RFQ_246-19-Q-0081_MOD_02_CONCHO_RAW_WATERLINE__.pdf

REQUEST FOR QUOTATIONS I THIS RFQ 0 IS □ IS NOT A SMALL BUSINESS SET-ASIDE

PAGE OF PAGES

(THIS IS NOT AN ORDER) l

I

1.R�QU�T NO

02 ,

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT, FOR NAT. DEF. RATING

4 -19-Q-0081 MOD 08/29/2019 IHS1369969 UNDER BOSA REG. 2

AND/OR OMS REG. 1

5A. ISSUED BY Oklahoma City Area Indian Health Service 6. DELIVER BY (Data)

701 Market Drive Oklahoma City, OK 73114

5B. FOR INFORMATION CALL: (No collect calls) 7. DELIVERY NAME TELEPHONE NUMBER n FOB DESTINATION n (�!���hedule) Chris Henthorn Fax (405) 951-3932 AREA CODE I NUMBER 9. DESTINATION chris.henthorn@ihs.gov 405 951-3929 a8.�E OF CONSIGNEE

Oklahoma City Area Office a.NAME

I b.COMPANY b. STREET ADDRESS

(To Prospective Offerers) 701 Market Drive

c. STREET ADDRESS c.CITY Oklahoma City d.CITY e. STATE

1. ZIP CODE d. STATE

I

e. ZIP CODE

OK 73114

10. PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE ON IMPORTANT: This is a request for Information, and quotations furnished are not offers. If you are unable to quote, please so indicate on OR BEFORE CLOSE OF BUSINESS (Data) this form and return It. This request does not commit the Government to pay any costs Incurred In the preparation of the submission of

9/10/2019 NO LATER THAN 1:00PM CST this quotation or to contract for supplies or services. Supplies are ol domestic origin unless otherwise indicated by quoter. Any representations and/or certlflcations attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO. SUPPLIES/SERVICES

(a) (b)

..,ontractor shall replace the existing 6-mch waterlme, which extends west for approximately 6,185 feet from the water supply wells with 8-inch PVC C-900. The project will also replace the existing 4-inch waterline, which extends south from each water �ell with approximately 1,300 feet of 6-inch PVC C-900 along �ith new meter vaults and meters located near the water supply �ells in accordance with the SOW.

Additional Provisions and Conditions:

9 pages; 2-10, are attached hereto).

Scone of Work olus Pictures/Drawinl!s/Soec Sheets. etc.:

Statement of work (1 page), Drawings (8 pages), Specification Sheets (22 pages) and the bid sheet (1 page).

FAR Clauses 52.213-4, Terms and Conditions- Simplified Acquisitions, are incorporated herein.

FAR Clause, 52.204-7, System for Award Management, does apply.

�age Rates: General Decision Number OK20190029 07/26/2019

OK29

***Bid, Performance and Payment Bonds are Required for this 0roject.

***A TERO 2% Construction Cost is annlicable for this nroiect.

a. 10 CALENDAR DAYS% b. 20 CALENDAR DAYS%

12. DISCOUNT FOR PROMPT PAYMENT

NOTE: Additional provisions and representations I vi are I are not attached.

QUANTITY UNIT UNIT PRICE AMOUNT

(c) (d) (e) (f)

1 LOT $

***Pleas � provi �e the tc tal project amount a pove, complete s ections 13- 14 below (includ ·ng signa ture & date)and comple e the at tached Quote Sheet***

c. 30 CALENDAR DAYS% d. CALENDAR DAYS

NUMBER

I

PERCENTAGE

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO SIGN QUOTATION 15. DATE OF QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY d.CITY

AUTHORIZED FOR LOCAL REPROOUCTION

Previous edition not usable

I

e. STATE

I

f. ZIP CODE

16. SIGNER

a. Name (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

Important Information Related to this Acquisition MOD# 02 Dated August 29, 2019

This is a combined synopsis/solicitation for construction services needed for the installation of a raw waterline was prepared in accordance with FAR Part 13: Simplified Acquisition Procedures.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Contractor shall replace the existing 6-inch waterline, which extends west for approximately 6,185 feet from the water supply wells with 8-inch PVC C-900. The project will also replace the existing 4-inch waterline, which extends south from each water well with approximately 1,300 feet of 6-inch PVC C-900 along with new meter vaults and meters located near the water supply wells in accordance with the SOW.

Please review the Statement of Work, Specifications and Drawings for complete details of this requirement. The period of performance for this requirement is approximately 90 days ARO.

The solicitation is issued as Request for Quotes (RFQ) 246-19-Q-008 l.

The estimated magnitude of range for this construction project is between $100,000 and $250,000.

This procurement is 100% small business set-aside under NAICS code 237110 with a standard business size of $36.SM.

