5002023286ra.pdf

5002023286ra03

Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717

Contract Award Notification

Title : Group 50020 – Legislative Printing For The Executive Classification Code(s): 82

Award Number : 23286-RA (Replaces Award 23135-RS)

Contract Period : December 15, 2022 – December 14, 2026

Bid Opening Date : December 14, 2022

Date of Issue : December 30, 2022 (Revised December 11, 2024)

Specification Reference : As Incorporated In The Invitation for Bid 23286

Contractor Information : Appears on Page 2 of this Award

Address Inquiries To:

State Agencies & Vendors Political Subdivisions & Others

Name :

Title :

Phone :

E-mail :

Danielle Fosmire Contract Management Specialist

(518) 408-3265 ogs.sm.ps.officeteam@ogs.ny.gov

Procurement Services Customer Services

Phone :

E-mail :

518-474-6717 customer.services@ogs.ny.gov

Procurement Services values your input.

Complete and return "Contract Performance Report" at end of document.

Description

This Contract Award is issued by the New York State Office of General Services Procurement Services on behalf of the New York State Division of the Budget (DOB) and the Executive Chamber. The Contract Award is for use by DOB and the Executive Chamber for the procurement of printed Budget Appropriation Bills;

Budget Documents; and Messages from the Governor, including the State of the State publications. This Contract Award is for recycled material.

PR # 23286

https://ogs.ny.gov/Award-23286

GROUP 50020 – LEGISLATIVE PRINTING FOR THE EXECUTIVE AWARD PAGE 2

FED.IDENT.# /

CONTRACT # CONTRACTOR & ADDRESS TELEPHONE # NYS VENDOR#

PC69872 Fort Orange Press, Inc. Tel: (518) 489-3233 140669730 SB 11 Sand Creek Rd. Fax: (518) 489-1638 1000027224 Albany, NY 12205 Jane Nieckarz E-mail: jnieckarz@fortorangepress.com Jamie Dickinson E-mail: jdickinson@fortorangepress.com Website: www.fortorangepress.com

Submit Orders To:

Anthony Picarazzi Tel: (518) 852-9976 apicarazzi@fortorangepress.com

Contractor will accept the NYS Procurement Card for orders not to exceed $55,000 Prompt Payment Discount: 2%, 15 days

Cash Discount, If Shown, Should be Given Special Attention.

INVOICES MUST BE SENT DIRECTLY TO THE ORDERING AGENCY FOR PAYMENT.

(See "Contract Payments" and "Electronic Payments" in this document.)

AGENCIES SHOULD NOTIFY NEW YORK STATE PROCUREMENT SERVICES PROMPTLY IF THE

CONTRACTOR FAILS TO MEET DELIVERY OR OTHER TERMS OF THIS CONTRACT. PRODUCTS OR

SERVICES WHICH DO NOT COMPLY WITH THE SPECIFICATIONS OR ARE OTHERWISE

UNSATISFACTORY TO THE AGENCY SHOULD ALSO BE REPORTED TO PROCUREMENT SERVICES.

SMALL, MINORITY AND WOMEN-OWNED BUSINESSES:

The letters SB listed under the Contract Number indicate the contractor is a NYS small business.

Additionally, the letters MBE and WBE indicate the contractor is a Minority-owned Business Enterprise and/or Woman-owned Business Enterprise.

RECYCLED, REMANUFACTURED AND ENERGY EFFICIENT PRODUCTS:

Procurement Services supports and encourages the purchase of recycled, remanufactured, energy efficient and "energy star" products. If one of the following codes appears as a suffix in the Award Number or is noted under the individual Contract Number(s) in this Contract Award Notification, please look at the individual awarded items for more information on products meeting the suffix description.

RS, RP, RA Recycled RM Remanufactured SW Solid Waste Impact EE Energy Efficient E* EPA Energy Star ES Environmentally Sensitive

NOTE TO AUTHORIZED USERS:

When placing purchase orders under the contract(s), the authorized user should be familiar with and follow the terms and conditions governing its use which usually appears at the end of this document. The authorized user is accountable and responsible for compliance with the requirements of public procurement processes. The authorized user must periodically sample the results of its procurements to determine its compliance. In sampling its procurements, an authorized user should test for reasonableness of results to ensure that such results can withstand public scrutiny.

mailto:jnieckarz@fortorangepress.com mailto:jdickinson@fortorangepress.com http://www.fortorangepress.com/ mailto:apicarazzi@fortorangepress.com

GROUP 50020 – LEGISLATIVE PRINTING FOR THE EXECUTIVE AWARD PAGE 3

The authorized user, when purchasing from OGS contracts, should hold the contractor accountable for contract compliance and meeting the contract terms, conditions, specifications, and other requirements.

Also, in recognition of market fluctuations over time, authorized users are encouraged to seek improved pricing whenever possible.

Authorized users have the responsibility to document purchases, particularly when using OGS multiple award contracts for the same or similar product(s)/service(s), which should include:

• a statement of need and associated requirements,

• a summary of the contract alternatives considered for the purchase,

• the reason(s) supporting the resulting purchase (e.g., show the basis for the selection among multiple contracts at the time of purchase was the most practical and economical alternative and was in the best interests of the State).

Price

Prices shall include all costs necessary or incidental to proper execution of this contract including F.O.B.

inside delivery to the State Capitol, Albany, NY.

