25-205-2 On Call Professional Services Appraisal Services-Bid Packet.pdf

REQUEST FOR QUALIFICATIONS

RFQ Number:

25-205-2

RFQ Title:

On Call Professional Services - Appraisal Services

RFP Due Date and Time:

Local Time: July 24, 2025, 2:00pm ET

Number of Pages: 27

ISSUING DEPARTMENT INFORMATION

Issue Date: June 26, 2025

City of Johns Creek

Purchasing Department

11360 Lakefield Drive

Johns Creek, Georgia 30097

Phone: 678-512-3233

Fax: 678-512-3286

Email: purchasing@johnscreekga.gov

Website: www.johnscreekga.gov

INSTRUCTIONS TO OFFERORS

Return (RFP) Request for Proposal:

All bid submissions shall be submitted electronically via the City’s Bid platform; BidNet prior to 2:00pm

ET July 24, 2025.

A recommended Pre-bid Meeting will be held July 8, 2025, at 3:00pm via Microsoft Teams teleconference.

Email purchasing@johnscreekga.gov for link.

All questions must be submitted via BidNet no later than 5:00pm on July 11, 2025. Answers to questions

& Addendums will be posted on BidNet.

Special Instructions-Bid Submissions:

Register for BidNet at:

https://johnscreekga.gov/departments/finance/bids-rfps/

Electronic Bid Submission in BidNet

Envelope #1:

1. Required RFP forms (1 PDF). W9, E-verify, 50-36-

1, submittal, cover page, drug free workplace.

Addendums etc...(scan all forms into 1 PDF)

2. Technical Proposal: Defined in Section 3.0

(proposal defines RFP) (6 copies) (1 PDF in BidNet)

No cost proposals shall be submitted in envelope #1

Envelope #2 (1 PDF)

In BidNet Submission:

Cost Proposal Appendix B shall be enclosed sealed marked “Envelope 2 Cost Proposal-Firm Name

IMPORTANT: SEE STANDARD TERMS AND CONDITIONS

OFFERORS MUST COMPLETE THE FOLLOWING & Include with required Forms

Offeror Name/Address:

Authorized Offeror Signatory:

(Please print name and sign in ink)

Offeror Phone Number: Offeror FAX Number:

Offeror Federal I.D. Number / Everify #:

EIN# _____________________/ Everify#_____________ Offeror E-mail Address:

http://www.sandyspringsga.org/ mailto:purchasing@johnscreekga.gov https://johnscreekga.gov/departments/finance/bids-rfps/

OFFEROR’S RFQ CHECKLIST

The 10 Most Critical Things to Keep in Mind When Responding to an RFQ for the City of Johns Creek

1. _______ Read the entire document. Note critical items such as: mandatory requirements; supplies/services required; submittal dates; number of copies required for submittal; funding amount and source; contract requirements (i.e., contract performance security, insurance requirements, performance and/or reporting requirements, etc.).

2. _______ Note the procurement officer's name, address, phone numbers and e-mail address. This is the only person you are allowed to communicate with regarding the RFQ and is an excellent source of information for any questions you may have.

3. _______ Attend the pre-Statement of Qualifications conference if one is offered. These conferences provide an opportunity to ask clarifying questions, obtain a better understanding of the project, or to notify the

City of any ambiguities, inconsistencies, or errors in the RFQ.

4. _______ Take advantage of the “question and answer” period. Submit your questions online in BidNet by the due date listed in the Schedule of Events and view the answers given in the formal “addenda” issued for the RFQ. All addenda issued for an RFQ are available online in BidNet and will include all questions asked and answered concerning the RFQ.

5. _______ Follow the format required in the RFQ. When preparing your response, provide point-by-point responses to all sections in a clear and concise manner.

6. _______ Provide complete answers/descriptions. Read and answer all questions and requirements. Don’t assume the City or evaluation committee will know what your company’s capabilities are or what items/services you can provide, even if you have previously contracted with the City. The Statement of Qualifications is evaluated based solely on the information and materials provided in your response.

7. _______ Use the forms provided, i.e., cover page, required documents, certification forms, etc.

8. _______ Check for RFQ addenda. Before submitting your response, check online in BidNet for any addenda the City has issued. Submission of Bid acknowledges receipt of addendums.

9. _______ Review and read the RFQ document again to make sure that you have addressed all requirements.

Your original response and the requested copies must be identical and be complete. The copies are provided to the evaluation committee members and will be used to score your response.

10. _______ Submit your response on time. Note all the dates and times listed in the Schedule of Events and within the document, and be sure to submit all required items on time. Late Statement of Qualifications responses are never accepted.

This checklist is provided for assistance only and should not be submitted with Offeror’s Response

