240000000122.pdf

STATE OF MICHIGAN

ENTERPRISE PROCUREMENT

Department of Technology, Management, and Budget 320 S. Walnut Street 2nd Floor Lansing, MI 48933

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

CONTRACT SUMMARY

Konica Minolta Business Solutions U.S.A.

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

November 15, 2023 December 31, 2030 0 - 0 Months December 31, 2030

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

MINIMUM DELIVERY REQUIREMENTS

N/A

P-Card Direct Voucher (PRC) Other Yes No

100 Williams Drive

Ramsey NJ 07446

Brenda Johnson

734-452-4162 bjohnson@kmbs.konicaminolta.us

CV0001923

Konica Minolta

C O

N

TR

A C

TO

R

517-230-8392

HamptonK@michigan.gov

Jordana Sager

(517) 896-1903

DTMB

Kristen Hampton DTMB sagerj2@michigan.gov

C ontract

A dm inistrator Program M anagerSTA

TE

As Per Milestones established in the Final Project Plan and as ordered

N/A

Change Notice Number 2

Contract Number MA240000000122 to

DESCRIPTION OF CHANGE NOTICE

OPTION EXTENSIONLENGTH OF OPTION LENGTH OF EXTENSION REVISED EXP. DATE

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

$1,870,990.00 $1,000,000.00 $2,870,990.00

DESCRIPTION

Effective December 17, 2024, the attached Schedule A - Statement of Work to purchase three AccuioPress 6272 hereby incorporated into the contract and adding $1,000,000 to fund to continue to fund contract activities.

Please note: the Contractor's Contract Administrator has been replaced with Brenda Johnson -bjohnson@kmbs.konicaminolta.us

All other terms, conditions, specifications, and pricing remain the same. Per contractor and agency agreement, DTMB Central Procurement approval, and State Administrative Board approval on December 17, 2024.

Mich igan .gov/MiProcure ment

Version 2024

SCHEDULE A – STATEMENT OF WORK

Contract No. 240000000122 AccurioPress 6272

Requirements

1. General Requirements

1.1. Hardware Specifications

A. Toner Printer Specifications

1. Duty Cycle. Printing system must have a minimum duty cycle of three million images per month.

2. Controller Interface. Each printer must have a display to show running and completed job information and input devices to manipulate queues, stock loads, job setups, etc.

3. Data File Types. Printers must be capable of handling a wide range of file types including AFP, ASCII, IPDS, LCDS/DJDE Metacode, PCL, PDF, Postscript, TIFF, VIPP, XML, DOC, RTF. Contractor must also identify the printer’s native language upon the State’s request.

4. Transforming Data. Printers must have the ability to transform DJDE data and resources to print-ready PDF files (or the native language of the printer). Contractor will use RSA M.I.SPrint Software.

5. Consumables. The printers must have the ability to add toner to the print device without stopping printer output.

6. Network. Network requirements are:

a. Connectivity: Minimum 100 MB Ethernet

b. Protocols: TCP/IP and/or LPD/LPR for print job submission

7. Print Queues. Interface must be able to accommodate a minimum of eight unique print queues.

8. Speed. Printers must have the ability to run a minimum of 200 duplexed 8.5" x 11" images per minute.

9. Quality. Print resolution will be minimum of 600 x 600 dpi.

10. Paper Trays. An 8-tray configuration is desired, with support for 8”x8” – 12.6”x19.2” paper sizes. 12.76 x

19.02

11. Stackers. Printers with stackers must have two alternating stackers that staple, allowing for continued printing while a stacker is being unloaded, with a minimum 5,000 sheet capacity per stacker.

12. Stock. Printers must have the ability to print on a wide range of different stocks weights and surfaces, including labels and carbonless stock.

13. Stapling. Printers must accommodate corner and book staples.

14. Booklet Maker.one printer must include a saddle stitch booklet maker.

15. Ventilation. No special ventilation is required for this model.

16. Power. Stored in contract folder.

1.2. Documentation

A. The Contractor must provide the following documentation for all new models:

1. User Manual

2. Technical manual

3. Any additional available guides (i.e. one-page quick reference sheets)

1.3. Warranties/Service Plan

A. Contractor represents and warrants that it will maintain the equipment/system(s) in good operating condition and will undertake all repairs and preventive maintenance according to the applicable manufacturer's recommendations for the period specified in this Contract.

B. The Contractor represents and warrants that the equipment/system(s) are new, in good operating condition, and operates and performs to the requirements and other standards of performance contained in this Contract, when installed, at the time of Final Acceptance by the State, and for the entire period of the warranty commencing upon the first day following Final Acceptance.

C. Within fifteen (15) business days of notification from the State, the Contractor must adjust, repair all equipment that is defective or not performing in compliance with the Contract. The Contractor must assume all costs for replacing parts or units and their installation including transportation and delivery fees, if any.

D. Within sixty (60) calendar days of notification from the State, if equipment is beyond adjustment or repair, the Contractor must replace all equipment that is not performing in compliance with the Contract. The Contractor must assume all costs for replacing parts or units and their installation including transportation and delivery fees, if any.

E. The Contractor agrees that all warranty service it provides under this Contract must be performed by Original Equipment Manufacturer (OEM) trained, certified and authorized technicians.

F. The Contractor is the sole point of contact for warranty service. The Contractor warrants that it will pass through to the State any warranties obtained or available from the original equipment manufacturer, including any replacement, upgraded, or additional equipment warranties.