Questions are due no later than Tuesday, August 27, 2019 1 :00p.m., CST. Questions shall not be answered after this date. The closing date for receipt of quotes is Tuesday, September 10, 2019 no later than 1 :00p.m, CST. Quotes must include a completed, signed & dated SF18 RFQ Form and a completed Quote Sheet by email to chris.henthom@ihs.gov or in a sealed envelope, addressed to this office, showing the solicitation number, and your name and address, no later than 1 :00p.m., CST, on Tuesday, September 10, 2019. Qualified contractors shall review the Statement of Work, Specifications, Drawings and following information then submit applicable information.

TELEPHONE INQUIRIES SHALL NOT BE ACCEPTED AND TELEPHONE CALLS

SHALL NOT BE RETURNED.

CLAUSES IN CORPORA TED BY FULL TEXT: Please note that due to character limitation in FedBizOpps, full text of the Federal Acquisition Regulation (FAR) and Health and Human Services Acquisition Regulations (HHSAR) can be accessed on the Internet at http://www.acquisition.gov and https://www.hhs.gov/grants/contracts/contract-policies regulations/hhsar/index.html

All work shall be done in accordance with Oklahoma Department of Environmental Quality (ODEQ) rules and regulations found in, but not limited to, OAC 252:626 - Public Water Supply Construction Standards.

Contractor shall complete the bottom section of the SF18 RFQ form (including signature & date), write in the total proposed price in the $ amount section of this form and complete the pricing for each line of the Quote Sheet. All line items on the Quote Sheet are required to be quoted. Quotes must include pricing for all line items in order to be deemed responsive. Contractor shall include the price of tracer wire, gravel repair, signage and markers in the pipe installation line items on the Quote Sheet. Contractor to field verify existing utilities. All work shall also conform to the contract plans & specifications except for the following:

1. Plans/Drawings Page 8: Concrete Pavement Replacement Detail states 6" Crusher Run- this is incorrect. ODOT Type "A" Agg Base is required.

2. Plans/Drawings Page 8: Water Trench Section Gravel Pavement Repair states 1 ½" Crusher Run-this is incorrect. ODOT Type "A" Agg Base is required.

3. Plans/Drawings Page 8: Well House Renovation Typical Section (Existing Well Houses). The only work to be performed by the Contractor for this portion of the project is installing the water meter panels, Tru-Read Remote Display on the South wall of the existing well houses and 1" PVC with 6 pair phone line (wire to the panels).

The electrical panels already exist. The Contractor will not perform any additional work to the well house structure itself.

4. Disinfection requirements were changed- see Questions and Answers # 15 for the details. Contract Line Item# 15 is now Pressure Test and Flush Installed Waterline.

The due date for this requirement is September 10, 2019 1 :00 PM CST.

CONTRACT AW ARD SHALL BE MADE TO THE RESPONSIBLE, RESPONSNE

OFFEROR OFFERING THE LOWEST REASONABLE PRICE AND MEETING ALL

TECHNICAL SPECIFICATIONS.

The technical evaluation shall be a determination based on information furnished by the vendor in the submitted proposals. The Government is not responsible for locating or securing any information which is not identified in the offer. The Government reserves the right to make an award without discussions.

Official Site visit: A project walk-thru and site visit is planned for Tuesday, August 20, 2019 at

10:00a.m. (Central Time). The location of the meeting will be held at 100 Red Moon Circle, Concho, Oklahoma 73022. This is the only date and time that Contractors will be allowed on site to walk thru the project. Please make every effort to attend this project walk-thru/ site visit meeting.

STATEMENT OF WORK- MOD 02

Dated 08/29/2019

(AU Changes are in Red)

RAW WATERLINE REPLACEMENT PHASE 2

TO SERVE THE

CHEYENNE AND ARAPAHO TRIBES

IHS PROJECT OK 13-T49

SCOPE OF WORK

This project is to replace the existing 6-inch waterline, which extends west for approximately 6,185 feet from the water supply wells with 8-inch PVC C-900. The project will also replace the existing 4-inch waterline, which extends south from each water well with approximately 1,300 feet of 6-inch PVC C-900 along with new meter vaults and meters located near the water supply wells. The Contractor agrees to perform all work described in the contract documents for the unit prices or lump sums stated in the completed Quote Sheet to be submitted for this project. Any item required for completion of the project that is not listed in the Quote Sheet shall be included by the Contractor in any of the line items currently listed on the Quote Sheet. Tasks to be completed by the selected contractor include:

1. Install two (2) 4" gate valves & boxes

2. Install approximately 1,300 feet of 6-inch PVC C-900 pipe

3. Install five (5) 6-inch gate valves and boxes

4. Install approximately 6, l 85feet of 8-inch PVC C-900 pipe

5. Install two (2) 8-inch gate valves and boxes

6. Connect to existing 8" system in two (2) locations

7. Connect to existing 4" system in two (2) locations

8. Cut and cap existing 4-inch system in two (2) locations

9. Cut and cap existing 6-inch system in two (2) locations

10. Install two (2 ) flushing valves

11. Install two (2) water meter valve vaults and appurtenances

12. Remove existing valve vaults

13. Remove and replace 15 SY of concrete for repair

14. Install 500 SF of sodding

15. Pressure test and flush installed waterline

All work shall be done in accordance with Oklahoma Department of Environmental Quality (ODEQ) rules and regulations found in, but not limited to, OAC 252:626 - Public Water Supply Construction Standards. Contractor shall include the price of tracer wire, gravel repair, signage and markers in the pipe installation line items. Contractor to field verify existing utilities. All work shall also conform to the contract plans & specifications.

