STATE OF MICHIGAN PROCUREMENT

Department Technology, Management and Budget Central Procurement Services 320 S Walnut Street Lansing, MI 48933 P.O. Box 30026, Lansing, MI 48909

CONTRACT CHANGE NOTICE

Change Notice Number 3 to

Contract Number MA230000000534

C O

N

TR

AC

TO

R

GRAND RAPIDS BUILDING SERVICES

INC

1200 Front Ave NW

Grand Rapids MI 49504

Jason Doncis

616-366-2309 jdoncis@grbsinc.com

CV0020530

ST

AT

E

Pr og ra m

M an ag er

Various Various

C on tr ac t Ad m in is tr at or Lisa Spitzley DTMB

517-249-0440 spitzleyL4@michigan.gov

CONTRACT SUMMARY

Janitorial Services - Statewide

INITIAL EFFECTIVE DATE

March 1, 2023

INITIAL EXPIRATION DATE

February 28, 2026

INITIAL AVAILABLE OPTIONS

2 - 1 Year

EXPIRATION DATE BEFORE

January 2, 2027

PAYMENT TERMS

Net 45

DELIVERY TIMEFRAME

N/A

ALTERNATE PAYMENT OPTIONS

P-Card Direct Voucher (PRC) Other

EXTENDED PURCHASING

Yes No

MINIMUM DELIVERY REQUIREMENTS

N/A

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION REVISED EXP. DATE

CURRENT VALUE

$1,119,553.00

VALUE OF CHANGE NOTICE

$0.00

ESTIMATED AGGREGATE CONTRACT VALUE

$1,119,553.00

N/A N/A N/A

DESCRIPTION

Please note the Program Manager or Contract Administrator may have changed, and are reflected on this Change Notice.

Effective April 3, 2026, this contract is hereby updated to remove existing Location Specification Sheet (LSS) for MDOS SOS Branch 223 and add attached LSS to cover temporary location, for MDOS SOS Branch 223 at 490 Marshall St. Coldwater MI 49036. LSS for Permanent location will be added to contract once specifications are finalized. See attached updated Attachment B1, Location List and added LSS document. All other terms, conditions, specifications, and pricing remain the same. Per Contractor and Agency agreement, and DTMB Procurement approval.

Line Contract Number TBD Contractor On CRO

Set Aside Location Program Manager/ State Contact Agency City County

Prosperity Regions Serviced

Monthly Base Rate Pricing Year 1 Pricing Year 2 Pricing Year 3 Base Year

Estimated Total

Option Year 1 Estimated

Pricing

Contract Estimated Total

Number of Locations

O 23*0534 GRBS No Location Name Name/Email Address Agency 4 West, 8 Southwest, 9 Southeast, $787,752.00 $262,584.00 $1,050,336.00 8

O1 DHHS Muskegon Co. Andrea Pulos pulosa1@michigan.gov DHHS Muskegon

Heights Muskegon 4 $7,810.00 $106,425.00 $106,425.00 $106,425.00 $319,275.00 $106,425.00 $425,700.00

O2 Branch #201 Kalamazoo Stephanie Burrel burrels@michigan.gov MDOS Kalamazoo Kalamazoo 8 $1,222.00 $20,614.00 $20,614.00 $20,614.00 $61,842.00 $20,614.00 $82,456.00

O3 Branch #203 Paw Paw Susan Ray rays@michigan.gov MDOS Paw Paw Van Buren 8 $926.00 $17,412.00 $17,412.00 $17,412.00 $52,236.00 $17,412.00 $69,648.00

O4 Branch #223 Coldwater Valarie Springman SpringmanV@michigan.gov MDOS Coldwater Branch 8 $689.00 $16,252.00 $16,252.00 $16,252.00 $48,756.00 $16,252.00 $65,008.00

O5 Branch #224 Hillsdale Angela Patterson pattersona1@michigan.gov MDOS Hillsdale Hillsdale 9 $643.00 $12,856.00 $12,856.00 $12,856.00 $38,568.00 $12,856.00 $51,424.00

O6 Kalamazoo TSC Michael Streeter streeterm@michigan.gov MDOT Kalamazoo Kalamazoo 8 $1,878.00 $28,426.00 $28,426.00 $28,426.00 $85,278.00 $28,426.00 $113,704.00

O7 Muskegon TSC Marc Fredrickson fredricksonm@michigan.gov MDOT Muskegon Muskegon 4 $697.00 $12,879.00 $12,879.00 $12,879.00 $38,637.00 $12,879.00 $51,516.00

O8 Southwest Region Office

(SWRO)

Jeanne Sharpe sharpej1@michigan.gov MDOT Kalamazoo Kalamazoo 8 $3,210.00 $47,720.00 $47,720.00 $47,720.00 $143,160.00 $47,720.00 $190,880.00

O9

ADDITIONAL SERVICES Costs For All Locations on this contract - supersedes Additional Costs listed on individual LSS documents– FOR QUOTATION PURPOSES ONLY – Services performed must be preapproved by Location Program Manager or designee

Attachment B1 Location List and Pricing Summary

Miscellaneous facility maintenance services:

(Includes light maintenance such as hanging paper towel dispensers or hanging storage shelves)

$35.00

Description Quote Per Chair

Requested Chair Cleaning:

Shampooing/cleaning/stain removal of upholstered fabric chairs upon request $5.00

Description Quote Per Hour

Infectious Disease Control:

(Refer to Attachment A SOW for a complete description) $50.00

Description Quote Per Square Foot

Additional Carpet Cleaning:

Carpet shampooing of tenant areas upon request, per square foot $0.15

Description Quote Per Hour

Emergency Services:

(Includes cleaning services for emergency situations such as restrooms overflow, etc.)

$50.00

Description Quote Per Hour

230000000534 Attachment B1 Location List

CN3 230000000534

OPTIONS:

CONTRACT

END DATE:

CONTRACTING AGENCY:

BUILDING NAME and

NUMBER:

BUILDING ADDRESS:

IS LOCATION ON CRO “SET

ASIDE”?

