25-089 Asphalt Sweeping and Striping RFP.pdf

RFTA Solicitation No. 25-089

REQUEST FOR PROPOSALS

ASPHALT SWEEPING AND STRIPING

Solicitation Date:

September 23, 2025

Pre-Proposal Meeting: October 1, 2025 1:00PM

Deadline for Written Inquiries, Exceptions, and/or Requests for Clarifications: Tuesday, October 7, 2025 5:00PM

RFTA Response to Inquiries and/or Requests for Clarifications: Tuesday October 14, 2025 5:00PM

Proposals Due: Tuesday October 21, 2025 10:00AM

Procurement Department 1517 Blake Ave suite 201

Glenwood Springs, CO 81601 970-384-4868 procurement@rfta.com mailto:procurement@rfta.com

RFTA Solicitation 25-089- Asphalt Sweeping and Striping Page 2 of 39

MS11011

NOTICE TO PROPOSERS

SOLICITATION NO. 25-89 ASPHALT SWEEPING AND STRIPING

The Roaring Fork Transportation Authority (RFTA) is seeking proposals to provide sweeping and striping services at RFTA properties. The Solicitation documents will be available September 23, 2025

To download documents from BidNet go to www.bidnetdirect.com , select Colorado, then Roaring Fork Transportation Authority. If you are not already registered with BidNet, you must complete their registration information. For assistance with registration, please contact BidNet Vendor Support at (800) 835-4603 Monday through Friday from 6:00 AM – 6:00PM (MT).

A Pre-Proposal Meeting will be held on October 1, 2025 1:00PM at Glenwood Springs Operation Center Parking lot 2307 Wulfsohn Road, Glenwood Springs, CO 81601

Proposals are due before October 21st, 2025 10:00AM Proposals must be submitted in PDF format and uploaded to BidNet Direct, www.bidnetdirect.com. Use “YOUR COMPANY NAME RFP #25-089 as the title of the uploaded documents to clearly indicate the contents. RFTA will not accept late, faxed, or emailed submissions.

RFTA, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders/proposers that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

This solicitation does not commit RFTA to award a contract, pay any cost incurred in preparation of submittals, or to contract for services. RFTA reserves the right to reject all proposals received, to waive irregularities and informalities, and to accept the proposal, which is deemed in the best interest of RFTA to accept. For questions or more information, contact RFTA’s Procurement Department at procurement@rfta.com or (970) 384-4868.

Published in the following media outlets: BidNet

Para informacion en Español favor de llamar al (970) 384-4950 o mandar por correo electronico Spanish@rfta.com.

http://www.bidnetdirect.com/ http://rftasharepoint/dept/Procurement/Solicitations/procurement@rfta.com mailto:Spanish@rfta.com

RFTA Solicitation 25-089- Asphalt Sweeping and Striping Page 3 of 39

Table of Contents

Part I Background

Part II Scope of Services Description Requirements Contract Term

Part III Inquiries and Amendments Pre-Proposal Meeting

Inquiries, Exceptions, and/or Requests for Clarification Amendments to the Solicitation

Part IV Information Required from Proposers Proposal Format and Submission

Part V Solicitation Evaluation and Award Standard for Award Evaluation Criteria

Evaluation and Award Process

Part VI Legal

Part VII Exhibits, Forms and Certifications

A. Submission Checklist B. Proposal Submission C. Price Proposal D. Proposer’s Questionnaire E. Acknowledgement of Addenda F. Affidavit of non-collusion G. Federal Debarment & Suspension Certification H. Conflict of Interest Statement I. Disadvantaged Business Enterprises J. Certification Regarding Lobbying

K. Pro Forma Contract L. RFTA Property Exhibits

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Part I Project Background

The Roaring Fork Transportation Authority (“RFTA”) is soliciting proposals from qualified contractors to provide asphalt sweeping, striping, and related maintenance services at RFTA-owned and operated properties. The intent of this contract is to maintain clean, safe, and well-marked surfaces that support daily transit operations and enhance public access. Services will include, but are not limited to, seasonal sweeping to remove accumulated debris, restriping, crack sealing, pothole patching, seal coating, parking bumper replacement, and other routine asphalt and concrete maintenance.

The work will encompass eight (8) RFTA bus maintenance and parking facilities, thirteen (13) park-and-ride lots, ten (10) Bus Rapid Transit (BRT) pull-out lanes, twenty-seven (27) non-BRT pull-out lanes, and three (3) housing complexes. Contractors must incorporate a maintenance factor into their approach, recognizing that the work involves both scheduled sweeping and striping, as well as responsive repairs and upkeep to address conditions caused by weather, traffic, and seasonal demands.

Part II Scope of Services

Task 1 RFTA intends to sweep each property with vacuuming equipment to remove the accumulated winter’s trash, sand and other debris. Other methods and equipment such as hand brooms and leaf blowers may be necessary to remove debris from areas difficult to reach with the sweeper.

The work generally will occur in the spring, April or May, when the properties have the least activity. If the project manager determines there is a need, the service may be repeated in the fall.

