24AC07 MDF SeriesFINAL.pdf

24AC07

The National Institute of Corrections (NIC) is seeking applications for funding under the Fiscal Year (FY) 2024. Work under this cooperative agreement involves the facilitation and management of all phases of NIC’s established curriculum, Management Development for the Future (MDF) Series with two agencies.

NIC FY 2024 Management Development for the Future (MDF) Series– Readiness, Facilitation, Coaching and

Training with Two Agencies

Eligibility

NIC invites applications from nonprofit organizations (including faith-based, community, and tribal organizations), for-profit organizations (including tribal for-profit organizations), and institutions of higher education (including tribal institutions of higher education). Recipients, including for-profit organizations, must agree to waive any profit or fee for services. Foreign governments, international organizations, and non-governmental international organizations/institutions are not eligible to apply.

Proof of 501(c) (3) status as determined by the Internal Revenue Service or an authorizing tribal resolution is required.

NIC welcomes applications that involve two or more entities; however, one eligible entity must be the applicant and the others must be proposed as subrecipients. The applicant must be the entity with primary responsibility for administering the funding and managing the entire program. Only one (1) application will be accepted from a submitting organization.

NIC may elect to make awards for applications submitted under this solicitation in future fiscal years, dependent on the merit of the applications and on the availability of appropriations.

For additional eligibility information, see Section C. Eligibility Information.

Deadline

Applicants must register with Grants.gov prior to submitting an application. NIC encourages applicants to register several weeks before the application submission deadline. In addition, NIC urges applicants to submit applications 72 hours prior to the application due date. All applications are due to be submitted and in receipt of a successful validation message in Grants.gov by 11:59 p.m. eastern time on July 1, 2024

Late applications are neither reviewed nor considered.

For additional information, see How To Apply in Section D Application and Submission Information.

http://www.nicic.gov/ https://www.grants.gov/web/grants/register.html

Contact Information

For programmatic questions concerning this solicitation contact Leslie LeMaster Correctional Program Specialist, National Institute of Corrections at llemaster@bop.gov. Responses to programmatic questions will be posted on NIC’s website for public review. The website will be updated regularly and postings will remain on the website until the closing date of this solicitation.

For technical assistance with submitting an application, contact the Grants.gov Customer Support Hotline at 800-518-4726 or 606-545-5035, or via e-mail to support@grants.gov. Hotline hours of operation are 24 hours a day, 7 days a week, except federal holidays.

Applicants who experience unforeseen Grants.gov technical issues beyond their control that prevent them from submitting their application by the deadline must e-mail the NIC at BOP-NIC/General@bop.gov within 24 hours after the application deadline and request approval to submit their application. Additional information on reporting technical issues is found under “Experiencing Unforeseen Grants.gov Technical Issues” in the How To Apply section.

Grants.gov number assigned to this announcement: 24AC07 Release date: April 30, 2024 mailto:llemaster@bop.gov mailto:support@grants.gov mailto:BOP-NIC/General@bop.gov mailto:BOP-NIC/General@bop.gov

Contents NIC FY 2024 Management Development for the Future (MDF) Series– Readiness, Facilitation, Coaching and Training with Two Agencies

Eligibility

Deadline

Contact Information

NIC FY 2024 Management Development for the Future (MDF) Series– Readiness, Facilitation, Coaching and Training with Two Agencies

(CFDA # 16.601)

A. Program Description

Overview

Program-Specific Information

Goals

Objectives

Deliverables

Applications must include in Program Narrative and Budget Narrative the incorporation of products delivered meet Plain Language and 508 Standards

Cooperative Agreements require significant staff involvement excluding the basic monitoring of the project, progress, deliverables and reports

B. Federal Award Information

Financial Management and System of Internal Controls

Budget Information

C. Eligibility Information

D. Application and Submission Information

What an Application Should Include Statement of the problem

Project Design and Implementation

Logic Model

Timeline or Milestone Chart

Capabilities and Competencies, Résumés of All Key Personnel

Letters of Support/Memoranda of Understanding

Budget Detail Worksheet and Budget Narrative

Budget and Budget Justification

How to Apply

All applicants are required to complete the following steps:

Acquire and maintain registration with the System for Award Management (SAM)

Acquire an Authorized Organization Representative (AOR) and a Grants.gov username and password

How to Submit an Application to the National Institute of Corrections via Grants.gov Grants.gov applicants can apply online using Workspace

Applicant Support

Timely Receipt Requirements and Proof of Timely Submission

Duplicate applications

Experiencing Unforeseen Grants.gov Technical Issues

E. Application Review Information Selection Criteria

Programmatic Review (40)

Organizational Review (35)

Management/Administrative Review (25)