ms Project OK 13-T49

Quote Sheet-Concho Raw Waterline Phase 2

CONCHO RAW WL PHASE 2 - QUOTE SHEET SOLICITATION MOD# 02 DATED 08/29/2019

ITEM UNIT QUANTITY UNIT PRICE AMOUNT

1 4" GATE VALVE & BOX (LOCATED ON DRAWING EA 2

PAGE 7- CONNECTION DETAILS SECTION-IN THE

BOTTOM LEFT HAND CORNER)

2 611 PVC C-900 {DR-18) LF 1,300

3 6" GATE VALVE & BOX EA 5

4 8" PVC C-900 (DR-18) LF 6,185

5 811 GATE VALVE & BOX EA 1

6 CONNECTION TO EXISTING 8" SYSTEM EA 2

7 CONNECTION TO EXISTING 4" SYSTEM EA 4

8 CUT & CAP EXISTING 4" WATERLINE EA 2

9 CUT & CAP EXISTING 6" WATERLINE EA 2

10 4" FLUSHING VALVE EA 2

11 WATER METER VALVE VAULT & APPURTENANCES EA 2

12 REMOVE EXISTING VALVE VAULTS LOT 1

13 REMOVE/REPLACE CONCRETE SY 15

14 SODDING SF 500

15 PRESSURE TESTING AND FLUSH INSTALLED LOT 1

WATERLINE

Total Construction Cost $

16 TERO 2% OF CONSTRUCTION COST LOT 1

17 BID, PERFORMANCE & PAYMENT BONDS LOT 1

(CONTACT YOUR BOND COMPANY TO OBTAIN

THE TOTAL AMOUNT FOR THESE 3 BONDS)

Total Proposed Cost $

RFQ 246-19-Q-0081 MOD 02:

Concho Raw Waterline Phase 2 Project

Questions & Answers

Ql: What are the plans for the timing of making the connections?

Al: Everything is to remain in service until the connections are ready to be made. The selected contractor will coordinate with the water treatment plant operator on the timing of the connections as to not interrupt service. It is anticipated that the water plant can be offline during normal working hours if connection work is properly coordinated.

Q2: Will mega lugs be needed on the fittings?

A2: Yes. This is in addition to thrust blocks.

Q3: The bid form seemed confusing with Bid Bond and TERO included in the construction line items. Could this be pulled out of the construction line items and included after the construction subtotal?

A3: IHS modified the Quote Sheet to separate the bond & TERO lines from the Construction lines. IHS updated the TERO

% to 2%. IHS also removed the 3% Bond (which was an average bond rate) and stated that the Contractors will need to obtain bond pricing from their bond companies).

Q4: Will the Tribes or IHS provide their tax exempt forms to the selected bidders to use when ordering materials?

A4: IHS will provide a tax exempt certificate upon request to support the fact that tax will not be included on the monthly pay apps (invoices). IHS does not provide a tax exempt form or tax exempt letter for the

Contractors/Subcontractors to use when buying materials in support of this project. IHS' tax exemption does not flow down to Contractors/Subcontractors.

QS: Would deviation from the drawings be allowed in order to put the telephone wires straight through the well house wall?

AS: Bids should be based on the drawings provided in the original solicitation. No deviations from those drawings will be discussed before award.

Q6: Is a construction staking survey required?

A6: A construction staking survey is not required. The awarded contractor will work directly with the IHS project engineer if alignment questions arise.

Q7: What is the estimated linear feet of the 6 pair phone wire and PVC required for the two well houses?

A7: 100 LF.

Q8: In the Water Trench Section it references initial backfill shall be local material it is Class Ill material construction in accordance with ASTM D2487. Can we use the excavated material removed from the trench section?

AS: Excavated material removed directly from the trench may be used for initial backfill as long as it meets the standards of Class Ill material in accordance with ASTM D2487. For bid purposes, assume that the excavated material will be suitable for backfill.

Q9: What are the requirements for testing the lines? What is the operating pressure that we are testing to?

A9: Specification 301-05: Test the installed pipe for leakage in accordance with AWWA standard specifications. Leakage must not exceed 10 gal/inch diameter per mile of pipe per 24 hours at 150 psi testing pressure.

QlO: What process inspections/tests are required to be performed during the construction process?

Al0: The IHS representative will provide daily visual inspection of the pipe installation method, backfill and compaction methods and safety practices to ensure accordance with specifications and drawings. The only test required from the contractor on the project is pressure testing of the installed pipeline. As the Project nears completion IHS will perform a project walk-thru and provide a punch list of required items to be completed by the Contractor. Upon Contractor completion of the punch list items IHS will proceed with the Final Inspection & Acceptance process.