2425 - CPSO Safe Room - IFB Project Manual _ Specifications - 1150 pages.pdf

Set Number

Project Manual

JBHM Project No. 24015.00

July 24, 2026

Architects 1502 South Huntington Street Sulphur, LA 70663

Phone: 337-527-8137 Web: vsgarchitects.com

Columbus, Mississippi 104 3rd Street South

Columbus, Mississippi 39701 PO Box 9127 (39705)

P 662 329 4883

JBHM Offices In:

Jackson, Mississippi

Tupelo, Mississippi

Principals Brandon P. Bishop, AIA, NCARB

Kimberly J. Buford, AIA, NCARB Ryan C. Florreich, AIA, NCARB

Richard H. McNeel, AIA, NCARB

William D. Whittle, AIA, NCARB

Architectural Consultant

VSG Project No. 2425

Calcasieu Parish Sheriff’s Office

FEMA Safe Room Hurricane Plus Tornado

Sulphur, Louisiana

Architect’s Seal

Calcasieu Parish Sheriff’s Office

FEMA Safe Room Hurricane plus Tornado

TABLE OF CONTENTS TC - 1

TABLE OF CONTENTS

Division Section Title Pages

DIVISION 0 – BIDDING DOCUMENTS

Advertisement for Bids 2

Instructions to Bidders 15

Insurance Requirements 5

Scope of Work 1

Bid Form 1

Bid Bond Form 1

Subcontractor Listing 1

Contractor’s Compliance Certificate on State & Local Residency Requirements 1

Contractor’s Compliance Certificate on Electrical Subcontractors 1

Non-Collusion Affidavit of Prime Bidder 1

Affidavit (R.S. 38:2224 2190 2290-2296) 2

Attestation Form (R.S. 38:2227) 1

Affidavit Form (R.S. 38:2212.10) 1

State & Local Residency Requirements Form 2

Electrical Subcontractors Certification Form 1

General Conditions of the Contract for Construction, 40

AIA Document A201-2017

Supplementary Conditions 11

Contract Form 17

FEMA/Federal Contract Compliance Provisions 10

Performance and Payment Bond Form 2

Louisiana Department of Revenue Form R-1020 2

Change Order Form 1

Recommendation of Acceptance Form 1

Beneficial Occupancy Form 1

Special Provisions (Completion Time & Liquidated Damages) 1

DIVISION 01 - GENERAL REQUIREMENTS

01100 SUMMARY 2

01230

01250

ALTERNATES

CONTRACT MODIFICATION PROCEDURES

01290 PAYMENT PROCEDURES 4

01310 PROJECT MANAGEMENT AND COORDINATION 6

01330 SUBMITTAL PROCEDURES 8

013324 STRUCTURAL SUBMITTALS – Structural Design Group 4

013528 IBC 2018 SEISMIC REQUIREMENTS NON-STRUCTURAL COMPONENTS –

Structural Design Group

01400 QUALITY REQUIREMENTS 7

01420 REFERENCES 2

014524 STRUCTURAL SPECIAL INSPECTIONS – Structural Design Group 3

01700 EXECUTION REQUIREMENTS 8

01731 CUTTING AND PATCHING 3

01770 CLOSEOUT PROCEDURES

TABLE OF CONTENTS TC - 2

DIVISION 02 – NOT USED

DIVISION 03 – CONCRETE

031000 CONCRETE FORMING AND ACCESSORIES – Structural Design Group 5

032000 CONCRETE REINFORCING – Structural Design Group 3

033000 CAST-IN-PLACE CONCRETE – Structural Design Group 11

033713 SHOTCRETE – Structural Design Group 9

036200 NON-SHRINK GROUT – Structural Design Group 2

DIVISION 04 – MASONRY

042000 UNIT MASONRY 19

042200 CONCRETE UNIT MASONRY – Structural Design Group 6

047200 CAST STONE MASONRY 8

DIVISION 05 – METALS

051200 STRUCTURAL STEEL FRAMING – Structural Design Group 8

052100 STEEL JOIST FRAMING – Structural Design Group 4

053100 STEEL DECKING – Structural Design Group 4

055000 METAL FABRICATIONS 8

055100 METAL STAIRS 8

055213 PIPE AND TUBE RAILINGS 9

DIVISION 06 – WOOD, PLASTICS, AND COMPOSITES

061000 ROUGH CARPENTRY 6

062023 INTERIOR FINISH CARPENTRY 4

064116 PLASTIC-LAMINATED-FACED ARCHITECTURAL CABINETS 7

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

071113 BITUMINOUS DAMPPROOFING 3

072100 THERMAL INSULATION 4

075216 STYRENE-BUTADIENE-STYRENE (SBS) MODIFIED BITUMINOUS

MEMBRANE ROOFING 18

075419 ARCHITECTURAL FABRIC (PVC COATED FABRIC) ROOFING 7

076200 SHEET METAL FLASHING AND TRIM 12