Review Process

F. Federal Award Administration Information Federal Award Notices

Administrative, National Policy, and Other Legal Requirements

Plain Language

Section 508 Accessibility

Paperwork Reduction Act

G. Federal Awarding Agency Contact(s)

H. Other Information Provide Feedback to NIC

NIC FY 2024 Management Development for the Future (MDF) Series– Readiness, Facilitation, Coaching and Training with Two Agencies

(CFDA # 16.601)

A. Program Description

Overview The National Institute of Corrections (NIC) is the only federal agency with a legislative mandate (Public Law 93-415) to provide specialized services to corrections from a national perspective. NIC provides direct service as the primary means of carrying out its mission and responds directly to needs identified by practitioners working in state and local adult corrections, the Federal Bureau of Prisons, the Department of Justice, other federal agencies, and the United States Congress. As a center of learning, innovation and leadership that shapes and advances effective correctional practice and public policy, NIC is a vital partner in planning, developing, delivering and supporting capacity building leadership training to the field of corrections. NIC believes it takes skilled leadership at every level of a corrections organization to improve correctional practices and outcomes1. Current research into practice shows that leadership development is a process that requires dedicated effort through continuous learning and professional improvement2. Effective leadership development programs align with agency operational and strategic needs both with the agency delivering the programs, as well as the external agencies receiving the leadership development training.3 As a result, NIC is seeking to partner with two correctional agencies who are interested in building the middle management tiers of their organizations.

Statutory Authority: Public Law 93-415

Program-Specific Information MDF is NIC’s Management Development for the Future series, a dynamic, agency exclusive, individual and organizational development experience, which primarily targets the middle management tier of a correctional organization. This established curriculum simultaneously engages all levels of agency leadership through internal action-based learning strategies at the individual, team and agency levels.

This agency exclusive leadership development series is conducted over up to 12+ months and is provided to participants within selected partner agencies. The learning strategies used in this blended and hybrid delivery individual and organizational development series include three phases – one in person 24 - hour (3 in-person days) and two fully virtual phases (seven, 3-hour virtual instructor led sessions with intersession activities between virtual sessions), each delivered approximately 4 - 5 months apart.

Participants will prepare a dynamic leadership development plan, participate in individual developmental coaching, and during intercession periods between phases undertake action-based learning projects

1 Campbell, Nancy M. Correctional Leadership Competencies for the 21stCentury: Executives and Senior-Level Leaders, July 2005, Retrieved from https://s3.amazonaws.com/static.nicic.gov/Library/020474.pdf 2 Day, David V., John W. Fleenor, Leanna E. Atwater, Rachel E. Sturm, and Rob A. McKee. "Advances in Leader and Leadership Development: A Review of 25 Years of Research and Theory." The Leadership Quarterly 25, no. 1 (February 2014): 63-82.

3 Zenger, Jack, and Joe Folkman. "Leadership Development 6.0: Connecting Leadership Development with Drivers of Business Results." Zenger Folkman, 2010. UT: Orem https://s3.amazonaws.com/static.nicic.gov/Library/020474.pdf focused on the relevant issues in their agencies with the intention of applying skills and strategies learned in the program to build organizational capacity and manage organizational change between phases ones, two and three. The blended and hybrid MDF series simultaneously engages all levels of agency leadership through internal action-based learning strategies at the individual, team and agency levels.

Pre-session activities prior to each phase include participants completing several online instruments, reading assignments and other required activities. This program is grounded in the evidence based Full Range Leadership Model© developed by Bass, B. M., and Avolio, B. J. An on-line 360-degree feedback instrument assesses the participant’s behavior against the model.

A proposal responsive to this solicitation should provide substantiated documentation of: 1) respondent organizational capacity and project management expertise and experience to manage multiple, overlapping projects simultaneously; 2) a minimum of 10 years of experience managing national and regional training events in corrections settings; 3) 10 years of substantiated experience setting up, hosting, producing and facilitating blended (virtual instructor led platforms) and face to face training series; 4) 10 years of substantiated experience facilitating blended and face to face leader training with correctional agencies (jails, prisons, community corrections); 5) proposed faculty with 10 years minimum experience, credentials and qualifications to administer, interpret and facilitate the Multifactor Leadership Questionnaire II™, FIRO-B™ Interpretative Report for Organizations, Thomas-Kilman Conflict Mode Indicator® and other instrumentation as needed based upon partner agency needs and their applications to corrections settings; 6) 10 years’ experience for proposed faculty to perform developmental leadership coaching; 7) 10 years’ experience facilitating experiential leadership training activities and tying them through content and leadership competencies to on the job leadership correctional applications; and 8) 10 years of experience working with executive and senior level leaders in correctional agencies on organizational development initiatives which advance agencies mission, vision and values.

Goals The overarching goal of this cooperative agreement is the comprehensive readiness, facilitation, coaching and training of NIC’s established curriculum Management Development for the Future Series with two correctional agencies.

Objectives Work under this cooperative agreement involves the facilitation and management of all phases of NIC’s established curriculum Management Development Series with two correctional agencies.

