-weekly	26		$ - 0		$ - 0		$ - 0
4.3	Edge sidewalk and plant bed ground cover plant material	Bi-weekly	26		$ - 0		$ - 0		$ - 0
4.4	Prune plants, hedges, shrubs, etc.	Monthly	12		$ - 0		$ - 0		$ - 0
4.5	Apply appropriate weed control	Quarterly	4		$ - 0		$ - 0		$ - 0
4.6	Provide quarterly irrigation report	Quarterly	4		$ - 0		$ - 0		$ - 0
4.7	Provide quarterly inventory of dead / trampled plants and quote of price of replacements plants as needed	Quarterly	4		$ - 0		$ - 0		$ - 0
ZONE 4 - 1429-1481 MAIN STREET TOTALS				YEAR 1	$ - 0	YEAR 2	$ - 0	YEAR 3	$ - 0

The following will be performed and billed on a prescribed as-needed basis for ZONE 4 - 1429-1481 MAIN STREET		Year 1 Per Cost		Year 2 Per Cost		Year 3 Per Cost
4.8	Inspect and treat plant areas for insects and disease if found
4.9	Fertilize Plants, Shrubs, Ground Cover
		YEAR 1	$ - 0	YEAR 2	$ - 0	YEAR 3	$ - 0

ZONE 5 - 1500-1553 MAIN STREET – Main St from Lemon Ave to Orange Ave

Zone 5: 1500-1553 Main Street Plant Bed Street Address Locations.

Item #	Description	Frequency	Quantity per Year	Year 1		Year 2		Year 3
				Per Cost	Annual Cost	Per Cost	Annual Cost	Per Cost	Annual Cost
5.1	Patrol Landscape Zone(s) and adjacent sidewalks to remove debris and sweep mulch to plant beds and tree wells	Bi-weekly	26		$ - 0		$ - 0		$ - 0
5.2	Mulch to maintain a minimum mulch depth of 2” and a maximum 3” – covering all exposed soil, irrigation and roots.	Bi-weekly	26		$ - 0		$ - 0		$ - 0
5.3	Edge sidewalk and plant bed ground cover plant material	Bi-weekly	26		$ - 0		$ - 0		$ - 0
5.4	Prune plants, hedges, shrubs, etc.	Monthly	12		$ - 0		$ - 0		$ - 0
5.5	Apply appropriate weed control	Quarterly	4		$ - 0		$ - 0		$ - 0
5.6	Provide quarterly irrigation report	Quarterly	4		$ - 0		$ - 0		$ - 0
5.7	Provide quarterly inventory of dead / trampled plants and quote of price of replacements plants as needed	Quarterly	4		$ - 0		$ - 0		$ - 0
ZONE 5 - 1500-1553 MAIN STREET TOTALS				YEAR 1	$ - 0	YEAR 2	$ - 0	YEAR 3	$ - 0

The following will be performed and billed on a prescribed as-needed basis for ZONE 5 - 1500-1553 MAIN STREET		Year 1 Per Cost		Year 2 Per Cost		Year 3 Per Cost
5.8	Inspect and treat plant areas for insects and disease if found
5.9	Fertilize Plants, Shrubs, Ground Cover
		YEAR 1	$ - 0	YEAR 2	$ - 0	YEAR 3	$ - 0

ZONE 6 – 1667 - 1710 MAIN STREET – Main St from Orange Ave to Goodrich Ave

Zone 6: 1667-1710 Main Street Plant Bed Street Address Locations.

Item #	Description	Frequency	Quantity per Year	Year 1		Year 2		Year 3
				Per Cost	Annual Cost	Per Cost	Annual Cost	Per Cost	Annual Cost
6.1	Patrol Landscape Zone(s) and adjacent sidewalks to remove debris and sweep mulch to plant beds and tree wells	Bi-weekly	26		$ - 0		$ - 0		$ - 0
6.2	Mulch to maintain a minimum mulch depth of 2” and a maximum 3” – covering all exposed soil, irrigation and roots.	Bi-weekly	26		$ - 0		$ - 0		$ - 0
6.3	Edge sidewalk and plant bed ground cover plant material	Bi-weekly	26		$ - 0		$ - 0		$ - 0
6.4	Prune plants, hedges, shrubs, etc.	Monthly	12		$ - 0		$ - 0		$ - 0
6.5	Apply appropriate weed control	Quarterly	4		$ - 0		$ - 0		$ - 0
6.6	Provide quarterly irrigation report	Quarterly	4		$ - 0		$ - 0		$ - 0
6.7	Provide quarterly inventory of dead / trampled plants and quote of price of replacements plants as needed	Quarterly	4		$ - 0		$ - 0		$ - 0
ZONE 6 – 1667 - 1710 MAIN STREET TOTALS				YEAR 1	$ - 0	YEAR 2	$ - 0	YEAR 3	$ - 0

The following will be performed and billed on a prescribed as-needed basis for ZONE 6 – 1667 - 1710 MAIN STREET		Year 1 Per Cost		Year 2 Per Cost		Year 3 Per Cost
6.8	Inspect and treat plant areas for insects and disease if found
6.9	Fertilize Plants, Shrubs, Ground Cover
		YEAR 1	$ - 0	YEAR 2	$ - 0	YEAR 3	$ - 0

Lump Sum Total Year 1	Total Year 2	Total Year 3
$ - 0	$ - 0	$ - 0

Lump Sum Total $ - 0

ITEM		Unit of Measure	Price Per Each
I.1	Mini Pine Bulk Mulch	Pallet
I.2	Landscape Laborer	Per Hour

PLANTS & MATERIALS
	Indicate percentage discount off retail price by category for landscape plants or Wholesale Pricing			Percentage (%) discount off retail price	Wholesale Pricing
P.3	European Fan Palm	15 Gallon	Each
P.4	Flax Lilly	7 Gallon	Each
P.5	Jasmine Minima	7 Gallon	Each
P.6	Green Isle Ficus	7 Gallon	Each
P.7	Orange Bird	7 Gallon	Each
P.8	Black Magic	7 Gallon	Each
P.9	Thatch Palm	25 Gallon	Each

"By typing my name below, I acknowledge that my name serves as my signature on this document and that I intend to be legally bound by the terms and conditions contained herein as if I had handwritten my signature".
	Proposal Checklist

1. Experience & Background

•	Vendor is an established horticulturist (or equivalent) with 10+ years’ experience
•	Has managed city/town landscaping or similar work within the past 5 years

2. Core Capabilities

•	Staff management (scheduling and oversight)
•	Horticulture: plant selection, placement, and care (hardiness, tolerance)
•	In-depth knowledge of plant grades, soils, fertilizers, potting media
•	Ability to provide clear, cost-effective planting and maintenance reports
•	Proficiency in irrigation systems: installation, maintenance, repairs

3. Legal & Financial Compliance

• Maintains all required insurance & licenses

4. Certifications (Florida-specific)

•	Certified Pest Control Operator (CPO) license for lawn & ornamental use (Florida DACS) (or equivalent)
•	Best Management Practices certification and comply with Sarasota County fertilizer rules

5. Required Bid Documents

•	Copies of personnel certifications/licenses
•	Product cut sheets for fertilizers, soil amendments, chemicals

Name of Proposer/ Company

Authorized Representative’s Signature

Print Authorized Representative’s Name

File details come from the government source that posted it. Updated Aug 14, 2025.