JEFO Brand Name Exceeding SAT - FAR 16.pdf

Justification for Brand Name Exception to Fair Opportunity Exceeding the SAT pursuant to FAR 16.505(a)(4)

JEFO No.

JEFO No.:

Date: 2 , 2024 PR Number: TN02912Y2024T

1. FEMA, Texas National Processing Center, Consolidated Resource Center and Contracting Activity. Dell IT Equipment. Anticipated Cost: $267,082.00 “Justification for an Exception to Fair Opportunity.”

AGENCY: CONTRACTING AGENCY:

Federal Emergency Management U.S. Department of Homeland Security Agency (FEMA) Federal Emergency Management Agency C/O Robert Wink Acquisition Management Division 3900 Karina Ln 500 C St SW Denton, TX 76208 Washington, DC 20472

2. Nature and/or description of the action being approved.

DHS/FEMA has identified brand-name products pursuant to FAR 16.505(a)(4), restricting consideration to an item peculiar to one manufacturer (e.g., a particular brand-name, product, or a feature of a product that is peculiar to one manufacturer) must be justified. A brand-name item, even if available on more than one contract, is an item peculiar to one manufacturer.

CLINS Name Brand Description of Goods or Service Quantity

Name Brand U360-004-SLIM -- Tripp Lite 4-Port Portable Slim USB 3.0

Superspeed Hub w/ Built In Cable - hub - 4 ports 1,000 2 Name Brand KEYBOARD SMARTCARD USB - KB813-BK-US 1,000 3 Name Brand MS116-BK Mice 1,000

Name Brand Logitech H570e USB Headsets with Noise Cancellation

Or the following approved on FEMA’s TRM 3315 Mono (USB A + 3.5 mm Adapter) 3325 Stereo (USB A + 3.5 mm Adapter) 3310 Mono (USB A + 3.5 mm Adapter) 3320 Stereo (USB A + 3.5 mm Adapter) Logitech H540 USB Computer Headset with Noise-

Canceling Mic (stereo) Logitech H390USB Headset with Noise-Canceling Mic (stereo) 1,000

Name Brand Dell Thunderbolt™ Dock – WD22TB4 must come w/ 180W AC/DC Adapter & Laptop Power Cord (Kit) 400

Name Brand ViewSonic - VA2759-SMH 27" LCD FHD Monitor (VGA, HDMI) - Black - Model:VA2759-SMH 400

JEFO No.

3. A description of the supplies or services required to meet the agency’s need are:

4. Identify the exception to fair opportunity and supporting rationale. Multiple awardee(s) are capable of providing the supplies required at the level of quality required because the supplies ordered are unique or highly specialized pursuant to FAR16.505(a)(4)(iii)(B) and is an item peculiar to one manufacturer:

FEMA intends to procure a brand name specification for (Dell Equipment) in accordance with FAR 16.505(a)(4)(i) due to:

The brand name items listed at 2. above are unique or highly specialized and is a brand name item peculiar to the Original Equipment Manufacturer (OEM). The brand name must be used because Contract Vehicles (Final Signed) annotates:

DHS Management Directive 0730.1, Strategic Sourcing Group Operations, and DHS Management Directive 731, Strategically Sourced Commodities Policy and Procedures, are superseded for contracts governed by this Directive.

DHS Components use strategic sourcing contract vehicles when purchasing supplies or services. All DHS strategic sourcing contract vehicles are mandatory for use unless the procurement meets one of the exceptions listed below or the CPO specifically designates the vehicle as non-mandatory. This eliminates redundant acquisitions and leverages buying power to achieve the lowest price possible.

IAW FAR subpart 11.105(a)(1) - The particular brand name, product, or feature is essential to the Government’s requirements, and market research indicates other companies’ similar products, or products lacking the particular feature, do not meet, or cannot be modified to meet, the agency’s needs.