G. The State reserves the right to require additional warranties other than those identified by the Contractor in this contract.

H. Toner – Service plan covers defective materials, workmanship and retrofits, and preventive maintenance.

Technicians must respond to service call within 30 mins and, when required, arrive onsite within 3 hours of service call. If unable to repair and no next step available, technician must reach out to manager and engage a local specialist.

1.4. Transition

Post-Contract Transition: Invoices must be sent withing 45 days after expiration of contract. Any invoices received after 45 days will result in a non-payment of invoice.

1.5. Training

A. The Contractor must provide the following training at no additional cost:

1. On-site training of PS staff on new hardware

2. On-site training of PMM analyst staff on new software

B. Training must be completed with fifty (50) business days from receipt of order.

C. The State reserves the right to request additional training as necessary.

1.6. Equipment Firmware/Software

The Contractor will provide updates to printer firmware or software as necessary to ensure continued operation of the printers through their useful life. The Contractor must work with the State of Michigan personnel on a time to do these updates without interrupting the State of Michigan’s workload and will also keep current backups on the device before upgrading so we can restore any previous versions if an update causes an unanticipated problem.

The State prefers that no third-party licensing be required in order for the printer to perform as designed.

1.7. Specific Standards

A. IT Policies, Standards and Procedures (PSP)

Contractors are advised that the State has methods, policies, standards and procedures that have been developed over the years. Contractors are expected to provide proposals that conform to State IT policies and standards. All services and products provided as a result of this RFP must comply with all applicable State IT policies and standards. Contractor is required to review all applicable links provided below and state compliance in their response.

Public IT Policies, Standards and Procedures (PSP):

DTMB - IT Policies, Standards & Procedures (michigan.gov)

B. Acceptable Use Policy

To the extent that Contractor has access to the State’s computer system, Contractor must comply with the State’s Acceptable Use Policy, see 1340.00.130.02 Acceptable Use of Information Technology (michigan.gov). All Contractor Personnel will be required, in writing, to agree to the State’s Acceptable Use Policy before accessing the State’s system. The State reserves the right to terminate Contractor’s access to the State’s system if a violation occurs.

C. SOM Digital Standards

All software items provided by the Contractor must adhere to the State of Michigan Application/Site Standards which can be found at www.michigan.gov/standards.

D. ADA Compliance

The State is required to comply with the Americans with Disabilities Act of 1990 (ADA) and has adopted standards and procedures regarding accessibility requirements for websites and software applications. All websites, applications, software, and associated content and documentation provided by the Contractor as part of the Solution must comply with the Digital Accessibility Standards.

E. Software

1. Toner Printers - Rochester Software Associates (RSA)

2. Service Requirements

2.1. Removal of Existing Printers

The Contractor must remove the current printers and all consumables within 180 days of receipt of Delivery Order (DO). The State will disconnect the current printers, but the Contractor will be responsible for their removal and recycling or disposal.

2.2. Delivery

A. Contractor will deliver:

1. Printers and all associated hardware within 30 calendar days of receipt of delivery order.

2. Consumable products within 45 calendar days of receipt of delivery order.

https://www.michigan.gov/dtmb/policies/it-policies https://www.michigan.gov/dtmb/-/media/Project/Websites/dtmb/Law-and-Policies/IT-Policy/13400013002-Acceptable-Use-of-Information-Technology-Standard.pdf?rev=be02ad06273b40d0b28fd1569c01435e&hash=686A1BFBA24EE0049E2757EC68567A4F http://www.michigan.gov/standards

B. Contractor must deliver:

1. Between the hours of 8:00 a.m. and 3:00 p.m. Monday-Friday.

2. Inside the building of 7461 Crowner Dr, Dimondale, MI 48821.

C. Contractor schedule and manage the unloading, project management, and placing the printers into the agreed upon location within the State of Michigan facility as well as contact, schedule, and manage the riggers to move printers into its location.

D. Consumables – The Contractor must have a supply ordering system in place to delivery supplies within 3-5 business days and offer an expedited supply ordering process for overnight emergencies.

2.3. Installation

A. The State requires a rolling transition/replacement of the printers which will allow for the current printers to remain in use while the new printers are tested to ensure that they produce satisfactory output and are then ultimately removed.

B. Installation of printers will be completed within 45 days from receipt of order.

C. The Contractor must supply all labor and materials necessary for the complete installation of the printers at the appointed State of Michigan location. Installation will be considered complete when hardware and software is installed, and testing is successfully completed, and the Program Manager has provided approval.

D. Printer Project will be considered complete when the Program Manager has completed the Performance and Review Evaluation (PARE). The PARE period takes place after those 45 days for final acceptance and is not part of the 6-week installation timeline.

E. The Contractor will not be held responsible for delays attributable to the State of Michigan.

2.4. Support, Repairs, and Maintenance

Support must be provided for the duration of the contract which will be established for the equipment’s useful life.

Contractor must include maintenance for all hardware, including pre and post processing equipment, inclusive of parts and labor, and all software upgrades or enhancements to printers or printer controllers.

A. Technical Support. Contractor must provide a single point of contact for technical support, repairs and maintenance on all purchased software and equipment. The ability to expand support to 7 days 24-hour coverage is required.

