LED_Sign_SOW_Haskell_2019_r1.pdf

STATEMENT OF WORK

Install Double Sided LED Sign

With ID Cabinet

Haskell Indian Health Center

2415 Massachusetts

Lawrence, Kansas 66046

June 2019

Oklahoma City Area

Indian Health Service

Department of Health and Human Services

1.0 INTRODUCTION / BACKGROUND

The Haskell Indian Health Center was originally constructed in 1977 with an addition constructed to the northwest quadrant in 2006. During that time frame there has never been any signage on the road identifying the facility or services within. This Statement of work is to have a contractor produce and install a two sided, internally illuminated LED sign with electronic message center that can be visually read from the road. The sign will provide information about the facility’s services, updates, events, closures, etc.

2.0 OBJECTIVE

The objective of this project is to furnish and install a new LED sign for informational purposes related to the Haskell Indian Health Center. Contractor is tasked to complete the project in an efficient and timely manner with little to no interruption to the Service Unit.

The clinic will be in full operation during this construction project, so entries and exits to the parking lot shall require minimal interruption.

3.0 SCOPE OF WORK

The scope of work shall include all design, permits, fabrication, delivery to job-site and installation.

The work to be performed shall cause minimal disturbance to the daily operations of the

Health Center.

These procedures shall require all operations to be performed during normal business hours 7 AM to 5 PM Monday through Thursday, and 8 AM to 5 PM Fridays.

All after hour work shall be coordinated with the approval of the Facilities Manager.

Procedures shall consist of:

A. Site preparation for the installation of one Double-Faced, Internally-Illuminated, Aluminum Monument Sign with LED Illumination.

B. Monument sign will be anchored in place, providing support and stabilization of the sign required for exterior environmental conditions; with capability to be relocated to another location if needed.

C. Construct a steel reinforced concrete mow pad that extends at least 12 inches all the way around the entire width of the aluminum sign/cabinet. With a minimum thickness of 4 inches, of which a minimum of 3 inches is above finish grade.

D. Fabricate and install one (1) monument sign 8 ft. tall X 7 ft. wide, and double-sided.

E. Cabinet is to be constructed of steel framing with aluminum cabinet filler and retainer, in black.

F. Components of double-sided monument sign to include:

i. Base of cabinet to be full width of LED electronic message center and no taller than 2 ft. with color and framing as stated above.

ii. One (1) double-faced, full color, LED electronic message center (EMC) sign, 4 ft.

tall x 7 ft. wide, with at least 12mm, 96X168 matrix, and above base.

iii. One (1) double-faced, internally illuminated, ID cabinet. To have LED lighting, be as wide as electronic message center and no more than 2 ft. tall. Cabinet to have

“Haskell Indian Health Center” and IHS logo on both sides (to be sent as jpeg).

Placement on top of electronic message center.

G. Cabinet will have necessary ventilation and drain holes.

H. Display to have wireless, remote capability. Ability to change messages from within facility and off-site.

I. There shall be onsite training for a minimum of 2 Haskell employees, electronic format of directions shall be provided, and setup with a minimum of 5 starter slides upon installation. Content of slides to be chosen by the Service Unit. Additionally, customer support for 3-5 years.

J. Prefer contractor be responsible for all necessary install of utilities needed to fully operate the cabinet as designed, including but not limited to any and all conduits, electrical supplies, hook-ups, and engineering required from the cabinet to the electrical panel. Electrical requirements must conform to, and comply with, the latest edition and version of ALL applicable building codes including but not limited to, OSHA, NFPA, IBC, and FGI Guidelines.

i. Boring: Approximately, 76 ft. of boring from desired location of sign to the north side of building.

ii. Hard conduit:

1. Approximately, 87 ft. of hard conduit will be needed on the exterior.

a. 76ft. from sign to building plus 11 ft. going up exterior wall to get inside the building.

2. Approximately, 62 ft. of interior hard pipe conduit or MC cable needed from point of entry inside building to electrical panel.

iii. Electrical Panel:

1. Panel closest to sign, has 3 open breaker spaces. (panel B-2).

K. Equipment and Service Vehicles shall keep a clear and visible pathway into the parking lot for patients to enter and exit, using constructions signs as necessary.

L. Contractor shall take all necessary steps to minimize damage to existing lawn and landscaping, and shall repair/restore any resulting damage made.

4.0 Task / Requirements

Contractor shall be responsible for all aspects of site preparation, , furnishing all labor and materials to perform work as required.

4.1 General And Administrative

Administrative and Supervisory Personnel:

A. General: Contractor shall provide a full-time superintendent to be on-site while any work is being performed. Project superintendent shall perform other administrative and supervisory duties as required for proper performance of the Work. Other duties shall include those of Quality Control and Safety Officer measures during all activities of Work.