SCHEDULED TO BE IN

FUTURE?

PROSPERITY REGION and

COUNTY:

CONTACT

DTMB BUYER:

AGENCY BUYER:

PROGRAM MANAGER:

WORKING DAYS of BUILDING

OCCUPANTS:

M/T/TH/F 9

am-5 pm

WED 11a-7p NUMBER of EMPLOYEES:

DAYS of CLEANING SERVICE:

M/T/Th/F 7p -

7a WED 9:00pm - 7am

TOTAL SQ. FT. to be CLEANED: 1

SQ. FT. CARPET:

SQ. FT. HIGH TRAFFIC

CARPET:

SQ. FT. VINYL:

SQ. FT. CERAMIC:

SQ. FT EPOXI

SQ. FT. CONCRETE:

SQ. FT. TERRAZO:

SQ. FT. RUBBER FLOORING:

NUMBER of RESTROOMS in

BUILDING:

Schedule B - Location Specification Sheet (LSS)

SERVICE BEGIN DATE:

NUMBER of DTMB-DESIGNATED BREAK ROOMS in BUILDING:

●1

Is window cleaning required? (Specify if Interior and / or Exterior and Number of Floors – typically 1st Floor for Exterior.)

● YES, ALL INTERIOR AND EXTERIOR (IF ACCESSIBLE FROM INSIDE THE BUILDING OR FROM THE GROUND OUTSIDE).

INCLUDES SCREENS WHERE APPLICABLE. CLEANING SCHEDULE IS IN WORK STATEMENT. ALL FLOORS ARE

COVERED.

Does location have child play area(s), gymnasium, locker room, etc.? If so, please identify along with cleaning standard.

AREA(S): List Areas AREA(S): ex. Gyms, fun area

NUMBER of TOTAL UNITS for BUILDING RESTROOM(S):

3 - One Sink in Breakroom, One sink and One Toliet in bathroom.

665 AREA(S):AREA(S): List Areas

AREA(S): ex. Common areas, entrance way, Locker rooms

AREA(S): List Areas

1,291 NUMBER of STORIES in BUILDING:

619 AREA(S):AREA(S): List Areas

AREA(S): List Areas

BUILDING LOCATION INFORMATION

M_F OFFICIAL WORKING HOURS of BUILDING

OCCUPANTS:

APPROXIMATE DAILY VISITORS:

M_F IDENTIFY HOURS of CLEANING SERVICE:

Joseph Hill 517-241-1513 Valerie Springman hillj56@michigan.gov 517-278-6869springmanv@michigan.gov

Lisa Spitzley spitzleyL4@michigan.gov 517-249-0440

Michigan Department of State (MDOS)

MDOS Branch #223 Coldwater 490 Marshall St. Coldwater MI 49036 - Temporary Location

Yes No X ., Yes No X .

Prosperity Region: #8 Southwest County: Branch

Janitorial contract awards are subject to the Sheltered Workshop Sections of P.A. 431 of 1984 (MCL 18.1293 – 18.1297). In order to receive further award consideration, a bidder’s work plan and location pricing MUST indicate that you make a profit. Bids submitted indicating a loss will be considered non-responsive.

A. Contract and Program Manager Information

CONTRACT INFORMATION

Note Service Begin Date: See Contract

4/1/2026 See Contract

PROCUREMENT CONTACT INFORMATION

NAME EMAIL PHONE

CN3 230000000534 MDOS SOS Br 223 Coldwater mailto:spitzleyL4@michigan.gov mailto:hillj56@michigan.gov mailto:springmanv@michigan.gov mailto:hillj56@michigan.gov mailto:springmanv@michigan.gov mailto:spitzleyL4@michigan.gov

● Moderate

Daily (Each time scheduled to clean; 247 per year)

Weekly (Once per week;

52 times per year)

Monthly (Once per month; 12 times per year)

Quarterly (Once per Quarter;

4 times per year)

Semi (or) Bi- Annual

(3 (or) 2 times per year)

Annual (Once Per

Year) a.) Vacuum carpet, sweep & damp mop hard surface floor if applicable. Remove spots/stains from carpet.

1x/day b.) Empty waste receptacles 1x/day c.) Dust high and low, including all surfaces which gather dust. Do not dust desk surfaces or adjacent work surfaces.

1x/month a.) Close restroom b.) Empty waste receptacles 1x/day c.) Fill dispensers ** See Replenishable Supplies 1x/day d.) Dust 1x/day e.) Clean and sanitize waste receptacles 1x/week f.) Dust mop 1x/day g.) Clean and sanitize sinks 1x/day h.) Clean glass and mirrors 1x/day i.) Clean and sanitize toilets and urinals 1x/day j.) Empty and sanitize all sanitary napkins receptacles 1x/day

2. Restrooms

C. Description of Service Needs TASK AND FREQUENCIES Services Frequency

1. Office Cleaning (Note : The days office cleaning is to occur will be determined by the Facility Supervisor.)

Does location have a cafeteria/café/snack bar?

● Breakroom

What is the RECOMMENDED Level of Insurance Risk for this Contract?

ADDITIONAL INFORMATION: (Note additional building information, including, but not limited to, particular security requirements {keys, etc.} or known building environmental issues that Bidder should be aware of in performing janitorial services for this location):

Facility Supervisor is the branch, relief, or temporary Manager assigned to this location by MDOS

BASIC SERVICES-DAILY CLEANING TO INCLUDE ALL HIGHTOUCH POINTS (IE. DOOR KNOBS, PUSH/PULL BARS, DOOR HANDLES, LIGHT SWITCHES) WITH APPROVED INFECTIOUS DISEASE CLEANING (IDC) CHEMICAL WITH NO ADDITIONAL CHARGES FOR IDC for daily cleaning.