1. Toner Printers – Service is from 8am – 5pm, Monday – Friday on the 6272 with a booklet maker.

2. Toner Printers – Service is from 24 hours, Monday – Friday on the two 6272 without a booklet maker.

B. Repair Service. Between scheduled maintenance, should on-site service be required, a Field Engineer must respond within 30 minutes during coverage hours and be on-site within 3 hours of the time the issue was scheduled for service.

C. Scheduled Preventative Maintenance. The Contractor must be responsible for maintaining equipment/system(s) in good operating condition and will undertake all repairs and preventive maintenance, including all parts and labor, according to the applicable manufacturer's recommendations for the period specified in the resulting contract.

D. Software Upgrades. The Contractor must be responsible for software upgrades (both major and minor revisions of the application) and ongoing vendor product support during the warranty period. The Contractor will schedule software upgrades along with preventative maintenance, when possible, to minimize downtime. If a critical software upgrade becomes necessary, then the Contractor’s technician will schedule with the State of Michigan as soon as the printer is available.

E. Timely Replacement. Contractor must replace the existing machine with a like new or new machine if Contractor cannot service and/or repair within 60 days.

2.5. Extended Maintenance

The Contractor must provide a full-service maintenance agreement which continues after the expiration of the warranty period, necessary to identify and repair hardware and software malfunctions, to return the system to its original operating condition and will include:

A. On-site preventative maintenance inclusive of parts and labor which must be performed according to the recommended manufacturer maintenance schedule and will include repair and replacement services provided.

B. Unscheduled repairs inclusive of parts and labor C. An agreement to provide an annual renewable software subscription to include future upgrades (both major and minor revisions of the application) and ongoing vendor product support.

D. Storage of parts on-site to limit the need to ship in break & fix parts.

2.6. Reporting

A. Reports will be sent electronically to the Program Manager on the day and in the manner established by the Program Manager which must at least include:

1. Toner Monthly Usage Reports - number of black and white and color images, run time by job, and toner usage per job.

2. Monthly Uptime/Downtime Report for all equipment

B. The State may request other reports as it deems appropriate.

2.7. Meetings

Contractor must attend:

A. Kick-off meeting or conference call within 15 calendar days of execution of the Master Agreement.

B. Weekly status update meetings or conference calls after the Delivery Order is placed for the replacement printers until the end of the Performance and Review Evaluation (PARE).

C. The State may request other meetings as it deems appropriate.

3. Staffing

3.1. Contractor Representative

The Contractor must appoint an individual specifically assigned to State of Michigan accounts who will respond to State inquiries regarding the Contract Activities, answer questions related to ordering and delivery, etc. (the “Contractor Representative”).

A. Contractor must:

1. Respond to contract change notice communications within five (5) business days.

2. Respond to email communications from the Contract Administrator and/or Program Manager within one (1) business day.

B. The Contractor must notify the Contract Administrator at least 14 days before removing or assigning a new

Contractor Representative.

3.2. Key Personnel

The Contractor must appoint an individual who will be directly responsible for the day-to-day operations of the Contract (“Key Personnel”). Key Personnel must be specifically assigned to the State account, be knowledgeable on the contractual requirements, and respond to State inquiries within three (3) hours.

The Contractor may not remove or assign Key Personnel without the prior consent of the State. Prior consent is not required for reassignment for reasons beyond the Contractor’s control, including illness, disability, death, leave of absence, personal emergency circumstances, resignation, or termination for cause. The State may request a résumé and conduct an interview before approving a change. The State may require a 30-calendar day training period for replacement personnel.

3.3. Disclosure of Subcontractors

If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

• The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

• The relationship of the subcontractor to the Contractor. Of the total bid, the price of the subcontractor’s work. Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

• A complete description of the Contract Activities that will be performed or provided by the subcontractor.

• Geographically Disadvantaged Business Enterprise Sub-Contractors: If contractors plan to utilize subcontractors to perform more than 20% of the deliverables under this contract, at least 20% of that subcontracted work must be awarded to Michigan-based Geographically Disadvantaged Business Enterprises (GDBE). Contractor will submit a plan detailing all subcontractors to be used, including the percentage of the work to be done by each. Contractor must inform the State to the name and address of the GDBE, the percentage of the work they will complete, the total amount estimated to be paid to the GDBE, and provide evidence for their qualifications as a GDBE. If contractor cannot find GDBE subcontractors to meet this requirement they must provide reasoning and justification to receive an exemption from this requirement from the State. (Existing business relationships will not be an approved reason for this.)

GDBE definition: "Geographically-Disadvantaged Business Enterprise" means a person or entity that satisfies one or more of the following: (i) Is certified as a HUBZone Small Business Concern by the United States Small Business Administration. (ii) Has a principal place of business located within a Qualified Opportunity Zone within Michigan. (iii) More than half of its employees have a principal residence located within a Qualified Opportunity Zone within Michigan, or both.

Additional information on GDBEs can be found here:

Michigan Qualified Opportunity Zone (QOZ) Map

Michigan Supplier Community (MiSC) Page

Bidder must provide detailed information as requested in the above requirement(s).

The legal business name, address, telephone number of the subcontractor(s).

Rochester Software Associates, Inc.

69 Cascade Drive, Suite 201 Rochester, NY 14614

(585) 262 2690

A description of subcontractor’s organization and the services it will provide and information concerning subcontractor’s ability to provide the Contract Activities.