Deliverables The series consists of 1) Recruiting Partner Agencies for Series, 2) Selecting Two Partner Agencies for Series, 3) Agency Readiness Activities, 4) Preparation for Phase One / Phase One/ Intercession One, 5) Preparation for Phase Two / Phase Two /Intercession Two, and 6) Phase Three / Agency Sustains Organizational Changes.

The following details the steps at each phase of the series, and the collaboration between NIC and the awardee.

1) Recruiting Partner Agencies for Series: NIC Correctional Program Specialist (CPS) Project

Lead will recruit for interested correctional agencies for the series via NIC website, forums and other channels using established criteria. NIC will seek potential timeframes for scheduling for Phase One, Two and Three on-site/and/or virtual instructor led sessions and intercessions for each interested agency who meets preliminary criteria. NIC will stagger scheduling and confer with awardee on potential dates to avoid scheduling overlap. NIC and awardee will confer via phone and/or NIC’s virtual platform for planning purposes.

2) Selecting Two Partner Agencies for Series: NIC will select two agencies to partner with for the

MDF series that fully meet criteria and move into readiness activities phase. NIC will notify awardee of the two agencies that NIC/awardee with be working with for the series deliveries.

3) Agency Readiness Activities: The organizational readiness protocol assesses the agency executive and senior level leader receptivity to identify, select, coach and support program participants, prior to, during, and after the program. The readiness assessment will focus on standards identified in the following components: leadership assessment, selecting appropriate series participants, sponsoring participants, series/program support, and evaluation. NIC CPS will work collaboratively with awardee and selected agencies to perform readiness per NIC protocols. Final dates for all on-site phases/and/or virtual phases and intercessions will be scheduled during agency readiness activities, and dates and will be confirmed and coordinated with NIC Registrar. NIC will work collaboratively with awardee to select best fit course facilitators based upon selected agencies for series. One of the facilitators will be an NIC CPS.

Two other course facilitators will be needed per agency delivery for a total of three per agency delivery series. NIC, awardee and selected agencies will confer via phone and/or NIC’s virtual platform for series planning purposes.

NIC CPS expenses related to the two series deliveries are the responsibility of NIC. The two other course facilitators professional fees for on-site or virtual delivery, travel expenses including checked bags fees, ground travel, miscellaneous expenses, rental car and other expenses incurred that are related to carrying out the work of this cooperative agreement for the two series deliveries are the responsibility of the awardee.

When training activities are virtual, awardee will setup, host, rehearse, produce and facilitate virtual training sessions using NIC’s current virtual training platform.

4) Preparation for Phase One / Phase One/ Intercession One: In preparation for Phase One on-site and/or virtual delivery, awardee will work collaboratively with NIC CPS, NIC Registrar, and agency point of contact to establish initial contact with participants, confirm technology access and provide overview of program and pre-session assignments. Awardee will work directly with agency point of contact to ensure that all participants have registered in the NIC Learn Center using NIC provided direct registration link 45 days from start of Phase One on-site. Awardee will work collaboratively with NIC CPS, agency point of contact, and agency senior level leaders to define agency action learning projects (ALPs) and assign participants to ALP teams based upon agency need, learning opportunity, and ALP dynamics. Awardee will work directly with participants and agency point of contact to ensure all pre-session assessments and assignments are completed at least three weeks prior to the start of Phase One on-site/and/or virtual activities. Awardee will report participant pre-session assignment progress to NIC CPS via Excel spreadsheet status report at one-week intervals. NIC will purchase pre-session instrumentation as needed via government contract and awardee with administer assessments via assessment system and generate reports. Awardee will prepare all participant materials following NIC print protocols for front matter (NIC contact sheet, copyright notices, etc.)

participant manual, handouts, etc.) needed per finalized participant numbers for both agencies per readiness activities and will ship to training site and/or send digital files to agency contact for printing to arrive no later than two weeks prior to the start of Phase One on-site. NIC will deliver pdf masters of curriculum materials to awardee for duplication and printing. Awardee will work directly with agency point of contact to arrange for needed on-site audio-visual equipment, training supplies, materials, etc. at a minimum one month out from Phase One on-site. If virtual, awardee will perform readiness technology checks with all selected participants within the month prior to training program start date.

Awardee will work collaboratively with agency point of contact to record on-site /an/or virtual attendance at Phase One and send on-site/virtual attendance roster to NIC CPS and NIC Registrar via email. During Phase One on-site and/or virtual, awardee will lead daily debriefs of sessions, and prepare for next day’s/next virtual session activities. Participants will leave Phase One on-site /virtual knowing date and time of initial coaching session and their coach’s name and contact information, and initial virtual intercession date and time. Participants will also know their ALP Team, Senior Level Sponsor, and expectations for ALP project work during Intercession One.