TABLE OF CONTENTS

ISSUING DEPARTMENT INFORMATION

INSTRUCTIONS TO OFFERORS

IMPORTANT: SEE STANDARD TERMS AND CONDITIONS

OFFERORS MUST COMPLETE THE FOLLOWING & INCLUDE WITH REQUIRED FORMS

OFFEROR’S RFQ CHECKLIST

TABLE OF CONTENTS

1.0 INTRODUCTION

1.1 PURPOSE OF PROCUREMENT

1.2 ELIGIBILITY/QUALIFICATIONS

1.2.1 STATEMENT OF QUALIFICATIONS CERTIFICATION

1.3 SCHEDULE OF EVENTS

1.4 RESTRICTIONS ON COMMUNICATIONS WITH STAFF

1.5 DEFINITION OF TERMS

1.6 DESCRIPTION OF REQUIREMENTS

1.6.1 RESULTING CONTRACT

1.6.2 MANDATORY REQUIREMENTS

1.6.3 UNDERSTANDING OF SPECIFICATIONS AND REQUIREMENTS

1.6.4 OFFEROR’S SIGNATURE

1.7 SUBMITTING A STATEMENT OF QUALIFICATIONS

1.7.1 ORGANIZATION OF STATEMENT OF QUALIFICATIONS

1.7.2 FAILURE TO COMPLY WITH INSTRUCTION

1.7.3 COPIES REQUIRED AND DEADLINE FOR RECEIPT OF STATEMENT OF QUALIFICATIONS

1.7.3 LATE STATEMENT OF QUALIFICATIONS

1.8 REQUIRED REVIEW

1.8.1 REVIEW RFQ

1.8.2 FORM OF QUESTIONS

1.8.3 CITY’S ANSWERS

1.8.4 STANDARD TERMS AND CONDITIONS/STANDARD CONTRACT

1.8.5 PROJECT OVERSIGHT AND STAFFING

2.0 RFQ STANDARD INFORMATION

2.1 AUTHORITY

2.2 OFFEROR COMPETITION

2.3 RECEIPT OF STATEMENT OF QUALIFICATIONS AND PUBLIC INSPECTION

2.3.1 PUBLIC INFORMATION

2.3.2 PROCUREMENT OFFICER REVIEW OF STATEMENT OF QUALIFICATIONS

2.4 CLASSIFICATION AND EVALUATION OF STATEMENT OF QUALIFICATIONS

2.4.1 INITIAL CLASSIFICATION OF STATEMENT OF QUALIFICATIONS AS RESPONSIVE OR NON-

RESPONSIVE

2.4.2 DETERMINATION OF RESPONSIBILITY

2.4.3 EVALUATION OF STATEMENT OF QUALIFICATIONS

2.4.4 COMPLETENESS OF STATEMENT OF QUALIFICATIONS

2.4.5 EVALUATION COMMITTEE RECOMMENDATION

2.5 CITY’S RIGHTS RESERVED

3.0 RFQ MANDATORY OFFEROR REQUIREMENTS

3.1 BACKGROUND INFORMATION

3.1.1 INTRODUCTION

3.2 TECHNICAL PROJECT OVERVIEW

3.3 DESCRIPTION OF TASKS

3.3.1 QUALIFICATIONS OF FIRM

3.4 GENERAL INFORMATION

4.0 STATEMENT OF QUALIFICATIONS STATEMENT AND EVALUATION

4.1 PROCESS FOR SUBMITTING STATEMENT OF QUALIFICATIONS

4.1.1 PREPARATION OF STATEMENT OF QUALIFICATIONS

4.1.2 PACKAGING OF STATEMENT OF QUALIFICATIONS

4.1.4 SUBMISSION OF STATEMENT OF QUALIFICATIONS

4.2 EVALUATION PROCESS

4.2.1 ADMINISTRATIVE REVIEW

4.2.2 MANDATORY REQUIREMENTS REVIEW

4.2.3 TECHNICAL STATEMENT OF QUALIFICATIONS EVALUATION

4.2.4 INTERVIEWS

4.2.5 COST EVALUATION

4.3 REJECTION OF STATEMENT OF QUALIFICATIONS/CANCELLATION OF RFQ

4.4 CITY’S RIGHT TO INVESTIGATE AND REJECT

4.5 OFFEROR INFORMATIONAL REQUIREMENTS

4.6 RESUMES/COMPANY PROFILE AND EXPERIENCE

4.7 OFFEROR FINANCIAL STABILITY

5.0 TERMS AND CONDITIONS

5.1 RFQ AMENDMENTS

5.2 STATEMENT OF QUALIFICATIONS WITHDRAWAL

5.3 COST FOR PREPARING STATEMENT OF QUALIFICATIONS

5.4 CONTRACT TERM

5.4.1 CONTRACT RENEWAL

5.5 CONFLICT OF INTEREST

5.6 MINORITY BUSINESS POLICY

5.7 ADA GUIDELINES

5.8 COMPLIANCE WITH LAWS

5.9 GOVERNING TERMS

5.10 INDEMNIFICATION

5.11 CORRECTIONS/CREDITS

5.12 INSURANCE

5.13 CANCELLATION

5.14 INDEPENDENT CONTRACTOR

5.15 NO ASSIGNMENT

5.16 AUDIT

5.17 ATTORNEY’S FEES

5.18 MISCELLANEOUS

APPENDIX A

SCHEDULE OF EVENTS

APPENDIX B

COST PROPOSAL

APPENDIX C

REQUIRED DOCUMENTS & FORMS .......................................................................................................24-28

1.0 INTRODUCTION

1.1 Purpose of Procurement

The City of Johns Creek, a Georgia (City) is seeking firms to provide appraisal services for an annual on-call professional services agreement to support land acquisition for local and federal capital improvement projects in accordance with terms in this Request for Qualifications (RFQ).

The City intends to select a minimum of two firms through a qualification based selection process, and intends to execute on-call consulting agreements (with annual renewal options not to exceed five years).

The City shall award a project Task Order Agreement after the completion of a Request for Quote with one or more on-call Contractors when a need for services exist. Unit rates (Appendix B) offeror(s) submit for this RFQ shall become part of the on-call professional service contract. Awarded firms shall employ the submitted Unit rate fee schedule on all Request for Quotes in their schedule of values. The City has the right to negotiate with one on-call Contractor.

Consultants who enter into a Task Order Agreement with the City shall collaborate with City staff per terms and conditions of this on-call professional services contract and future executed Task

Order Agreements.

