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Summary
| 24-RQ220144-XX E-RATE CATEGORY TWO |
| Proposal Summary & Instructions: |
| This required summary attachment is intended to provide a high-level overview of a Vendor’s response to the review team to properly group bid responses. | |
| For additional information, refer to each tab below labeled "Info". Responses are entered in each tab labeled "Response". | |
| Examples given (in gray background) are for reference and perspective only. | |
| Vendor Name: | (Required) |
| Vendor SPIN: | (Required) |
| * Each Bidding Segment is represented in a separate tab below. | |
| * At a minimum, Vendor will answer Yes or No for "Bidding on this segment" on each of Segment A - D Response tabs below. | |
Seg A Info
| 24-RQ220144-XX E-RATE CATEGORY TWO |
| Proposal Summary & Instructions: |
| Segment A: Eligible Broadband Internal Connections (IC) |
| Examples of eligible products/services: |
| 1. Access points used in a local area network (LAN) or wireless local area network (WLAN) environment (such as wireless access points) |
| 2. Antennas, cabling, connectors, and related components used for internal broadband connections |
| 3. Caching |
| 4. Firewall services and components separate from basic firewall protection provided as a standard component of a vendor’s Internet access service. |
| 5. Switches |
| 6. Uninterruptible Power Supply (UPS)/Battery Backup |
| 7. Wireless controller systems |
| 8. Software supporting the components on this list used to distribute high-speed broadband throughout school buildings and libraries |
| Notes: |
| (1) Functionalities listed above that can be virtualized in the cloud, and equipment that combines eligible functionalities, like routing and switching, are also eligible. |
| (2) A manufacturer’s multi-year warranty for a period up to three years that is provided as an integral part of an eligible component, without a separately identifiable cost, may be included in the cost of the component. |
| (3) Caching is defined as a method that stores recently accessed information. Caching stores information locally so that the information is accessible more quickly than if transmitted across a network from a distance. A caching service or equipment that provides caching, including servers necessary for the provision of caching, is eligible for funding. |
| (4) Software upgrades and patches, including bug fixes and security patches, are considered basic maintenance of internal connections and should be bid as such. |
| Vendor’s response to Segment A shall include any/all of the following anticipated tasks related to eligible services (Installation, Activation, and Initial Configuration). |
| A PSU/Library’s individual mini-bid request may or may not include all tasks listed below. |
| 1. Physically mount and install network hardware, including Access Points and Network Switches. |
| 2. Ensure the latest firmware is installed in each wireless access point and switch. |
| 3. Configure network management console to meet industry best-practices and PUS/Library requirements and policy. |
| 4. Maximize the use of available spectrum to minimize co-channel interference. |
| 5. Conduct wireless survey(s) to document wireless coverage and co-channel interference. |
| 6. Test access from each Access Point and provide a throughput report for each Access Point. |
| 7. Configure and test the authorization of clients, which may rely on Microsoft Active Directory or Google. |
| 8. Configuration of network management console. |
| 9. If required, removal of existing equipment that is being decommissioned and is required to be removed for the installation of newly purchased equipment. |
Seg A Response
| 24-RQ220144-XX E-RATE CATEGORY TWO |
| Segment A: Broadband Internal Connections |
Bidding on this segment:
Yes No (Required)
| * Replace "Insert Name" with a minimum of (1) and up to (5) OEM/Brands | | | | | |
| * Enter Vendor's minimum % discount off MSRP for each sub segment category in Rows 12 - 19. If the Brand does not sell in that sub segment, leave the field blank. | | | | | |
| OEM/Brand: | Insert Name | Insert Name | Insert Name | Insert Name | Insert Name |
| Sub Segment | Minimum % Disc. Off MSRP | Minimum % Disc. Off MSRP | Minimum % Disc. Off MSRP | Minimum % Disc. Off MSRP | Minimum % Disc. Off MSRP |
| Example (For Reference Only) | ##% | | | | |
| Access Points | | | | | |
| Antennas, connectors, and related | | | | | |
| Caching | | | | | |
| Firewall services and components | | | | | |
| Switches | | | | | |
| UPS | | | | | |
| Wireless Controller systems | | | | | |
| Software to support these components | | | | | |
| * If Applicable, services that do not have a "MSRP" to provide a discount from, complete below according to the example. | | | | |
| Services (Installation, Activation, Initial Configuration) | Description | Unit of Measure | Not to Exceed Cost | Comments |
Example “Install” Example “Install and Config” Per Hour $Cost.00 Insert comment/additional information here
Seg B Info
| 24-RQ220144-XX E-RATE CATEGORY TWO |
| Proposal Summary & Instructions: |
| Segment B: Eligible Managed Internal Broadband Services (MIBS) |
| Examples of eligible products/services: |
| * Services provided by a third party for the operation, management, and monitoring of eligible broadband internal connections are eligible managed internal broadband services (e.g., managed Wi-Fi). |
| * E-Rate support is limited to eligible expenses or portions of expenses that directly support and are necessary for the broadband connectivity within schools and libraries. Eligible expenses include the management and operation of the LAN/WLAN, including installation, activation, and initial configuration of eligible components and on-site training on the use of eligible equipment. |
| * In some eligible managed internal broadband services models, the third-party manager owns and installs the equipment, and school and library applicants lease the equipment as part of the managed services contract. In other cases, the school or library may own the equipment, but have a third party manage the equipment for it. Vendors shall specify details and/or options of equipment ownership in any bid response. |
| Vendor’s response to Segment B shall consider and include the following: |
| * Eligible Managed Internal Broadband Services may contain multiple eligible scenarios. Vendors shall declare their intent to provide one or both of these options in their bid response and on Attachment A. |
| A. Products and/or services from an OEM considered E-Rate eligible under the Category 2: MIBS subcategory. |
| B. Vendor directly providing eligible MIBS service/support to a PSU/Library for new and/or existing equipment. |
| * Provide a detailed description of the managed service offering(s), including specific equipment provided and supported, a description of the Service Level Agreement, and any available options (i.e. Vendor or PSU/Library hardware ownership, PSU/Library ability to configure). |
Seg B Response
| 24-RQ220144-XX E-RATE CATEGORY TWO |
| Segment B: Managed Internal Broadband Services (MIBS) |
| Bidding on this segment: | | | |
| Yes | No | (Required) |
* For additional information, see "Seg B Info" tab.