Awardee will write a summary report of Phase One on-site activities including dates of on-site/virtual sessions, location, partner agency, and other pertinent identifying details, summary of each day/and/or sessions training content, activities and outcomes, and areas of strengths and challenges of content and activities, and recommendations for enhancement. It will include a complete list of coaching assignments and contact information for coaches and participants. It will also include a complete listing of all ALP Team names, project titles, team members, and senior level sponsor(s).

Awardee will work with NIC CPS, agency point of contact and participants to achieve 100% attendance and participation in scheduled intercession blended session(s) to seek status reports on ALP projects and individual developmental coaching sessions based upon participants’ leadership development plan during the intercession period.

5) Preparation for Phase Two / Phase Two /Intercession Two: In preparation for Phase Two on-site and/or virtual sessions, awardee will work collaboratively with NIC CPS, NIC Registrar, agency point of contact to keep active lines of communication open with individual participants and ALP Teams leading into preparation for Phase Two on-site/virtual. Awardee will work collaboratively with NIC CPS, agency point of contact, and agency senior level leaders to assist ALP Teams in creating their initial ALP status reports to be presented the first morning of Phase Two virtual per specifications sent to teams. Awardee will work directly with participants and agency point of contact to ensure all pre-session assessments and assignments are completed at least two weeks prior to the start of Phase Two virtual activities. Awardee will report participant pre-session assignment progress to NIC CPS via Excel spreadsheet status report at one-week intervals. NIC will purchase any Phase Two pre-session instrumentation as needed via government contract. Awardee with administer assessments via assessment system(s), generate reports, send to NIC and participants in advance of Phase Two.

Awardee in collaboration with NIC will prepare all participant materials following NIC print protocols for front matter (NIC contact sheet, copyright notices, etc.) participant manual, handouts, etc.) needed per finalized participant numbers for both agencies per readiness activities and will ship to training site and/or send digital files to agency contact for printing to arrive no later than two weeks prior to scheduled Phase Two. Awardee will work directly with agency point of contact to arrange for needed on-site audio-visual equipment, training supplies, materials, etc. at a minimum one month out from Phase Two on-site. If virtual, awardee will perform readiness technology checks with all selected participants within the month prior to training program start date.

Awardee will work collaboratively with agency point of contact to record on-site/virtual attendance at Phase Two and send on-site/virtual attendance roster to NIC CPS and NIC Registrar via email.

During Phase Two on-site/virtual, awardee will lead daily debriefs of sessions, and prepare for next day’s/sessions activities. Participants will leave Phase Two on-site/virtual knowing date and time of Intercession Two coaching sessions based upon their revised leadership development plan, and Phase Two initial virtual intercession date and time. Awardee will write a summary report of Phase Two on-site/virtual activities including dates of on-site, location, partner agency, and other pertinent identifying details, summary of each days/sessions training content, activities and outcomes, and areas of strengths and challenges of content and activities, and recommendations for enhancement. If needed, the report will include a revised list of coaching assignments and contact information for coaches and participants. If needed, the report will include a revised ALP Team list to include a complete listing of all ALP Team names, project titles, team members, and senior level sponsor(s).

Awardee will work with NIC CPS, agency point of contact and participants to achieve 100% attendance and participation in scheduled Phase Two intercession blended session(s) and individual developmental coaching sessions based upon participants’ revised leadership development plan during the intercession period.

6) Preparation for Phase Three / Phase Three / Agency Sustains Organizational Changes: In preparation for Phase Three on-site/virtual, awardee will work collaboratively with NIC CPS, NIC Registrar, agency point of contact to keep active lines of communication open with individual participants and ALP Teams leading in preparation for Phase Three on-site/virtual. Awardee will work collaboratively with NIC CPS, agency point of contact, and agency senior level leaders to assist ALP Teams in creating their final ALP status reports with recommendations for future work to be presented the first morning of Phase Three on-site/virtual per specifications sent to teams.

Awardee will work directly with participants and agency point of contact to ensure all pre-session assessments and assignments are completed at least two weeks prior to the start of Phase Three on-site/virtual activities. Awardee will report participant pre-session assignment progress to NIC CPS via Excel spreadsheet status report at one-week intervals. NIC will purchase any Phase Three pre-session instrumentation as needed via government contract. Awardee with administer assessments via assessment system(s) and generate reports, send copies to NIC, and to participants prior to Phase Three via email. Awardee will prepare all participant materials following NIC print protocols for front matter (NIC contact sheet, copyright notices, etc.) participant manual, handouts, etc.) needed per finalized participant numbers for both agencies per readiness activities and will ship to training site and/or send digital files to agency contact for printing to arrive no later than two weeks prior to Phase Three. Awardee will work directly with agency point of contact to arrange for needed on-site audio-visual equipment, training supplies, materials, etc. at a minimum one month out from Phase Three on-site. If virtual, awardee will perform readiness technology checks with all selected participants within the month prior to training program start date.