079200 JOINT SEALANTS 10

079500 EXPANSION CONTROL 5

DIVISION 08 – OPENINGS

081113 HOLLOW METAL DOORS AND FRAMES 9

081423.16 HIGH-PRESSURE DECORATIVE LAMINATE FACED DOORS 6

083000 TORNADO / HURRICANE RESISTANT OPENINGS SYSTEMS 7

083300 ROLLING SERVICE DOOR 6

083313 COILING COUNTER DOORS 6

084213.13 WIND AND IMPACT SECURITY ALUMINUM ENTRANCES 5

085653.13 WIND AND IMPACT SECURITY WINDOWS 5

087100 DOOR HARDWARE 20

088000 GLAZING 9

088819 HURRICANE-RESISTANT GLAZING 6

088856 BALLISTICS-RESISTANT GLAZING AND PANEL 5

TABLE OF CONTENTS TC - 3

DIVISION 09 – FINISHES

092216 NON-STRUCTURAL METAL FRAMING 4

092900 GYPSUM BOARD 7

093000 TILING 15

095123 ACOUSTICAL TILE CEILINGS 9

096513 RESILIENT BASE AND ACCESSORIES 7

096519 RESILIENT TILE FLOORING 5

096813 TILE CARPETING 8

099113 EXTERIOR PAINTING 7

099123 INTERIOR PAINTING 10

DIVISION 10 – SPECIALTIES

101416 PLAQUES 6

101419 DIMENSIONAL LETTER SIGNAGE 6

101423 PANEL SIGNAGE 6

102113 TOILET COMPARTMENTS 4

102226 OPERABLE PARTITIONS 9

102800 TOILET, BATH, AND LAUNDRY ACCESSORIES 6

104413 FIRE PROTECTION CABINETS 6

104416 FIRE EXTINGUISHERS 3

105126 PLASTIC LOCKERS 5

107516 GROUND-SET FLAG POLES 4

DIVISION 11 – EQUIPMENT

113100 RESIDENTIAL APPLIANCES 5

114000 FOOD SERVICE EQUIPMENT - Bill Murray, Foodservice Design Consultant 27

114800 LIFT EQUIPMENT 3

DIVISION 12 – FURNISHINGS

123661.19 QUARTZ AGGLOMERATE COUNTERTOPS 5

DIVISIONS 13 – 19 – NOT USED

DIVISION 20 – FIRE PROTECTION, PLUMBING, AND HVAC

200010 MECHANICAL GENERAL PROVISIONS – GSK Mechanical, Inc 7

200020 BASIC MECHANICAL REQUIREMENTS – GSK Mechanical, Inc. 3

200030 MECHANICAL SUBMITTALS AND SHOP DRAWINGS – GSK Mechanical, Inc. 6

200035 MECHANICAL SYSTEMS AND EQUIPMENT WARRANTIES – GSK Mechanical, Inc. 2

200040 MECHANICAL CLOSE-OUT REQUIREMENTS – GSK Mechanical, Inc. 7

200050 BASIC MECHANICAL MATERIALS AND METHODS – GSK Mechanical, Inc. 8

200060 PIPES AND PIPE FITTINGS – GSK Mechanical, Inc. 12

200100 VALVES – GSK Mechanical, Inc. 3

200120 PIPING SPECIALTIES – GSK Mechanical, Inc. 2

200140 SUPPORTS AND ANCHORS – GSK Mechanical, Inc. 3

200170 ELECTRICAL REQUIREMENTS – GSK Mechanical, Inc. 3

200190 MECHANICAL IDENTIFICATION – GSK Mechanical, Inc. 4

200240 MECHANICAL SOUND AND VIBRATION CONTROL – GSK Mechanical, Inc. 3

200250 MECHANICAL INSULATION – GSK Mechanical, Inc. 8

TABLE OF CONTENTS TC - 4

DIVISION 21 - FIRE SUPPRESSION

210330 FIRE SPRINKLER SYSTEM – GSK Mechanical, Inc. 5

DIVISION 22 – PLUMBING

220430 PLUMBING SPECIALTIES – GSK Mechanical, Inc. 3

220440 PLUMBING FIXTURES, TRIM AND ACCESSORIES – GSK Mechanical, Inc. 7

220450 DOMESTIC WATER HEATERS AND ACCESSORIES – GSK Mechanical, Inc. 3

221113 FACILITY WATER DISTRIBUTION PIPING – Peridian Engineering 24

221313 FACILITY SANITARY SEWERS – Peridian Engineering 8

DIVISION 23 - HEATING, VENTILATING, AND AIR-CONDITIONING(HVAC)

230670 PACKAGED AIR CONDITIONERS – GSK Mechanical, Inc. 3

230675 VARIABLE REFRIGERANT FLOW / VOLUME AIR CONDITIONERS – GSK Mechanical, Inc. 9

230860 FANS – GSK Mechanical, Inc. 3

230870 KITCHEN SUPPLY AND EXHAUST HOOD SYSTEMS – GSK Mechanical, Inc. 3

230885 AIR CLEANING / TREATMENT – GSK Mechanical, Inc. 6

230890 DUCTWORK – GSK Mechanical, Inc. 10

230910 DUCTWORK ACCESSORIES – GSK Mechanical, Inc. 4

230980 CONTROLS AND INSTRUMENTATION – GSK Mechanical, Inc. 8

230990 TESTING, ADJUSTING AND BALANCING – GSK Mechanical, Inc. 6

DIVISION 26 - ELECTRICAL

260500 GENERAL REQUIREMENTS FOR ELECTRICAL SYSTEMS – Schultz & Wynne PA 11

260507 ELECTRICAL SERVICE SYSTEM UTILITY COORDINATION – Schultz & Wynne PA 4

260519 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS – Schultz & Wynne PA 7