FEMA’s 1-1-1 initiative/approved products. In addition, all equipment has been proven to work with laptops currently in use in the Hermit’s Peak Calf Canyon Fire Claim’s are Dell brand, and Dell peripheral equipment will ensure compatibility. Due to the function, design, specifications, and security constraints, a deviation from FEMA’s approved Dell products could alter the operation and security of the IT infrastructure. Introducing non-FEMA IT approved equipment is not practical, is against FEMA policy, and could disrupt critical operations. It’s in FEMA’s best interest to pursue this brand name action in order to maintain the integrity of the IT system, compatibility across the agency for hoteling, and to prevent potential hardware failures.

DHS network architecture, maintenance platforms, and configuration systems require the use of this product to ensure interoperability with other DHS systems at all data centers. The Dell must be configured in accordance with DHS OCIO system architecture requirements. The use of other products could result in interoperability, compatibility, interface issues that would preclude the system’s support team from providing efficient and effective customer support. DHS FEMA, Response and Recovery, Site Support Service conducted market research on the following products:

CLINS Name Brand Description of Goods or Service Quantity

Name Brand U360-004-SLIM -- Tripp Lite 4-Port Portable Slim USB 3.0

Superspeed Hub w/ Built In Cable - hub - 4 ports 1,000 2 Name Brand KEYBOARD SMARTCARD USB - KB813-BK-US 1,000 3 Name Brand MS116-BK Mice 1,000

Name Brand Logitech H570e USB Headsets with Noise Cancellation

Or the following approved on FEMA’s TRM 3315 Mono (USB A + 3.5 mm Adapter) 3325 Stereo (USB A + 3.5 mm Adapter) 3310 Mono (USB A + 3.5 mm Adapter) 3320 Stereo (USB A + 3.5 mm Adapter) Logitech H540 USB Computer Headset with Noise-

Canceling Mic (stereo) Logitech H390USB Headset with Noise-Canceling Mic (stereo) 1,000

Name Brand Dell Thunderbolt™ Dock – WD22TB4 must come w/ 180W AC/DC Adapter & Laptop Power Cord (Kit) 400

Name Brand ViewSonic - VA2759-SMH 27" LCD FHD Monitor (VGA, HDMI) - Black - Model:VA2759-SMH 400

5. Determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable. This paragraph should always begin with a sentence similar to: “The contracting officer determines that the anticipated price(s) will be fair and reasonable based on….” The section should include information such as commercial pricelists or prior acquisition history that will help the contracting officer determine that the anticipated cost is fair and reasonable (see FAR Subpart 15.4 and HSAM 3015.4 for contract pricing).

JEFO No.

JEFO No.

Fair and Reasonable can be determine IAW FAR Subaprt 15.404-1(b)(2)(vi) Comparison of proposed prices with prices obtained through market research for the same or similar items.

o Strategic Sourcing Market Research o GSA Market Research o GSA Averaged

6. Any other facts supporting the justification.

None

CLIN Requirement Description Quantity Each Total Each Total Each Total Each Total Each Total 1 U360-004-SLIM 1,000 $ 19.07 $ 19,074.00 14.53 $ 14,530.00 $ 19.00 $ 19,000.00 $ 21.70 $ 21,700.00 $ 19.31 $ 19,310.00 2 KEYBOARD SMARTCARD USB - KB813-BK-US 1,000 $ 52.24 $ 52,242.50 42.43 $ 42,430.00 $ 65.00 $ 65,000.00 $ - $ 51.49 $ 51,490.00 3 MS116-BK Mice 1,000 $ 22.15 $ 22,147.50 16.96 $ 16,960.00 $ 26.00 $ 26,000.00 $ - $ 25.74 $ 25,740.00 4 P569-006 HIGH SPEED HDMI CABLE WITH ETHERNET 500 $ 5.27 $ 2,634.00 4.05 $ 2,025.00 $ 6.00 $ 3,000.00 $ 5.57 $ 2,785.00 $ 5.08 $ 2,540.00 5 6FT CAT6E CABLE - C6PATCH6WH 200 $ 4.36 $ 871.60 3.66 $ 732.00 $ 6.00 $ 1,200.00 $ 4.15 $ 830.00 $ 3.91 $ 782.00 6 DISPLAYPORT 1.4 CABLE WITH LATCHING CONNECTORS, 8K, M/M, BLACK, 6 FT. 1,000 $ 11.84 $ 11,842.50 $ - $ 12.00 $ 12,000.00 $ 11.77 $ 11,770.00 $ 11.19 $ 11,190.00 7 Logitech H570e Wired Stereo Headset with Noise-Cancelling Mic - Black 1,000 $ 37.58 $ 37,578.00 31.77 $ 31,770.00 $ 41.00 $ 41,000.00 $ 36.99 $ 36,990.00 $ 41.91 $ 41,910.00