Rochester Software Associates (RSA) is a privately owned software company, based in Rochester, New York. The company was formed in 1986 to address the need of Xerox’s proprietary print language, Line Conditioned Data Stream (LCDS). Xerox and other vendors needed a way to continue support for LCDS as it was being slowly phased out by Xerox. RSA has been transforming LCDS data streams for over 38 years. RSA provides a money back guarantee, confirming that they will produce a like for like reproduction of the LCDS print.

The relationship of the subcontractor to the Bidder.

RSA has been a partner with Konica Minolta for that same 38 years, providing print workflow and data stream solutions to their customers.

Is the subcontractor a GDBE? No

Whether the Bidder has a previous working experience with the subcontractor.

If yes, provide the details of that previous relationship.

Yes, RSA is an approved and vetted vendor with Konica Minolta.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

RSA will stand up the MISPrint solution within the current State of Michigan QDirect environment. QDirect provides the job queueing and MISPrint will provide the transformation of LCDS print streams to Postscript for printing on the licensed Konica Minolta printers. RSA technical analysts will work with the State IT personnel to access the system, install new components, and configure using the State provided LCDS resources (fonts, forms, JDLs, etc.) RSA will https://michigan.maps.arcgis.com/apps/webappviewer/index.html?id=8b1413d59b8d420faaf5217a5ab52851 https://www.michigan.gov/dtmb/procurement/contractconnect/programs-and-policies/programs/misc tel:+1%20(585)%20262%202690

Contractor must provide information based on the work performed by all subcontractors

Total percentage of work that will be performed by subcontractors:

8%

Total percentage of subcontracted work that will be performed by GDBE subcontractors:

0%

3.4. Security

The Contractor will be subject to the following security procedures when entering a State facility:

A. The Contractor will be required that employees, placed at, or granted access, to the State’s facilities will:

1. Meet the State’s background and drug screening requirements prior to placement.

2. Wear corporate uniforms and ID badges.

3. Meet State of Michigan confidentiality requirements.

B. The State may issue State ID badges to the contractor's delivery personnel or accept the ID badge issued to delivery personnel by the contractor.

C. The State may decide to perform an additional background check under Section 13 Background Checks in the Standard Contract Terms. If so, the contractor must provide a list of all personnel, including name and date of birth, that will be assigned to State work.

4. Pricing

4.1. Price Term

A. Pricing is firm and fixed for the entire length of the base contract.

B. Usage (click) charges (if applicable) will remain constant through the life of the contact, both for base and option years.

4.2. Price Changes

Adjustments will be based on changes in actual Contractor costs. Any request must be supported by written evidence documenting the change in costs. The State may consider sources, such as the Consumer Price Index;

Bidder must provide detailed information as requested in the above requirement(s).

work in conjunction with the State and KM to test the resulting output against current output. The State will be responsible for ensuring that the LCDS resources are available, either from the previous printer storage or from other locations. The State will also be asked to have a test suite of documents to be tested, available in both LCDS print form, and printed for comparison.

Of the total bid, the price of the subcontractor’s work.

8%

Producer Price Index; other pricing indices as needed; economic and industry data; manufacturer or supplier letters noting the increase in pricing; and any other data the State deems relevant.

Following the presentation of supporting documentation, both parties will have 30 days to review the information and prepare a written response. If the review reveals no need for modifications, pricing will remain unchanged unless mutually agreed to by the parties. If the review reveals that changes are needed, both parties will negotiate such changes, for no longer than 60 days, unless extended by mutual agreement.

The Contractor remains responsible for Contract Activities at the current price for all orders received before the mutual execution of a Change Notice indicating the start date of the new Pricing Period.

5. Ordering

5.1. Authorizing Document

The appropriate authorizing document for the Contract will be a Delivery Order (DO).

6. Acceptance

6.1. Final Acceptance

A. Toner Printers –final acceptance and sign off on the installation of all hardware and software will take place following the successful completion of the PARE period, which will last for 60 days after the final installation. During the PARE it will be determined if the criteria defined in Section 7.1. have been met.

B. For consumable products, their final acceptance will be given upon receipt, inspection, and stocking of the products.

7. Invoice and Payment

7.1. Invoice Requirements

A. The Contractor must submit a:

1. Monthly invoice by mail to:

DTMB Print and Mail Management Attn: Print & Mail Director PO Box 30026 Lansing, MI 48909

2. Monthly statement that includes any unpaid invoices and unapplied credits.

B. All invoices submitted to the State must include:

1. Date

2. Master Agreement Number

3. Delivery Order Number

4. Quantity of clicks

5. Line item - Description of the Contract Activities;

6. Unit price;

7. Total price.

7.2. Payment Methods

The State will make payment for Contract Activities via Electronic Funds Transfer (EFT).

8. Project Plan The Contractor must carry out this project plan under the direction and control of the Program Manager.

Contractor must provide a project plan that includes:

A. A footprint of the print solution. The footprint will include the length and height of the pre- and post-processing equipment. The footprint will also include the length of the cutsheet printers.

B. A description of the deliverables to be provided under this Contract.

C. Target dates and critical paths for the deliverables.

D. Identification of roles and responsibilities, including the organization responsible.

E. The labor, equipment, materials, and supplies required to be provided by the State in meeting the target dates established in the preliminary implementation plan.

F. Internal milestones G. Task durations

Upon Contract Award: A final project plan must be submitted for final approval within 30-calendar days of the Effective Date. The Contractor is required to submit a Final Project Plan which incorporates and confirms the information provided in the preliminary project plan and which will include the following deliverable milestones for which payment shall be made to the Program Manager for final signoff.