260526 GROUNDING & BONDING FOR ELECTRICAL SYSTEMS – Schultz & Wynne PA 7

260529 HANGERS & SUPPORTS FOR ELECTRICAL SYSTEMS – Schultz & Wynne PA 6

260533 RACEWAYS & BOXES FOR ELECTRICAL SYSTEMS – Schultz & Wynne PA 17

260535 FLOOR BOXES FOR ELECTRICAL SYSTEMS – Schultz & Wynne PA ?

260553 IDENTIFICATIONS FOR ELECTRICAL SYSTEMS – Schultz & Wynne PA 5

260573 ELECTRICAL SYSTEMS STUDIES – Schultz & Wynne PA 10

262213 LOW-VOLTAGE DISTRIBUTION TRANSFORMERS – Schultz & Wynne PA 12

262416 PANELBOARDS – Schultz & Wynne PA 9

262726 WIRING DEVICES – Schultz & Wynne PA 10

262816 ENCLOSED SWITCHES & CIRCUIT BREAKERS – Schultz & Wynne PA 8

263213 DIESEL EMERGENCY-STANDBY ENGINE GENERATORS – Schultz & Wynne PA 16

263623 AUTOMATIC TRANSFER SWITCHES– Schultz & Wynne PA 10

264313 SURGE PROTECTION DEVICES– Schultz & Wynne PA 12

265119 INTERIOR LIGHTING – Schultz & Wynne PA 13

265619 EXTERIOR LIGHTING – Schultz & Wynne PA 10

265723 LIGHTING CONTROL DEVICES – Schultz & Wynne PA 10

265743 NETWORK LIGHTING CONTROL SYSTEM – Schultz & Wynne PA 14

DIVISION 27 - COMMUNICATIONS

270500 GENERAL REQUIREMENTS FOR COMMUNICATION SYSTEMS – Schultz & Wynne PA 10

270528 PATHWAYS FOR COMMUNICATION SYSTEMS – Schultz & Wynne PA 7

271513 TELECOMMUNICATION HORIZONTAL CABLING – Schultz & Wynne PA 14

DIVISION 28 - ELECTRONIC SAFETY AND SECURITY

TABLE OF CONTENTS TC - 5

280500 GENERAL REQUIREMENTS FOR SAFETY & SECURITY SYSTEMS – Schultz & Wynne PA 10

281511 ACCESS CONTROL SYSTEMS – Schultz & Wynne PA

284621 ADDRESSABLE FIRE DETECTION & ALARM SYSTEMS – Schultz & Wynne PA 18

DIVISION 31 – EARTHWORK

311000 SITE CLEARING – Peridian Engineering 9

312000 EARTHMOVING – Peridian Engineering 11

312318 EARTHWORKS FOR STRUCTURES – Structural Design Group 4

313116 TERMITE CONTROL 4

DIVISION 32 – EXTERIOR IMPROVEMENTS

321243 PERMEABLE PAVING – Peridian Engineering 4

321313 CONCRETE PAVING – Peridian Engineering 16

321373 CONCRETE PAVING JOINT SEALANTS – Peridian Engineering 6

DIVISION 33 - UTILITIES

334100 STORM UTILITY DRAINAGE PIPING – Peridian Engineering 8

END OF TABLE OF CONTENTS

ADVERTISEMENT FOR BIDS AD - 1

ADVERTISEMENT

The Calcasieu Parish Sheriff’s Office / Gary “Stitch” Guillory Sheriff does hereby advertise for sealed bids and will open same on:

1. September 24, 2026

2. At the Calcasieu Parish Sheriff’s Office, Archive and Central Distribution building located at 5450 E

Broad St, Lake Charles, LA 70615, at the hour of 2:00 p.m. Central Time Zone

3. For the “Calcasieu Parish Sheriff’s Office FEMA Safe Room Hurricane plus Tornado VSG#2425”

4. Contract documents, including drawings and technical specifications, are on file at the office of VSG

Architects, APALLC, 1502 South Huntington Street, Sulphur, Louisiana, 70663, or by calling (337)

527-8137. Access to electronic bidding and bidding documents is available through https://www.bidnetdirect.com/louisiana/calcasieuparishsheriffsoffice. Electronic form of bidding documents may be obtained from the Project Architect for no cost.

5. Preference is given to materials, supplies, and provisions that are produced, manufactured, or grown in Louisiana, quality being equal to articles offered by competitors outside the State.

6. All bids must be accompanied by bid security equal to five percent (5%) of the sum of the base bid and all alternates, and must be in the form of a certified check or cashier’s check drawn on a bank insured by the FDIC, or a Bid Bond Form contained in bidding documents, which shall be written by a surety or insurance company currently on the U.S. Department of the Treasury Financial

Management Service list of approved bonding companies which is published annually in the Federal

Register, or by a Louisiana domiciled insurance company with at least an A- rating in the latest printing of the A.M. Best's Key Rating Guide to write individual bonds up to ten percent (10%) of policyholders' surplus as shown in the A.M. Best's Key Rating Guide or by an insurance company in good standing licensed to write bid bonds which is either domiciled in Louisiana or owned by

Louisiana residents, all in accordance with LA-R.S. 38:2218. No Bid Bond indicating an obligation of less than five percent (5%) by any method is acceptable. If bid is submitted electronically, an electronic bid bond as described in LA-R.S. 38:2212 E.(1) per the standards adopted by the office of the governor, division of administration and the office of the information technology as provided for in LAC 4:XV.701 will be required.

7. The successful bidder shall be required to furnish a Performance and Payment Bond in an amount equal to one hundred percent (100%) of the Contract amount, which shall be written by a surety or insurance company currently on the U.S. Department of the Treasury Financial Management Service list of approved bonding companies which is published annually in the Federal Register, or by a

Louisiana domiciled insurance company with at least an A- rating in the latest printing of the A.M.

Best's Key Rating Guide to write individual bonds up to ten percent (10%) of policyholders' surplus as shown in the A.M. Best's Key Rating Guide or by an insurance company in good standing licensed to write bid bonds which is either domiciled in Louisiana or owned by Louisiana residents, all in accordance with LA-R.S. 38:2219.

8. Bids shall be accepted only from contractors who are licensed under LA-R.S. 37:2150-2163 for the classification of “Building Construction.” No bid may be withdrawn for a period of forty- five (45)

ADVERTISEMENT FOR BIDS AD - 2

days after receipt of bids, except under the provisions of LA-R.S. 38:2214.

9. The Calcasieu Parish Sheriff’s Office/Gary “Stitch” Guillory Sheriff reserves the right to reject any and all bids for just cause as permitted by LA-R.S. 38:2214B. The ability of an entity to reject any bid is applicable only when administered in accordance with the Public Bid Law. In accordance with

LA-R.S. 38:2212B.(1), the provisions and requirements of this Section, and those stated in the bidding documents shall not be waived by any entity.

10. The Calcasieu Parish Sheriff’s Office/Gary “Stitch” Guillory Sheriff shall incur no obligation to the

Contractor/Bidder until the Contract between the Calcasieu Parish Sheriff’s Office/Gary “Stitch”

Guillory Sheriff and the Contractor/Bidder is fully executed.

11. A MANDATORY Pre-Bid Conference will be held on September 1, 2026, at 9:00 a.m. Central

Time Zone at the Calcasieu Parish Sheriff’s Office, Archive and Central Distribution building located at 5450 E Broad St, Lake Charles, LA 70615. Attendance at this Pre‐Bid Conference is

MANDATORY for any prime bidder intending on submitting a bid. Potential prime bidders must have an authorized individual(s) at the designated Site prior to the advertised time and must remain on site throughout the conference duration.

12. Note that due to portion of Project being funded with Federal monies, CPSO is exempt from having to comply with the 45–day post-bid award period per Louisiana Revised Statute 38:2215. Therefore, CPSO reserves the right to hold all bids for greater than forty-five (45) calendar days.

13. A portion of this project is being made under a federal grant, 2021 Hazard Mitigation Grant Program

(HMGP). All terms and conditions that apply to federal procurement and standards apply.