LOT 1 - BUDGET APPROPRIATION BILLS & BUDGET DOCUMENTS

Item 1: Budget Appropriation Bills

Session Unit Prices

Presswork and Binding

Legislature/Judiciary Bill 60 Pages (Saddlestitched, Self-Covered)

Debt Service Bill 12 Pages (Saddlestitched, Self-Covered)

State Operations Bill 684 Pages Plus Cover (Perfect Bound)

Aid to Localities Bill 818 Pages Plus Cover (Perfect Bound)

Capital Projects Bill 854 Pages Plus Cover (Perfect Bound)

Printing one-color black text on 40# or 50# White Uncoated Opaque Offset or Text [Price Per Page Per C (hundred) up to 100 copies each] (Includes proofs, make readies, plates, paper, text printing, binding and delivery of finished publications)

$6.35/C

[Price Per Page Per C (hundred) 101 - 250 copies each] (Includes proofs, make readies, plates, [Price Per Page Per C (hundred) 250 - 500 copies each] (Includes proofs, make readies, plates, Additional Set of Proofs

$115.02/ea.

GROUP 50020 – LEGISLATIVE PRINTING FOR THE EXECUTIVE AWARD PAGE 4

Additional Make Readies

$179.20/ea.

Author's Alterations (Pressholds) (Hourly Rate)

$739.42/hr.

Printing Covers

Printing one-color black Covers 1 & 4 on 65#/80# Colored Uncoated Cover or 110# Colored Index Stock [Price Per C (hundred) up to 250 covers]

$55.50/C

Stock [Price Per C (hundred) 251 up to 500 covers]

Stock [Price Per C (hundred) 501 up to 1000

Stock [Price Per M (thousand) 1,001 up to 2,000

$55.50/M

Additional Make Readies

$179.20/ea.

Pre-flighting (Price Per Hour)

$164.32/hr.

Item 2: Briefing Book 2025 Session Unit Prices

Printing one-color black text on 60# White

[Price Per Page Per C (hundred) up to 100 copies] (Includes text proofs, make readies, plates, paper, text printing, binding and delivery of finished

[Price Per Page Per C (hundred) up to 101 - 250 copies] (Includes text proofs, make readies, plates, paper, text printing, binding and delivery of finished

[Price Per Page Per C (hundred) up to 251 - 500 copies] (Includes text proofs, make readies, plates, GROUP 50020 – LEGISLATIVE PRINTING FOR THE EXECUTIVE AWARD PAGE 5

Uncoated Opaque Offset or Text [Price Per Page Per C (hundred) up to 501 - 1,000 copies] (Includes text proofs, make readies, plates, paper, text printing, binding and delivery of finished

Reprints of one-color black text on 60# White Uncoated Opaque Offset or Text [Price Per Page Per C (hundred) up to 100 copies]

Printing four-color text on 60# White Uncoated Opaque Offset or Text [Price Per Page Per C (hundred) up to 100 copies] (Includes text proofs, make readies, plates, paper, text printing, binding and delivery of finished publications)

$20.02/C

(hundred) up to 101 - 250 copies] (Includes text proofs, make readies, plates, paper, text printing, binding and delivery of finished publications)

(hundred) up to 251 - 500 copies] (Includes text proofs, make readies, plates, paper, text printing, (hundred) up to 501 - 1,000 copies] (Includes text proofs, make readies, plates, paper, text printing, Reprints of four-color text [Price Per Page Per C (hundred) up to 100 copies]

Pre-flighting [Price Per Hour] $164.32/hr.

Author's Alterations (Pressholds) (Hourly Rate) $739.42/hr.

Covers - 80# White Gloss Coated Cover C2S Printing four-color process plus varnish or aqueous coating on Covers 1 & 4 [Price Per C (hundred) up to 100 covers]

$537.60/C coating on Covers 1 & 4 [Price Per C (hundred) 101 - 250 covers]

GROUP 50020 – LEGISLATIVE PRINTING FOR THE EXECUTIVE AWARD PAGE 6

Printing four-color process plus varnish or aqueous coating on Covers 1 & 4 [Price Per C (hundred) 250 - 500 covers] coating on Covers 1 & 4 [Price Per C (hundred) up to 501 - 1000 covers]

Matchprints or equivalent digital proofs $115.02/ea.

Press Proof $537.60/ea.

Additional Make Readies $179.20/ea.

Pre-flighting [Price Per Hour] $164.32/hr.

Reprints of cover - 80# White Gloss Coated Cover C2S. Printing four-color process plus varnish or aqueous coating on Covers 1 & 4 [Price Per Pg.

Per C (hundred) up to 100 covers]

LOT 2 - MESSAGES FROM THE GOVERNOR AND OTHER MISC. PUBLICATIONS

Item 1: The Governor’s Annual Message to the Legislature (State of the State) 2025 Session Unit Prices

Printing one-color black text on 50# White

Per C (hundred) up to 100 copies] (Includes proofs, make readies, plates, paper, text printing, binding

Per C (hundred) 101 - 250 copies] (Includes proofs, make readies, plates, paper, text printing, Per C (hundred) 251 - 500 copies] (Includes proofs, make readies, plates, paper, text printing, Per C (hundred) 501 - 1,000 copies] (Includes

GROUP 50020 – LEGISLATIVE PRINTING FOR THE EXECUTIVE AWARD PAGE 7

proofs, make readies, plates, paper, text printing, Additional Set of Proofs $115.02/ea.

Author's Alterations (Pressholds) $739.42/hr.

Reprints of one-color black text on 50# White

Per C (hundred) up to 100 copies]

Opaque Offset or Text[Price Per Page Per C (hundred) up to 100 copies] (Includes proofs, make readies, plates, paper, text printing, binding and delivery of finished publications)

(hundred) 101 - 250 copies] (Includes proofs, make readies, plates, paper, text printing, binding and

(hundred) 251 - 500 copies] (Includes proofs, make readies, plates, paper, text printing, binding and

(hundred) 501 - 1,000 copies] (Includes proofs, make readies, plates, paper, text printing, binding

Additional Set of Proofs $115.02/ea.