1.2 Eligibility/Qualifications

To be eligible for award of a contract in response to this solicitation the Contractor should demonstrate that they, or the principals assigned to the contract, have successfully completed services, as specified in the

Technical Specifications/Scope of Services section of this solicitation, and are normally and routinely engaged in performing such services. In addition, the Contractor must have no conflict of interest with regard to any other work performed by the Contractor for the City of Johns Creek.

Contractor should provide the City with credentials supporting their past experience, expertise, including organization, amount of fleet, and labor/manpower, to insure satisfactory execution of the services contained in the RFQ. Contractor should provide a list of references with particular emphasis on other governmental agencies, and include clients and past clients within the Atlanta/Fulton County area, and the number of years in business providing these services.

1.2.1 Statement of Qualifications Certification

Pursuant to the provisions of the Official Code of Georgia Annotated 50-5-67(a), the City of Johns Creek certifies the use of competitive sealed bidding will not be practical or advantageous to the City in completing the acquisition described in this RFQ. All Statement of Qualifications submitted pursuant to this request will be made in accordance with the provisions of this RFQ.

1.3 Schedule of Events

See APPENDIX A for the detail Schedule of Events.

1.4 Restrictions on Communications with Staff

All questions about this RFQ must be submitted online through BidNet in the following format:

1. Question

Citation of relevant section of the RFQ

2. Question

Citation of relevant section of the RFQ

Questions must be submitted online only through the electronic bidding platform. Go to the city website purchasing page https://johnscreekga.gov/departments/finance/bids-rfps/ and follow the links to register for the Georgia Purchasing Group by BidNet. Questions must include the company name and the referenced

RFQ section. Additional assistance is available by emailing the City of Johns Creek Purchasing Department at: purchasing@johnscreekga.gov .

From the issue date of this RFQ until a contractor is selected and the selection is announced, Offerors are not allowed to communicate for any reason with any City staff, elected officials, or other contractors or sub-contractors except through the Issuing Officer named herein, or during the Offeror's conference, or as provided by existing work agreement(s). The City reserves the right to reject the Statement of Qualifications of any Offeror violating this provision. All questions concerning this RFQ must be submitted electronically online via BidNet. No questions other than online will be accepted. No response other than online will be binding upon the City.

1.5 Definition of Terms

OCGA - Official Code of Georgia Annotated (State Statute)

Offeror - Respondent to this Request for Statement of Qualifications

RFQ - Request for Statement of Qualifications

1.6 Description of Requirements

The City of Johns Creek has established certain requirements with respect to Statement of Qualifications to be submitted by offerors.

Whenever the terms "shall", "must", "will", or "is required" are used in the RFQ, the specification being referred to is a mandatory requirement of this RFQ. Failure to meet any mandatory requirement will cause rejection of Offeror's Statement of Qualifications.

Whenever the terms "can", "may", or "should" are used in the RFQ, the specification being referred to is a desirable and failure to provide any items so termed may not be cause for rejection, however, may cause a reduction in score awarded.

1.6.1 Resulting Contract

This RFQ and any addenda, the Offeror’s RFQ response, including any amendments, a best and final offer, and any clarification question responses shall be included in any resulting contract. The City’s contract contains the contract terms and conditions which will form the basis of any contract between the City and the highest scoring offeror. In the event of a dispute as to the duties and responsibilities of the parties under this contract, the contract, along with any attachments prepared by the City, will govern in the same order of precedence as listed in the contract.

1.6.2 Mandatory Requirements

To be eligible for consideration, an offeror must meet the intent of all mandatory requirements. The City will determine whether an Offeror’s RFQ response complies with the intent of the requirements. RFQ responses that do not meet the full intent of all requirements listed in this RFQ may be subject to point reductions during the evaluation process or may be deemed non-responsive.

1.6.3 Understanding of Specifications and Requirements

By submitting a response to this RFQ, offeror agrees to an understanding of and compliance with the specifications and requirements described in this RFQ.

1.6.4 Offeror’s Signature

The Statement of Qualifications must be signed in ink by an individual authorized to legally bind the business submitting the Statement of Qualifications. The Offeror’s signature on a Statement of

Qualifications in response to this RFQ guarantees that the offer has been established without collusion and without effort to preclude the City of Johns Creek from obtaining the best possible supply or service. Proof of authority of the person signing the RFQ response must be furnished upon request.

1.7 Submitting a Statement of Qualifications

1.7.1 Organization of Statement of Qualifications

Offerors must organize their Statement of Qualifications (RFQ) into sections that follow the format of this

RFQ, with tabs separating each section. A point-by-point response to all numbered sections, subsections, and appendices is required. If no explanation or clarification is required in the Offeror’s response to a specific subsection, the offeror shall indicate so in the point-by-point response or utilize a blanket response for the entire section with the following

Statement: “(Offeror’s Name)” understands and will comply.

1.7.2 Failure to Comply with Instruction

Offerors failing to comply with these instructions may be subject to point deductions. The City may also choose to not evaluate, may deem non-responsive, and/or may disqualify from further consideration any

Statement of Qualifications that do not follow this RFQ format, are difficult to understand, are difficult to read, or are missing any requested information.

1.7.3 Copies Required and Deadline for Receipt of Statement of Qualifications

Offerors must submit their firm’s proposal online electronically through the City’s Bid platform BidNet.

Qualifications, all required documents, technical proposal, and any additional bid documents must be uploaded in in Envelope #1 BidNet. No cost proposals are to be included in Envelope #1. Envelope #2 will be used by firms for their firm’s cost proposal in BidNet. Statement of Qualifications must be received electronically through BidNet prior to 2:00 pm, Thursday July 24, 2025.