14. All bids must be plainly marked and should contain the following on the outside of the envelope:

BID FOR: “Calcasieu Parish Sheriff’s Office FEMA Safe Room Hurricane plus Tornado - VSG Project No. 2425”

Gary “Stitch” Guillory, Sheriff

RUN: Lake Charles American Press – Dates: August 13th, August 20th, August 27th, 2026

INSTRUCTIONS TO BIDDERS

CPPJ-Revised 2018/2

ARTICLE I

Definitions

1.1 The bidding documents include the following:

Front End Documents-Bid Packages for Construction Advertisement for Bids Instructions to Bidders Contract Form

Insurance Requirements Scope of Work

Louisiana Uniform Public Work Bid Form Louisiana Uniform Public Work Unit Price Form (if applicable) Bid Bond Subcontractor Listing Contractor Compliance Certificate on State & Local Residency Requirements Contractor Compliance Certificate on Electrical Subcontractors Non-Collusion Affidavit of Prime Bidder Affidavit (R.S. 38:2224 2190 2290-2296) Attestation Form (R.S. 38:2227) Affidavit Form (R.S.38:2212.10) Monthly Form State & Local Residency Requirements Monthly Form Electrical Subcontractors Certification General Conditions of the Contract for Construction, AIA Document A201-2017 Performance and Payment Bond Form Louisiana Department of Revenue Form R-1020 Change Order Form Recommendation of Acceptance Form Beneficial Occupancy Form Specifications

Supplementary Conditions Drawings Addenda issued during bid period and acknowledged in Bid Form Special Provisions Roofing Manufacturing Warranty & Approved Applicator Letter (if applicable) Verification of Items in Supplementary Conditions

1.1.1 Forms turned in with the bid. The Louisiana Uniform Public Work Bid Form, Bid

Bond Form, and a Corporate Resolution or written evidence of the authority of the person signing the bid are the only forms that are turned in by the date and time specified.

CPPJ-Revised 2019/12

1.1.2 Forms turned in within ten (10) days after the bid opening. The Subcontractor’s Listing, the Contractor Compliance Certificate on State and Local Residency Requirements, the Contractor Compliance Certificate on Electrical Subcontractors, the Non-Collusion Affidavit of Prime Bidder, the Affidavit (LSA—R.S. 38:2224 2190 2290-2296), Attestation Form (R.S. 38:2227), Affidavit Form (R.S. 38:2212.10), and the Roofing Manufacturing Warranty and Approved Applicator Letter (if applicable). These forms can be sent to the Project Architect, on behalf of the Calcasieu Parish Sheriff’s Office.

1.2 All definitions set forth in the General Conditions of the Contract for Construction, AIA Document A201-2017, or in other Contract Documents are applicable to the Bidding Documents.

1.3 Addenda are written on graphic instruments issued by the Architect prior to the opening of bids which modify or interpret the bidding documents by additions, deletions, clarifications, corrections, and prior approvals.

1.4 A Bid is a complete and properly signed bid to do the work or designated portion thereof for the sums stipulated therein supported by data called for by the Bidding Documents.

1.5 Base Bid is the sum stated in the Bid for which the Bidder offers to perform the work described as the Base, to which work may be added for sums stated in Alternate Bids.

1.6 An Alternate Bid (or Alternate) is an item on the bid form that may either increase or decrease the quantity of work or change the type of work within the scope of the project, material, or equipment specified in the bidding documents or both.

1.7 A Unit Price Form shall be used if the contract includes unit prices and will be made a part of the bid documents, if applicable.

1.8 A Bidder is one who submits a bid for a prime contract with the Calcasieu Parish

Sheriff’s Office/Owner for the work described in the proposed contract documents.

1.9 A Sub-Bidder or Subcontractor is one who submits a bid to a Bidder for materials and/or labor for a portion of the work.

1.10 Where the word “Architect” is used in any of the Documents, it shall refer to the

Prime Designer of the project, an Architect or Engineer.

1.11 The executed Contract between the parties shall include all plans, specifications, instructions, general conditions, any addenda issued, and the proposal, including alternates, unit prices, and allowances (if applicable) of the bid.

ARTICLE II

Bidder’s Representation

2.1 Each Bidder by making his bid represents that:

2.1.1 He has read and understands the Bidding Documents and his bid is made in accordance therewith.

2.1.2 He has visited the site and has familiarized himself with the local conditions under which the work is to be performed.

2.1.3 His bid is based upon the materials, systems, and equipment described in the

Bidding Documents as advertised and as modified by Addenda.

2.2 The Bidder must be fully qualified under any state or local licensing law for

Contractors in effect at the time and at the location of the work before submitting his bid. In the State of Louisiana, Revised Statutes 37:2150 et.seq. will be considered, if applicable. The Contractor shall be responsible for determining that all of his Sub-Bidders or prospective Subcontractors are duly licensed in accordance with law.

ARTICLE III

Bidding Documents

3.1 Copies

3.1.1 Bidding Documents may be obtained from the Architect for a deposit as stated in the Advertisement for Bids. The deposit will be refunded as stated in the Advertisement for Bids. No deposits will be refunded on Bidding Documents returned later than ten (10) days after receipt of Bids.

3.1.2 Complete sets of Bidding Documents shall be used in preparing bids; neither the Calcasieu Parish Sheriff’s Office nor the Architect assumes any responsibility for errors of misinterpretation resulting from the use of incomplete sets of Bidding Documents.

3.1.3 The Calcasieu Parish Sheriff’s Office or Project Architect, in making copies of the Bidding Documents available on the above terms, do so only for the purpose of obtaining bids on the work and do not confer a license or grant for any other use.

3.2 Interpretation or correction of Bidding Documents.

3.2.1 Bidders shall promptly notify the Architect of any ambiguity, inconsistency or error which they may discover upon examination of the Bidding Documents or of the site and local conditions.

3.2.2 Bidders, requiring clarification or interpretation of Bidding Documents, shall make a written request to the Architect to reach him at least seven (7) days prior to the date of receipt of bids.

3.2.3 Any interpretation, correction or change of the Bidding Documents will be made by Addendum. Interpretations, corrections or changes of the Bidding Documents made in any other manner will not be binding, and Bidders shall not rely upon such interpretations, corrections or changes.

3.3 Substitutions

3.3.1 The materials, products, and equipment described in the Bidding Documents establish a standard of required function, dimension, appearance, and quality to be met by any proposed substitution.