Awardee will work collaboratively with agency point of contact to record on-site/virtual attendance at Phase Three and send attendance roster to NIC CPS and NIC Registrar via email. During Phase Three on-site/virtual, awardee will lead daily debriefs of sessions, and prepare for next day’s/sessions activities. Participants will leave Phase Three on-site/virtual knowing who their internal agency coach will be and other planned agency sustainment plans. Awardee will write a summary report of Phase Three activities including dates of on-site/virtual, location, partner agency, and other pertinent identifying details, summary of each day’s training content, activities and outcomes, and areas of strengths and challenges of each day’s content and activities, and recommendations for enhancement. This final report should also include any summary recommendations for the Management Development for the Future series as delivered to the partner agency for future enhancements. The report will include a list of agency coaching assignments and contact information for coaches and participants. If needed, the report will include a revised ALP Team list to include a complete listing of all ALP Team names, project titles, team members, senior level sponsor(s) and last reported status of each ALP project per final status report. The coaching list and ALP status report will be sent to the agency, after review by NIC CPS Project Lead.

Applications must include in Program Narrative and Budget Narrative the incorporation of products delivered meet Plain Language and 508 Standards.

Applications must include in Program Narrative and Budget Narrative the incorporation of products delivered meet Plain Language and 508 Standards.

NIC Staff Responsibilities Cooperative Agreements require significant staff involvement excluding the basic monitoring of the project, progress, deliverables and reports.

NIC staff responsibilities for this project include:

1) Collaborative point of contact with awardee to partner agencies.

2) Facilitator of selected training program content and activities.

3) Liaison for purchase of assessments and materials required by the training program.

4) Primary decision maker on training program content, faculty, materials, and strategies for use with partner agencies.

In addition to the strategy and content of the program design, the successful applicant must complete the deliverables specified in the statement of work and program description during the project period. The program narrative should reflect how the applicant will accomplish these activities.

Before approving a deliverable, NIC reserves the right to test the deliverable against the applicant’s Section 508 claims. If NIC determines that the applicant’s claims were false and at higher level of conformance than what was actually received, NIC may, at its option, reject the deliverable and require the applicant to remediate the deliverable to align with the applicant’s stated Section 508 conformance claims before its approval.

Additionally before approving a deliverable, NIC reserves the right to review the applicant’s deliverables for conformance to federal plain writing guidelines and NIC Guidelines for Preparing and Submitting Manuscripts for Publication. If NIC determines that the applicant’s deliverables do not meet all applicable guidelines, NIC may, at its option, reject the deliverable and require the applicant to remediate the deliverable align with those guidelines.

Evidence-Based Programs or Practices.

NIC strongly emphasizes the use of data and evidence in policy making and program development.

• improving the quantity and quality of evidence NIC generates;

• integrating evidence into program, practice, and policy decisions within NIC and the field; and

• improving the translation of evidence into practice.

NIC considers programs and practices to be evidence-based when their effectiveness has been demonstrated by causal evidence, generally obtained through one or more outcome evaluations. Causal evidence documents a relationship between an activity or intervention (including technology) and its intended outcome, including measuring the direction and size of a change, and the extent to which a change may be attributed to the activity or intervention. Causal evidence depends on the use of scientific methods to rule out, to the extent possible, alternative explanations for the documented change. The strength of causal evidence, based on the factors described above, will influence the degree to which NIC considers a program or practice to be evidence-based.

Accessibility Requirements Section 508 of the Rehabilitation Act, as amended by the Workforce Investment Act of 1998 (P.L. 105-

220) requires that when federal agencies develop, buy, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to and use of information and data comparable to employees and members of the public without disabilities.

Deliverables submitted as part of this project must conform to the Revised Section 508 Standards (see 36 C.F.R. § 1194.1 & Apps. A, C & D), which are available online at https://www.govinfo.gov/content/pkg/CFR-2017-title36-vol3/xml/CFR-2017-title36-vol3-part1194.xml.

All functional performance criteria apply when the requirements outlined Chapters 4–6 of the Revised 508 Standards either (1) do not address one or more functions of ICT or (2) provide lower accessibility and usability for people with disabilities than would be provided by using alternative design or technology. All Web Content Accessibility Guidelines (WCAG) Level A and AA success criteria and 502 Interoperability with Assistive Technology and 503 Application of the Revised 508 Standards apply. All requirements for hardware features, components, and support services and documentation also apply. See https://www.section508.gov/

Plain Language Requirements The Plain Writing Act of 2010 requires federal agencies to use plain writing in documents that are necessary for obtaining government funding, providing information about federal government benefits or services, or explaining to the public how to comply with a requirement that the federal government administers or enforces. The Act also requires agencies to use plain writing in every paper or electronic letter, publication, form, notice, or instruction. Its purpose is to improve the effectiveness and accountability of federal agencies. See http://www.nicic.gov/plainlanguage and https://plainlanguage.gov/law/

Deliverables submitted as part of this project must adhere to the federal plain writing guidelines, which are available at https://www.plainlanguage.gov/guidelines/, and the NIC Guidelines for Preparing and Submitting Manuscripts for Publication, which is available at https://www.nicic.gov/plainlanguage.