Reprints of four-color text on 60# White Uncoated

(hundred) up to 100 copies]

GROUP 50020 – LEGISLATIVE PRINTING FOR THE EXECUTIVE AWARD PAGE 8

Covers - 80# White Gloss Coated Cover C2S Printing four-color process plus varnish or aqueous coating on Covers 1 & 4 [Price Per C (hundred) up to 100 covers] coating on Covers 1 & 4 [Price Per Page Per C (hundred) 101 - 250 covers] coating on Covers 1 & 4 [Price Per Page Per C (hundred) 251 - 500 covers] coating on Covers 1 & 4 [Price Per Page Per C (hundred) 501 - 1000 covers]

Matchprints or equivalent digital proofs $115.02/ea.

Pre-flighting (Price Per Hour) $164.32/hr.

Reprints of Covers - 80# White Gloss Coated Cover C2S. Printing four-color process plus varnish or aqueous coating on Covers 1 & 4 [Price Per Pg.

Per C (hundred) up to 100 covers]

Item 2: Hard Cover Binders and Printing of Inserts 2025 Session Unit Prices Hard Cover Binders - Gold Foil Stamped

6-5/8” x 9-5/8” (4 Binders)

$848.97/ea.

10” x 16-1/2” (5 Binders)

$931.13/ea.

Printing and Insertion of Inserts Into Binders $3.58/copy each insert

GROUP 50020 – LEGISLATIVE PRINTING FOR THE EXECUTIVE AWARD PAGE 9

Brand Name and Manufacturer of Recycled Papers

Lot 1 – Budget Appropriation Bills & Budget Documents

Item 1: Budget Appropriation Bills

Recycled White Uncoated Opaque Offset

Brand: Accent Opaque RE 30 Manufacturer: Sylvamo Basis Weight: 50# Post-Consumer Recycled Content: 30% Product certifications: Forest Stewardship Council (FSC) or

Brand: Rolland Opaque Manufacturer: Rolland Basis Weight: 50# Post-Consumer Recycled Content: 30% Product certifications: Forest Stewardship Council (FSC)

Recycled Colored Uncoated Cover

Brand: Exact Manufacturer: Neenah Basis Weight: 67#/110# Post-Consumer Recycled Content: 30% Product certifications: Forest Stewardship Council (FSC) Green Seal Certified or

Brand: Astrobrights Manufacturer: Neenah Basis Weight: 65#/80# Post-Consumer Recycled Content: 30% Product certifications: Forest Stewardship Council (FSC) Green Seal Certified

Item 2: Briefing Book

Recycled White Uncoated Opaque Offset

Brand: Accent Opaque RE 30 Manufacturer: Sylvamo Basis Weight: 60# Post-Consumer Recycled Content: 30% or

GROUP 50020 – LEGISLATIVE PRINTING FOR THE EXECUTIVE AWARD PAGE 10

Brand: Rolland Opaque Manufacturer: Rolland Basis Weight: 50# Post-Consumer Recycled Content: 30% Product certifications: Forest Stewardship Council (FSC)

Recycled White Gloss Coated Cover C2S

Brand: Explorer Manufacturer: Hansol Basis Weight: 80# Post-Consumer Recycled Content: 10% Product certifications: Forest Stewardship Council (FSC)

Lot 2 – Messages from the Governor and Other Misc. Publications

Item 1: The Governor’s Annual Message to the Legislature (State of the State)

Recycled White Uncoated Opaque Offset

Brand: Rolland Accent Opaque RE 30 Manufacturer: Sylvamo Basis Weight: 50# Post-Consumer Recycled Content: 30% Product certifications: Forest Stewardship Council (FSC) Sustainable Forestry Initiative (SFI)

Recycled White Gloss Coated Cover C2S

Brand: Explorer Manufacturer: Hansol Basis Weight: 80# Post-Consumer Recycled Content: 10%

Overview

This Contract is issued by the New York State Office of General Services Procurement Services on behalf of the New York State Division of the Budget (DOB) and the Executive Chamber. The Contract will be available for use by DOB and the Executive Chamber for the procurement of printed Budget Appropriation Bills;

Budget Documents; and Messages from the Governor, including the State of the State publications.

Scope

This Contract is for the procurement of printed Budget Appropriation Bills; Budget Documents; and Messages from the Governor, including the State of the State publications.

The publications are divided into two lots:

Lot 1 - Budget Appropriation Bills & Budget Documents Lot 2 - Messages from the Governor, including the State of the State

These publications are time sensitive and are produced under a demanding production schedule. Often this requires the awarded Contractor to shift priorities to meet the production schedule. The work specified herein entails pre-flighting and formatting of production files, proofing, author’s alterations, printing/presswork, binding, and multiple deliveries during production. The State will not, under any circumstance, be liable for ANY additional charges to meet the production schedule, including but not limited to overtime charges that are not specified herein.

GROUP 50020 – LEGISLATIVE PRINTING FOR THE EXECUTIVE AWARD PAGE 11

Estimated Quantities

Estimated quantities listed herein reflect those ordered during the 2018 Legislative Session. Contract shall be an estimated quantity Contract. Given DOB’s and the Executive Chamber’s expanded use of electronic formats, a decision could be made to not produce printed copies of the publications or documents specified herein. Therefore, any award issued will be made with the express understanding that estimated quantities may be exceeded, not met, or the item itself may not be ordered at all. No specific quantities are represented or guaranteed.

The Contractor must furnish all quantities ordered at or below the Contract prices. The value of the resultant Contract is indeterminate and numerous factors could cause the actual quantities of Products purchased under the Contract. Such factors include, but are not limited to, the following:

• Expanded use of electronic formats.

• There is no guarantee of quantities to be purchased, nor is there any guarantee that demand will continue in any manner consistent with previous purchases.

• The State reserves the right to terminate any Contract for cause or convenience prior to the end of the term pursuant to the terms and conditions of the Contract.