3.3.2 Substitution prior approvals are not required, but recommended. If a potential supplier wishes to submit for prior approval on a particular product other than the product specified in the Contract Documents, he shall do so no later than seven

(7) working days prior to the date for receipt of bids. Each such request shall include the name of the material or equipment for which it is to be substituted and a complete description of the proposed substitute including model numbers, drawings, cuts, performance and test data, and other information necessary for an evaluation. A statement setting forth any changes in other materials, equipment or work that incorporation of the substitute would require shall be included. The burden of proof of the merit of the proposed substitute is upon the Bidder. The Architect’s decision of approval or disapproval of a proposed substitution shall be final. The Contractor shall ensure that the products used in preparation of his bid to be on this project, are equivalent to that specified in appearance, performance, size, installation type, and shape. Any material found to not be equivalent to that specified will be rejected.

3.3.3 If the Architect approves any proposed substitution, such approval will be set forth in an Addendum. Bidders shall not rely upon approvals made in any other manner.

3.4 Addenda

3.4.1 Addenda will be emailed, mailed, or delivered to all who are known by the

Architect to have received a complete set of Bidding Documents.

3.4.2 Copies of Addenda will be made available for inspection wherever Bidding

Documents are on file for that purpose.

3.4.3 Addenda shall not be issued within a period of seventy-two (72) hours prior to the advertised time for the opening bids, excluding Saturdays, Sundays, and any other legal holidays; however, if the necessity arises to issue an addendum modifying plans and specifications within the seventy-two (72) hour period prior to the advertised time for the opening of bids, then the opening of bids shall be extended for at least seven (7) but not more than twenty-one (21) working days , without the requirement of re-advertising. The Calcasieu Parish Sheriff’s Office shall be consulted prior to the issuance of such an Addendum, and shall approve such issuance.

3.4.4 Each Bidder shall ascertain from the Architect prior to submitting his bid that he has received all Addenda issued, and he shall acknowledge their receipt on the Bid Form.

ARTICLE IV

Bidding Procedures

4.1 Form and Style of Bids.

4.1.1 Bids shall be submitted on the forms provided by the Architect.

4.1.2 All blanks on the Bid Form shall be filled in by typewriter or manually in ink or electronically, if requested.

4.1.3 Where so indicated by the makeup of the Bid Form, sums shall be expressed in both words and figures, and in case of discrepancy between the two, the written words shall govern.

4.1.4 Any interlineations, alteration or erasure must be initialed by the signer of the Bid or his authorized representative.

4.1.5 Bidders are cautioned to complete all Alternates or Unit Prices should such be required in the Bid Form. Failure to submit alternate prices will render the bid informal and may cause its rejection.

4.1.6 Bidder shall make no additional stipulation on this Bid Form nor qualify his Bid in any other manner.

4.1.7 The bidding documents shall only require the following information at the time designated in the advertisement for bid opening: Bid Security or Bid Bond, Acknowledgment of Addenda, Base Bid, Alternates, Signature of Bidder, Name, Title, and Address of Bidder, Name of Firm or Joint Venture, Corporate Resolution or written evidence of the authority of the person signing the bid and Louisiana Contractors License Number, and unit price information on public works projects where required. Written evidence of authority of the person signing the bid for public works shall be submitted at the time of bidding. Written evidence of authority and all supporting documents detailed in R.S. 38:2212 (5).

4.1.8 On any Bid in excess of Fifty Thousand Dollars ($50,000), the Contractor shall certify that he is licensed under R.S. 37:2150-2163 and show his license number on the Bid above his signature of his duly authorized representative as well as on the outside of the Bid envelope.

4.2 Bid Security

4.2.1 All bids must be accompanied by bid security equal to five percent (5%) of the sum of the base bid and all alternates, and must be in the form of certified check or cashier’s check drawn on a bank insured by the FDIC, or a Calcasieu Parish Sheriff’s Office Bid Bond Form contained in the bidding documents, which shall be written by a surety or insurance company currently on the U.S. Department of the Treasury Financial Management Service list of approved bonding companies which is published annually in the Federal Register, or by a Louisiana domiciled insurance company with at least an A- rating in the latest printing of the A.M.

Best's Key Rating Guide to write individual bonds up to ten percent (10%) of policyholders' surplus as shown in the A.M. Best's Key Rating Guide or by an insurance company in good standing licensed to write bid bonds which is either domiciled in Louisiana or owned by Louisiana residents. No Bid Bond indicating an obligation of less than five percent (5%) by any method is acceptable.

Bid security furnished by the Contractor shall guarantee that the Contractor will, if awarded, perform the work according to the terms of his bid, enter into the Contract and furnish the Performance and Payment Bonds as required by these Contract Documents, within fifteen (15) days after written notice that the Contract is ready for signature.

Should the Awarded Bidder refuse to enter into such Contract or fail to furnish such bonds, the amount of the bid security shall be forfeited to the Calcasieu Parish Sheriff’s Office as stipulated damages, not as penalty.

4.2.2 The Calcasieu Parish Sheriff’s Office will have the right to retain the bid security of Bidders until either (a) the Contract has been executed and bonds have been furnished, or (b) the specified time has elapsed so that bids may be withdrawn, or

(c) all bids have been rejected.

4.3 Submission of Bids

4.3.1 Electronic Submission. In accordance with LSA⎯R.S. 38:2212 E., Public entities shall provide, as an additional bidding option, a uniform and secure electronic interactive system for the submittal of bids for public works requiring competitive bidding. The Calcasieu Parish Sheriff’s Office has implemented the procedures related to this requirement that electronic bidding be an option for Contractors to submit bids on all Calcasieu Parish Sheriff’s Office projects.

4.3.2 Bids shall be sealed in an opaque envelope and will be received until the time specified and at the place specified in the Advertisement for Bids. It shall be the specific responsibility of the Bidder to deliver his sealed bid to Calcasieu Parish Sheriff’s Office at the appointed place and prior to the announced time for the opening of bids. Late delivery of a bid for any reason, including late delivery by U. S. Mail, or express delivery, shall disqualify the bid. The bid envelope shall be identified on the outside with the name of project, and name, address, and license number of the Bidder.