Contractors will submit a lump sum for each property that includes required mobilization, traffic control, labor, equipment, consumables, and, if required, disposal of debris, and restripe the property as directed in the Request for Proposal Solicitation, Exhibit A, Column B, highlighted in blue. The parking bumpers will be replaced as directed by the project manager on a unit cost basis.

Task 2 Task 2 establishes a unit cost for repair and maintenance activities that may be necessary and includes crack sealing, restriping, parking bumper replacement, pothole patching, seal coating, removal and replacement of asphalt, and other work commonly associated with the repairs and maintenance of asphalt and concrete drive lanes.

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General Conditions The selected contractor will be responsible for construction sequencing and all traffic control associated with the work. In order to minimize the impact of this work on RFTA operations and the public, the work will need to be performed as early in the spring shoulder season as possible.

The RFTA project manager and project superintendent will meet on a daily basis to agree on the quantities necessary to complete the work and those quantities will become the basis for payment.

Work includes sweeping bus pullouts within CDOT right of way on Highway 82. It is the contractor’s responsibility to understand and follow all rules, regulations and safety procedures associated with work in CDOT’s right of way.

When working at The Aspen Maintenance Facility (AMF) or the Glenwood Maintenance Facility (GMF) it is critical that the work does not disrupt bus operations. The contractor must be prepared to provide the traffic control and flagging personnel necessary to ensure the work is performed in a safe and efficient manner with as little interruption to bus operations as possible.

Work may be performed at night and on weekends if it is advantageous and does not violate any local jurisdictions work restrictions. RFTA will assist the contractor in notifying the public and staff of upcoming work, the opening and closures of park and rides, parking lots, and where buses are relocated at each location.

RFTA will rely on the contractor’s expertise on how to most effectively schedule and sequence the work. The contractor will provide a schedule for the project manager before any work begins.

The contractor will provide the equipment necessary to block off sections of park and rides and facilities to efficiently sequence the work with as little disruption to RFTA operations as possible. It may not be possible to close some areas for the maintenance work. In that case, the work will have to be performed in phases.

Work can begin in April or May 2026, as weather permits, at RFTA facilities, park and rides and bus pullouts and be completed by as early in the spring as possible.

Specifications for Work

1. Removal of Asphalt Asphalt will be saw cut to full depth being careful not damage adjacent asphalt or contaminating the existing subgrade with loose asphalt. Damaged asphalt will be re-cut and replaced with asphalt pavement at no additional cost to RFTA. After asphalt removal, the subgrade must be compacted and made ready for patching.

The contractor is responsible for disposing of the materials removed in compliance with all local, state and federal laws and regulations.

a. Construction Requirements

The Contractor must saw-cut, raze, remove, and dispose of all material as noted in the plans and specifications. Contractor must prepare existing subgrade for asphalt placement if unsuitable excavation is not required. Milling is required adjacent to the saw-cut to facilitate a “Top-Hat” joint when patching. See the illustration below c.

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b. Method of Measurement

The work will be paid on a square yard basis for the actual quantity measured and approved by the RFTA project manager. The square yard price must include all labor, equipment and materials necessary for the complete removal and disposal of the asphalt, and preparation of sub-grade.

c. Payment

Payment is based on the square yard.

UTILITY CROSSING DETAIL

NOTES:

1. TRENCH MUST BE SLOPED AS SHOWN OR BRACED FOR THE SAFETY OF THE

CONSTRUCTION WORKER. TRENCHING WILL BE SUBJECT TO MOST RECENT

CONFINED SPACE AND OSHA REGULATIONS

2. EXISTING PAVEMENT SHALL BE SAWCUT AND REPLACED TO CREATE THE FULL

DEPTH REPLACEMENT SHOWN. SAWCUTTING MUST OCCUR AFTER BACKFILLING

AND PAVING “T” PATCH MAY BE AN ACCEPTABLE ALTERATIVE.

3. TRENCH BOTTOM MUST BE SCARIFIED AND RECOMPACTED AFTER EXCAVATION

OR AFTER ANY DEWATERING ACTION TO ENSURE ADEQUATE SUPPORT OF UTILIY

BEDDING.

2. Unsuitable Material

Unsuitable materials encountered in the subgrade, roadway, or embankment foundation that are determined to be detrimental to the roadway or embankment must be removed to the depth and extents directed by the Project Manager. The excavated area must be backfilled to the finished graded section with approved material.

Top Hat patch detail

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Materials that contain organics or that cannot be dried or moisture conditioned, must be disposed of and must not be reused as embankment fill. Non-organics materials that can be dried or moisture conditioned and compacted to the required density may be reused as embankment fill as approved by the project manager.

a. Construction Requirements

If the contractor identifies unsuitable material, they should immediately notify the RFTA project manager for concurrence. If the material found at subgrade elevation is confirmed as unsuitable, the project manager will direct the removal of the material and take measurements of the excavation for payment.

After approval of the new sub-grade elevation ABC (Class 6) will be placed in 8” lifts to planned elevation and compacted with moisture and density control to at least 95 percent dry density in accordance with AASHTO T 180 as modified by CP 23.

The work will be paid on a cubic yard basis for the actual quantity measured and approved by the RFTA project manager.

Payment is based on the cubic yard as follows:

• Excavated material that can be re-used as embankment fill by moisture conditioning and compaction, replacement must be included in the cost for Unsuitable Material.