• Contract pricing that is lower than anticipated could result in a higher quantity of purchases by

DOB/Executive Chamber than anticipated.

• Contract pricing that is higher than anticipated could result in a lower quantity of purchases by

DOB/Executive Chamber than anticipated.

Definitions

Capitalized terms used in this Contract shall be defined in accordance with Appendix B, Definitions, or as below.

“Business Day” shall refer to Monday through Friday from 8:00 AM – 5:00 PM ET, excluding NYS holidays and federal holidays.

“MWBE” shall refer to a business certified with NYS Empire State Development (ESD) as a Minority and/or Women-owned Business Enterprise.

“NYS Holidays” shall refer to the legal holidays for State employees in the classified service of the executive branch, as more particularly specified on the website of the NYS Department of Civil Service. This includes the following: New Year’s Day; Martin Luther King Day; Washington’s Birthday (observed); Memorial Day;

Independence Day; Labor Day; Columbus Day; Veteran’s Day; Thanksgiving Day; and Christmas Day.

“NYS Vendor ID” shall refer to a unique ten-character identifier issued by the NYS Office of the State Comptroller (OSC) when the vendor is registered on the Vendor File System.

“Preferred Source Products” shall refer to those Products that have been approved in accordance with New York State Finance Law § 162.

“Preferred Source Program” shall refer to the special social and economic goals set by New York State in State Finance Law § 162 that require a governmental entity purchase select Products from designated organizations when the Products meet the “form, function and utility” requirements of the governmental entity. Under State Finance Law § 163, purchases of Products from Preferred Sources are given the highest priority and are exempt from the competitive bidding requirements. The New York State Preferred Sources include: The Correctional Industries Program of the Department of Corrections and Community Supervision (“Corcraft”); New York State Preferred Source Program for People Who Are Blind (“NYSPSP”); and the New York State Industries for the Disabled (“NYSID”). These requirements apply to a state agencies, political subdivisions and public benefit corporations (including most public authorities).

“Procurement Services” shall refer to a business unit of OGS, formerly known as New York State Procurement (“NYSPro”) and Procurement Services Group (“PSG”).

“SDVOB” shall refer to a NYS-certified Service-Disabled Veteran-Owned Business

GROUP 50020 – LEGISLATIVE PRINTING FOR THE EXECUTIVE AWARD PAGE 12

Order of Precedence

The list of documents below address clarifications agreed to by the Contractor and the Office of General Services (OGS) and resolved by the parties and set forth herein in an order of precedence for the Contract award. The documents listed below were included in Solicitation 23286 or provided by the Contractor. Unless otherwise set forth in the procurement or contract documents, conflicts among documents shall be resolved in the following order of precedence:

1. Appendix A (October 2019), Standard Clauses for NYS Contracts (previously provided);

2. Contract Award Letter;

3. Invitation for Bids 23286 including all Appendices and Attachments referenced therein (previously provided);

4. Contractor’s Bid Prices as stated in Attachment 1 – Pricing; and

5. Contractor’s Bid.

Specifications

Lot 1 - Budget Appropriation Bills & Budget Documents

Item 1: Budget Appropriation Bills Legislature/Judiciary Bill; Debt Service Bill; State Operations Bill; Aid to Localities Bill; and Capital Projects Bill. Actual Counts for the 2017-18 Appropriation Bills were as follows:

Estimated Quantities and Page Counts Legislature/Judiciary Bill 330 Copies, 60 Pages Printed (Saddlestitched, Self-Covered) Debt Service Bill 330 Copies, 12 Pages Printed (Saddlestitched, Self-Covered) State Operations Bill 330 Copies, 684 Pages Printed Plus Cover (Perfect Bound Paperback Aid to Localities Bill 330 Copies, 818 Pages Printed Plus Cover (Perfect Bound Paperback) Capital Projects Bill 330 Copies, 854 Pages Printed Plus Cover (Perfect Bound Paperback)

Page Size 8” x 10” with a trim tolerance of + 3/4" on short dimension and + 1-1/4“ on the long dimension.

Stock Text - 40# or 50# White Uncoated Opaque Offset or Text (Minimum 90 Brightness).

Cover - 65# or 80# Colored Uncoated Cover or 67# Bristol 110# Colored Index Stock; Standard Colors.

Sustainability All non-recycled or virgin content of proposed Products shall be derived from a sustainably managed renewable resource and must be certified as such through an appropriate third-party certification program recognized by the paper industry, such as the Forest Stewardship Council (FSC) and Sustainable Forestry Initiative (SFI).

Processed Chlorine Free The Office of General Services strongly encourages the utilization of Products that are Processed Chlorine Free (PCF). In order to be considered PCF, Product must either be accredited as such through an appropriate third-party certification program, which requires as part of its certification criteria that the Product be PCF; or substantiated with literature published by the manufacturer or through a signed statement by the manufacturer.

Recycled Statement/Symbol When printing is provided on recycled stock, Contractor must include a printed statement or symbol on the printed material which indicates that the document is printed on recycled stock. The emblem or statement is to be positioned on the back of all recycled stock.

GROUP 50020 – LEGISLATIVE PRINTING FOR THE EXECUTIVE AWARD PAGE 13

Ink Composition The sum or incidental concentration levels of lead, cadmium, mercury or hexavalent chromium in ink shall not exceed 100 parts per million (ppm) by weight. In accordance with Article 2, Section 7 of the New York State Printing and Public Documents law, unless it is determined that the cost of printing with vegetable-based ink is significantly greater than the cost of printing with petroleum-based ink, all lithographic inks used in the production of New York State printing requirements shall contain the following minimum percentages of vegetable oil: News Inks - 40%; Sheet Fed Inks - 20%; Forms Inks - 20%; Heat Set Inks - 10%.

Presswork Text – printed one-color black, no bleeds.