1.7.3 Late Statement of Qualifications

Regardless of cause, late Statement of Qualifications will not be accepted and will automatically be disqualified from further consideration. It shall be the Offeror’s sole risk to assure delivery at the receptionist's desk at the designated office by the designated time. Late Statement of Qualifications will not be accepted by BidNet.

1.8 Required Review

1.8.1 Review RFQ

Offerors should carefully review the instructions; mandatory requirements, specifications, standard terms and conditions, and standard contract set out in this RFQ and promptly notify the City’s identified procurement officer in writing or via e-mail of any ambiguity, inconsistency, unduly restrictive specifications, or error which they discover upon examination of this RFQ.

1.8.2 Form of Questions.

Offerors with questions or requiring clarification or interpretation of any section within this RFQ must address these questions online only via BidNet on or before 5:00pm July 11, 2025. Each question must provide clear reference to the section, page, and item in question. Questions received after the deadline may not be considered.

1.8.3 City’s Answers.

The City will provide an official written answer within three (3) business days to all questions received by

July 11, 2025 5:00pm. The City's response will be by formal addendum published online via BidNet. Any other form of interpretation, correction, or change to this RFQ will not be binding upon the City. Any formal written addendum will be published on BidNet. Offerors must acknowledge receipt of all bid documents and addenda prior to submission of their RFQ response.

1.8.4 Standard Terms and Conditions/Standard Contract.

By submitting a response to this RFQ, offeror agrees to acceptance of the standard terms and conditions and standard contract as set out in Section 5.0 of this RFQ. Much of the language included in the standard terms and conditions and standard contract reflects requirements of state law. Requests for exceptions to the standard terms and conditions, standard contract terms, or any added provisions must be submitted to the City’s identified procurement officer by the date for receipt of questions or with the Offeror’s RFQ response and must be accompanied by an explanation of why the exception is being taken and what specific effect it will have on the Offeror’s ability to respond to the RFQ or perform the contract. The City reserves the right to address non-material, minor, insubstantial requests for exceptions with the highest scoring offeror during contract negotiation. Any material, substantive, important exceptions requested and granted to the standard terms and conditions and standard contract language will be addressed in any formal addendum issued for this RFQ and will apply to all offerors submitting a response to this RFQ.

1.8.5 Project Oversight and Staffing

The successful offeror will report to the City’s designated Project Manager to be determined upon the issuance of a Task Order Notice to Proceed (NTP).

2.0 RFQ STANDARD INFORMATION

2.1 Authority

This RFQ is issued under the authority of the Purchasing Division of the City of Johns Creek. The RFQ process is a procurement option allowing the award to be based on stated evaluation criteria. The RFQ states the relative importance of all evaluation criteria. No other evaluation criteria, other than as outlined in the RFQ, will be used.

2.2 Offeror Competition

The City encourages free and open competition among offerors. Whenever possible, the City will design specifications, Statement of Qualifications, and conditions to accomplish this objective, consistent with the necessity to satisfy the City’s need to procure technically sound, cost-effective services and supplies.

2.3 Receipt of Statement of Qualifications and Public Inspection

2.3.1 Public Information

All information received in response to this RFQ, including copyrighted material, is deemed public information and will be made available for public viewing and copying after the time for receipt of

Statement of Qualifications has passed with the following four exceptions: (1) bona fide trade secrets meeting confidentiality requirements that have been properly marked, separated and documented; (2) matters involving individual safety as determined by the City of Johns Creek (3) any company financial information requested by the City of Johns Creek to determine Contractor responsibility, unless prior written consent has been given by the offeror; and (4) other constitutional protections.

2.3.2 Procurement Officer Review of Statement of Qualifications.

Upon opening the Statement of Qualifications received in response to this RFQ, the procurement officer in charge of the solicitation will review the Statement of Qualifications and separate out any information that meets the referenced exceptions in Section 2.3.1 above, providing the following conditions have been met:

• Confidential information is clearly marked and separated from the rest of the Statement of

Qualifications.

• The Statement of Qualifications does not contain confidential material in the cost or price section.

• An affidavit from an Offeror’s legal counsel attesting to and explaining the validity of the trade secret claim is attached to each Statement of Qualifications containing trade secrets.

Information separated out under this process will be available for review only by the procurement officer, the evaluation committee members, and limited other designees. Offerors must be prepared to pay all legal costs and fees associated with defending a claim for confidentiality in the event of a “right to know” (open records) request from another party.

2.4 Classification and Evaluation of Statement of Qualifications

2.4.1 Initial Classification of Statement of Qualifications as Responsive or Non-responsive

All Statement of Qualifications will initially be classified as either “responsive” or “non-responsive”.

Statement of Qualifications may be found non-responsive any time during the evaluation process or contract negotiation if any of the required information is not provided; the submitted price is found to be excessive or inadequate as measured by criteria stated in the RFQ; or the Statement of Qualifications is not within the plans and specifications described and required in the RFQ. If a Statement of Qualifications is found to be non-responsive, it will not be considered further.

2.4.2 Determination of Responsibility

The procurement officer will determine whether an offeror has met the standards of responsibility. Such a determination may be made at any time during the evaluation process and through contract negotiation if information surfaces that would result in a determination of non-responsibility. If an offeror is found non-responsible, the determination must be in writing, made a part of the procurement file and mailed to the affected offeror.

2.4.3 Evaluation of Statement of Qualifications

All responsive Statement of Qualifications will be evaluated based on stated evaluation criteria. In scoring against stated criteria, the City may consider such factors as accepted industry standards and a comparative evaluation of all other qualified RFQ responses in terms of differing price, quality, and contractual factors.