Dell Thunderbolt™ Dock – WD22TB4 must come w/ 180W AC/DC Adapter & Laptop Power Cord (Kit) 400 $ 321.14 $ 128,456.80 317.56 $ 127,024.00 $ 426.00 $ 170,400.00 $ 247.42 $ 98,968.00 $ 316.23 $ 126,492.00

9 ViewSonic - VA2759-SMH 27" LCD FHD Monitor (VGA, HDMI) - Black - Model:VA2759-SMH 400 $ 114.59 $ 45,836.80 111.09 $ 44,436.00 $ 117.00 $ 46,800.00 $ 108.99 $ 43,596.00 $ 119.92 $ 47,968.00 $ 320,683.70 Total $ 279,907.00 Total $ 384,400.00 Total $ 216,639.00 Total $ 327,422.00

Impres Tech.IGCE - Averaging

Total

Akira Blue Tech Gov-ACQ

CLIN Requirement Description Quantity Each Total Each Total Each Total Each Total Each Total Each Total 1 U360-004-SLIM 1,000 $ 26.66 $ 26,660.00 $ 26.16 $ 26,160.00 $ 18.64 $ 18,640.00 $ 18.77 $ 18,770.00 $ 19.75 $ 19,750.00 2 KEYBOARD SMARTCARD USB - KB813-BK-US 1,000 $ 56.23 $ 56,230.00 $ 62.59 $ 62,590.00 $ 46.82 $ 46,820.00 $ 47.03 $ 47,030.00 $ 46.50 $ 46,500.00 3 MS116-BK Mice 1,000 $ 22.49 $ 22,490.00 $ 25.60 $ 25,600.00 $ 18.37 $ 18,370.00 $ 18.92 $ 18,920.00 $ 18.00 $ 18,000.00 4 P569-006 HIGH SPEED HDMI CABLE WITH ETHERNET 500 $ 4.61 $ 2,305.00 $ 7.73 $ 3,865.00 $ 5.08 $ 2,540.00 $ 5.12 $ 2,560.00 $ 4.99 $ 2,495.00 5 6FT CAT6E CABLE - C6PATCH6WH 200 $ 1.92 $ 384.00 $ 9.79 $ 1,958.00 $ 4.31 $ 862.00 $ 3.99 $ 798.00 $ 4.75 $ 950.00 6 DISPLAYPORT 1.4 CABLE WITH LATCHING CONNECTORS, 8K, M/M, BLACK, 6 FT. 1,000 $ 6.87 $ 6,870.00 $ 15.69 $ 15,690.00 $ 11.16 $ 11,160.00 $ 6.65 $ 6,650.00 $ 11.90 $ 11,900.00 7 Logitech H570e Wired Stereo Headset with Noise-Cancelling Mic - Black 1,000 $ 51.85 $ 51,850.00 $ 45.50 $ 45,500.00 $ 23.89 $ 23,890.00 $ 33.52 $ 33,520.00 $ 40.70 $ 40,700.00 8 must come w/ 180W AC/DC Adapter & Laptop Power Cord (Kit) 400 $ 337.49 $ 134,996.00 $ 465.50 $ 186,200.00 $ 272.85 $ 109,140.00 $ 282.65 $ 113,060.00 $ 272.00 $ 108,800.00 9 ViewSonic - VA2759-SMH 27" LCD FHD Monitor (VGA, HDMI) - Black - Model:VA2759-SMH 400 $ 150.71 $ 60,284.00 $ 145.50 $ 58,200.00 $ 115.63 $ 46,252.00 $ 119.81 $ 47,924.00 Not Priced Not Priced