Cover - printed one-color black on covers 1 and 4 only, no bleeds.

Binding Saddlestitch or perfect bind as specified by DOB on the long dimension.

Copy It is anticipated that all copy will be provided electronically as press ready PDFs. Inside text and cover typically consist of line work. In the event Pre-flighting is required, Contractor will be allowed to charge an hourly rate as specified herein. No charge shall be allowed for blank pages. No pre-flighting charges shall be allowed if fully formatted electronic files are provided and all costs for processing shall be included in presswork prices. Corrections (i.e., Author’s Alterations) may also be required and the hourly rate quoted may be charged if the Contractor makes these changes at the request of the DOB. The Contractor will be responsible for the proper and accurate documenting of all composition, corrections, proofs, and all pages that are typeset during the production cycle and shall provide that documentation to DOB personnel upon request. Contractor must utilize a secure File Transfer Protocol (FTP) solution or site for uploading large files. Files must be secured during transfer with SSL/TLS encryption and stored using 256-bit encryption, or equivalent.

Pre-Flighting If production files require pre-flighting to ensure all digital data is present to ensure proper production of the publications, Contractor may charge an hourly rate as specified herein. Pre-flighting includes but is not limited to addressing the following issues: resolution, embedding fonts, removal of unwanted spaces, sizing, bleeds, missing output, ink coverage, and correcting colors that are not reproducing correctly. No pre-flighting charges shall be allowed if fully formatted electronic files are provided and all costs for processing shall be included in presswork prices.

Proofs Hard copy and equivalent digital proofs must be provided within 12 - 24 hours after receipt of copy. Initial proofs shall be included in the printed page pricing. Contractor may charge an additional charge for any additional proofs required as specified herein.

Author’s Alterations Contractor shall be allowed to quote an hourly rate for press holds for any revisions made to publications after they’ve already gone to press as specified herein.

Scheduling/Delivery The Division of the Budget (DOB), as the ordering agency for the Appropriation Bills, will supply the Contractor a tentative printing schedule during the month of December of each year of this Contract. The Appropriation Bills must be printed and delivered ahead of or according to that schedule. All Appropriation Bills to be printed must be completed and delivered by 9 AM of the date designated by DOB for release of the Executive Budget. To ease the burden on the Contract, DOB intends to submit copy for printing of the Appropriation Bills on a rolling and staggered basis as they are ready. Delivery of each publication is generally required within 24 - 48 hours after receipt of approved proofs. However, it is possible that copy is submitted for printing very close to the date designated for Executive Budget release. As such, the Contractor may have little advance notice (perhaps only several hours) to print and deliver Appropriation Bills

GROUP 50020 – LEGISLATIVE PRINTING FOR THE EXECUTIVE AWARD PAGE 14

after receipt of approved proofs. The Contractor must be prepared to meet such demanding production schedules, if required.”

Printed Page and Cover Pricing Except for pre-flighting, which is quoted separately, rate per printed page shall be for complete job and include all costs necessary or incidental to the execution of the job, including proofs, make-readies, plates, paper, text printing, binding, and delivery of finished publications. The only additional operations allowed to be charged are those listed separately herein. No charge shall be allowed for blank pages. Printing of separate covers when a publication is not self-covered shall be priced separately.

Item 2: Briefing Book

Estimated Quantity 100 - 700 copies

Page Size 8-1/2” x 11” with a trim tolerance of +/- 1/4" on either dimension; full bleed on cover.

Number of Pages The 2021-22 Budget Overview Document (aka Briefing Book) was 166 pages plus cover. It is anticipated that future versions ordered under the Contract will have comparable page counts.

Stock Text - 60# White Uncoated Opaque Offset or Text (Minimum 90 Brightness) Cover - 80# White Gloss Coated Cover C2S (Minimum #3 Sheet)

Sustainability Same as Item 1.

Processed Chlorine Free Same as Item 1.

Recycled Statement/Symbol Same as Item 1.

Ink Composition Same as Item 1.

Presswork Text – printed one-color black, no bleeds; or four-color process, no bleeds.

Cover - printed four-color process covers 1 and 4, full bleeds.

Varnish/Aqueous Coating Covers will require either varnish or aqueous coating on covers 1 and 4.

Binding Perfect bind on long dimension.

Copy It is anticipated that all copy will be provided electronically as press ready PDFs. Native files shall be provided for all four-color work. Inside text typically consists of line work, pie charts, bar charts and line graphs but may include full ink coverage with high quality illustrations and/or photographs if printed in four-color. There may also be organizational charts of the State departments and agencies to illustrate staff offices, divisions, bureaus, etc. Cover copy is generally full ink coverage with high quality illustrations and/or photographs. In the event Pre-flighting is required, Contractor will be allowed to quote an hourly rate and shall quote pricing accordingly where requested. No charge shall be allowed for blank pages. No pre-flighting

GROUP 50020 – LEGISLATIVE PRINTING FOR THE EXECUTIVE AWARD PAGE 15

charges shall be allowed if fully formatted electronic files are provided and all costs for processing shall be included in presswork prices. Corrections (i.e., Author’s Alterations) may also be required and the hourly rate quoted may be charged if the Contractor makes these changes at the request of DOB. The Contractor will be responsible for the proper and accurate documenting of all composition, corrections, proofs, and all pages that are typeset during the production cycle and shall provide that documentation to DOB personnel upon request. Contractor must utilize a secure File Transfer Protocol (FTP) solution or site for uploading large files. Files must be secured during transfer with SSL/TLS encryption and stored using 256-bit encryption, or equivalent.

Pre-Flighting Same as Item 1.

Proofs Inside text copy will be submitted as soon as completed and two blue proofs or digital proofs for inside text must be delivered within 12 hours after receipt of copy or corrected proofs. Contractor is advised that online proofing is also an option under the Contract for the proofing of inside text signatures in lieu of providing hard copy proofs, assuming the Contractor can provide reasonable assurances that such a system is both secure and the Contractor can also demonstrate that the proofing system is adequate for DOB’s needs.