If the bid is sent by mail, the sealed envelope shall be enclosed in a separate mailing envelope with the notation “Bid Enclosed” on the face thereof. Such bids shall be sent by Registered or Certified Mail, Return Receipt Requested, addressed to 5716 East Broad Street, Lake Charles, LA 70615

Bids shall be deposited at the designated location prior to the time on the date for receipt of bids indicated in the Advertisement for Bids, or an extension thereof made by Addendum. Bids received after the time and date for receipt of bids will be returned unopened.

Bidder shall assume full responsibility for timely delivery at location designated for receipt of bids.

Oral, telephonic, or telegraphic bids or modifications to bids, with the exception of the electronic procedures provided for herein, are invalid and will not receive consideration. The Calcasieu Parish Sheriff’s Office will not consider notation written on outside of Bid Envelope which has the effect of amending the Bid.

4.4 Modification or Withdrawal of Bid

4.4.1 A Bid may not be modified, withdrawn or canceled by the Bidder during the time stipulated in the Advertisement for Bids, for the period following the time and bid date designated for the receipt of bids, and Bidder so agrees in submitting his bid, except in accordance with LSA⎯R.S. 38:2214 C., which states, in part, Bids containing patently obvious mechanical, clerical or mathematical errors may be withdrawn by the Contractor, if clear and convincing sworn, written evidence of such errors is furnished to the public entity within forty-eight (48) hours of the bid opening excluding Saturdays, Sundays, and legal holidays.

4.4.2 Prior to the time and date designated for receipt of Bids, Bids submitted early may be modified or withdrawn only by notice to the party receiving bids at the place and prior to the time designated for receipt of bids.

4.4.3 Withdrawn Bids may be resubmitted up to the time designated for the receipt of

Bids provided that they are then fully in conformance with these Instructions to Bidders.

4.4.4 Bid Security shall be in an amount sufficient for the Bid as modified or resubmitted.

ARTICLE V

Consideration of Bids

5.1 Opening of Bids

5.1.1 The properly identified bids received on time will be opened publicly and read aloud, and a tabulation abstract of the amounts of the Base Bid and any Alternates and/or unit prices, if applicable, will be made available to Bidders.

5.2 Rejection of Bids

5.2.1 The Calcasieu Parish Sheriff’s Office reserves the right to reject any and all bids for just cause as permitted by LA R.S. 38:2214 (B). The ability of an entity to reject any bid is applicable only when administered in accordance with the Public Bid Law.

In accordance with LSA⎯R.S. 38:2212 B.(1), the provisions and requirements of this

Section and those stated in the bid documents shall not be waived by any entity. The Calcasieu Parish Sheriff’s Office shall have the right to reject any or all bids and in particular to reject a Bid not accompanied by any required bid security or data required by the Bidding Documents or a Bid in any way incomplete or irregular.

5.3 Acceptance of Bid

5.3.1 Determination of the low bidder shall be on the basis of the sum of the Base Bid and Alternates accepted. The Calcasieu Parish Sheriff’s Office reserves the right to accept Alternates in any order, which does not affect determination of the lower Bidder.

5.3.2 It is the intent of the Calcasieu Parish Sheriff’s Office to award a contract to the lowest responsible Bidder in accordance with the requirements of the Bidding Documents, and if the bid does not exceed the funds available.

ARTICLE VI

Post Bid Information

6.1 Forms required within ten (10) days after the bid opening.

6.1.1 The apparent low bidder shall submit to the Calcasieu Parish Sheriff’s Office, or the Project Architect, on behalf of the Calcasieu Parish Sheriff’s Office, within ten

(10) days after the bid opening, a list of all Subcontractors or other persons or organizations (if any) proposed for the principal portions of the work. Also, the Contractor shall provide a designation of the work to be performed by the Contractor with his own forces.

6.1.2 See enclosed Subcontractor’s Listing Form. The specifications on projects of public improvement shall set forth those categories of subcontractors whose names must be submitted and shall provide that no Subcontractor whose name has not been included on the list submitted by the apparent low bidder to the Calcasieu Parish Sheriff’s Office, or the Project Architect, on behalf of the Calcasieu Parish Sheriff’s Office, within ten (10) days after the bid opening, may be engaged in connection with the project as bid or perform work in connection therewith unless any change or modification has been approved by the Calcasieu Parish Sheriff’s Office, or unless the General Contractor has submitted to the Calcasieu Parish Sheriff’s Office an affidavit in the appropriate format certifying that he has entered into bona fide written contracts with the listed Subcontractors. In the latter case, Calcasieu Parish Sheriff’s Office approval of any modification will not be required, but notice of the change must be given to the Calcasieu Parish Sheriff’s Office prior to the actual change.

6.1.3 In addition to the list of names of Subcontractors submitted in conjunction with a project of public improvement, the Subcontractor’s license number and federal identification number shall also be provided.

6.1.4 See enclosed Contractor Compliance Certificate on State & Local Residency

Requirements. There shall be a requirement that not less than eighty percent (80%) of the persons employed in fulfilling of this contract be residents of the State of Louisiana. In addition, there shall be a requirement that not less than fifty percent (50%) of the persons employed in fulfilling of this contract be residents of

Calcasieu Parish in accordance with LA⎯R.S. 38:2225.1 B. (1) and (2). The Calcasieu Parish Sheriff’s Office further requests that not less than eighty percent (80%) of the persons employed in fulfilling of this contract be residents of Calcasieu Parish. This form shall be executed and submitted to the Calcasieu Parish Sheriff’s Office, or the Project Architect, on behalf of the Calcasieu Parish Sheriff’s Office, within ten (10) days after the bid opening by the apparent low bidder.

6.1.5 See enclosed Contractor Compliance Certificate on Electrician Subcontractors.

There shall be a requirement that any party bidding to perform electrical work of any nature under this contract shall not be deemed a “responsible bidder” unless it certifies that it will employ electricians on the project(s) in question who are certified as participating in a program of training and education or as having successfully completed such programs that are conducted or supervised by the National Joint Apprenticeship and Training Committee of the Electrical Industry and the Louisiana Department of Labor, Office of Regulatory Services, Labor Programs Section, Apprenticeship Division. The electrical Subcontractor shall provide through the General Contractor on a monthly basis a signed certificate on a form provided by the Calcasieu Parish Sheriff’s Office verifying compliance with the provisions of this section. This form shall be executed and submitted to the Calcasieu Parish Sheriff’s Office, or the Project Architect, on behalf of the Calcasieu Parish Sheriff’s Office, within ten (10) days after the bid opening by the apparent low bidder.