These scores will be used to determine the most advantageous offering to the City. Only those that meet the evaluation criteria will be considered as pre-qualified

2.4.4 Completeness of Statement of Qualifications

Selection and award will be based on the Offeror’s Statement of Qualifications and other items outlined in this RFQ. Submitted responses may not include references to information located elsewhere, such as

Internet websites or libraries, unless specifically requested. Information or materials presented by offerors outside the formal response or subsequent discussion/negotiation or “best and final offer,” if requested, will not be considered, will have no bearing on any award, and may result in the offeror being disqualified from further consideration.

2.4.5 Evaluation Committee Recommendation

The evaluation committee will provide a written recommendation to reflect those contractor(s) who met the evaluation criteria and are considered pre-qualified to move forward as an approved supplier of composite fence materials for the City of Johns Creek. The procurement officer will review the recommendation to ensure its compliance with the RFQ process and criteria before concurring in the evaluation committee’s recommendation.

2.5 City’s Rights Reserved

Issuance of the RFQ in no way constitutes a commitment by the City of Johns Creek to award and execute a contract. Upon a determination such actions would be in its best interest, the City, in its sole discretion, reserves the right to:

• Cancel or terminate this RFQ;

• Reject any or all Statement of Qualifications received in response to this RFQ;

• Waive any undesirable, inconsequential, or inconsistent provisions of this RFQ which would not have significant impact on any Statement of Qualifications;

• Not award if it is in the best interest of the City not to proceed with contract execution; or

• If awarded, terminate any contract if the City determines adequate City funds are not available.

3.0 RFQ MANDATORY OFFEROR REQUIREMENTS

This section identifies all mandatory requirements which must be present in the Statement of Qualifications before further consideration will be given. Offeror must prepare and submit a response which references the page(s) of the Technical Response where satisfaction of the Mandatory Requirements is substantiated.

3.1 Background Information

The City of Johns Creek is located in the northeast corner of Fulton County; bounded on the south by the

Chattahoochee River, on the east by Gwinnett County and the Chattahoochee, on the north by Forsyth

County and on the west by the cities of Alpharetta and Roswell. Johns Creek has an approximate population of 80,000. Johns Creek is the 10th largest city in the state of Georgia, Marietta being the 11th largest. Johns

Creek officially became a city on Dec. 1, 2006, when governance of the new city transferred from Fulton

County to Johns Creek's elected officials and city government. Johns Creek's transition from six unincorporated northeast Fulton communities - Newtown, Warsaw, Ocee, Shakerag, Autrey Mill and Johns

Creek - to cityhood was initiated through the state legislative process and approval of House Bill 1321.

Governor Sonny Purdue signed House Bill 1321 on March 29, 2006 and voters approved incorporation on

July 18, 2006.

3.1.1 Introduction

The City of Johns Creek is issuing a Request for Qualifications from experienced and qualified and professionally licensed firms interested in providing appraisal services on an annual on-call as needed basis for City of Johns Creek. Services provided under the on-call consulting agreement may fall under the following categories:

Task 1. Project Databook

Task 2. Self-Contained Appraisals

Task 3. Review Appraisals

The City intends to select a minimum of two firms through a qualification based selection process, and intends to execute on-call consulting agreements (with annual renewal options not to exceed five years).

The City requests no subcontractors of services be included in firm’s RFQ response, with the exception of specialty contractors. The City will award on-call contracts to firm(s) who can perform one or more categories of service with only internal firm staff, with the exception of specialty reports. When a need for services arises, the service will be solicited from those firms through competitive bid or a sole source request, the On-Call Consultant will employ the submitted unit rate fee schedule (Appendix B). Unit rates submitted for this RFQ attached in (Appendix B) shall become part of the On-Call Professional Service contract. Awarded firms shall employ the submitted unit rate fee schedule on all Request for Quotes in their schedule of values. The City reserves the right to negotiate with one on-call Consultant.

Consultants who enter into a Task Order Agreement with the City shall collaborate with City staff per terms and conditions of the On-Call Professional Services contract and the executed Task Order Agreement.

Offeror(s) shall not submit proposals with services outsourced, but shall specifically state those qualifications and services the firm is capable of providing in house, with the exception of specialty contractors.

The city will receive responses to this RFQ both electronically via BidNet prior to 2:00 p.m., Thursday

July 24, 2025. The RFQ packet can be found on BidNet. Receipt of responses does not bind the City to any contract for said services, nor does it guarantee that a contract for the Project will be awarded.

3.2 Technical Project Overview

Consultant(s) awarded on-call professional services contract will be contacted as projects develop. The City shall issue a Request for Information (RFI) or Request for Quote to on-call Consultant(s) that match project

Scope of Service. Projects description may be provided by the following phases but not limited to:

Database, Concept, Preliminary Plans, Right of Way Plans, Final Plans and Miscellaneous Services.

Each successful Consultant that is awarded an on-call consulting agreement by the City of Johns Creek will be forwarded selected project descriptions from time to time. Projects descriptions may also be provided by the following phases but not limited to: Database, Concept, Preliminary Plans, Right of Way Plans, and

Final Plans and Miscellaneous Services.