Two hardcopy Matchprints or equivalent digital proofs are required for four-color process cover work. A mutually agreeable schedule for the submission of proofs for any cover work will be worked out between DOB and the Contractor. All proofs must be clean, clear, sharp, and easily legible, free of hairlines, broken letters, etc.

Press Proofs of Covers In addition to hard copy proofs for covers, upon request live press proofs of covers 1 and 4 for selected documents must also be submitted to DOB for final approval. When press proofs are required, they must be submitted within 72 hours of approval of hard copy proofs. Any revised press proofs will be required within 48 hours. Contractor will be allowed to charge for press proofs as specified herein.

Author’s Alterations Same as Item 1.

Scheduling/Delivery The Division of the Budget (DOB) as the ordering agency for the Executive Budget Documents will supply the Contractor a tentative printing schedule during the month of December of each year of this Contract. The purpose of this schedule will be to alert the Contractor to the absolute maximum (latest) date this publication must be delivered to DOB. This schedule may at the option of DOB be updated to incorporate new (early) delivery dates, when required to meet the DOB plans.

When the proof for the Briefing Book was approved for printing in 2022, the publication was printed, bound, and delivered within 24 hours. The Contractor must be able to produce the Briefing Book under the same time frame or better.

Printed Page and Cover Pricing Except for pre-flighting, which is quoted separately, rate per printed page shall be for complete job and include all costs necessary or incidental to the execution of the job, including text proofs, make-readies, plates, paper, text printing, binding, and delivery of finished publications. The only additional operations allowed to be charged are those listed separately herein. No charge shall be allowed for blank pages.

Printing of covers shall be priced separately, including Matchprints or equivalent digital proofs.

Reprints Any reprints ordered must be delivered within 24 hours of request.

GROUP 50020 – LEGISLATIVE PRINTING FOR THE EXECUTIVE AWARD PAGE 16

Lot 2 - Messages from The Governor and Other Misc. Publications

Item 1: The Governor’s Annual Message to the Legislature (State of the State)

Estimated Quantity A minimum of 100 copies will be ordered for the State of the State. Other miscellaneous publications will have a minimum ordering quantity of 100 copies. Reprints, if required, will be ordered in quantities of 100.

Page Size 5-3/4” x 9”, cover bleeds 3 sides.

Number of Pages The 2022 State of the State was 372 pages plus cover. It is anticipated that future versions ordered under the Contract will have comparable page counts.

Stock Text - 50# White Uncoated Opaque Offset or Text (Minimum 90 Brightness) if printed one-color black.

60# White Uncoated Opaque Offset or Text (Minimum 90 Brightness) if printed four-color.

Cover - 80# White Gloss Coated Cover C2S (Minimum #3 Sheet).

Sustainability All non-recycled or virgin content of proposed products shall be derived from a sustainably managed renewable resource and must be certified as such through an appropriate third-party certification program recognized by the paper industry, such as the Forest Stewardship Council (FSC) and Sustainable Forestry Initiative (SFI).

Processed Chlorine Free The Office of General Services strongly encourages the utilization of products that are Processed Chlorine Free (PCF). In order to be considered PCF, Product must either be accredited as such through an appropriate third-party certification program, which requires as part of its certification criteria that the Product be PCF; or substantiated with literature published by the manufacturer or through a signed statement by the manufacturer.

Recycled Statement/Symbol When printing is provided on recycled stock, Contractor must include a printed statement or symbol on the printed material which indicates that the document is printed on recycled stock. The emblem or statement is to be positioned on the back of all recycled stock.

Ink Composition The sum or incidental concentration levels of lead, cadmium, mercury or hexavalent chromium in ink shall not exceed 100 parts per million (ppm) by weight. In accordance with Article 2, Section 7 of the New York State Printing and Public Documents law, unless it is determined that the cost of printing with vegetable-based ink is significantly greater than the cost of printing with petroleum-based ink, all lithographic inks used in the production of New York State printing requirements shall contain the following minimum percentages of vegetable oil: News Inks - 40%; Sheet Fed Inks - 20%; Forms Inks - 20%; Heat Set Inks - 10%.

Presswork Text – printed one-color black, no bleeds; or four-color process, no bleeds.

Cover – printed four-color process covers 1 and 4, full bleeds.

Varnish/Aqueous Coating Covers will require either varnish or aqueous coating on covers 1 and 4.

Binding Perfect bind on long dimension.

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Copy It is anticipated that all copy will be provided electronically as press ready PDFs. Native files shall be provided for all four-color work. Inside text typically consists of line work if one-color black; however, if text is four-color it may include full ink coverage with high quality illustrations and/or photographs. In the event Pre-flighting is required, Contractor will be allowed to charge an hourly rate as specified herein. No charge shall be allowed for blank pages. No pre-flighting charges shall be allowed if fully formatted electronic files are provided and all costs for processing shall be included in presswork prices. Corrections (i.e., Author’s Alterations) may also be required and the hourly rate quoted may be charged if the Contractor makes these changes at the request of the Executive Chamber. The Contractor will be responsible for the proper and accurate documenting of all composition, corrections, proofs, and all pages that are typeset during the production cycle and shall provide that documentation to Executive Chamber personnel upon request.

Contractor must utilize a secure File Transfer Protocol (FTP) solution or site for uploading large files. Files must be secured during transfer with SSL/TLS encryption and stored using 256-bit encryption, or equivalent.