6.1.6 See enclosed Non-Collusion Affidavit of Prime Bidder. The apparent low bidder shall execute the Non-Collusion Affidavit of Prime Bidder, and it must be submitted to the Calcasieu Parish Sheriff’s Office, or the Project Architect, on behalf of the Calcasieu Parish Sheriff’s Office within ten (10) days after the bid opening.

6.1.7 See enclosed Affidavit (RS 38:2224, 2190, 2290-2296). The apparent low bidder shall execute an affidavit, in accordance with LSA—R.S. 38:2290-2296 as amended, to the effect that he has not entered in to a collusive agreement with any other person, firm or corporation in regard to any bid submitted to the Calcasieu Parish Sheriff’s Office, or the Project Architect, on behalf of the Calcasieu Parish Sheriff’s Office, within ten (10) days after the bid opening.

6.1.8 See enclosed Attestation Form (R.S.38:2227). The apparent low bidder shall execute an attestation, in accordance with LSA—R.S. 38:2227 to the effect that he has have past criminal convictions and it must be submitted to the Calcasieu Parish Sheriff’s Office, or the Project Architect, on behalf of the Calcasieu Parish Sheriff’s Office within ten (10) days after the bid opening.

6.1.9 See enclosed Affidavit Form (RS 38:2222.10). The apparent low bidder shall execute an affidavit, in accordance with LSA—R.S. 38:2222.10 (C). that he is registered and participates in a status verification system, that he shall continue during the term of the contract, and shall require all Subcontractors to submit a sworn affidavit verifying compliance. This form must be submitted to the Calcasieu Parish Sheriff’s Office, or the Project Architect, on behalf of the Calcasieu Parish Sheriff’s Office, within ten (10) days after the bid opening.

6.2 At the preconstruction conference, the Contractor shall submit the following information to the Architect:

A breakdown of the contract cost into divisions of the C.S.I. No payments will be made to the Contractor until this is received.

ARTICLE VII

Performance and Payment Bonds

7.1 Bonds Required

7.1.1 The successful bidder shall be required to furnish a Performance and Payment

Bond in an amount equal to one hundred percent (100%) of the Contract amount, which shall be written by a surety or insurance company currently on the U.S.

Department of the Treasury Financial Management Service list of approved bonding companies which is published annually in the Federal Register, or by a Louisiana domiciled insurance company with at least an A- rating in the latest printing of the A.M. Best's Key Rating Guide to write individual bonds up to ten percent (10%) of policyholders' surplus as shown in the A.M. Best's Key Rating Guide or by an insurance company in good standing licensed to write bid bonds which is either domiciled in Louisiana or owned by Louisiana residents.

7.2 Time of Delivery and Form of Bond

7.2.2 Bond shall be in the form furnished by the Calcasieu Parish Sheriff’s Office, entitled Performance and Payment Bond, a copy of which is included in the Bidding Documents.

7.2.3 The Bidder shall require the Attorney-in-Fact, who executes the required bond on behalf of the surety to affix thereto a certified and current copy of his power of attorney.

ARTICLE VIII

Contract

8.1 Form to be Used

8.1.1 Form of the Contract to be used shall be furnished by the Calcasieu Parish Sheriff’s

Office, a copy of which is bound in the Bidding Documents.

8.2 Award

8.2.1 Before award of the contract, the successful Bidders shall furnish to the Calcasieu

Parish Sheriff’s Office a certified copy of the minutes of the corporation of partnership meeting which authorized the party executing the Bid to sign on behalf of the Contractor.

ARTICLE IX

Insurance Requirements

SEE ATTACHED INSURANCE REQUIREMENTS

ARTICLE X

Completion Time & Stipulated Damages

The completion of the Contract must be within the time stated in the Special Provisions section included in these bid documents, subject to such extensions as may be granted under AIA Document A201-2017, Paragraph 8.3, Delays and Extensions of Time in the General Conditions and the Supplementary Conditions, or the Contractor will be subject to pay to the Calcasieu Parish Sheriff’s Office, Stipulated Damages in the amount as stated in the Special Provisions section included in these bid documents and the executed contract between the Calcasieu Parish Sheriff’s Office and the Contractor.

ARTICLE XI

Pre-Bid Conference

11.1 If deemed necessary, a pre-bid conference may be held at least ten (10) days before the date for receipt of bids. The Architect shall coordinate the setting of the date, time, and place for the pre-bid conference as stated in the advertisement and should invite the Calcasieu Parish Sheriff’s Office and all who have received sets of the Bidding Documents to attend. The purpose of the pre-bid conference is to familiarize Bidders with the requirements of the Project and the intent of the Contract Documents, and to receive comments and information from interested Bidders.

11.2 Any revision of the Bidding Documents, made as a result of the pre-bid conference, shall not be valid unless included in an Addendum issued in accordance with Paragraph 3.4 of the Instructions to Bidders.

ARTICLE XII

Local Preference

12.1 The Calcasieu Parish Sheriff’s Office has gone on official record encouraging

General Contractors and Subcontractors domiciled in Calcasieu Parish to participate in this project, and further, expressing the preference of the Calcasieu Parish Sheriff’s Office that such Calcasieu Parish businesses obtain the work through the bid process. Also, the Calcasieu Parish Sheriff’s Office expresses its desire that fair wages be paid to employees working on the contract.

ARTICLE XIII

Use of Minority Subcontractors

13.1 The Calcasieu Parish Sheriff’s Office has gone on official record to encourage

General Contractors to award at least ten percent (10%) of their subcontracted work to minority Contractors.

13.2 For the purposes of this Article, minority shall be defined as stipulated by

LA⎯R.S. 38:2233.2E. (1) (2) which are as follows:

E. (1) “Minority” means a person who is a citizen or lawful permanent resident of the United States and who is:

(a) American Indian or Alaskan Native: having origins in any of the original peoples of North America.

(b) Asian American: having origins in any of the original peoples of the Far East, Southeast Asia, the Indian subcontinent, or the Pacific Islands.

(c) Black: having origins in any of the black racial groups of Africa.