***Removal of salt stains from the carpeting is considered part of daily spot cleaning - extremely important the carpet is spot cleaned daily***. A. Salt stains may require the use of carpet cleaning equipment(extractors). Vendor must have equipment available to clean salt stains completely on a weekly basis. B. Cleaning of salt stains is not considered part of the semi-annual cleaning.

● No

CN3 230000000534 MDOS SOS Br 223 Coldwater k.) Clean and sanitize wall around toilets and urinals, stall and entry doors, and partitions between toilets, urinals and sinks. Also perform any obvious spot cleaning.

1x/day l.) Damp mop (Note: Damp mops used in restrooms are not to be used for non-restroom areas.)

1x/day m.) Vacuum carpet if applicable 1x/day n.) Maintain floor drain(s)/traps free of odors 1x/day o.) Service restrooms as requested by Facility Supervisor

1x/day a.) Clean, sanitize and wipe dry 1x/day a.) Empty trash/ recyclable paper pick up 1x/day b.) Pickup for miscellaneous recyclable materials c.) Remove carpet runners, clean floor underneath and replace runners

1x/day d.) Vacuum carpet and runners 1x/day e.) Dust mop 1x/day f.) Damp mop or machine scrub 1x/day g.) Maintain clean glass -includes entrance doors 1x/day h.) Completely dust all fixtures - includes ledges, edges, shelves, exposed pipe, furniture, partitions, door-frames, etc.

1x/week i.) Damp wipe all non-upholstered furniture, tables & counter areas including visitor/breakout rooms.

1x/day j.) Vacuum upholstered lobby furniture N/A a.) Spot cleaning - including light switches 1x/day a.) Vacuum/dust mop/sweep N/A b.) Vacuum/dust mop/sweep - Winter (November 1 - April 1) for designated areas.

N/A c.) Dust N/A d.) Clean w/ sanitizer & wipe dry handrails & doorknobs N/A e.) Damp mop N/A

3. Drinking Fountains

4. Lobbies and Corridors

5. Wall /Partition Cleaning / Washing

6. Stairway Cleaning, including those in parking ramps f.) Damp mop - Winter (November 1 - April 1) for designated areas.

N/A g.) Spot clean walls and glass N/A a.) Clean door guide tracks N/A b.) Dust, damp wipe and wipe dry handrails, cab walls, doors

N/A c.) Vacuum carpet/damp mop N/A a.) Organize, tidy, and clean 1x/month a.) Empty food barrels/waste receptacles and clean receptacle covers

1x/week b.) Sweep/dust mop/vacuum floors 1x/week c.) Refill paper towel dispensers 1x/week d.) Damp mop e.) Clean, scour and sanitize sinks 1x/week f.) Damp wipe cabinetry, counter tops, table tops and outer surfaces of refrigerators

1x/day g.) Clean under small counter top appliances 1x/week h.) Clean top of paper towel dispensers 1x/week i.) Damp mop spills j.) Damp mop and shine vinyl floors a.) Cafeterias and cafes/snack bars N/A b.) Clean tables and counter tops except for food serving and prep areas

N/A c.) Vending machine areas, concession stands, lounges and recreation areas

N/A d.) Empty food barrels N/A e.) Conference rooms N/A f.) Clean drawing boards in conference rooms N/A a.) Emergency stain/gum removal from carpet N/A

8. Thoroughly Clean Store Rooms/Janitor Closets

9. Designated Breakroom Cleaning

10. High Use Areas Special attention must be given to the areas listed below. Both schedules & duties will be conducted as indicated. The facility supervisor reserves the right to schedule the activities listed in this section.

Cleaning to include: vacuum carpet, sweep & damp mop hard surface floors, remove spots/stains from carpet, empty waste receptacles and clean waste receptacle covers as applicable.

11. Variable Procedures

7. Elevator Cleaning b.) Empty exterior ashtrays/trash receptacles & clean all general areas including entrances, during Winter months of November 1 - April 1.

N/A c.) Empty exterior ashtrays / trash receptacles & clean all general areas including entrances, during Summer months of April 1 - October 31.

N/A d.) Wash all waste receptacles (inside & out) which present a soiled or odorous condition & sanitize

N/A e.) Replace waste receptacle liner when soiled or worn

N/A f.) Assist in snow removal operations around main building entrances, staffing changes may be needed

N/A g.) Entry leaf removal/sweeping fall season

N/A a.) Task

Daily (Each time scheduled to clean; XX per year)

Weekly (Once per week;

52 times per year)

Monthly (Once per month; 12 times per year)

Quarterly (Once per Quarter;

4 times per year)

Semi (or) Bi- Annual

(3 (or) 2 times per year)

Annual (Once Per

Year) a.) Wash Interior and Exterior Windows 4x/yr b.) Dust walls high and low 4x/yr c.) Clean air bars and vents 4x/yr d.) Dust/clean baseboards 4x/yr e.) Dust/clean blinds, curtains, window treatments 4x/yr f.) Vacuum fabric upholstered furniture g.) Light fixture/lens cleaning 2x/yr h.) Thorough wall / partition vacuuming and washing, after renovations or modifications as required

As Needed i.) Additional/ Emergency services As Needed

Building Name:

Services Frequency

Periodic Services (the program manager’s prior approval is required for these services.)

13. General Tasks

14. Intensive Floor Care

12. Special – Building Specific Tasks a.) Spray buff finished hard surface floors - removing scuff marks included

4x/yr b.) Power scrub floors including restroom floors 4x/yr c.) Clean carpet runners / mats 2x/yr d.) Clean carpet in high traffic areas, includes main hallways, cubicle/ office hallways, elevators, lobbies and cafeteria/cafes

N/A e.) Carpet Cleaning - entire floor including inside cubicles and offices

2x/yr f.) Scrub and refinish stairwell floors N/A g.) Top strip & refinish floors N/A h.) Strip & refinish all hard surface floors 2x/yr

Daily (Each time scheduled to clean; XX per year)

Weekly (Once per week;

52 times per year)

Monthly (Once per month; 12 times per year)

Quarterly (Once per Quarter;

4 times per year)

Semi (or) Bi- Annual

(3 (or) 2 times per year)

Annual (Once Per

Year) a.) Thoroughly disinfect all interior and exterior entry door hardware. This includes all push/panic bars, door knobs, door levers and handicap entry buttons.