• Material cannot be re-used as embankment fill; payment for replacement of unsuitable material must be for the volume that is placed in the excavated area at the respective unit price for Aggregate Base Course (Class 6).

3. Asphalt and Concrete Sweeping

The vacuum sweeping equipment must be appropriate for the area and surface being swept, capable of completely removing common debris typical found on parking surfaces, and able to easily navigate all obstacles and vehicles typically found on parking areas and drive lanes. It must have a suction and collection system capable of preventing the broad casting of dust and debris during sweeping operations. The contractor is responsible to dispose all collected debris in compliance with all applicable local, state and federal regulations.

a. Method of Measurement

The method of measurement for compensation will be the number of hours the equipment is in actual use.

b. Basis of Payment

Sweeping service will be paid as a lump sum for each location and must include all mobilization, labor, consumables and disposal of collected debris.

4. Hot Mix Asphalt (Patching)

Work consists of constructing one or more courses of hot mix asphalt (HMA) on a prepared base in accordance with specifications, and in conformity with the lines, grades, thicknesses, and typical cross sections. The asphalt pavement must be composed of a

RFTA Solicitation 25-089- Asphalt Sweeping and Striping Page 8 of 39 mixture of aggregate, filler if required, and asphalt cement.

a. Hot Mix Asphalt (Patching) consists of the quantities required for the replacement of unstable corrugated areas in the existing pavement, pipe trenches, areas removed for curb & gutter forms, areas between the curb & gutter, or sidewalk, and the existing paved parking lots. The quantities will be restricted to small areas which require hand placement methods and where conventional paving equipment cannot be utilized.

b. Materials must conform to the requirements of subsections 401.02 through 401.06 of the Standard CDOT Specifications for SX75 (52-28) Asphalt Mix.

c. Areas to be patched must be excavated and prepared for a top hat patch as shown below in detail, Section 1 illustration 1.1. Prior to placement of the patch, the exposed sides of the existing pavement must be thoroughly coated with Emulsified Asphalt (slow‑setting). Hot mix asphalt must then be placed and compacted in succeeding layers not to exceed 3 inches in depth.

d. Asphalt mix design and emulsified asphalt to be used must be submitted for review and approval prior to use along with the method and type of equipment type to be used.

e. Method of Measurement Hot Mix Asphalt (Patching) will be measured by the square yard, in place and approved by the project manager. Areas measured will include milled section required for patching as shown in Section 1, illustration 1.1.

f. Basis of Payment

Compensation per unit cost per square yard must include all labor, materials, supplies, tools, water, equipment, excavation, preparation, tack coat, and incidentals necessary for completing the work as specified. Materials may include but are not limited to aggregate, asphalt cement, asphalt recycling agent, additives, and hydrated lime.

5. Hot Poured Joint and Crack Sealant

Work consists of furnishing and placing an approved hot poured joint and crack sealant in properly prepared asphalt pavement cracks with a width greater than ⅛ inch and less than 2 inches.

a. Materials. Hot poured material for filling joints and cracks must conform to the requirements of ASTM D6690, Type II or Type IV or approved equal. Sealant material must be supplied pre-blended, pre-reacted, and prepackaged. If supplied in solid form, the sealant material must be cast in a plastic or other dissolvable liner having the capability of becoming part of the crack sealing liquid. The sealant must be delivered in the manufacturer's original sealed container. Each container must be legibly marked with the manufacturer's name, the trade name of the sealer, the manufacturer's batch or lot number, the application temperature range, the recommended application temperature, and the safe heating temperature. The sealant must be listed in CDOT’s Approved Products List prior to use.

b. Construction Requirements.

• Immediately before applying hot poured joint and crack sealant, the cracks

RFTA Solicitation 25-089- Asphalt Sweeping and Striping Page 9 of 39 must be cleaned of loose and foreign matter to a depth approximately twice the crack width. Cleaning must be performed using a hot compressed air lance. The lance must be used to dry and warm the adjacent asphalt immediately prior to sealing. Direct flame dryers must not be used.

• The cracks must be filled with hot poured joint and crack sealant flush with the pavement surface. Immediately following the filling of the crack, excess sealant must be leveled off at the wearing surface by squeegee, a shoe attached to the applicator wand, or other suitable means approved by the project manager. The squeegeed material must be centered on the cracks and must not exceed 3 inches in width or 1∕16 inch in depth.

• The sealant material must be heated and applied according to the manufacturer’s recommendations using an indirect heating type double boiler that uses oil or other heat transfer medium, and must be capable of constant agitation. The heating equipment must be capable of controlling the sealant material temperature within the manufacturer’s recommended temperature range and be equipped with a calibrated thermometer capable of ±5 °F accuracy from 200 to 600°F. The thermometer must be located so the project manager can safely check the temperature of the sealant material.

Use of overheated sealant material will not be permitted.

• The face of the crack must be surface dry and the air and pavement temperatures must both be at least 40 °F and rising at the time of sealant application.

• Sealant material picked up or pulled out after being placed must be replaced at the Contractor’s expense. The Contractor must have blotter material available on the project in the event it is required to prevent tracking or pulling. If required, blotter material must be approved by the Project Manager and placed at the Contractor’s expense.