9. Licensing Agreement The Contractor must provide any applicable licensing agreement upon request.

10. Additional Requirements

10.1. Environmental and Energy Efficiency Product Standards

The Contractor must identify any energy efficient or environmentally friendly products. Contractor must describe how products that meet these requirements are identified or otherwise labelled.

10.2. Hazardous Chemical Identification

In accordance with the federal Emergency Planning and Community Right-to-Know Act, 42 USC 11001, et seq., as amended, the Contractor must provide a Material Safety Data Sheet listing any hazardous chemicals as defined in 40 CFR §370.2, to be delivered. Each hazardous chemical must be properly identified, including any applicable identification number, such as a National Stock Number or Special Item Number.

The Contractor must identify any hazardous chemicals that will be provided under any resulting contract.

10.3. Mercury Content

Pursuant to MCL 18.1261d, mercury-free products must be procured when possible. The Contractor must explain if it intends to provide products containing mercury, the amount or concentration of mercury, and whether cost competitive alternatives exist. If a cost competitive alternative does exist, the Contractor must provide justification as to why the particular product is essential. All products containing mercury must be labeled as containing mercury.

10.4. Brominated Flame Retardants

The State prefers to purchase products that do not contain brominated flame retardants (BFRs) whenever possible. The Contractor must disclose whether the products contain BFRs. Contractor must describe how products that meet these requirements are identified or otherwise labelled.

10.5. Perfluoroalkyl and Polyfluoroalkyl Substances (PFAS)

The Contractor must confirm that the provided products do not intentionally contain PFAS. This consists of all components of the provided products, including product packaging.

11. Service-Level Agreements (SLA)

A. The Contractor will be held accountable to meet the requirements and the service level requirements established in this Contract.

B. The State reserves the right to reconsider or amend SLA amounts for split awards should they occur.

Service Level Agreements for this Contract will be as follows:

SLA Metric 1. Timely Deliveries

Definition and Purpose

All timeframes, established in Schedule A, Section 2.1.

Timeframes, will be met to ensure that the new printers are received, installed, and tested to ensure that they produce satisfactory output, that all appropriate staff are trained to ensure they know how to operate the equipment, and that the existing printers are removed.

Acceptable Standard

1. All Deliveries, Installation, Training and Removal of existing printers must occur in accordance with the approved schedule as established in the Final Project Plan and within Facility Receiving hours.

2. Extenuating circumstances must be communicated by the Contractor to the Program Manager prior to the scheduled delivery date and time.

The acceptable standard is 100% compliance.

Credit Due for Failing to Meet the Service Level Agreements

1. $5000.00 may be assessed for each milestone in non-compliance with an additional $100 per day assessed for each day the missed deadline after until the milestone has been reached. Credit not to exceed 10% of milestone payment.

Extenuating circumstances will be reviewed by the Program Manager before any Service Credits are assessed.

At the discretion of the State, these credits may be applied toward any payable due to the Contractor or be payable directly to the State via a paper warrant. Payments made directly to the state will be completed within 10 days of notice of assessment.

SLA Metric 2. Technical Support and Repair

Definition and Purpose

All Technical Support and Repair timeframes, established in Schedule A, Section 2.4. Support, Repair and Maintenance, will

SLA Metric 2. Technical Support and Repair be met to ensure that production can proceed with limited interruption.

Acceptable Standard

1. All Technical Support must be available to respond to the States request for assistance and Repair Service requests.

2. Extenuating circumstances must be communicated by the Contractor to the Program Manager at the time of the Technical Support or Repair Service request made by the State.

The acceptable standard is 100% compliance.

Credit Due for Failing to Meet the Service Level Agreements

1. $500.00 may be assessed for each of the first five occurrences of non-compliance within a given calendar year.

2. $1000.00 may be assessed beginning with the sixth occurrence of non-compliance and on each occurrence thereafter in a given calendar year.

3. The aggregate credit will not exceed $3000.00 in any quarter.

Extenuating circumstances will be reviewed by the Program Manager before any Service Credits are assessed.

At the discretion of the State, these credits may be applied toward any payable due to the Contractor or be payable directly to the State. Payments made directly to the state will be completed within 10 days of notice of assessment.

SCHEDULE B - PRICING

Contract No. 240000000122

AccurioPress 6272

This contract allows for purchases of the Contractors full-line catalog of products and services. Quotes requested are bound to the terms and conditions of this contract. Any additional terms and conditions added to quotes will not be honored unless mutually agreed.

Toner Pricing:

To ta l T on er P ric in g

CONTRACT BASE YEARS

Three (3) AccurioPress 6272 one w/ a booklet maker/two with stackers for 5 years

Total Printer Cost

Maintenance and Software Updates

Usage/ Click Charge s

Monthly

Cost

Total for Base Years

Per Image

All specifications from the Statement of Work must be met.