The firm(s) will be requested to prepare and submit proposed Scopes of Services and fees to produce (in accordance with the on-call consulting agreement), project-related fees and other services. The consultant's submittal package for each project shall include:

▪ A detailed description of the services to be provided,

▪ A milestone schedule for major tasks to be conducted by the consultant

▪ A list of deliverables to be provided by the consultant

▪ A proposed fee structure for the project.

http://www.bidsync.com/

The City will review each submittal and accept, reject, or negotiate a final scope and fee with the selected

Consultant. The City does not intend to issue a project description to more than one consultant with on-call agreements unless a final scope and fee cannot be negotiated with the first Consultant. Upon acceptance of a final scope and fee for each project, the City will issue to the Consultant a Task Order indicating acceptance of the project proposal and authorization to commence services in accordance with the on-call consulting agreement and the project proposal.

The City of Johns Creek has several upcoming federally and locally funded capital improvement projects that will require purchasing various types of land rights including, but not necessarily limited to, right-of-way, permanent easements and temporary easements. These projects will require appraisals for use in establishing fair market value of the property to be acquired plus any consequential damages to the remainder, less any special benefits to the remainder. In order to meet project scheduling, project deliverables shall be submitted within timeframes provided in sections 3.2 and 3.3 or as subsequently negotiated and included in resulting Notice(s) to Proceed. A partial list of the project types follows:

Potential Projects:

▪ Bridges

▪ Traffic Congestion Relief

▪ Landscape and Streetscape

▪ Operations and Safety

▪ Pedestrian/Bike Improvements

▪ Misc. Lane Additions / Extensions

▪ Misc. Sidewalks / Trails

3.3 Description of Tasks

The Scope and Services for each project may vary. It is expected that certain projects may require specialized tasks to be performed by sub-consultants. Consultants may submit for one or more of the following tasks. The following description of services by task, while not an exhaustive list, is provided to demonstrate the types of services that may be requested from the selected appraisal consultants;

Task 1 – Project Databook

A. Preparation of land sales databook along with preliminary value ranges for the various property types. Preparation of Detailed Cost Estimate spreadsheet.

B. Deliverables to include 1 hard copy of project databook and one electronic PDF version on each project.

C. The appraiser shall attend periodic meetings with the CITY and GDOT regarding the status of the appraisal tasks.

D. Due within sixty (60) days of written notice to proceed.

Task 2 – Self Contained Appraisals

A. Appraise the market value of the unencumbered fee simple interest, easements and any other interests in the part taken plus any consequential damages, offset to the extent of special benefits, in accordance with GA State Law.

B. Manage subcontractors for specialty reports.

C. Deliverables to include one electronic (PDF format) via email.

D. The appraiser shall attend periodic meetings with the CITY and GDOT regarding the status of the appraisal tasks.

E. Due within forty-five (45) days of written notice to proceed per appraisal

Task 3 – Review Appraisals

A. Prepare appraisal reviews in accordance with GDOT guidelines

B. Review appraisals shall be completed within thirty (30) days of notice to proceed

IMPORTANT NOTE FOR TASK 3 – Review appraisals are required to be completed by a separate appraisal firm. For this RFQ, it is not mandatory for appraisers submitting tasks 1 and 2 to be GDOT prequalified to perform appraisal reviews. Accordingly, review appraisers can submit for task 3 only.

-Review appraisers can submit for task 3 only.

The appraisals shall be prepared in conformance with Federal regulations and the requirements of the

Georgia Department of Transportation, including the submission of the individual reports on the GDOT approved appraisal format. Additionally, the appraisals will be prepared in conformance with the Uniform

Standards of Professional Appraisal Practice (USPAP) and in accordance with the Code of Ethics of the

Appraisal Institute. Per Johns Creek, time is of the essence for completion of the work described in this

RFQ.

3.3.1 Qualifications of Firm

▪ General Certification

▪ 5+ years of eminent domain appraisal experience for DOT and Local Government Projects

▪ GDOT certification

3.4 General Information

▪ It is extremely important that project schedules are met. Only those firms or teams with the necessary resources and a commitment to complete all work on schedule should submit a

Statement of Qualifications (SOQ).

▪ Projects identified as potential task orders have federal funds programmed and the schedules shall be set to match the proposed Atlanta Regional Commission’s Transportation Improvement

Program.

▪ Consultant(s) should assume a projected Notice to Proceed (NTP) on the first project around

Summer 2025.

▪ Firms are expected to be very knowledgeable about the GDOT appraisal process and to be proactive in meeting the GDOT requirements with minimal oversight by City of Johns Creek.

▪ Consultant and sub-consultant must be pre-qualified for work with Georgia Department of

Transportation for the related services. The City will allow a 15% mark-up on work performed by consultants (ex. specialty reports).

▪ City of Johns Creek will expect to liaison with a single associate representing the prime consultant firm and the sub-consultants.

▪ The City of Johns Creek reserves the right to approve sub-consultants.

▪ The City may select the best qualified consultant(s) based on the information received from interested firms as a result of this solicitation.

▪ City of Johns Creek reserves the right to cancel any and all Request for Qualifications at any time when it is determined to be in the best interest of the City.

▪ City of Johns Creek also reserves the right to increase, reduce, add or delete any item in this solicitation as deemed necessary.

▪ City of Johns Creek strongly encourages the solicitation of interest from Disadvantaged Business

Enterprises (DBE). Any selection made as a result of this notice will be made without regard to race, color, religion, sex, or national origin.

Generally, the Department’s position is not to provide Debriefings until after the contract has been awarded, except for firms disqualified during the Due Diligence Process, in which case a Pre-Award

Debriefing can be requested following Due Diligence. For these contracts, Pre-award debriefings would be provided after the announcement of the short-listed firms within the time period posted on the website.

All requests must be made and scheduled within this time frame. Any request outside of this time period will be accommodated only at the discretion and convenience of the Department’s staff.