Total $ 362,084.00 Total $ 425,763.00 Total $ 277,674.00 Total $ 289,232.00 Total $ 289,200.00 Total $ 297,095.00

CLIN Requirement Description Quantity Each Total Each Total Each Total Each Total Each Total Each Total 1 U360-004-SLIM 1,000 $ 19.33 $ 19,330.00 $ 27.98 $ 27,980.00 $ 18.54 $ 18,540.00 $ 22.85 $ 22,850.00 $ 21.25 $ 21,250.00 $ 21.75 $ 21,750.00 2 KEYBOARD SMARTCARD USB - KB813-BK-US 1,000 $ 49.63 $ 49,630.00 $ 59.40 $ 59,400.00 $ 56.67 $ 56,670.00 $ 42.85 $ 42,850.00 $ 43.50 $ 43,500.00 $ 55.00 $ 55,000.00 3 MS116-BK Mice 1,000 $ 19.34 $ 19,340.00 $ 28.87 $ 28,870.00 $ 23.82 $ 23,820.00 $ 18.88 $ 18,880.00 $ 18.49 $ 18,490.00 $ 22.00 $ 22,000.00 4 P569-006 HIGH SPEED HDMI CABLE WITH ETHERNET 500 $ 5.42 $ 2,710.00 $ 18.71 $ 9,355.00 $ 5.05 $ 2,525.00 $ 4.98 $ 2,490.00 $ 3.51 $ 1,755.00 $ 6.75 $ 3,375.00 5 6FT CAT6E CABLE - C6PATCH6WH 200 $ 4.91 $ 982.00 $ 19.44 $ 3,888.00 $ 0.71 $ 142.00 $ 1.45 $ 290.00 $ 2.50 $ 500.00 $ 5.75 $ 1,150.00 6 DISPLAYPORT 1.4 CABLE WITH LATCHING CONNECTORS, 8K, M/M, BLACK, 6 FT. 1,000 $ 11.67 $ 11,670.00 $ 17.37 $ 17,370.00 $ 11.11 $ 11,110.00 $ 7.85 $ 7,850.00 $ 7.50 $ 7,500.00 $ 12.50 $ 12,500.00 7 Logitech H570e Wired Stereo Headset with Noise-Cancelling Mic - Black 1,000 $ 43.15 $ 43,150.00 $ 49.08 $ 49,080.00 $ 42.12 $ 42,120.00 $ 35.85 $ 35,850.00 $ 23.30 $ 23,300.00 $ 45.00 $ 45,000.00

Dell Thunderbolt™ Dock – WD22TB4 must come w/ 180W AC/DC Adapter & Laptop Power Cord (Kit) 400 $ 278.77 $ 111,508.00 $ 329.99 $ 131,996.00 $ 312.49 $ 124,996.00 $ 298.00 $ 119,200.00 $ 270.00 $ 108,000.00 $ 330.00 $ 132,000.00

9 ViewSonic - VA2759-SMH 27" LCD FHD Monitor (VGA, HDMI) - Black - Model:VA2759-SMH 400 $ 124.25 $ 49,700.00 $ 117.29 $ 46,916.00 $ 123.98 $ 49,592.00 $ 138.25 $ 55,300.00 $ 119.00 $ 47,600.00 $ 145.00 $ 58,000.00 Total $ 308,020.00 Total $ 374,855.00 Total $ 330,315.00 Total $ 305,560.00 Total $ 271,895.00 Total $ 350,775.00