Additional resources NIC training and technical assistance awardee standards. NIC has developed the TA Handbook] to promote among providers the consistency and quality of NIC-sponsored training and technical assistance and to advance common expectations of performance excellence. The standards present minimum expectations that providers must meet for effective practice in the planning, coordination, delivery, and evaluation of training.

B. Federal Award Information

NIC expects to make one award for as much as $175,000.00 for a 12-month project period, beginning on August 15, 2024. Requests for amounts more than a total of $175,000.00, including direct and indirect costs will not be considered.

Type of award. NIC expects to make an award from this solicitation in the form of a cooperative agreement which is a particular type of grant used when NIC expects to have ongoing substantial https://www.govinfo.gov/content/pkg/CFR-2017-title36-vol3/xml/CFR-2017-title36-vol3-part1194.xml https://www.section508.gov/ http://www.nicic.gov/plainlanguage https://plainlanguage.gov/law/ https://www.plainlanguage.gov/guidelines/ https://www.nicic.gov/plainlanguage https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-A/subject-group-ECFR2a6a0087862fd2c/section-200.1 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-A/subject-group-ECFR2a6a0087862fd2c/section-200.1 involvement in award activities. Substantial involvement includes direct oversight and involvement with the grantee organization in implementation of the grant but does not involve day-to-day project management, additional information on the substantial involvement can be found in Section A. See Administrative, National Policy, and Other Legal Requirements, under Section F. Federal Award Administration, for details regarding the federal involvement anticipated under an award from this solicitation.

All awards are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by law.

If the awardee demonstrates significant progress toward implementing project activities and achieving project goals, NIC may, in certain cases, provide supplemental non-competitive funding for FY 2025 and FY 2026 to the awardee. With the supplemental funding, the project period can be extended up to two additional 12-month increments for an overall project period of 36 months. Important considerations in decisions regarding supplemental funding include, among other factors, the availability of funding, strategic priorities, assessment of the quality of the management of the award (for example, timeliness and quality of progress reports), and assessment of the progress of the work funded under the Award.

Performance measures capture outcomes of cooperative agreement activities, demonstrating if programs accomplish goals and objectives. Performance measures. NIC requires all applicants to submit quarterly progress reports demonstrating progress towards completion of the work proposed under this solicitation. The performance measures for this solicitation outlined on the following page:

Objective Performance Measure(s)

Description Data Grantee Provides

Recruiting Partner Agencies for Series:

NIC Correctional Program Specialist (CPS) Project Lead will recruit for interested correctional agencies for the series via NIC website, forums and other channels using established criteria.

Documentation of:

Recruiting tools used for finding partner agencies.

NIC will seek potential timeframes for scheduling for Phase One, Two and Three on-site and intercessions for each interested agency who meets preliminary criteria. NIC will stagger scheduling and confer with awardee on potential dates to avoid scheduling overlap. NIC and awardee will confer via phone and/or NIC’s virtual platform for planning purposes.

Awardee will provide available scheduling timeframes for series scheduling in collaboration with

NIC.

Selecting Two Partner Agencies for Series: NIC will select two agencies to partner with for the MDF series that fully meet criteria and move into readiness activities phase.

Successful recruiting of two partner agencies for series.

NIC will notify awardee of the two agencies that NIC/awardee with be working with for the series deliveries.

Awardee will provide NIC written confirmation of receipt of notification of two agencies selected for series.

Agency Readiness Activities: The organizational readiness protocol assesses the agency executive and senior level leader receptivity to identify, select, coach and support program participants, prior to, during, and after the program.

Documentation of agency leadership readiness; selection process for participants;

appropriateness of series participants;

sponsorship processes; and evaluation processes.

Selection of final dates for on-site phases and intercessions;

selection of best fit course facilitators based upon selected agencies for series.

The readiness assessment will focus on standards identified in the following components:

leadership assessment, selecting appropriate series participants, sponsoring participants, series/program support, and evaluation. NIC CPS will work collaboratively with awardee and selected agencies to perform readiness agencies per NIC protocols. Final dates for all on-site phases and intercessions will be scheduled during agency readiness activities, and dates and will be confirmed and coordinated with NIC Registrar. NIC will work collaboratively with awardee to select best fit course facilitators based upon selected agencies for series. One of the facilitators will be an NIC CPS.

Two other course facilitators will be needed per agency delivery for a total of three per agency delivery series. NIC, awardee and selected agencies will confer via phone and/or NIC’s virtual platform for series planning purposes.