It is the responsibility of all firms interested in submitting Statement of Qualifications (SOQs) for this advertisement to routinely check the posting on the website for any revisions to this RFQ.

Incomplete submittals will not be considered. Late submittals will not be accepted.

Offeror shall limit submittal to 25 pages.

MANIDITORY RESPONSE-TECHNICAL PROPOSAL

4.0 STATEMENT OF QUALIFICATIONS STATEMENT AND EVALUATION

4.1 Process for Submitting Statement of Qualifications

4.1.1 Preparation of Statement of Qualifications

Each Statement of Qualifications should be prepared simply and economically, avoiding the use of elaborate promotional materials beyond those sufficient to provide a complete presentation. If supplemental materials are a necessary part of the technical Statement of Qualifications, the Offeror should reference these materials in the technical Statement of Qualifications, identifying the document(s) and citing the appropriate section and page(s) to be reviewed.

4.1.2 Packaging of Statement of Qualifications

The Offeror's proposal in response to this RFP must be divided into two appropriately

Electronic envelopes in BidNet - a Technical Submission and a Financial Proposal.

The contents of each envelope will include:

1. Technical Submission (Envelope #1)

▪ Technical Proposal addressing all requirements in Section 3.0 (1 PDF)

▪ Required Documents/Forms of RFQ (forms scanned into 1 PDF)

2. Financial Proposal (Envelope #2 Sealed)

▪ The Offeror shall enter unit costs directly into BidNet and use of the Financial Proposal form

Do not include cost information in Envelope #1 Technical Submission.

4.1.4 Submission of Statement of Qualifications

Electronic Submission

Offeror(s) are also requested to upload 1 PDF required forms/documents and 1 PDF Technical Proposal electronically into BidNet Bid 25-205-2 envelope #1 then upload 1 PDF of cost proposal into envelope #2.

Offeror(s) can register, download documents and submit bids with Bidnet free or paid services by visiting the city website and clicking on the registration link. https://johnscreekga.gov/departments/finance/bids-rfps/

4.2 Evaluation Process

All responsive Statement of Qualifications will be evaluated based on stated evaluation criteria. In scoring against stated criteria, the City may consider such factors as accepted industry standards and a comparative evaluation of all other qualified RFQ responses in terms of differing price, quality, and contractual factors.

These scores will be used to determine the most advantageous offering to the City. Only those that meet the evaluation criteria will be considered as pre-qualified.

4.2.1 Administrative Review

The Statement of Qualifications will be reviewed by the Issuing Officer for the following administrative requirements:

1. Submitted by deadline.

2. Sealed Technical Submission of Statement of Qualifications.

3. All required documents have been submitted.

4. All documents requiring an original signature have been signed and are included.

4.2.2 Mandatory Requirements Review

Statement of Qualifications which pass the administrative review will then be reviewed by the Technical

Evaluation Committee to ensure all requirements identified in Section 3.0 are addressed satisfactorily.

4.2.3 Technical Statement of Qualifications Evaluation

In this phase, the Evaluation Committee will evaluate the quality and completeness of each technical submittal as it addresses each requirement of the RFQ. The RFQ carries a total weight of 100 points.

Technical submittals will be evaluated and scored in categories. Each category is assigned a maximum point value. Technical submittals must score above the mean score for all received technical proposals to be further evaluated.

Firms will be evaluated and rated based on the criteria below (listed by relative importance, in descending order):

1. Project Understanding – 20 points.

The Offeror shall demonstrate an understanding of the City’s goals, project constraints and objectives for the project. The consultant must also understand the project’s challenges and issues and what affect they will have on project delivery. Simply restating the scope of services does not demonstrate an understanding of the project.

2. Project Approach and Schedule – 30 Points.

The Offeror shall develop a work plan and approach that address all major tasks and subtasks. The consultant should also address their approach to working with the Right-of-Way Coordinator, GDOT and the City of Johns Creek Public Works Department.

3. Qualifications and Similar Project Experience of the Firm and Staff – 40 Points.

The Offeror shall present an organization chart showing the reporting structure for the project team, including the proposed task leaders for all major work categories. A short description of the Firm’s and

Staff’s experience on similar project work shall be prepared. Projects of a similar size and content, to the proposed project, should be included. Project references should also be included.

4. Lowest Price Proposal – 10 Points

See Appendix B and note the Offeror shall identify fees for each right-of-way negotiation task with an assumption of the most basic services for each task. Appendix B shall be uploaded into envelope #2 in

BidNet. The RFQ will be reviewed and scored based upon Categories 1, 2 and 3 prior to reviewing cost. The Evaluation Committee intends to establish a “short list” of the most qualified firms based upon the scoring of Categories 1, 2 and 3 and will only evaluate cost for “short listed” firms.

Points will be awarded as follows:

• 10 points – lowest price

• 8 points – 2nd lowest price

• 6 points – 3rd lowest price

• 4 points – 4th lowest price

• 2 points – 5th lowest price

• 0 points – all others

4.2.4 Interviews

The City reserves the right to invite Offerors to participate in a virtual or in person interview for further clarity and insight to their firms Technical Proposal.

4.2.5 Cost Evaluation

Although cost is a factor, it will not be the dominant factor. The RFQ will be reviewed and scored based upon Categories 1, 2 and 3 prior to reviewing cost. The Evaluation Committee intends to establish a “short list” of the most qualified firms based upon the scoring of Categories 1, 2 and 3 and will only evaluate cost for “short listed” firms. Cost information must be provided in the form of Appendix B of this RFQ. Cost information must be provided ONLY IN ENVELOPE #2. The city intends to use the cost proposal

(Appendix B) as the general basis for project fees (exception, Federally Funded projects). The City reserves the right to negotiate and normalize fees based upon cost submittals received from all selected contractors.