Pre-Flighting If production files require pre-flighting to ensure all digital data is present to ensure proper production of the publications, Contractor may charge an hourly rate as specified herein. Pre-flighting includes but is not limited to addressing the following issues: resolution, embedding fonts, removal of unwanted spaces, sizing, bleeds, missing output, ink coverage, and correcting colors that are not reproducing correctly. No pre-flighting charges shall be allowed if fully formatted electronic files are provided and all costs for processing shall be included in presswork prices.

Proofs Matchprints or equivalent digital proofs for cover and blue proofs or equivalent digital proofs may be required for text pages. Press proofs of the cover for the State of the State will be required. Text proofs shall be provided as soon as possible after submission of copy. A mutually agreeable schedule for the submission of proofs for any cover work will be worked out between DOB and the Contractor. All proofs must be clean, clear, sharp, and easily legible, free of hairlines, broken letters, etc. Proofs may be required for other miscellaneous publications.

Author’s Alterations Contractor shall be allowed to charge an hourly rate for press holds for any revisions made to publications after they’ve already gone to press.

Scheduling/Delivery The annual Message to the Legislature (The State of the State) requires a demanding schedule with delivery of a minimum of 100 copies of bound books, and special hard cover binders and inserts (Item 2) no later than 9 AM of the first day of each legislative session, which starts in January of each year, with the balance due by 1:00 PM.

The Contractor shall have approximately 7 working days to print the covers; however, final copy for the text pages will be released 7-9 hours prior to the required delivery. Contractor is cautioned that this expedited schedule must be met.

Printed Page and Cover Pricing Except for pre-flighting, which is priced separately, rate per printed page shall be for the complete job and include all costs necessary or incidental to the execution of the job, including text proofs, make-readies, plates, paper, text printing, binding, and delivery of finished publications. The only additional operations allowed to be charged are those listed separately herein.. No charge shall be allowed for blank pages.

Printing of covers shall be priced separately, including Matchprints or equivalent digital proofs.

Reprints Reprints, if required, will be ordered in quantities of 100.

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Item 2: Hard Cover Binders and Printing of Inserts

Description Five to eight large binders measuring 10” x 16-1/2” and four small binders measuring 6-5/8” x 9-5/8” will be required for the Governor’s Annual Message to the Legislature. Binders are to be made with a dark blue fabrikoid cloth over a #18 binders board. Cover 1 of the binders is to be gold foil stamped with seven lines of text. Inside covers are to be covered with 65# light blue cover stock glued to the binders board.

Cover 3 of the smaller binder will contain a pocket for insertion of the bound version of the Governor’s Annual Message to the Legislature. Cover 3 of the larger binder will contain a pocket at the bottom and top for insertion of 9-1/2” x 15-3/4” single sheets; bottom pocket is 3” wide and top pocket is 1” wide. The overall thickness of both binders and the depth (thickness) of the pockets for the large binder will be determined by the number of pages in the bound book and the number of inserts, respectively.

Inserts Copy will be furnished for the inserts at the same time that copy is released for the bound version of the Governor’s Annual Message to the Legislature. Contractor will be furnished with cut sheets of Official New York State Document Paper measuring 9-1/2” x 15-3/4” which is to be used for printing of the inserts. The insert sheets are to be printed one side in black ink. There will be approximately 80 inserts per large binder.

Four copies of each insert are to be printed and collated, and a complete set (approx. 80 inserts per set) is to be inserted into the pocket of each large binder. The smaller binders are to be delivered with a bound version of the Governor’s Annual Message to the Legislature inserted in the binder.

Delivery Binders with inserts MUST be delivered no later than the initial delivery of the bound version of the Governor’s Message to the Legislature (State of the State).

Contract Term

The Contract shall commence on December 15, 2022 and shall be in effect for a term of four (4) years.

Price

Prices shall include all costs necessary or incidental to proper execution of this Contract including F.O.B.

inside delivery to the State Capitol, Albany, NY.

Price Updates

The prices set forth in the Contract shall be adjusted annually on the first anniversary date of the Contract and annually thereafter in accordance with the provisions of this section. There shall be no price adjustments during the first year of the Contract.

The unit prices shall be adjusted using the following two indices:

1. The “Pulp & Paper Week” Price Watch Paper index for Uncoated Freesheet, 50-lb offset rolls, 92 bright grade, published monthly by Resource Information Systems, Inc. (RISI). The average delivered price for November 2022 shall be the base index and the average delivered price for November 2023 shall be the adjusted index, and the resulting percentage of increase or decrease shall be calculated. The adjusted index shall then become the base index for the next price adjustment period.

2. Producer Price Index (PPI) – Books Printing (Series ID: PCU323117323117), Not Seasonally Adjusted;

as published by the U.S. Department of Labor, Bureau of Labor Statistics, Washington, D.C. 20212. PPI data may be obtained at www.bls.gov. The October 2022 index shall be the base index and the October 2023 index shall be the adjusted index, and the resulting percentage of increase or decrease shall be calculated.

The adjusted index shall then become the base index for the next price adjustment period.

GROUP 50020 – LEGISLATIVE PRINTING FOR THE EXECUTIVE AWARD PAGE 19

For Contract pricing that includes a printing/presswork operation inclusive of paper stock, such as printed page and cover pricing, a weighted formula shall be used with each index accounting for 50% of the weighted formula to effect price adjustments. For Contract pricing that does not include a printing/presswork operation inclusive of paper, such as pre-flighting or author’s alterations, PPI Series ID: PCU323117323117 shall be used exclusively to effect price adjustments.