$580,984.12 $2,500

$150,000

0.0034

TOTAL FOR three (3) AccurioPress 6272 -

FIVE YEAR

CONTRACT COST*

$671,336.75

M ac hi ne

CONTRACT BASE YEARS

One (1) AccurioPress 6272 w/ booklet maker. *

Total Printer Cost

Monthly Maintenance and Software Updates

Usage/ Click Charge s

Monthly Cost

Total for Base Years

Per Image

All specifications from the

$177,746.46 $300

Service is 8am-5pm Mon - Fri

$18,000 0.0034 hi with stacker*

Total Printer Cost

Monthly Maintenance and Software Updates

Usage/ Click Charge s

Monthly Cost

Total for Base Years

Per image

All specifications from the

$154,493,83 $1,100

24/7 Mon - Fri $66,000

0.0034 hi with stacker*

Total Printer Cost

Monthly Maintenance and Software Updates

Usage/ Click Charge s

Monthly Cost

Total for Base Years

Per Image

All specifications from the

$154,493,83 $1,100

24/7 Mon - Fri $66,000 0.0034

* Totals do not include any click charges. Actual click quantities will be reported and billed monthly.

STATE OF MICHIGAN

CENTRAL PROCUREMENT SERVICES

Department of Technology, Management, and Budget

320 S. WALNUT ST., LANSING, MICHIGAN 48933

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

Change Notice Number 1 to

Contract Number 240000000122 hamptonk@Michigan.gov

Kristen Hampton

Jordana Sager gduggins@kmbs.konicaminolta.us.

Greg Duggins

Ramsey, NJ 07446

Konica Minolta

CV0001923

616-608-1509

100 Williams Drive

(517) 896-1903

S T

A T

E

P ro g ra m a n a g e r

C o n tra ct

A d m in istra to r

C O

N T R A C T O

R

517-230-8392

DTMB

sagerj2@michigan.gov

$1,825,490.00

November 16, 2023 December 31, 2030

KONICA MINOLTA BUSINESS SOLUTIONS U.S.A.

December 31, 2030

INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

0 - 0 Year

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

☐ P-Card ☐ PRC ☐ Other ☐ Yes ☒ No

MINIMUM DELIVERY REQUIREMENTS

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION REVISED EXP. DATE

☐ ☐ N/A

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

N/A

$45,500.00 $1,870,990.00

Effective April 5, 2024, this contract is hereby increased by $45,500.00, and the splitting of the AccurioPress 6272 into two separate engines is added per the revised Schedule B.

Please note: The Contract Administrator has been updated to Jordana Sager.

SagerJ2@Michigan.gov 517-896-1903

All other terms, conditions, specifications and pricing remain the same. Per contractor and agency agreement, and DTMB Central Procurement approval.

INITIAL EXPIRATION DATEINITIAL EFFECTIVE DATE

As Per Milestones established in the Final Project Plan and as ordered

DESCRIPTION

CONTRACT SUMMARY

DTMB

Model Material No Qty Description AccurioPress 6136P 7640018271 1 ADDITIONAL DELIVERY CHARGE

A4F3WY6 1 FS-532M STAPLE FINISHER

63900290A 1 IC-316 ACTION PACK

63900289A 1 IC-316 FAST PACK

63900292A 1 IC-316 TRANS PACK

01002011A 1 IC-316M CREO IMAGE CONTROLLER

KONI66002BW 1 LR5402BW CUST TOWER LIGHT ASSEMB w/ADPTR

AAPKWY1 1 LS-507 LARGE STACKER

A9JXWY2 2 PF-710 PAPER FEEDER UNIT

W200015120 4 PWRFILTER W PREMIUM INRUSH 120V/15A

A9G1WY2 1 VI-509 VIDEO INTERFACE KIT

Price Exception Number Sub Total MFP's 45,500.00 Order Total 45,500.00

Total Funding Available 45,500.00 Less Buyout/Upgrade/BOP 0 Payable to KMBS 45,500.00

Schedule B - CN 1

NOTICE OF CONTRACT

NOTICE OF CONTRACT NO. 240000000122 .

between

THE STATE OF MICHIGAN

and

C O

N

TR

A C

TO

R

Konica Minolta Business Solutions U.S.A.

ST

A

TE

Pr og ra m M an ag er

Kristen Hampton DTMB

100 Williams Drive 517-230-8392

Ramsey, NJ 07446 hamptonk@michigan.gov

Greg Duggins

C on tra ct

Ad m in is tra to r Valerie Hiltz DTMB

616-608-1509 517-249-0459 gduggins@kmbs.konicaminolta.us. hiltzv@michigan.gov

CV0001923

CONTRACT SUMMARY

DESCRIPTION: Cutsheet Printers- MICR and Standard Toner- Print and Mail Managment

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE

INITIAL AVAILABLE

OPTIONS

EXPIRATION DATE BEFORE

CHANGE(S) NOTED BELOW

November 16, 2023 December 31, 2030 none December 31, 2030

PAYMENT TERMS DELIVERY TIMEFRAME

Net 45 As Per Milestones established in the Final Project Plan and as ordered

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

☐ P-card ☐ Payment Request (PRC) ☐ Other ☐ Yes ☒ No

MINIMUM DELIVERY REQUIREMENTS

N/A

MISCELLANEOUS INFORMATION

THIS IS NOT AN ORDER. This Contract Agreement is awarded on the basis of the State’s inquiry bearing the solicitation number 230000003193. Orders for Delivery will be issued directly by the Department through the issuance of a Delivery Order (DO).