• A list of sealant materials, method of application and equipment type to be used on the project must be submitted to the project manager for review and approval prior to use.

c. Method of Measurement

Hot poured joint and crack sealant will be measured by the ton of material used. The project manager may require the equipment and/or material be weighed for determination of actual quantities of material used.

d. Basis of Payment

Compensation is based on unit price per ton and include all materials, equipment, labor, and incidental costs to prepare of the surface prior to application.

6. Mobilization Work consists of the mobilization of personnel, equipment and supplies to the project site(s).

Basis of Payment In the event a mobilization payment is deemed appropriate, the project manager will set an acceptable amount for mobilization between zero and 10% of the total amount of the project.

7. Traffic Control Management

a. Work consists of furnishing, installing, moving, maintaining, and removing temporary traffic signs, advance warning arrow panels, flashing beacon (portable), barricades, channelizing devices, delineators, temporary traffic signals, temporary portable rumble strips, and mobile pavement marking zones to the standards in the

RFTA Solicitation 25-089- Asphalt Sweeping and Striping Page 10 of 39 current Manual on Uniform Traffic Control Devices (MUTCD). Devices must comply with MUTCD’s performance criteria. Devices temporarily not in use must, as a minimum, be removed from the shoulder area even if removed from the project and later returned to use.

b. A certified worksite traffic supervisor must be responsible for Traffic Control Management (TCM) on a 24-hour-per-day basis and be on the work site at all times when Traffic Control Management is performed. A TCM supervisor must be on call at all times.

c. Construction Requirements

The Contractor must designate an individual, other than the superintendent, to be the Traffic Control Supervisor (TCS). The TCS must be certified as a worksite traffic supervisor by either the American Traffic Safety Services Association or the Colorado Contractors Association and must have a current department flagger certificate. A copy of the TCS's and all other appropriate staff certifications must be provided to the project manager at the pre-construction conference.

The TCS duties must include:

• Preparing, revising, and implementing each required Method of Handling Traffic in accordance with the Traffic Control Specifications.

• Directly supervising project flaggers.

• Coordinating all traffic control operations, including those of subcontractors and suppliers.

• Traffic control problems (traffic accidents; damaged, missing or dirty devices, etc.)

and corrective action taken.

• Overseeing all requirements covered by the Contract, which contribute to the convenience, safety and orderly movement of traffic. Have an up to-date copy of the MUTCD and applicable standards and specifications available at all times on the project.

• Attending all project-scheduling meetings.

• Supervise the cleaning and maintenance of all traffic control devices.

Portable construction traffic signs must be removed when not in use. Permanently mounted construction traffic signs must be masked or turned away from traffic when not required. When work is suspended, or the project is in free time and there is no condition requiring traffic control devices or construction traffic signs, all the construction traffic signs must be masked or turned away from traffic. If this condition is to exist for more than 30 days, all construction traffic signs must be removed.

When storing portable signs or supports within the project boundaries they must:

• Be removed beyond the clear zone and must not be visible to traffic.

• The minimum clear zone distance must be 18 feet, measured from the edge of traveled way. If the signs cannot be stored at least 18 feet from the traveled way, they must be removed.

• Signs must not be stored on the paved surface.

• All storage areas must be approved.

• When masking is used, it must be done in accordance with subsection 630.12.

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• Perforated square metal tubing or U-channel must be installed for temporary sign supports according to the manufacturers’ recommendations and as shown in the standards.

d. Flagging.

• Flagging operations must be performed as described in the latest edition of part VI of the MUTCD as adopted by CDOT.

• All traffic control personnel must wear safety apparel and hardhats meeting the requirements of the latest version of the ISEA “American National Standard for High- Visibility Safety Apparel and Headwear”.

• Safety apparel must be labeled as meeting the standard performance for Class 2 or Class 3 risk exposure.

• The apparel and hard-hat background material color must be either fluorescent orange-red or yellow green as defined in ISEA.

• The retroreflective material must be either orange, yellow, white, silver, yellow-green, or a fluorescent version of these colors, and must be visible at a minimum distance of 1,000 feet.

• The contractor must provide all flagging through the project necessary to assure proper safety to traffic.

• All flagging personnel must have completed the minimum training requirements for flaggers within two years prior to starting work on the project.

• Certificates of compliance is required to certify that materials meet the standards stated in 15.1. Flagger and TCS certifications must be submitted at the Pre- Construction Conference.

e. Method of Measurement The quantity to be measured for Traffic Control Management will be the number of authorized 24-hour days of active TCM performed by the TCS or another representative certified as a traffic supervisor. Payment will be for one day of TCM regardless of the number of people required to adequately control the work.

An authorized 24-hour day of active TCM will be every calendar day on which active traffic control occurs in accordance with an approved MHT. This includes activities such as flagging operations, and setting up or removal of construction zones, shoulder closures, trail closures or detours. Traffic control devices that are left in place during non-working hours, including configurations such as trail closures, temporary channelization or detours, are not considered active traffic control.

Flagging will not be measured, but will be included in the Traffic Control Management Pay Item.

The accepted quantities will be paid for at the contract unit price for each of the pay items listed below that appear in the bid schedule.