The resulting percentage of increase or decrease in both indices shall then be averaged and applied to the unit prices to arrive at the new Contract pricing. Each succeeding year will follow this format. The following examples illustrate the computation of percent change for each index:

Producer Price Index (PPI) – Books Printing (Series ID: PCU323117323117), Not Seasonally Adjusted:

PPI base period 220.000 PPI adjusted period 230.000 Index change 10.000 Divided by base period 220.000 Equals 0.045 Result multiplied by 100 0.045 x 100 Percent change 4.5%

“Pulp & Paper Week” Price Watch Paper index for Uncoated Freesheet, 50-lb offset rolls, 92 bright grade:

Avg. price delivered base period $1,230.00 Avg. price delivered adjusted period $ 1,298.00 Index change $68.00 Divided by base period $1,230.00 Equals 0.055 Result multiplied by 100 0.055 x 100 Percent change 5.5%

For Contract pricing that includes a printing/presswork operation inclusive of paper stock, the percent change for each index are summed and divided by two, e.g., [(4.5% + 5.5%) / 2] to arrive at an adjustment of 5% that would be applied to those Contract prices.

Should the referenced Pulp & Paper Week index become discontinued during the course of the Contract, OGS will first replace it with another Pulp & Paper Week index that is deemed acceptable for uncoated paper stock, or otherwise with an appropriate Producer Price Index (PPI) for uncoated paper stock published by the U.S.

Department of Labor, Bureau of Labor Statistics, and applicable adjustments will be calculated based on the latest six months of data available in the month preceding the effective date of the price adjustments.

Should the referenced PPI for Books Printing become discontinued during the course of the Contract, OGS will replace it with another PPI that is deemed acceptable for Books Printing, and applicable adjustments will be calculated based on the latest six months of data available in the month preceding the effective date of the price adjustments.

The Office of General Services will notify all interested parties of effected price adjustments through the issuance of revised pricing posted to the OGS public website. Price increases or decreases shall not exceed 20% annually. The State reserves the right to modify or correct miscalculations or errors in any price adjustments issued pursuant to this section.

Price Structure

If, during the Contract Term, the Contractor is unable or unwilling to meet contractual requirements in whole or in part based on the price structure of the Contract, it shall immediately notify the Office of General Services, Procurement Services in writing. Such notification shall not relieve the Contractor of its

GROUP 50020 – LEGISLATIVE PRINTING FOR THE EXECUTIVE AWARD PAGE 20

responsibilities under the Contract. The State may, but is not required to, consider an equitable adjustment in the Contract terms and/or pricing in the circumstances outlined in Appendix B, Savings/Force Majeure.

Should the Commissioner in his or her sole discretion determine during the Contract Term that (i) the Contract price structure is unworkable, detrimental, or injurious to the State, or (ii) the Contract price structure results in prices which are unreasonable, excessive, or not truly reflective of current market conditions, and no adjustment in the Contract terms and/or pricing is mutually agreeable, the State may terminate the Contract upon 10 business days written notice mailed to the Contractor.

Ordering

Purchase Orders shall be made in accordance with the terms set forth in Appendix B, Purchase Orders.

Authorized Users may submit orders over the phone, and, if available, may submit orders electronically via web-based ordering, e-mail, or facsimile at any time. Orders submitted shall be deemed received by Contractor on the date submitted.

All orders shall reference Contract number, requisition, and/or Purchase Order number (if applicable). Upon Contractor’s receipt of an order, confirmation is to be provided to the Authorized User electronically or via facsimile. Order confirmation should be sufficiently detailed, and include, at a minimum, purchase price, date of order, delivery information (if applicable), Authorized User name, and sales representative (if applicable).

Purchasing Card Orders

If the Contractor accepts orders using the State’s Purchasing Card (see Appendix B, Purchasing Card), also referred to as the Procurement Card, the Contractor shall not charge or bill the Authorized User for any additional charges related to the use of the Purchasing Card, including but not limited to processing charges, surcharges or other fees.

Invoicing and Payment

Invoicing and payment shall be made in accordance with the terms set forth in Appendix B, Contract Invoicing.

The Contractor is required to provide the Authorized User with one invoice for each Purchase Order at the time of delivery. The invoice must include detailed line item information to allow Authorized Users to verify that pricing at point of receipt matches the Contract price on the original date of order. At a minimum, the following fields must be included on each invoice:

• Contractor Name

• Contractor Billing Address

• Contractor Federal ID Number

• NYS Vendor ID Number

• Account Number

• NYS Contract Number

• Name of Authorized User indicated on the Purchase Order

• NYS Agency Unit ID (if applicable)

• Authorized User’s Purchase Order Number

• Order Date

• Invoice Date

• Invoice Number

• Invoice Amount

• Product Descriptions

• Unit Price

• Quantity

• Unit of Measure

• Dates of Service (if applicable)

GROUP 50020 – LEGISLATIVE PRINTING FOR THE EXECUTIVE AWARD PAGE 21

Cost centers or branch offices within an Authorized User may require separate invoicing as specified by each Authorized User. The Contractor's billing system shall be flexible enough to meet the needs of varying ordering systems in use by different Authorized Users. Visit the following link for further guidance for vendors on invoicing: https://bsc.ogs.ny.gov/content/vendor-information.

Contract Administration

The Contractor shall provide a sufficient number of Customer Service employees who are knowledgeable and responsive to Authorized User needs and who can effectively service the Contract. Contractor shall also provide an Emergency Contact in the event of an emergency occurring after business hours or on weekend/holidays.

Contractor shall provide a dedicated Contract Administrator to support the updating and management of the Contract on a timely basis. Contractor must notify OGS within five Business Days if it’s Contract Administrator, Emergency Contact, or Customer Service employees change, and provide an interim contact person until the position is filled. Changes shall be submitted electronically via e-mail to the OGS Contract Management Specialist.

NYS Financial System (SFS)

New York State is currently operating on an Enterprise Resource Planning (ERP) system, Oracle PeopleSoft software, referred to as the Statewide Financial System (SFS). SFS is currently on PeopleSoft Financials version 9.2. SFS supports requisition-to-payment processing and financial management functions.

The State is also implementing an eProcurement application that supports the requisitioning process for State Agencies to procure Products…