1x/day b.) Thoroughly disinfect all handrails in building entries or other common areas.

1x/day

In order to minimize the impact of infectious diseases in Michigan Department of State (MDOS) branch offices or any other MDOS Office, the following procedures, at the designated frequencies, may be requested and/or discontinued at the discretion of MDOS. The contractor will be required to have sufficient staff in place to accomplish these additional tasks within five (5) working days of notification of the need for implementation by the Program Manager if not requested at contract start.

Disinfectants used for these procedures must meet the minimum standards set forth by the U. S. Government, Center for Disease Control and must be approved by the MDOS Program Manager. The disinfectants used must not damage paint, metal finishes, electrical controllers, electronics or any other materials or surfaces. The contractor will be responsible for all costs associated with the repair of any damage resulting from the improper use of disinfectants which result in damage to paint, metal finishes or other surfaces.

These cleaning procedures must be performed nightly at the same time of the regular cleaning. These tasks will be performed on each regularly scheduled State of Michigan workday. Any adjustments or changes to the cleaning times must be approved by the Program Manager for that location.

Special – Additional Cleaning Procedures in Response to Infectious Disease – For Quotation Purposes Only

Services Quote for Additional Cleaning Procedures in Response to Infectious Disease

Frequency c.) Thoroughly disinfect all lobby mounted and cab mounted elevator call buttons. To avoid damage to elevator controls systems and other electrical components, the appropriate disinfectant must not be sprayed directly onto elevator call buttons or panels. The disinfectant should first be applied to a cloth then wiped on the surface to be disinfected.

d.) Thoroughly disinfect all push/panic bars, door knobs, door levers or other door opening devices on stairwell doors.

1x/day e.) Thoroughly disinfect all push/ panic bars, door knobs, door levers or other door opening devices on restroom doors.

1x/day f.) Check hand sanitizer levels in all lobby and entrance dispensers. Report empty or nearly empty dispensers to the Facility Supervisor. Hand sanitizer refills will be supplied by DTMB and the dispensers will be stocked by DTMB staff.

N/A

NOTE :

SUPPLEMENTARY TASKS*

Toilet tissue Agency Plastic Trash Can Liners Agency

Paper towels Agency Hand soap Agency

Feminine Sanitary vending supplies & Disposal bags Agency

● All cleaning schedules are to be established with and approved by the Program Manager (PM) at the beginning of the contract period. Service delivery begin date will be determined by PM. Any deviation from the established schedule must be pre approved by the PM.

● All periodic services must be priced and invoiced separately from the basic services. Delivery and performance of all periodic services must be pre-approved by the PM or their designee pursuant to the schedule as approved by the PM.

(Agencies should edit, add, delete, as needed to describe location needs):

**RESPONSIBILITY FOR REPLENISHABLE SUPPLIES**

Replenishable Item Provided by

Services requested by the Facility Supervisor and performed by the contractor, which are beyond the scope of this service contract, shall be billed separately at the hourly rate quoted by the contractor for additional / emergency services.

- To be determined by Program Manager.

NOTES AND ADDITIONAL INFORMATION

Air Fresheners Agency

*** ALL CLEANING SUPPLIES ARE TO BE PROVIDED BY THE CONTRACTOR ***

Hand sanitizer dispensers & refills Agency

To be completed by Agency To be complete by Vendor

Employees Hours Rate Days Daytime Cleaners 0 x x x = Nighttime Cleaners 1 x 1.25 x 16 x 260 = Supervisor Cleaning 0 x x x = Other 0 x x x = Other 0 x x x =

Annual = 1 Semi = 2 Tri = 3

Qrtly = 4

Price Per Service

ANNUAL

PRICE

4 x $ 200.00 = $ 800.00 4 x $ 100.00 = $ 400.00 4 x $ 150.00 = $ 600.00 4 x $ 150.00 = $ 600.00 4 x $ 100.00 = $ 400.00 x = $ - 2 x $ 150.00 = $ 300.00

4 x $ 100.00 = $ 400.00

4 x $ 100.00 = $ 400.00 2 x $ 100.00 = $ 200.00 x = $ -

2 x $ 300.00 = $ 600.00 x = $ -x = $ -

2 x $ 150.00 = $ 300.00

Square Feet of Area to be cleaned: $ TOTAL AVERAGE cost per square foot per month:

TOTAL AVERAGE cost per square foot per year:

TOTAL AVERAGE cost per square foot per month:

TOTAL AVERAGE cost per square foot per year:

e.) Carpet Cleaning - entire floor including inside cubicles and offices f.) Scrub and refinish stairwell floors c.) Clean carpet runners / mats d.) Clean carpet in high traffic areas, includes main hallways, cubicle/office hallways, elevators, lobbies and cafeteria/cafes b.) Power scrub floors including restroom floors

Wage Overhead - (A) Basic Annual Janitorial Wages x 19.26% Other – HR Costs, Management Cost, ESTA Profit

+ TOTAL ANNUAL BUSINESS COSTS (B)

TOTAL ANNUAL JANITORIAL BASE RATE (C)

C ÷ 12 = TOTAL MONTHLY INVOICE AMOUNT

TOTAL ANNUAL BUSINESS COST (B)

BASIC ANNUAL JANITORIAL WAGES (A) $ 5,200.00

a.) Wash Interior and Exterior Windows b.) Dust walls high and low c.) Clean air bars and vents d.) Dust/clean baseboards e.)Dust/clean blinds, curtains, window treatments f.) Vacuum fabric upholstered furniture

All Services

TOTAL ANNUAL JANITORIAL BASE RATE (C)

+ TOTAL ANNUAL PERIODIC SERVICES (D)

TOTAL QUOTE FOR ONE YEAR (E )

