25-0077-RG_INTERNAL_AUDIT_SERVICES_RFQ_ATTACH_D_PUB_RECORDS.pdf
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- Attached to
- 25-0077-RG INTERNAL AUDIT SERVICES State and local contract opportunity
- Solicitation number
- 25-0077-RG
- Issued by
- Manatee County, Florida
About this file
This document is Attachment D from a Request for Qualifications (RFQ) for Internal Audit Services issued by the School District of Manatee County, Florida, with the solicitation number 25-0077-RG. The attachment specifically addresses the Florida Public Records Law requirements for contractors, detailing the obligations of any potential service provider in maintaining, protecting, and potentially transferring public records associated with the contract. The document outlines specific responsibilities for contractors, including keeping and maintaining public records, providing copies upon request, ensuring confidential records remain protected, and transferring records to the school district upon contract completion.
The attachment provides contact information for the Public Records Custodian located at 215 Manatee Avenue W. in Bradenton, Florida, with a phone number of (941) 708-8770 and an email address of publicrecords@manateeschools.net. The document includes a section for the contractor to acknowledge understanding of these requirements by providing their firm name, signature, printed name and title, and date. The public records compliance is mandated under Chapter 119 of the Florida Statutes, with specific instructions on record handling, cost limitations for record reproduction, and the contractor's responsibilities regarding electronic and physical record management.
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Text version
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Request for Qualifications on Internal Audit Services, SDMC No. 25-0077-RG
ATTACHMENT D
NOTIFICATION OF PUBLIC RECORDS LAW PERTAINING TO PUBLIC CONTRACTS AND
REQUESTS FOR CONTRACTOR RECORDS
Pursuant to Chapter 119, Florida Statutes, Contractor shall comply with the public records law by keeping and maintaining public records required by the School District of Manatee County in order to perform the service. Upon request from the School District of Manatee County’ custodian of public records, contract shall provide the School District of Manatee County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes or as otherwise provided by law. Contractor shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract. If the Contractor does not transfer the records to the School District of Manatee County.
Contractor upon completion of the contract, shall transfer, at no cost, to the School District of Manatee County all public records in possession of the Contractor or keep and maintain public records required by the School District of Manatee County in order to perform the service. If the Contractor transfers all public records to the School District of Manatee County upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the School District of Manatee County, upon request from the School District of Manatee County’ custodian of public records, in a format that is compatible with the information technology systems of the School District of Manatee County.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,
FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS:
Public Records Custodian 215 Manatee Avenue W.
Bradenton, Florida, 34205
(941) 708-8770 publicrecords@manateeschools.net
Acknowledged:
Firm Name
Signature
Name and Title (Print or Type)
Date
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