| Indicate Yes or No | MIBS Eligible Offering |
| OEM branded products/services (designated by USAC as elgible under MIBS). |
| Vendor-provided MIBS service |
| If applicable: | |
| * Enter below if Vendor bid includes monthly service on existing eligible equipment. | |
| Sub Segment - 1 | Not to Exceed Cost |
| Monthly Service (Ex: Access Points) | |
| Monthly Service (Ex: Switches) | |
| Installation | |
| If applicable: | |
| * Enter below if Vendor bid is for equipment to be purchased (not leased) by a PSU/Library. | |
| Sub Segment - 2 | Minimum % Disc. Off MSRP |
| Hardware | |
| Installation | |
| If applicable: | |
| * Enter below if Vendor bid includes leasing equipment (IE: a turn key service). | |
| Sub Segment - 1 | Not to Exceed Cost |
| Monthly Service (Ex: Access Points) | |
| Monthly Service (Ex: Switches) | |
| Installation | |
Seg C Info
| 24-RQ220144-XX E-RATE CATEGORY TWO |
| Proposal Summary & Instructions: |
| Segment C: Basic Maintenance of Eligible Broadband Internal Connections (BMIC) |
| E-Rate support is available for basic maintenance and technical support appropriate to maintain reliable operation when provided for eligible broadband internal connections. The following basic maintenance services are eligible: |
| * Repair and upkeep of eligible hardware |
| * Wire and cable maintenance |
| * Configuration changes |
| * Basic technical support including online and telephone based technical support |
| * Software upgrades and patches including bug fixes and security patches |
Seg C Response
| 24-RQ220144-XX E-RATE CATEGORY TWO |
| Segment C: Basic Maintenance of Eligible Broadband Internal Connections (BMIC) |
| Bidding on this segment: | | | |
| Yes | No | (Required) |
| Sub Segment | Not to Exceed Cost | Unit Type |
| Example (For Reference Only) | $X.XX | Hour |
| Repair/Upkeep of eligible hardware | | |
| Wire/Cable maintenance | | |
| Configuration Changes | | |
| Basic Technical Support (online or phone) | | |
| Software upgrades, patches | | |
Seg D Info
| 24-RQ220144-XX E-RATE CATEGORY TWO |
| Proposal Summary & Instructions: |
| Segment D: Structured Cabling - Also Eligible under Internal Connections (IC) |
| Eligible examples of products/services (not limited to): |
| * Cabling (copper and/or fiber) |
| * Racks and enclosures |
| * Patch panels |
| * Connectors, housings, cable management, raceway, J-hooks |
| * Required project materials such as fire stop, velcro, label tape |
| * Labor related to installation and configuration |
| Guidelines for Structured Cabling Bid Submission: | | |
| Vendor’s response to Segment D shall consider and include the following to be accurately and properly evaluated: | | |
| * Vendors should be able to provide cabling services to PSUs/Libraries across the entire state of North Carolina. If servicing the entire state is not possible, the offer should note what geographical areas are not able to be serviced. Ability to provide service to the entire state will be considered during the evaluation process. | | |
| * Vendors should be aware and understand that cabling projects may involve the removal of existing cabling that will no longer be utilized after project completion. The PSU/Library is responsible for detailing any removal in their scope of work on their mini-bid solicitation to vendors. | | |
| * Offers should not reflect or reference specific brands or manufacturers of cabling products. | | |
| * Offers should group the following into separate, clearly identified sections: | | |
| 1. Indoor/interior cabling: Internal to a building. | | |
| 2. Outdoor/exterior cabling: Between two or more buildings on the same property/campus, or two or more buildings on contiguous properties/campuses sharing a common property line. | | |
| 3. Physical cabling products. | | |
| 4. Labor rates for eligible installation, configuration, testing, and other relevant categories. | | |
| 5. Vendor(s) shall submit, via Attachment A at a minimum, a spreadsheet containing grouped Item Descriptions, “Not to exceed” pricing, unit, and any other relevant information. | | |
| Example for reference only: | | |
| Item Description | “Not to Exceed” Price | Unit Type |
| Category 6 Plenum Cable | $X.XX | foot |
| Category 6 Jack | $X.XX | each |
Installation Labor $X.XX hour
Seg D Response
| 24-RQ220144-XX E-RATE CATEGORY TWO |
| Segment D: Structured Cabling |
| Vendor to provide additional information in accordance with the "Seg D Info" tab: |
| Bidding on this segment: | | | |
| Yes | No | (Required) |
| Indicate Yes or No | Sub Segment |
| Indoor/Interior Cabling |
| Outdoor/Exterior Cabling |
| Response Template: | | |
| * Required. Use below as a template for Strucutred Cabling Bid Response. Group products by category type. | | |
| Item Description | "Not to Exceed" Price | Unit Type |