Traffic control maybe paid one of two ways.

• Traffic control is to be included in lump sum bid items.

• For additional work directed by the project, manager traffic control will be paid by the unit cost rate established in the rate sheet submitted by the contractor.

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8. Pavement Marking

Work consists of furnishing, installing and applying pavement marking and removing temporary pavement marking.

a. Materials High Build Acrylic Waterborne Paint. High build acrylic waterborne paint binder (nonvolatile portion of vehicle) must be 100 percent FASTRACK HD 21A acrylic cross linking polymer, by weight, as determined by infrared analysis or other chemical analysis available to the Department.

Table 708-2 (CDOT Standards & Specifications Manual)

HIGH BUILD ACRYLIC WATERBORNE PAINT

Propert

White Yellow Test Method Nonvolatile portion of vehicle (white and yellow), %

43.0 (min)

43.0 (min) ASTM

D2205 Pigment Composition

Percent by weight♦ 60-62 60-62 ASTM D4451

Paint Titanium Dioxide Content, lb./gal 1.0

ASTM

Properties of the Finished Paint

Total Non-volatiles, (solids) % by weight

77.0 (min)

77.0 (min)

FTMS 141C -

Method 4053.1, Density, lbs./gal 14.0-

13.7-

Consistency (Viscosity)

White and Yellow, Krebs-

85-95 85-95 ASTM D562

Freeze Thaw Stability

Must complete 5 or more test cycles

D2243

Fineness of Grind, Cleanliness Rating B, minimum 3 3 ASTM

D1210 Scrub Resistance 800 800 ASTM

Directional Reflectance: [15 mil Wet Film] 88

(min)

(min)

ASTM

E1347

Dry Opacity (Contrast Ratio): [15 mil Wet Film]

0.98 (min)

0.98 (min)

ASTM

D2805

♦Percent by weight must include percent of organic yellow pigment.

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b. Construction Requirements Pavement Marking Plan. When pavement-marking location details are not provided in the Contract, the contractor must submit a layout of existing conditions to the project manager for approval or modification. The submitted layout will be used as the final pavement-marking plan.

c. Pavement Marking with Low Temperature Acrylic Paint and High Build Acrylic Paint.

Striping must be applied on asphalt or portland cement concrete pavements when the air and pavement temperatures are as follows:

• For high-build waterborne paint, at least 45 °F and expected to remain 45 °F or above for at least 24 hours.

• For low temperature waterborne paint, at least 35°F and expected to remain 35 °F or above for at least 24 hours.

• The pavement surface must be dry and clean, and free of all latent materials, in accordance with the manufacturer’s recommendations. Weather conditions must be conducive to satisfactory results.

d. The Contractor must use equipment that meets the following requirements, as approved:

• Equipment must permit traffic to pass safely within the limits of the roadway surface and shoulder while operating.

• Equipment must be designed for placement of both solid and broken line stripes with a reasonably clean-edged stripe of width and location as shown on the contract and no overspray on the road surface.

• The equipment may be equipped with a heat exchanger to heat the paint to reduce drying time.

e. The Contractor must prevent traffic from crossing a wet stripe. Stripes that have been marred or picked up by traffic before they have dried must be repaired at the contractor’s expense.

Removal of paint from vehicles that crossed wet paint must be at the contractor’s expense.

f. The water-based paint and stripes must fall within the following minimum and maximum ranges:

Description Pavement Marking Paint Low Temp High Build

Alignment Lateral Deviation 2.0 inch per 200 feet Max Coverage Rate Sq. Ft. per Gallon 89-93 67-70 Thickness Mil 17-18 23-24 Width Inches Per Plans ±

Per Plans ±

Dry Time Minutes 5-10 7-12 Beads Application Rate, lb / l 7-8 9-10

g. Equipment must have a bead dispenser directly behind, synchronized with the paint applicator and must be capable of painting a clean-edged stripe of the designated width ± ¼ inch with no overspray on the road surface. For centerlines and lane lines, an automatic skip control must be used. In areas where machines are not practical, suitable hand-operated equipment must be used as directed by the Engineer. Stripes must be protected until dry.

h. The contractor must submit the cut sheets from their proposed paint for approval prior to application.

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i. Method of Measurement

Pavement marking will be compensated by the gallon including glass.

j. Basis of Payment The pavement marking must be included in items bid as a lump sum. For work directed by the project manager the accepted quantities will be paid for at the contract price per unit of measurement for each of the pay items listed below that appear in the bid schedule.