$ 8,268.00 $ 5,000.00

$ 5,000.00 g.) Top strip & refinish floors h.) Strip & refinish all hard surface floors

PRICE

Agency Name Building Name and address - Leased Building MDOS SOS #223 Coldwater - 490 Marshall St. Coldwater MI 49036 (Temporary Location)

$ 5,200.00 BASIC ANNUAL JANITORIAL WAGES (A)

$ 689.00

Anticipated Service Start Date: 4/1/2026

$3,068.00 $ 8,268.00

Total

$ 5,200.00

Option Years: See Contract

13. General Tasks

Total(Bidder Complete)

Contract End Date:

Contract # MA 23*0534

See Contract

$ 256.00 $ 100.64

$3,068.00

PERIODIC SERVICES

ANNUAL BUSINESS COSTS

Annual Cost for Cleaning Supplies and Equipment Replenishment Supplies (not applicable for DHS locations) Insurance (General Liability and Worker’s Compensation)

$ 409.84

$ 1,300.00 $ 1,001.52

BASIC JANITORIAL WAGES – Enter hourly PAY rate. Do not include taxes or insurance.

g) Light fixture/lens cleaning

All Services

SUBCONTRACTORS(Bidder Complete)

$ 13,268.00

TOTAL ANNUAL PERIODIC SERVICES (D)

14. Intensive Floor Care a.) Spray buff finished hard surface floors - removing scuff marks included

TOTAL QUOTE FOR CONTRACT (F)

Basic Janitorial Basic Janitorial

ADDITIONAL SERVICES – FOR QUOTATION PURPOSES ONLY – Do not include in the total price of the bid

Email jdoncis@grbsinc.com

Quote Per Chair

$ 5.00

Quote Per Hour

$ 35.00

Quick payment terms: ________ % discount off invoice if paid within ________ days after receipt of invoice.

Quote Per Hour

$ 50.00

Quote Per Hour

$ 50.00

Quote Per Square Foot

$ 0.15

Miscellaneous facility maintenance services:

(Includes light maintenance such as hanging paper towel dispensers or hanging storage shelves)

Description

Description

Description

Description

Emergency Services:

(Includes cleaning services for emergency situations such as restrooms overflow, etc.)

Description

Infectious Disease Control:

(Refer to Attachment A SOW for a complete description)

Additional Carpet Cleaning:

Carpet shampooing of tenant areas upon request, per square foot

Requested Chair Cleaning:

Shampooing/cleaning/stain removal of upholstered fabric chairs upon request

Grand Rapids Building Services (GRBS) 12843

Jason Doncis 3/26/2026

6164512064 6163662309

Company Vendor ID

Vendor Signature Date

Telephone Number Cell Phone Number

Sub-contractor Total Costs $0.00

CN3 230000000534 MDOS SOS Br 223 Coldwater mailto:jdoncis@grbsinc.com mailto:jdoncis@grbsinc.com mailto:jdoncis@grbsinc.com mailto:jdoncis@grbsinc.com mailto:jdoncis@grbsinc.com mailto:jdoncis@grbsinc.com mailto:jdoncis@grbsinc.com mailto:jdoncis@grbsinc.com mailto:jdoncis@grbsinc.com

320 S Walnut Street Lansing, MI 48933 P.O. Box 30026, Lansing, MI 48909

STATE OF MICHIGAN PROCUREMENT

Department Technology, Management and Budget Central Procurement Services

CONTRACT CHANGE NOTICE

CONTRACT SUMMARY

Janitorial Services - Statewide

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

March 1, 2023 February 28, 2026 2 - 1 Year February 28, 2026

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

MINIMUM DELIVERY REQUIREMENTS

N/A

P-Card Direct Voucher (PRC) Other Yes No

1200 Front Ave NW

Grand Rapids MI 49504

Jason Doncis

616-366-2309 jdoncis@grbsinc.com

GRAND RAPIDS BUILDING

SERVICES INC

C O

N

TR

A C

TO

R

Lisa Spitzley

(517) 249-0440

DTMB

Various Various

SpitzleyL4@michigan.gov

C on tr ac t A dm in is tr at or

Pr og ra m

M an ag er

ST

A

TE

N/ANet 45

Change Notice Number 2

Contract Number MA230000000534 to

DESCRIPTION OF CHANGE NOTICE

OPTION EXTENSIONLENGTH OF OPTION LENGTH OF EXTENSION REVISED EXP. DATE

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

11 Months January 2, 2027

$746,553.00 $373,000.00 $1,119,553.00

N/A

DESCRIPTION

Please note the Program Manager or Contract Administrator may have changed, and are reflected on this Change Notice.

Effective December 16, 2025, this Contract is hereby amended as follows:

1. Estimated Contract Value is increased by $373,000.00,

2. Exercise 11 months (309 days) of 1 option year; the revised expiration date is January 2, 2027.

All other terms, conditions, specifications, and pricing remain the same. Per Contractor and Agency agreement, DTMB Procurement approval, and State Administrative Board approval on December 16, 2025.

Set Aside Location Program Manager/ State Contact Agency City County

Prosperity Regions Serviced

Monthly Base Rate Pricing Year 1 Pricing Year 2 Pricing Year 3 Base Year

Estimated Total

Option Year 1 Estimated

Pricing

Contract Estimated Total

Number of Locations

O 23*0534 GRBS No Location Name Name/Email Address Agency 4 West, 8 Southwest, 9 Southeast, $787,752.00 $262,584.00 $1,050,336.00 8

O1 DHHS Muskegon Co. Andrea Pulos pulosa1@michigan.gov DHHS Muskegon

Heights Muskegon 4 $7,810.00 $106,425.00 $106,425.00 $106,425.00 $319,275.00 $106,425.00 $425,700.00

O2 Branch #201 Kalamazoo Stephanie Burrel burrels@michigan.gov MDOS Kalamazoo Kalamazoo 8 $1,222.00 $20,614.00 $20,614.00 $20,614.00 $61,842.00 $20,614.00 $82,456.00