Any proposal which does not include all the statements and affirmations called for in the RFQ will be automatically rejected as not being responsive. The award may be made to the top 4 firms making the most favorable submittal to the City of Johns Creek taking into account all the above criteria.

4.3 Rejection of Statement of Qualifications/Cancellation of RFQ

The City reserves the right to reject any or all Statement of Qualifications, to waive any irregularity or informality in a Statement of Qualifications, and to accept or reject any item or combination of items, when to do so would be to the advantage of the City. It is also within the right of the City to reject Statement of

Qualifications that do not contain all elements and information requested in this document. The City reserves the right to cancel this RFQ at any time. The City will not be liable for any cost/losses incurred by the Offerors throughout this process.

4.4 City’s Right to Investigate and Reject

The City may make such investigations as deemed necessary to determine the ability of the offeror to provide the supplies and/or perform the services specified.

4.5 Offeror Informational Requirements

In determining the capabilities of an offeror to perform the services specified herein, the following informational requirements must be met by the offeror. (Note: Each item must be thoroughly addressed.

Offerors taking exception to any requirements listed in this section may be found non-responsive or be subject to point deductions.)

4.6 Resumes/Company Profile and Experience

Offeror shall specify how long the individual/company submitting the Statement of Qualifications has been in the business of providing services similar to those requested in this RFQ and under what company name.

A resume or summary of Statement of Qualifications, work experience, education, skills, etc., which emphasizes previous experience in this area should be provided for all key personnel who will be involved with any aspects of the contract.

4.7 Offeror Financial Stability

Offerors shall demonstrate their financial stability to supply, install and support the services specified by:

(1) providing financial statements, preferably audited, for the 2 (two) consecutive years immediately preceding the issuance of this RFQ, and (2) providing copies of any quarterly financial statements that have been prepared since the end of the period reported by your most recent annual report.

5.0 TERMS AND CONDITIONS

5.1 RFQ Amendments

The City reserves the right to amend this RFQ prior to the Statement of Qualifications due date. All amendments and additional information will be posted to BidNet https://johnscreekga.gov/departments/finance/bids-rfps/ and the DOAS/Georgia Procurement Registry, located at: http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp . Offerors are encouraged to check these website frequently for addendums.

5.2 Statement of Qualifications Withdrawal

A submitted Statement of Qualifications may be withdrawn prior to the due date by a written request to the

Issuing Officer. A request to withdraw a Statement of Qualifications must be signed by an authorized individual.

5.3 Cost for Preparing Statement of Qualifications

The cost for developing the Statement of Qualifications is the sole responsibility of the Offeror. The City will not provide reimbursement for such costs.

5.4 Contract Term

The term of this contract shall for one (1) year from the beginning date, or such shorter time as may be indicated on the bid document and all orders issued and postmarked by the Department during said term shall be filled at the contract price http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp

5.4.1 Contract Renewal

The City shall have the option, in its sole discretion, to renew the Contract for four (4) additional renewals as defined in the Standard Contract Form on a year-to-year basis by giving the Contractor written notice of the renewal decision at least sixty (60) days prior to the expiration of the initial term or renewal term and requesting Contractor’s written consent for renewal of the Contract. Renewal will depend upon the best interests of the City, funding, and Contractor's performance. Renewal will be accomplished through the issuance of a Notice of Award Amendment. Upon the City's election, in its sole discretion, to renew any part of this Contract, Contractor shall remain obligated to perform in strict accordance with this Contract unless otherwise agreed by the City and the Contractor.

5.5 Conflict of Interest

If an Offeror has any existing client relationship that involves the City of Johns Creek, the Offeror must disclose each relationship.

5.6 Minority Business Policy

It is the policy of the City of Johns Creek that minority business enterprises shall have a fair and equal opportunity to participate in the City purchasing process. Therefore, the City of Johns Creek encourages all minority business enterprises to compete for, win, and receive contracts for goods, services, and construction. Also, the City encourages all companies to sub-contract portions of any City contract to minority business enterprises.

5.7 ADA Guidelines

The City of Johns Creek adheres to the guidelines set forth in the Americans with Disabilities Act. Offerors should contact the Issuing Officer at least one day in advance if they require special arrangements when attending the Offeror's Conference. The Georgia Relay Center at 1-800-255-0056 (TDD Only) or 1-800-

255-0135 (Voice) will relay messages, in strict confidence, for the speech and hearing impaired.

5.8 Compliance with Laws

The Contractor will comply with all City, State of Georgia, and Federal laws, rules, and regulations.

5.9 Governing Terms

This RFQ expressly limits acceptance to the terms stated below. Any additional or different terms proposed by Contractor and expressed in any form (acknowledgements, confirmations, invoices, catalogs, brochures, technical data sheets, etc.), whether before or after Contractor’s receipt of this contract, shall not be binding upon City. City’s silence or acceptance of the Materials shall not constitute consent to such additional or different terms.

5.10 Indemnification

Contractor shall be responsible for and shall indemnify and hold City harmless from any and all claims, demands, costs, damages and expenses of whatever nature (including, without limitation, attorney’s fees) relating to or arising from (a) Contractor’s breach of any of the representations and warranties contained herein; (b) Contractor’s failure to follow City’s specifications; (c) Contractor’s other breach of the terms hereof; or (d) any other act(s) or omissions(s) of Contractor, its employees, independent contractors,, agents, and suppliers.

5.11 Corrections/Credits

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