Pay Item Pay Unit Pavement Marking Paint Gallon Pavement Marking Paint (High Build) Gallon Pavement Marking Paint (Low Temperature) Gallon Modified Epoxy Pavement Marking Gallon Methyl Methacrylate Pavement Marking Gallon Thermoplastic Pavement Marking Square Foot Preformed Plastic Pavement Marking (Type) (Inlaid) Square Foot Preformed Plastic Pavement Marking (Word-Symbol) (Type I) (Inlaid) Square Foot Preformed Plastic Pavement Marking (Xwalk-Stop Line) (Type I) (Inlaid) Square Foot Inch Pavement Marking Tape Linear Foot Pavement Marking Tape (Removable) Linear Linear Foot Raised Pavement Marker (Temporary) Each Pavement Marking Paint (Word-Symbol) Square Foot Pavement Marking Paint (Xwalk-Stop Line) Square Foot Thermoplastic Pavement Marking (Word-Symbol) Square Foot Thermoplastic Pavement Marking (Xwalk-Stop Line) Square Foot Preformed Thermoplastic Pavement Marking Square Foot Preformed Thermoplastic Pavement Marking (Word-Symbol) Square Foot Preformed Thermoplastic Pavement Marking (Xwalk-Stop Line) Square Foot

9. Parking Bumpers

Reinforced concrete parking bumpers must be concrete and measure at least 60”x9”x5”, made of precast concrete and designed to withstand vehicular impacts.

a. Construction Requirements

Existing broken and displaced parking bumpers are to be removed from the property; the rebar attachment spikes pull from the asphalt and any holes filled with the appropriate asphalt sealing material.

b. Each new bumper must be placed in the center of the parking space in the appropriate location either between spaces or from the curb.

c. Parking bumpers must be attached with a spike ½ inches in diameter and 14 inches, or longer, with a mushroom type cap. Straight rebar will not be allowed.

d. Each spike will be driven with a pneumatic hammer capable of completely driving the spike into the ground without cracking or damaging the parking bumper.

e. Cut sheets for parking bumper and spikes will be submitted to the project manager for approval prior to purchase and installation.

f. Method of Measurement – Each

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g. Basis of Payment Per Unit - Inclusive of bumper complete with the removal of the existing bumper and attachment spikes, patching of any holes left in the asphalt, and the setting and reattachment of the new parking bumper.

Contract Term The successful proposer will be required to execute the attached Pro-Forma Contract. This contract will be a Fixed Price Contract with Indefinite Delivery/Indefinite Quantities. The initial twelve-month term of the contract is projected to begin on January 1, 2026, and will automatically renew for four (4) additional twelve, (12) month periods beginning in January 2027, subject to annual appropriations.

Part III Inquiries and Amendments

Pre-Proposal Meeting.

A Pre-Proposal Meeting will be held at the Glenwood Operation Center; 2407 Wulfson Rd Glenwood Springs, CO. While participation in the Pre-Proposal Conference is not mandatory, it is strongly encouraged.

Communications during Solicitation, Offer & Award Period.

All official correspondence from RFTA regarding this solicitation shall be transmitted to and from RFTA’s Procurement department. Oral communications regarding this solicitation shall not be considered official communications. RFTA is not responsible for any oral statements made by its employees regarding this solicitation.

Inquiries, Exceptions and/or Requests for Clarifications.

All inquiries, offers, and other correspondence, excluding protests, must be directed in writing through the BidNet Direct website, www.bidnetdirect.com and submitted by October 7, 2025 5:00PM Requests received after the submission deadline will not be responded to by RFTA.

Exceptions to any aspect of the Pro Forma contract must be submitted in writing during the Inquiry period in order to be considered. Exceptions submitted concurrent with a proposal may result in the proposal being deemed non-responsive and be disqualified.

RFTA staff will review and evaluate all written inquiries, exceptions and/or requests for clarification received prior to the submission deadline and will post responses to BidNet no later than October 14, 2025, 5:00PM.

Amendments to Solicitation RFTA reserves the right to revise or amend the RFP up to the time set for the submission of proposals.

Such revisions and amendments, if any, shall be announced by written addendum posted on the BidNet Direct website.

If an addendum significantly changes the scope of services requested in the RFP, the date set for the submission of proposals may be postponed by any number of days as, in RTA’s opinion, that will enable potential Proposers to revise their proposals. In any case, the proposal submission deadline shall be at least five (5) business days after the last addendum, and the addendum shall include an announcement of the new date and time, if applicable, for the submission of proposals.

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Addenda’s will be considered part of the RFP and will prevail over inconsistent or conflicting provisions contained in the original RFP. It is the Proposer’s responsibility to check the BidNet for addenda or updates.

Proposers must acknowledge receipt of all addenda by completing and submitting the Acknowledgement of Addenda with the proposal. Proposers that fail to reference receipt of addenda on the Acknowledgement of Addenda form may be excluded from consideration for contract award.

Part IV Proposal Format and Submission

Format To be eligible for evaluation, proposals must contain all requested information, be properly signed, and formatted as indicated below. Failure to do so may result in disqualification.

1. Cover Sheet. The cover sheet for the proposal must include all the information listed below.

• The legal name and address of the organization and if applicable, the branch or office location.

• Name, title, telephone number and email address of person authorized to submit proposal on behalf of the company or firm.

• Name, title, telephone number and email address of Contact Person for the proposal if different than the person authorized to submit proposal.

2. Letter of Interest. Briefly describe your interest in the Scope of Services, technical specifications, and commitment to the contract.

3. Statement of Proposer’s Qualifications and Experience. Must include:

• A brief description of history of the proposed firm; having a minimum of 5 years’ experience with this line of work.

• Identification of key personnel, their qualifications and experience who will be assigned to work on the RFTA project;

• Narrative description and specific examples of the Proposer’s experience performing similar Services for public sector and/or public transportation clients.