O3 Branch #203 Paw Paw Susan Ray rays@michigan.gov MDOS Paw Paw Van Buren 8 $926.00 $17,412.00 $17,412.00 $17,412.00 $52,236.00 $17,412.00 $69,648.00

O4 Branch #223 Coldwater Valarie Springman SpringmanV@michigan.gov MDOS Coldwater Branch 8 $926.00 $16,252.00 $16,252.00 $16,252.00 $48,756.00 $16,252.00 $65,008.00

O5 Branch #224 Hillsdale Angela Patterson pattersona1@michigan.gov MDOS Hillsdale Hillsdale 9 $643.00 $12,856.00 $12,856.00 $12,856.00 $38,568.00 $12,856.00 $51,424.00

O6 Kalamazoo TSC Michael Streeter streeterm@michigan.gov MDOT Kalamazoo Kalamazoo 8 $1,878.00 $28,426.00 $28,426.00 $28,426.00 $85,278.00 $28,426.00 $113,704.00

O7 Muskegon TSC Marc Fredrickson fredricksonm@michigan.gov MDOT Muskegon Muskegon 4 $697.00 $12,879.00 $12,879.00 $12,879.00 $38,637.00 $12,879.00 $51,516.00

O8 Southwest Region Office

(SWRO)

Jeanne Sharpe sharpej1@michigan.gov MDOT Kalamazoo Kalamazoo 8 $3,210.00 $47,720.00 $47,720.00 $47,720.00 $143,160.00 $47,720.00 $190,880.00

O9

ADDITIONAL SERVICES Costs For All Locations on this contract - supersedes Additional Costs listed on individual LSS documents– FOR QUOTATION PURPOSES ONLY – Services performed must be preapproved by Location Program Manager or designee Quote Per Hour

Emergency Services:

(Includes cleaning services for emergency situations such as restrooms overflow, etc.)

$50.00

Description Quote Per Hour

Attachment B1 Location List and Pricing Summary

Miscellaneous facility maintenance services:

(Includes light maintenance such as hanging paper towel dispensers or hanging storage shelves)

$35.00

Description Quote Per Chair

Requested Chair Cleaning:

Shampooing/cleaning/stain removal of upholstered fabric chairs upon request $5.00

Description Quote Per Hour

Infectious Disease Control:

(Refer to Attachment A SOW for a complete description) $50.00

Description Quote Per Square Foot

Additional Carpet Cleaning:

Carpet shampooing of tenant areas upon request, per square foot $0.15

Description

230000000534 Attachment B1 - Location and Pricing Summary

CN2 220000000534

STATE OF MICHIGAN

CENTRAL PROCUREMENT SERVICES

Department of Technology, Management, and Budget

320 S. WALNUT ST., LANSING, MICHIGAN 48933

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

Change Notice Number 1 to

230000000534Contract Number

@Michigan.gov

Various

Lisa Spitzley mvandenberg@grbsinc.com

Michael VandenBerg

Grand Rapids, MI 49504

GRAND RAPIDS BUILDING SERVICES INC

CV0020530

616-477-6868

1200 Front Ave NW

(517) 249-0440 S

T A

T E

P ro g ra m

M a n a g e r

C o n tra ct

A d m in istra to r

C O

N T R A C T O

R

DTMB

spitzleyl4@michigan.gov

$746,553.00

March 1, 2023 February 28, 2026

JANITORIAL SERVICES - STATEWIDE

February 28, 2026

INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

2 - 1 Year

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

☐ P-Card ☐ PRC ☐ Other ☐ Yes ☒ No

MINIMUM DELIVERY REQUIREMENTS

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION REVISED EXP. DATE

☐ N/A ☐ N/A N/A

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

N/A

$0.00 $746,553.00

Effective March 1, 2023, this contract is amended to update Pricing for the following locations to include periodic services costs, see updated Attachment B1, Location/Pricing Summary, and Location Specificaion Sheet (LSS) documents for cost details;

monthly base rate remains the same:

1. MDOT Muskegon TSC

2. MDOT Southwest Region Office (SWRO)

All other terms, conditions, specifications and pricing remain the same. Per Contractor and Agency agreement, and DTMB Procurement approval.

INITIAL EXPIRATION DATEINITIAL EFFECTIVE DATE

N/A

DESCRIPTION

CONTRACT SUMMARY

SW

Set Aside Location Program Manager/ State Contact Agency City County

Prosperity Regions Serviced

Monthly Base Rate Pricing Year 1 Pricing Year 2 Pricing Year 3 Three Year

Total Number of Locations

O 23*0534 GRBS No Location Name Name/Email Address Agency 4 West, 8 Southwest, 9 Southeast, $787,752.00 8

O1 DHHS Muskegon Co. Andrea Pulos pulosa1@michigan.gov DHHS Muskegon

Heights Muskegon 4 $7,810.00 $106,425.00 $106,425.00 $106,425.00 $319,275.00

O2 Branch #201 Kalamazoo Stephanie Burrel burrels@michigan.gov MDOS Kalamazoo Kalamazoo 8 $1,222.00 $20,614.00 $20,614.00 $20,614.00 $61,842.00

O3 Branch #203 Paw Paw Susan Ray rays@michigan.gov MDOS Paw Paw Van Buren 8 $926.00 $17,412.00 $17,412.00 $17,412.00 $52,236.00

O4 Branch #223 Coldwater Rebecca Wheeler WheelerR3@michigan.gov MDOS Coldwater Branch 8 $926.00 $16,252.00 $16,252.00 $16,252.00 $48,756.00

O5 Branch #224 Hillsdale Rebecca Wheeler WheelerR3@michigan.gov MDOS Hillsdale Hillsdale 9 $643.00 $12,856.00 $12,856.00 $12,856.00 $38,568.00

O6 Kalamazoo TSC Michael Streeter streeterm@michigan.gov MDOT Kalamazoo Kalamazoo 8 $1,878.00 $28,426.00 $28,426.00 $28,426.00 $85,278.00