ESTIMATED CONTRACT VALUE AT TIME OF EXECUTION $1,825,490.00

STATE OF MICHIGAN PROCUREMENT

DTMB Central Procurement Services 320 S. Walnut Street, 2nd Floor North Lansing, MI 48888

CONTRACT NO. 240000000122

FOR THE CONTRACTOR:

Konica Minolta Business Solutions USA Company Name

Authorized Agent Signature

Authorized Agent (Print or Type)

Date

FOR THE STATE:

Signature

Valerie Hiltz, Category Specialist Name & Title

DTMB- Central Procurement Services Agency

Date

HiltzV Cross-Out

Michigan.gov/MiProcurement

Version 2023-2 Page 1

STANDARD CONTRACT TERMS

This STANDARD CONTRACT (“Contract”) is agreed to between the State of Michigan (the “State”) and Konica Minolta Business Solutions U.S.A., Inc. (“Contractor”), a New York corporation. This Contract is effective on November 16, 2023 (“Effective Date”), and unless terminated, will expire on December 31, 2030 (the “Term”).

The parties agree as follows:

1. Duties of Contractor. Contractor must perform the services and provide the deliverables (the “Contract Activities”) described in a Statement of Work, the initial Statement of Work is attached as Schedule A – Statement of Work. An obligation to provide delivery of any commodity is considered a service and is a Contract Activity.

Contractor must furnish all labor, equipment, materials, and supplies necessary for the performance of the Contract Activities unless otherwise specified in a Statement of Work.

Contractor must: (a) perform the Contract Activities in a timely, professional, safe, and workmanlike manner consistent with standards in the trade, profession, or industry; (b) meet or exceed the performance and operational standards, and specifications of the Contract; (c) provide all Contract Activities in good quality, with no material defects; (d) not interfere with the State’s operations; (e) obtain and maintain all necessary licenses, permits or other authorizations necessary for the performance of the Contract; (f) cooperate with the State, including the State’s quality assurance personnel, and any third party to achieve the objectives of the Contract;

(g) return to the State any State-furnished equipment or other resources in the same condition as when provided when no longer required for the Contract; (h) assign to the State any claims resulting from state or federal antitrust violations to the extent that those violations concern materials or services supplied by third parties toward fulfillment of the Contract; (i) comply with all State physical and IT security policies and standards which will be made available upon request; and (j) provide the State priority in performance of the Contract except as mandated by federal disaster response requirements. Any breach under this paragraph is considered a material breach.

Contractor must also be clearly identifiable while on State property by wearing identification issued by the State, and clearly identify themselves whenever making contact with the State.

2. Notices. All notices and other communications required or permitted under this Contract must be in writing and will be considered given and received: (a) when verified by written receipt if sent by courier; (b) when actually received if sent by mail without verification of receipt; or (c) when verified by automated receipt or electronic logs if sent by facsimile or email.

If to State: If to Contractor:

Version 2023-2 Page 2

See Contract Administrator information shown below.

Greg Duggins 38777 Six Mile Road, Suite 103 Livonia, MI 48152 gduggins@kmbs.konicaminolta.us.

616-608-1509

3. Contract Administrator. The Contract Administrator, or the individual duly authorized for each party, is the only person authorized to modify any terms of this Contract, and approve and execute any change under this Contract (each a “Contract Administrator”):

State: Contractor:

Valerie Hiltz 303 S. Walnut Street, 2nd Floor North Lansing, MI 48827

Brenda Johnson Holister Building 108 W. Allegan Street Lansing, MI 48933 bjohnson@kmbs.konicaminolta.us 810 499 1658

4. Program Manager. The Program Manager for each party will monitor and coordinate the day-to-day activities of the Contract (each a “Program Manager”):

State: Contractor:

Kristen Hampton 7461 Crowner Drive Dimondale, MI 48821 hamptonk@michigan.gov 517-230-8392

Peter Benfant Holister Building 108 W. Allegan Street Lansing, MI 48933 pbenfant@kmbs.konicaminolta.us 517 240 3435

5. Performance Guarantee. Contractor must at all times have financial resources sufficient, in the opinion of the State, to ensure performance of the Contract and must provide proof upon request. The State may require a performance bond (as specified in a Statement of Work) if, in the opinion of the State, it will ensure performance of the Contract.

6. Insurance Requirements.

See Schedule C.

7. Reserved.

8. Reserved.

9. Relationship of the Parties. The relationship between the parties is that of independent contractors. Contractor, its employees, and agents will not be considered employees of the State. No partnership or joint venture relationship is created by virtue of this Contract. Contractor, and not the State, is responsible for the payment of wages, benefits and taxes of Contractor’s employees and any subcontractors. Prior performance does not modify Contractor’s status as an mailto:kmckenna@kmbs.konicaminolta.us

Version 2023-2 Page 3 independent contractor. Neither party has authority to contract for nor bind the other party in any manner whatsoever.

10. Intellectual Property Rights. If a Statement of Work requires Contractor to create any intellectual property (“IP Contract Activities”), Contractor hereby acknowledges that the State is and will be the sole and exclusive owner of all right, title, and interest in the IP Contract Activities and all associated intellectual property rights, if any. Such IP Contract Activities are works made for hire as defined in Section 101 of the Copyright Act of 1976. To the extent any IP Contract Activities and related intellectual property do not qualify as works made for hire under the Copyright Act, Contractor will, and hereby does, immediately on its creation, assign, transfer and otherwise convey to the State, irrevocably and in perpetuity, throughout the universe, all right, title and interest in and to the IP Contract Activities, including all intellectual property rights therein.