Total

BURHANI

ENTERPRISES INC

TERA CONSULTING

Total

SUPERIOR SOLUTIONS

GSA #'s

E-LOGIC, INC. RAFAY MOBILE, INC. DBISP LLC DATA-PAGES, INC. JAAK TECH LLC

FOCUS CAMERA

GSA #'s

Eden General Coast to Coast H. CO. COMPUTER

CLIN Requirement Description - GSA Quantity Average Total

1 U360-004-SLIM 1,000 21.97$ 21,970.91$

2 KEYBOARD SMARTCARD USB - KB813-BK-US 1,000 51.47$ 51,474.55$

3 MS116-BK Mice 1,000 21.34$ 21,343.64$

4 P569-006 HIGH SPEED HDMI CABLE WITH ETHERNET 500 6.54$ 3,270.45$

5 6FT CAT6E CABLE - C6PATCH6WH 200 5.41$ 1,082.18$

6 DISPLAYPORT 1.4 CABLE WITH LATCHING CONNECTORS, 8K, M/M, BLACK, 6 FT. 1,000 10.93$ 10,933.64$ 7 Logitech H570e Wired Stereo Headset with Noise-Cancelling Mic - Black 1,000 39.45$ 39,450.91$ 8 Dell Thunderbolt™ Dock – WD22TB4must come w/ 180W AC/DC Adapter & Laptop Power Cord (Kit) 400 313.61$ 125,445.09$ 9 ViewSonic - VA2759-SMH 27" LCD FHD Monitor (VGA, HDMI) - Black - Model:VA2759-SMH 400 129.94$ 51,976.80$

326,948.16$ Total

7. A statement of the actions, if any, the agency may take to remove or overcome any barriers that led to the exception to fair opportunity before any subsequent acquisition for the supplies or services is made.

OCIO will continue to review and update the TRM annually.

8. FEMA intends to post this justification on SAM.gov pursuant to FAR 16.505(b)(2)(ii)(D).

9. Evidence that any supporting data that is the responsibility of technical or requirements personnel (e.g., verifying the Government’s minimum needs or requirements or other rationale for an exception to fair opportunity) and which form a basis for the justification have been certified as complete and accurate by the technical or requirements personnel.

The purpose of the FEMA TRM is to provide support, guidance, and regulation for the management and acquisition of technology within FEMA. The FEMA TRM is one component within the overall Enterprise Architecture (EA) that establishes common information technology standards used to develop, operate, and maintain enterprise applications.

The FEMA TRM is a physical repository of pre-approved software and hardware that is accessible to authorized users within FEMA and the Department of Homeland Security (DHS). Any technology which is not in the TRM cannot be utilized unless formally approved through the technology insertion process, by which a new technology is inserted into the TRM. You may reference this site for new standardized Software/Technology Requests, and any other related TRM inquiries along with all necessary forms and instructions required for submission.

The Federal Information Technology Acquistion Reform Act (FITARA)

10. Technical/Requirements Personnel Certification.

Pursuant to FAR 16.505(b)(2)(ii)(B)(9), I certify that this requirement meets the Government’s minimum need and that the supporting data, which form a basis for the justification, are accurate and complete.

Technical Representative/COR Date

11. Contracting Officer Certification and Approval *

Pursuant to FAR 16.505(b)(2)(ii)(B)(8), I certify that this justification is accurate and complete to the best of my knowledge and belief and hereby determine that the circumstances for an exception to fair opportunity exist:

JEFO No.

ROBERT N WINK Digitally signed by ROBERT N WINK Date: 2024.09.25 09:37:31 -05'00'

JEFO No.

Not exceeding $750,000

Date

Contracting Officer

*Note: In accordance with FAR 16.505(b)(2)(ii)(C)(1), proposed orders with an estimated value exceeding the simplified acquisition threshold, but not exceeding $750,000, the ordering activity contracting officer’s certification that the justification is accurate and complete to the best of the ordering activity contracting officer’s knowledge and belief will serve as approval. For OPO, the contracting officer should sign each justification prior to approval by the next higher level (e.g., Competition Advocate, HCA, and/or CPO).

12. Approval.

Over $750,000 but not exceeding $15 million Date Component Competition Advocate

Over $15 million but not exceeding $75 million Date Head of the Contracting Activity

Over $75 million Date Chief Procurement Officer

VICTOR F

HINOJOSA

Digitally signed by VICTOR F

HINOJOSA

Date: 2024.09.27 13:18:12 -05'00'