Awardee will write summary readiness results report and submit draft to NIC for approval;

work with selected agencies and NIC to schedule on-site and intercession dates; submit information to NIC Project Lead on recommended best fit facilitators for series based upon agencies selected for the series.

Preparation for Phase One / Phase One/ Intercession One: In preparation for Phase One on-site, awardee will work collaboratively with

NIC CPS, NIC

Registrar, and agency point of contact to establish initial contact with participants, confirm technology access and provide overview of program and pre-session assignments.

Documentation of initial contact with participants; weekly participant pre-session status report;

print order received in a timely fashion at delivery site;

summary report from on-site.

Awardee will work collaboratively with NIC CPS, NIC Registrar, and agency point of contact to establish initial contact with participants, confirm technology access and provide overview of program and pre-session assignments. NIC will purchase pre-session instrumentation as needed via government contract.

NIC will deliver pdf masters of curriculum materials to awardee for duplication and printing. Awardee will work directly with agency point of contact to arrange for needed on-site audio-visual equipment, training supplies, materials, etc. at a minimum one month out from Phase One on-site.

During Phase One on-site, awardee will lead daily debriefs of sessions, and prepare for next day’s activities. Participants will leave Phase One on-site knowing date and time of initial coaching session and their coach’s name and contact information, and initial virtual intercession date and time. Participants will also know their ALP Team, Senior Level Sponsor, and expectations for ALP project work during Intercession One. Awardee will work with NIC CPS, agency point of contact and participants to achieve 100% attendance and participation in scheduled intercession blended session(s) to seek status reports on ALP projects and individual developmental coaching sessions based upon participants’ leadership development plan during the intercession period.

Awardee will work directly with agency point of contact to ensure that all participants have registered in the NIC Learn Center using NIC provided direct registration link 45 days from start of Phase One on-site. Awardee will work collaboratively with NIC CPS, agency point of contact, and agency senior level leaders to define agency action learning projects (ALPs) and assign participants to ALP teams based upon agency need, learning opportunity, and ALP dynamics. Awardee will work directly with participants and agency point of contact to ensure all pre-session assessments and assignments are completed at least three weeks prior to the start of Phase One on-site activities. Awardee will report participant pre-session assignment progress to NIC CPS via Excel spreadsheet status report at one-week intervals. Awardee will prepare all participant materials following NIC print protocols for front matter (NIC contact sheet, copyright notices, etc.) participant manual, handouts, etc.)

needed per finalized participant numbers for both agencies per readiness activities and will ship to training site to arrive no later than the Friday prior to the week of on-site activities.

Awardee will work collaboratively with agency point of contact to record on-site attendance at Phase One and send on-site attendance roster to NIC CPS and NIC Registrar via email. Awardee will write a summary report of Phase One on-site activities including dates of on-site, location, partner agency, and other pertinent identifying details, summary of each day’s training content, activities and outcomes, and areas of strengths and challenges of each day’s content and activities, and recommendations for enhancement. It will include a complete list of coaching assignments and contact information for coaches and participants. It will also include a complete listing of all ALP Team names, project titles, team members, and senior level sponsor(s).

Awardee will work with NIC CPS, agency point of contact and participants to achieve 100% attendance and participation in scheduled intercession blended session(s) to seek status reports on ALP projects and individual developmental coaching sessions based upon participants’ leadership development plan during the intercession period.

Preparation for Phase Two / Phase Two / Intercession Two: In preparation for Phase Two on-site, awardee will work collaboratively with NIC CPS, NIC Registrar, and agency point of contact to continue open lines of communication with participants and ALP Teams.

Documentation of continued contact with participants;

weekly participant pre-session status report; print order received in a timely fashion at delivery site; summary report from on-site.

Awardee will work collaboratively with NIC CPS, NIC Registrar, and agency point of contact to continue open communications with participants; NIC will purchase pre-session instrumentation as needed via government contract.

NIC will deliver pdf masters of curriculum materials to awardee for duplication and printing. Awardee will work directly with agency point of contact to arrange for needed on-site audio-visual equipment, training supplies, materials, etc. at a minimum one month out from Phase Two on-site.

During Phase Two on-site, awardee will lead daily debriefs of sessions, and prepare for next day’s

Awardee will work directly with participants and agency point of contact to ensure all pre-session assessments and assignments are completed at least three weeks prior to the start of Phase Two on-site activities, including preparation for ALP presentations. Awardee will report participant pre-session assignment progress to NIC CPS via Excel spreadsheet status report at one-week intervals. Awardee will prepare all participant materials following NIC print protocols for front matter (NIC contact sheet, copyright notices, etc.) participant manual, handouts, etc.)

needed per finalized participant numbers for both agencies per readiness activities and will ship to training site to arrive no later activities. Participants will leave Phase Two on-site knowing date and time of continuing coaching sessions, and virtual intercession date and time.