11. Subcontracting. Contractor may not delegate any of its obligations under the Contract without the prior written approval of the State. Contractor must notify the State at least 90 calendar days before the proposed delegation and provide the State any information it requests to determine whether the delegation is in its best interest.

If approved, Contractor must: (a) be the sole point of contact regarding all contractual matters, including payment and charges for all Contract Activities; (b) make all payments to the subcontractor; and (c) incorporate the terms and conditions contained in this Contract in any subcontract with a subcontractor. Contractor remains responsible for the completion of the Contract Activities, compliance with the terms of this Contract, and the acts and omissions of the subcontractor. The State, in its sole discretion, may require the replacement of any subcontractor.

12. Staffing. The State’s Contract Administrator may require Contractor to remove or reassign personnel providing services by providing a notice to Contractor.

13. Background Checks. Pursuant to Michigan law, all agencies subject to IRS Pub.

1075 are required to ask the Michigan State Police to perform fingerprint background checks on all employees, including Contractor and Subcontractor employees, who may have access to any database of information maintained by the federal government that contains confidential or personal information, including, but not limited to, federal tax information. Further, pursuant to Michigan law, any agency described above is prohibited from providing Contractors or Subcontractors with the result of such background check. For more information, please see Michigan Public Act 427 of 2018. Upon request, or as may be specified in a Statement of Work, Contractor must perform background checks on all employees and subcontractors and its employees prior to their assignment. The scope is at the discretion of the State and documentation must be provided as requested. Contractor is responsible for all costs associated with the requested background checks. The State, in its sole discretion, may also perform background checks.

14. Assignment. Contractor may not assign this Contract to any other party without the prior approval of the State. Upon notice to Contractor, the State, in its sole discretion, may assign in whole or in part, its rights or responsibilities under this Contract to any other party. If the State determines that a novation of the Contract to a third party is

Version 2023-2 Page 4 necessary, Contractor will agree to the novation and provide all necessary documentation and signatures.

15. Change of Control. Contractor will notify the State, within 30 days of any public announcement or otherwise once legally permitted to do so, of a change in Contractor’s organizational structure or ownership. For purposes of this Contract, a change in control means any of the following: (a) a sale of more than 50% of Contractor’s stock; (b) a sale of substantially all of Contractor’s assets; (c) a change in a majority of Contractor’s board members; (d) consummation of a merger or consolidation of Contractor with any other entity; (e) a change in ownership through a transaction or series of transactions; (f) or the board (or the stockholders) approves a plan of complete liquidation. A change of control does not include any consolidation or merger effected exclusively to change the domicile of Contractor, or any transaction or series of transactions principally for bona fide equity financing purposes.

In the event of a change of control, Contractor must require the successor to assume this Contract and all of its obligations under this Contract.

16. Ordering. Contractor is not authorized to begin performance until receipt of authorization as identified in a Statement of Work.

17. Acceptance. Contract Activities are subject to inspection and testing by the State within 30 calendar days of the State’s receipt of them (“State Review Period”), unless otherwise provided in a Statement of Work. If the Contract Activities are not fully accepted by the State, the State will notify Contractor by the end of the State Review Period that either: (a) the Contract Activities are accepted but noted deficiencies must be corrected; or (b) the Contract Activities are rejected. If the State finds material deficiencies, it may: (i) reject the Contract Activities without performing any further inspections; (ii) demand performance at no additional cost; or (iii) terminate this Contract in accordance with Section 24, Termination for Cause.

Within 20 business days from the date of Contractor’s receipt of notification of acceptance with deficiencies or rejection of any Contract Activities, Contractor must cure, at no additional cost, the deficiency and deliver unequivocally acceptable Contract Activities to the State. If acceptance with deficiencies or rejection of the Contract Activities impacts the content or delivery of other non-completed Contract Activities, the parties’ respective Program Managers must determine an agreed to number of days for re-submission that minimizes the overall impact to the Contract.

However, nothing herein affects, alters, or relieves Contractor of its obligations to correct deficiencies in accordance with the time response standards set forth in this Contract.

If Contractor is unable or refuses to correct the deficiency within the time response standards set forth in this Contract, the State may cancel the order in whole or in part. The State, or a third party identified by the State, may perform the Contract Activities and recover the difference between the actual cost to cure and the Contract price plus an additional 2% administrative fee.

18. Delivery. Contractor must deliver all Contract Activities F.O.B. destination, within the State premises with transportation and handling charges paid by Contractor, unless

Version 2023-2 Page 5 otherwise specified in a Statement of Work. All containers and packaging become the State’s exclusive property upon acceptance.

19. Risk of Loss and Title. Title to Contract Activities remains with Contractor until Contractor has received payment in full. Risk of loss or damage to Contract Activities passes to the State upon delivery except to the extent the loss or damage is caused by Contractor. The State is responsible for filing, processing, and collecting all damage claims except for damage claims caused by Contractor. The State will record and report to Contractor any evidence of visible damage. If the State rejects the Contract Activities, Contractor must remove them from the premises without undue delay after notification of rejection. The risk of loss of rejected or non-conforming Contract Activities remains with the State except to the extent the loss or damage is caused by Contractor. Rejected Contract Activities not removed by Contractor within a reasonable period of time after notification of rejection will be deemed abandoned by Contractor, and the State will have the right to dispose of it as its own property. Contractor must reimburse the State for reasonable costs and expenses incurred in storing or effecting removal or disposition of rejected Contract Activities.

20. Warranty…