(d) Female.

(e) Hispanic: of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish or Portuguese culture or origin regardless of race.

(2) “Minority business enterprise” or “Minority-owned business” means a small business organized for profit performing a commercially useful function which is owned and controlled by one or more minority individuals or minority business enterprises. “Owned and controlled” means a business in which one or more minorities or minority business enterprises own at least fifty-one percent (51%) or in the case of a corporation at least fifty-one percent (51%) of the voting stock and control at least fifty-one percent (51%) of the management and daily business operations of the business.

ARTICLE XIV

Sales and Use Tax Exemption

14.1 In accordance with applicable rules adopted and promulgated by the Louisiana Department of Revenue, the Calcasieu Parish Sheriff’s Office shall designate the Contractor and all Subcontractors as its agents for the purchase and lease of materials, supplies or equipment for the project. The Contractor and all Subcontractors shall accept the agency designation. The designation and acceptance thereof shall be made on the form prescribed by the Louisiana State Department of Revenue which form shall be part of the contract between the Calcasieu Parish Sheriff’s Office and the Contractor. A copy of this form is hereby made part of these front end documents.

The agency relationship between the Calcasieu Parish Sheriff’s Office and the Contractor and all Subcontractors shall relieve the Contractor and Subcontractors

(1) from paying any state or local sales or state or local use taxes on materials, supplies or equipment which is affixed to and/or made a part of the real estate of the project or work or which is permanently incorporated into the project or work and, (2) from paying any state or local use taxes on any materials, supplies or equipment which is leased and used exclusively for the project or work.

Accordingly, in preparing their bids and computing costs, the Contractor and

Subcontractors shall not consider sales and/or use taxes which would otherwise be due.

The Contractor and Subcontractors shall furnish a copy of such certificate to all vendors or suppliers of any of the materials, supplies or equipment described above.

The Contractor and Subcontractors shall make all purchases and leases on behalf of and as the agent of the Calcasieu Parish Sheriff’s Office.

Rules and regulations of the Louisiana Department of Revenue shall prevail over any conflicting provisions or specifications of the contract.

ARTICLE XV

Drug Screen Testing

15.1 By submittal of this bid, Contractor hereby certifies that it has in place and employs a pre-employment drug screen test for each employee of Contractor and administers periodic random drug screen testing for each such employee and agrees that it will not enter into any Subcontractor agreement, whether verbal or written, unless said Subcontractor has in place and employs pre-employment drug screen testing and periodic random drug screen testing. All such pre-employment drug screen testing and random testing shall meet or exceed the standards for drug screen testing as promulgated by the Associated General Contractors of Louisiana.

ARTICLE XVI

Dismissal of Contractor’s Employee

16.1 At the request of the Calcasieu Parish Sheriff’s Office, the Contractor shall remove from the Calcasieu Parish Sheriff’s Office project, any employee of the Contractor or Subcontractor. Any work of the Contractor may be suspended until such removal has occurred. The Contractor shall indemnify the Calcasieu Parish Sheriff’s Office against any claims arising from the removal of any such employee from the Calcasieu Parish Sheriff’s Office project.

Projects One Hundred Thousand Dollars and Greater

Updated 2/21/13 Page 1 of 5

Section A Types of Coverage Required

Where applicable, any Contractor, Subcontractor, Consultant, Architect, Engineer, Other Professional or Vendor (hereinafter referred to as Contractor collectively), who performs services for the Owner in the amount of one hundred thousand dollars or greater shall maintain the following insurance coverage with insurances companies acceptable to the Owner. Those insurance companies must be rated in the current A.M. Best Rating Guide with a A- rating or better. In the event that insurance requirements are included elsewhere within any other procurement documents, the requirements contained within this article shall supersede any such reference.

In connection therewith, the Contractor agrees to provide to the Owner, at the and prior to any entry on the Owner The Contractor agrees to furnish to the Owner certificates evidencing said insurance coverage for the full term of this agreement which certificates shall name the Owner as an additional named insured on all policies except errors and omissions policies and shall provide for thirty (30) days advanced written notice to the Owner in the event of cancellation or alteration of the policies.

The Contractor agrees to maintain the coverage limits and endorsements as listed herein. The Contractor obligation to provide the required insurance will not be waived by the failure to provide the certificate of insurance, the Owner showing coverage varying from the required coverage, or the Owner

No work shall commence under any contract until the following insurance coverage is obtained by the Contractor:

(1)

(a) Standard Louisiana Coverage (Always Required) :

(i) should cover all employees, including owners, (ii) must be statutory for medical and indemnity and (iii) should have a minimum limit of:

- $1,000,000 each accident

$1,000,000 each employee disease $1,000,000 policy limit disease

(b) Maritime Coverage

Required Not Required

When specifically required by the Owner

Compensation Policy specifically covering maritime activities. The scope of the project will determine whether maritime insurance is required but if the project is going to be performed over any body of water then this separate coverage should be obtained.

Calcasieu Parish Sheriff's Office - Insurance Requirements for

Updated 2/21/13 Page 2 of 5

(2) (Always Required)

(Note: The term Contractor refers collectively, where applicable, to any Contractor, Subcontractor, Consultant, Architect, Engineer or Vendor performing services for the Owner)

(a) Comprehensive General Liability

$1,000,000 per occurrence $2,000,000 general aggregate ( Limit applies to specific project Limit applies to policy) $1,000,000 products/completed operations aggregate $1,000,000 personal injury and advertising coverage

Sub Contractor Comprehensive General Liability Any Sub Contractors utilized on the project will be ( Required Not Required ) to maintain the above comprehensive general liability policy limits.

(b) Automobile Liability (Owner, Non-Owned, and Hired Car)

$1,000,000 per occurrence

Sub Contractor Automobile Liability Any Sub Contractors utilized on the project will be ( Required Not Required ) to maintain the above automobile liability policy limit.

(c) Umbrella Policy

Unless specifically excluded for project specific reasons, the Contractor shall procure and maintain during the life of this contract an Umbrella Policy as follows:

$5,000,000 each occurrence Coverage Specifically Excluded For $5,000,000 general aggregate Project

(3)

When specifically required by the Owner ( in box), t Protective Liability Policy (OCP) in a minimum amount of $1,000,000 (per occurrence) and $2,000,000 (general aggregate).