• Include a list of recent relevant work of at least three (3) references for similar projects within the last three (3) years. For each client referenced include:

Name and address of client Name, title, telephone number and email address of Contact Person for the client Start and completion dates Brief description of the project Contract amount Current status If completed, whether work completed on time and within budget.

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4. Approach to Services.

1. How many staff/crew members do you propose to assign to this project? Please list names, roles, certifications, and relevant years of experience.

2. What is your proposed staffing schedule (days, shifts, and hours onsite)?

3. What equipment, vehicles, and tools do you plan to bring for this project? Please include quantities.

4. How will equipment and materials be mobilized and demobilized from the site?

5. What is your proposed approach to completing the work while minimizing disruptions to RFTA operations and the public?

6. Please describe your daily routine and sequence of activities.

7. How will you ensure quality control and safety throughout the project?

8. What do you require from RFTA staff (access, coordination, staging areas, etc.) to successfully complete your work?

9. What challenges do you anticipate and how do you plan to address them?

10. How will communication and progress updates be provided to RFTA (daily logs, photos, reports, etc.)?

11. Please provide any additional information or unique methods that support your proposed approach.

5. Price Proposal. Contractors shall submit pricing using the bid tab provided. All costs must be expressed as a unit price, inclusive of all labor, equipment, mobilization, materials, and other expenses necessary to complete the work described in the Scope of Work. Contractors shall also provide an hourly rate for additional services not specifically identified in the bid tab. The Contractor shall bill RFTA only for work actually performed.

The contract shall be a not-to-exceed fixed price based on the total cost listed in Exhibit B of the executed Contract - Compensation and Method of Payment.

6. Additional Forms and Information. The following form must be completed and included in this section of the proposal. Forms can be found in the Exhibit section of the RFP.

A. Submission Checklist B. Proposal Submission C. Price Proposal D. Proposer’s Questionnaire E. Acknowledgement of Addenda F. Affidavit of non-collusion G. Federal Debarment & Suspension Certification H. Conflict of Interest Statement I. Disadvantaged Business Enterprises

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J. Certification Regarding Lobbying K. Pro Forma Contract IRS W-9 form (download from https://www.irs.gov/pub/irs-pdf/fw9.pdf)

Proposal Submission An electronic copy in PDF format, unless otherwise directed, must be submitted through BidNet Direct website, www.bidnetdirect.com prior to the submission deadline in order to be eligible for evaluation and consideration for contract award. Proposals are due before October 23, 2025, 10:00AM.

It is the sole responsibility of the Proposer to ensure that its submission is successfully uploaded before the specified date and time. RFTA will not be responsible for late or lost deliveries of proposals, nor will it be held responsible for information technology (“IT”) failures, which result in delaying submittals.

RFTA shall not be responsible for rejection of .PDF files that exceed BidNet’s system size limitations for attachments, which are subject to change. RFTA will not accept paper, facsimile, or e-mail proposals.

Part V Solicitation Evaluation and Award

RFTA intends to award a contract to the Proposer whose proposal conforms to the solicitation and is determined to be the most advantageous to RFTA, taking into consideration price and other evaluation factors set forth below. To be eligible for contract award a proposal must meet all the following criteria:

• The proposal submitted is responsive to the solicitation.

A proposal shall be considered responsive if it conforms in all material aspects to the requirements of the solicitation at the scheduled time of submission and does not require further discussions with the Proposer. It shall be at the sole discretion of RFTA to determine if a proposal “conforms in all material aspects to the requirements of the solicitation.

• The Proposer who submitted the proposal is a responsible Proposer.

A Proposer shall be considered responsible if the Proposer possesses, at the time of contract award, the ability to perform successfully and a willingness to comply with the terms and conditions of the proposed contract (included in the RFP). It shall be at the sole discretion of RFTA to determine if a Proposer to be the qualified firm that offers the best value to RFTA for the product and services to be provided.

Evaluation and Award Process Proposals that are determined to be responsive and submitted by responsible Proposers shall be evaluated by the Review Committee who will determine which proposal is most advantageous to RFTA.

To determine the most advantageous proposal, the Committee will take into consideration the following criteria listed in relative order of importance:

• Experience and Qualifications

• Approach to Services

• Price

A discussion may be conducted with responsible proposers, who submit a Proposal determined to be reasonably susceptible to be selected for award, for purpose of clarification to assure full understanding of and responsiveness to the solicitation requirements.

https://www.irs.gov/pub/irs-pdf/fw9.pdf

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The Review Committee shall issue a Recommendation for Award to the RFTA Chief Executive Officer (CEO.) If approved by the RFTA CEO, a Notice of Award will be sent to all Proposers and contract negotiations with the successful Proposer will commence.

The RFTA CEO may, at his sole discretion, delay consideration of the Recommendation for Award, reject the recommendation and award the contract to another Proposer, or cancel the procurement altogether.

Part VI Legal

Proposers must familiarize themselves with the legal parameters of doing business with RFTA and the legal terms and conditions of participating in RFTA’s procurement process. By participating in the solicitation process, you agree to the terms and conditions, and legal parameters without change.

Proposer Costs. Proposers are responsible for all costs incurred with participating in RFTA’s solicitation.