O7 Muskegon TSC Marc Fredrickson fredricksonm@michigan.gov MDOT Muskegon Muskegon 4 $697.00 $12,879.00 $12,879.00 $12,879.00 $38,637.00

O8 Southwest Region Office

(SWRO)

Jeanne Sharpe sharpej1@michigan.gov MDOT Kalamazoo Kalamazoo 8 $3,210.00 $47,720.00 $47,720.00 $47,720.00 $143,160.00

ADDITIONAL SERVICES Costs For All Locations on this contract - supersedes Additional Costs listed on individual LSS documents– FOR QUOTATION PURPOSES ONLY – Services performed must be preapproved by Location Program Manager or designee

Attachment B1 Location List and Pricing Summary

Miscellaneous facility maintenance services:

(Includes light maintenance such as hanging paper towel dispensers or hanging storage shelves)

$35.00

Description Quote Per Chair

Requested Chair Cleaning:

Shampooing/cleaning/stain removal of upholstered fabric chairs upon request $5.00

Description Quote Per Hour

Infectious Disease Control:

(Refer to Attachment A SOW for a complete description) $50.00

Description Quote Per Square Foot

Additional Carpet Cleaning:

Carpet shampooing of tenant areas upon request, per square foot $0.15

Description Quote Per Hour

Emergency Services:

(Includes cleaning services for emergency situations such as restrooms overflow, etc.)

$50.00

Description Quote Per Hour

Schedule B1, Location and Pricing Summary

CN1 230000000534

OPTIONS:

CONTRACT

END DATE:

CONTRACTING AGENCY:

BUILDING NAME and

NUMBER:

BUILDING ADDRESS:

IS LOCATION ON CRO “SET

ASIDE”?

SCHEDULED TO BE IN

FUTURE?

PROSPERITY REGION and

COUNTY:

CONTACT

DTMB BUYER:

AGENCY BUYER:

PROGRAM MANAGER:

WORKING DAYS of BUILDING

OCCUPANTS: 7:30 - 4:30

NUMBER of EMPLOYEES: 1-3

DAYS of CLEANING SERVICE:

T/F (5p-11p)/ S or Su (9a-

9p)

TOTAL SQ. FT. to be CLEANED: 1

SQ. FT. CARPET:

SQ. FT. HIGH TRAFFIC

CARPET:

SQ. FT. VINYL:

SQ. FT. CERAMIC:

SQ. FT. CONCRETE:

SQ. FT. TERRAZO:

SQ. FT. RUBBER FLOORING:

NUMBER of RESTROOMS in

BUILDING:

Schedule B - Location Specification Sheet (LSS)

SERVICE BEGIN DATE:

Does location have a cafeteria/café/snack bar?

● No

What is the RECOMMENDED Level of Insurance Risk for this Contract? [EXAMPLE: LOW, MODERATE OR HIGH] DTMB-OAS & AGENCY to determine

NUMBER of DTMB-DESIGNATED BREAK ROOMS in BUILDING:

● 1

Is window cleaning required? (Specify if Interior and / or Exterior and Number of Floors – typically 1st Floor for Exterior.)

● No

Does location have child play area(s), gymnasium, locker room, etc.? If so, please identify along with cleaning standard.

● No

0 AREA(S): Courtyard 0 AREA(S): Gyms, fun area

NUMBER of TOTAL UNITS for BUILDING RESTROOM(S):

*see Additional Information Urinals: 1 Toilets: 5 Baby Changing Stations: 0 Showers: 0 Sinks: 3

408 AREA(S): Break Rooms 402 AREA(S): Common areas, entrance way, Locker rooms 510 AREA(S): Courtyard & Kitchen

6,040 NUMBER of STORIES in BUILDING:

4720 AREA(S): Offices, Hallways

600 AREA(S): Offices

BUILDING LOCATION INFORMATION

M-F OFFICIAL WORKING HOURS of BUILDING

OCCUPANTS:

22 APPROXIMATE DAILY VISITORS:

Tues (set day), & Fri/Sat/or Sun (PM flexible on the (2nd day)) IDENTIFY HOURS of CLEANING SERVICE:

Mark Morrison Morrisonm@michigan.gov (517) 275-1834 Marc Fredrickson fredricksonm@michigan.gov 231-777-3451

Lisa Spitzley spitzleyL4@michigan.gov 517-249-0440

MDOT

Muskegon TSC 2225 Olthoff Dr.

Yes No X ., Yes No X .

Region: 4 County: Muskegon

Janitorial contract awards are subject to the Sheltered Workshop Sections of P.A. 431 of 1984 (MCL 18.1293 – 18.1297). In order to receive further award consideration, a bidder’s work plan and location pricing MUST indicate that you make a profit. Bids submitted indicating a loss will be considered non-responsive.

A. Contract and Program Manager Information

CONTRACT INFORMATION

Note Service Begin Date: See Contract

3/1/2023 See Contract

PROCUREMENT CONTACT INFORMATION

NAME EMAIL PHONE

CN1 230000000534 MDOT Muskegon TSC mailto:spitzleyL4@michigan.gov mailto:Morrisonm@michigan.gov mailto:fredricksonm@michigan.gov mailto:Morrisonm@michigan.gov mailto:fredricksonm@michigan.gov

(Each time scheduled to clean; XX per year)

Weekly (Once per week;

52 times per year)

Monthly (Once per month; 12 times per year)

Quarterly (Once per Quarter;

4 times per year)

Semi (or) Bi- Annual

(3 (or) 2 times per year)

Annual (Once Per

Year) a.) Vacuum carpet, sweep & damp mop hard surface floor if applicable. Remove spots/stains from carpet.

2x p/week (104/yr) b.) Empty waste receptacles 2x p/week (104/yr) c.) Dust high and low, including all surfaces which gather dust. Do not dust desk surfaces or adjacent work surfaces.