Participants will also know their ALP Team, Senior Level Sponsor, and expectations for ALP project work during Intercession Two. Awardee will work with NIC CPS, agency point of contact and participants to achieve 100% attendance and participation in scheduled intercession blended session(s) to seek status reports on ALP projects and individual developmental coaching sessions based upon participants’ leadership development plan during the intercession period.

than the Friday prior to the week of on-site activities.

Awardee will work collaboratively with agency point of contact to record on-site attendance at Phase Two and send on-site attendance roster to NIC CPS and NIC Registrar via email. Awardee will write a summary report of Phase Two on-site activities including dates of on-site, location, partner agency, and other pertinent identifying details, summary of each day’s training content, activities and outcomes, and areas of strengths and challenges of each day’s content and activities, and recommendations for enhancement. It will include a complete list of coaching assignments and contact information for coaches and participants. It will also include a revised listing of all ALP Team names, project titles, team members, and senior level sponsor(s) if needed.

Awardee will work with NIC CPS, agency point of contact and participants to achieve 100% attendance and participation in scheduled intercession blended session(s) to seek status reports on ALP projects and individual developmental coaching sessions based upon participants’ leadership development plan during the intercession period.

Preparation for Phase Three / Phase Three / Agency Sustains Changes: In preparation for Phase Three on-site, awardee will work collaboratively with

NIC CPS, NIC

Registrar, and agency point of contact to continue open lines of

Documentation of continued contact with participants;

weekly participant pre-session status report; print order received in a timely fashion at delivery site; final summary report from on-site.

Awardee will work collaboratively with NIC CPS, NIC Registrar, and agency point of contact to continue open communications with participants; NIC will purchase pre-session instrumentation as needed via government contract.

NIC will deliver pdf masters of curriculum materials to

Awardee will work directly with participants and agency point of contact to ensure all pre-session assessments and assignments are completed at least three weeks prior to the start of Phase Three on-site activities, including preparation for final ALP presentations. Awardee will report participant pre-session assignment progress to NIC communication with participants and ALP Teams.

awardee for duplication and printing. Awardee will work directly with agency point of contact to arrange for needed on-site audio-visual equipment, training supplies, materials, etc. at a minimum one month out from Phase Three on-site.

During Phase Three on-site, awardee will lead daily debriefs of sessions, and prepare for next day’s activities. Participants will leave Phase Three on-site knowing who their agency coach name and contact information and future agency sustainment activities.

CPS via Excel spreadsheet status report at one-week intervals. Awardee will prepare all participant materials following NIC print protocols for front matter (NIC contact sheet, copyright notices, etc.) participant manual, handouts, etc.)

needed per finalized participant numbers for both agencies per readiness activities and will ship to training site to arrive no later than the Friday prior to the week of on-site activities.

Awardee will work collaboratively with agency point of contact to record on-site attendance at Phase Three and send on-site attendance roster to NIC CPS and NIC Registrar via email. Awardee will write a summary report of Phase Three on-site activities including dates of on-site, location, partner agency, and other pertinent identifying details, summary of each day’s training content, activities and outcomes, and areas of strengths and challenges of each day’s content and activities, and recommendations for enhancement. It will include a complete list of coaching assignments and contact information for coaches and participants. It will also include a revised listing of all ALP Team names, project titles, team members, and senior level sponsor(s) if needed.

Financial Management and System of Internal Controls

Award recipients and subrecipients (including recipients or subrecipients that are pass-through entities) must, as described in Part 200 Uniform Requirements as sent out as set out at 2 C.F.R. 200.303:

Establish and maintain effective internal control over the federal award that provides reasonable assurance that the nonfederal entity is managing the federal award in compliance with federal statutes, regulations, and the terms and conditions of the federal award. These internal controls should be in compliance with guidance in “Standards for Internal Control in the Federal Government” issued by the Comptroller General of the United States and the “Internal Control Integrated Framework”, issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO).

Comply with federal statutes, regulations, and the terms and conditions of the federal awards.

Evaluate and monitor the nonfederal entity's compliance with statute, regulations, and the terms and conditions of federal awards.

Take prompt action when instances of noncompliance are identified, including noncompliance identified in audit findings.

Take reasonable measures to safeguard protected personally identifiable information and other information the federal awarding agency or pass-through entity designates as sensitive or the nonfederal entity considers sensitive consistent with applicable federal, state, and local laws regarding privacy and obligations of confidentiality.

Budget Information

Funding Restrictions Foreign Travel is not allowed unless prior written approval is received from Awarding Agency (NIC).

Equipment purchases are not allowed. Construction is not an allowable activity.

Incentives or Stipends Unless specifically listed in Section A, NIC will not fund incentives or Stipends.

Pre-Agreement Cost Approvals NIC does not typically approve pre-agreement costs; an applicant must request and obtain the prior written approval of NIC for all such costs.