B. The Contractor shall be responsible for furnishing to the Government an access roster with the names of all employees performing work on the project and shall be responsible for ensuring the access roster is current throughout the contract performance period.

C. Signing in/out and scheduling of contractors and sub-contractors must be coordinated with the Project Oversight or his designee in his absence in order to maintain efficient use of traffic-flow to Clinic procedure rooms, parking, access to building, and locked areas.

D. Contractor shall provide its own Personal Protective Equipment (PPE), Lockout, Tag-out equipment, infection control barriers, vehicle barriers, and any other safety related supplies, materials, and equipment to perform this job.

E. After award, Contractor shall complete the Pre-Employment Clearance and

Background Investigation Requirement for all individuals that shall be working on this project.

4.2 Deliverables

A. Submittals

Submittals may be shop drawings, product data, cut-sheets of equipment, material samples, sketches, manufacturer’s literature, catalog descriptions, or other description sufficient in detail for review and action to allow a decision by contract specialist and oversight, whom shall respond within 7 business days.

Contractor shall maintain a submittal log with the date submitted for review, the date received back, and action taken. A copy of the submittal log shall be provided at the weekly progress meeting for review.

B. RFI

If the Contractor desires an explanation or interpretation of the contract or drawings, etc., the request must be submitted in writing as a Request for Information (RFI) to the contracting specialist via electronic format.

Contractor shall maintain a log, numbered sequentially, of all RFIs submitted, the date submitted, and the date an answer was provided. A copy of the RFI log shall be provided at weekly progress meetings for review; if such progress meeting is needed

C. Warranty

Warranty shall continue for a minimum period of 3-5 years from the date of final acceptance of the work.

D. Transmittals

The contractor shall provide two hard copies of each deliverable, and one electronic version.

5.0 Progress/Compliance/Inspection

The Government requires contractors to monitor progress and ensure compliance:

5.1 Progress meetings

Facility Manager shall have a minimum of seven (7) days notice, but no sooner than fourteen

(14) days notice, before contractor is to be on site at any time. Facility Manager and

Administrative Officer shall be notified through e-mail. The contractor shall coordinate scheduling of project and provide daily updates on progress and completion of project, with the Facility Manager.

5.2 Inspections

Government shall inspect work and workmanship regarding quality assurance and remedies regarding non-conforming work. Non-Conforming work, in regards to quality and inspection, may have to be removed and replaced at contractor’s expense.

5.3 Life Safety and Infection Control

Before any construction or services are to be performed within the Clinic, the Contractor is

100% responsible for implementing and maintaining all Safety and Infection Control

Measures during performance of their contract.

Initial and periodic inspection shall be conducted by the Facility Manager , Safety Officer, and/or Infection Control Officer. Any life safety or infection control deficiencies shall be immediately corrected by Contractor.

Contractor is responsible for implementing all safety and infection control measures to ensure these measures meet OSHA, NFPA Codes, ASHRE, and Joint Commission standards during the course of this project.

5.4 Risk Assessment-Clinic Policy

Contractor shall be responsible for complying with all of the health safety regulations needed for this project.

Control risk assessment per type of project of activity per matrix of precaution for construction and renovation - Type 1-5.

6.0 REFERENCES

6.1 Existing As-Builts

Existing As-built drawings may not be available for all areas of the sign and cabinet placement. Therefore, it is the responsibility of the Contractor to locate any and all utilities that may affect the placement of the sign and any related utilities to power the sign and cabinet from an electrical panel. Request for these drawings must be made by written request to the Contracting Officer.

6.2 Quality of Workmanship

Contractor shall perform high quality trade and craft workmanship. All work shall conform to, and comply with, the latest edition and version of ALL applicable codes including, but not limited to, OSHA, NFPA, IBC, FGI Guidelines for Design and Construction of Health Care Facilities 2014 edition, and Joint Commission Codes, Standards and

Guidelines for Hospitals (CAMH).

6.3 SECURITY REQUIREMENTS

Contractor shall abide by all Safety, Security and Infection Control Policies and

Procedures of the Haskell Indian Health Clinic.

Contractor shall comply with security requirements including personal identification.

Contractor shall be responsible for providing each of their employee with an ID badge.

ID badge shall be worn at all times when performing work during the course of this project.

A. Contractor Work Hours:

Normal business hours are Monday through Friday from 7:00 a.m. to 5:00 p.m. After normal business hours are 5:00 p.m. to 10:00 p.m., and weekends from 7:00 am to

12:00 pm.

B. Tobacco Free Campus:

The Haskell Indian Health Clinic is a tobacco free campus. Absolutely No Smoking is permitted on the Medical or Campus grounds.

6.4 PERIOD OF PERFORMANCE

The period of performance for this scope of work is 60 calendar days after receipt of notice to proceed (NTP).

Contractor may work after-hours or weekends as approved by the Facility

Manager and or Administration to complete portions of the work.