Proposal Price Validity. Proposal pricing shall remain valid for a period of ninety (90) calendar days after the deadline for submission.

Modification of Proposals. Proposals may not be modified after the deadline for submission unless RFTA specifically requests modification in writing.

Conditional Proposals. Conditional proposals or proposals taking exception to these instructions, the Pro- Forma contract, the Scope of Services or to other RFTA requirements may be considered non-responsive and may be rejected at RFTA’s sole discretion.

Withdrawal of Proposals. The Proposer may withdraw proposals previously submitted to RFTA prior to the time fixed for submission of proposals.

Confidential/Proprietary Information. Proposals received in response to this RFP are considered public records and subject to the Colorado Open Records Act (C.R.S. 24-72-201 to 24-72-309). They shall be fully open to public inspection following award of a contract. If a Proposer believes a portion of the information submitted in its proposal constitutes a trade secret or proprietary information as defined by Colorado state law, the Proposer may request that RFTA consider keeping confidential the trade secrets or proprietary information and be protected from disclosure.

For such information to be so considered, the Proposer must mark in boldface as “PROPRIETARY TRADE SECRET INFORMATION” at the top and bottom of each page of its proposal that contains such information. Notwithstanding the Proposer’s claim of, or designation of information as a trade secret or proprietary information, the determination whether it is or not shall be determined by RFTA under Colorado state law.

Nondiscrimination. RFTA in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

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Reserved Rights. RFTA reserves the right to reject all proposals, or any portion of a specific proposal for any reason. RFTA reserves the right to:

• Cancel the solicitation and to advertise for new proposals;

• Award a contract to other than the Proposer submitting the lowest price proposal;

• Not to award a contract.

• Accept any proposal deemed to be in the best interest of RFTA and to waive any irregularities in any proposal that does not prejudice other Proposers.

Personnel. The Proposer represents that it has, or will secure at its own expense, all personnel required in providing the goods and services under the contract. The Statement of Work or Services as described in the contract shall not be subcontracted or assigned without RFTA’s prior written permission.

Tax Exempt. RFTA is exempt from payment of Federal, State, and local taxes, and such taxes must not be included in the proposal price. RFTA will furnish the Proposer with the necessary tax-exempt certificates.

Contractual Relationships. The Proposer’s contractual responsibility must solely rest with one firm or legal entity, which shall not be a subsidiary or affiliate with limited resources.

RFTA will not be a party to agreements between the Proposer and/or any subcontractors it may choose to employ during fulfillment of the contract; however, the Proposer shall execute fair and reasonable agreements with its subcontractors (if any) and shall provide RFTA with copies of said agreements not later than five (5) business days prior to their execution.

Contract Subject to Appropriation. RFTA’s financial obligation under the Contract shall be contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of RFTA for any payment may arise until funds are made available for the Contract by RFTA’s Board of Directors.

Responsibility for Compliance with Legal Requirements. Proposer’s products, goods, services, and facilities shall be in full compliance with all applicable federal, state, and local laws, regulations, ordinances, and standards and any standards adopted by nationally recognized testing facilities regardless of whether they are referred to in this RFP.

Protests. Protests related to this solicitation or resulting contract award must be submitted in writing to RFTA’s Director of Procurement. As described in RFTA’s Procurement Manual, protest procedures are as follows:

“Right to Protest. Any actual or prospective proposer or contractor who is aggrieved in connection with the solicitation or award of a contract shall first try to resolve the grievance/protest with RFTA’s Director of Procurement. If the grievance is not satisfied, the prospective proposer or Proposer shall then protest to the RFTA Chief Executive Officer (CEO). The protest shall be submitted in writing within five (5) days after such aggrieved person knows or should have known of the facts giving rise thereto.

The RFTA CEO shall have the authority, prior to the commencement of an action in court concerning the controversy, to settle and resolve a protest of an aggrieved proposer or contractor, actual or prospective, concerning the solicitation or award of a contract.

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Decision. If the protest is not resolved by mutual agreement, the RFTA CEO shall promptly issue a decision in writing. The decision shall:

• state the reason for the action taken; and

• inform the protestant of its right to administrative review as provided in this Article.

Notice of Decision. A copy of the CEO’s decision shall be mailed or otherwise furnished immediately to the protestant and any other party intervening.

Finality of Decision. A decision under Subsection 1.30.1.3 of this Section shall be final and conclusive, unless the protestant appeals administratively to the RFTA Board acting as the Procurement Appeals Board.

In all instances involving FTA funds the RFTA will disclose information regarding the protest to the FTA Region VIII office and keep them informed about the status of the protest. A protester must exhaust all administrative remedies with the RFTA before pursuing a protest with FTA.”

Debrief with Unsuccessful Proposers Proposers who receive notice that their Proposal has been unsuccessful may make a written request for a debrief, provided that such request is received by Procurement no later than thirty (30) days after receipt of such notice.

The debrief may include, at RFTA’s sole discretion:

• RFTA’s evaluation of significant strengths and weaknesses or deficiencies in the Proposer’s Proposal in accordance with the evaluation criteria;

• A summary of the rationale for the selection decision; and

• Reasonable responses to relevant questions about whether the evaluation…