1x p/week (52/yr) a.) Close restroom 2x p/week (104/yr) b.) Empty waste receptacles 2x p/week (104/yr) c.) Fill dispensers ** See Replenishable Supplies

2x p/week (104/yr) d.) Dust 1x p/week (52/yr) e.) Clean and sanitize waste receptacles

2x p/week (104/yr) f.) Dust mop 2x p/week (104/yr) g.) Clean and sanitize sinks 2x p/week (104/yr) h.) Clean glass and mirrors 2x p/week (104/yr) i.) Clean and sanitize toilets and urinals

2x p/week (104/yr) j.) Empty and sanitize all sanitary napkins receptacles

2x p/week (104/yr)

2. Restrooms

C. Description of Service Needs TASK AND FREQUENCIES Services Frequency

1. Office Cleaning/Lab (Note : The days office cleaning is to occur will be determined by the Facility Supervisor.)

ADDITIONAL INFORMATION: (Note additional building information, including, but not limited to, particular security requirements {keys, etc.} or known building environmental issues that Bidder should be aware of in performing janitorial services for this location):

● Two buildings - Main office and Lab

● Each cleaning person will need a state issued ID key card to enter

BASIC SERVICES-DAILY CLEANING TO INCLUDE ALL HIGHTOUCH POINTS (IE. DOOR KNOBS, PUSH/PULL BARS, DOOR HANDLES, LIGHT SWITCHES) WITH APPROVED INFECTIOUS DISEASE CLEANING CHEMICAL WITH NO ADDITIONAL CHARGES FOR COVID CLEANING ***Removal of salt stains from the carpeting is considered part of daily spot cleaning - extremely important the carpet is spot cleaned daily***. A. Salt stains may require the use of carpet cleaning equipment(extractors). Vendor must have equipment available to clean salt stains completely on a weekly basis. B. Cleaning of salt stains is not condiderd part of the semi-annual cleaning.

CN1 230000000534 MDOT Muskegon TSC k.) Clean and sanitize wall around toilets and urinals, stall and entry doors, and partitions between toilets, urinals and sinks. Also perform any obvious spot cleaning.

1x p/month (12/year) l.) Damp mop (Note: Damp mops used in restrooms are not to be used for non-restroom areas.)

1x p/week (52/yr) m.) Vacuum carpet if applicable NA n.) Maintain floor drain(s)/traps free of odors

2x p/week (104/yr) o.) Service restrooms as requested by Facility Supervisor

2x p/week (104/yr) a.) Clean, sanitize and wipe dry NA a.) Empty trash/ recyclable paper pick up

2x p/week (104/yr) b.) Pickup for miscellaneous recyclable materials c.) Remove carpet runners, clean floor underneath and replace runners

1x p/week (52/yr) d.) Vacuum carpet and runners

2x p/week (104/yr) e.) Dust mop 2x p/week (104/yr) f.) Damp mop or machine scrub

1x p/week (52/yr) g.) Maintain clean glass -includes entrance doors

1x p/week (52/yr) h.) Completely dust all fixtures - includes ledges, edges, shelves, exposed pipe, furniture, partitions, door-frames, etc.

1x p/week (52/yr) i.) Damp wipe all non-upholstered furniture, tables & counter areas including visitor/breakout rooms.

1x p/month (12/year) j.) Vacuum upholstered lobby furniture

1x p/month (12/year) a.) Spot cleaning - including light switches

2x p/week (104/yr) a.) Vacuum/dust mop/sweep b.) Vacuum/dust mop/sweep - Winter (November 1 - April 1) for designated areas.

c.) Dust d.) Clean w/ sanitizer & wipe dry handrails & doorknobs e.) Damp mop

3. Drinking Fountains

4. Lobbies and Corridors

5. Wall /Partition Cleaning / Washing

6. Stairway Cleaning, including those in parking ramps f.) Damp mop - Winter (November 1 - April 1) for designated areas.

g.) Spot clean walls and glass a.) Clean door guide tracks b.) Dust, damp wipe and wipe dry handrails, cab walls, doors c.) Vacuum carpet/damp mop a.) Organize, tidy, and clean 1x/month a.) Empty food barrels/waste receptacles and clean receptacle covers

2x p/week (104/yr) b.) Sweep/dust mop/vacuum floors

2x p/week (104/yr) c.) Refill paper towel dispensers

2x p/week (104/yr) d.) Damp mop 1x p/week (52/yr) e.) Clean, scour and sanitize sinks

2x p/week (104/yr) f.) Damp wipe cabinetry, counter tops, table tops and outer surfaces of refrigerators

2x p/week (104/yr) g.) Clean under small counter top appliances h.) Clean top of paper towel dispensers i.) Damp mop spills j.) Damp mop and shine vinyl floors a.) Cafeterias and cafes/snack bars N/A b.) Clean tables and counter tops except for food serving and prep areas

N/A c.) Vending machine areas, concession stands, lounges and recreation areas

N/A d.) Empty food barrels e.) Conference rooms 2x p/week (104/yr) f.) Clean drawing boards in conference rooms N/A a.) Emergency stain/gum removal from carpet As Needed

8. Thoroughly Clean Store Rooms/Janitor Closets

9. Designated Breakroom Cleaning/Kitchen

10. High Use Areas Special attention must be given to the areas listed below. Both schedules & duties will be conducted as indicated. The facility supervisor reserves the right to schedule the activities listed in this section.

Cleaning to include: vacuum carpet, sweep & damp mop hard surface floors, remove spots/stains from carpet, empty waste receptacles and clean waste receptacle covers as applicable.

11. Variable Procedures

7. Elevator Cleaning b.) Empty exterior ashtrays/trash receptacles & clean all general areas including entrances, during Winter months of November 1 - April 1.

2x/week c.) Empty exterior ashtrays / trash receptacles & clean all general areas including entrances, during Summer months of April 1 - October 31.

2x/week d.) Wash all waste receptacles (inside & out) which present a soiled or odorous condition & sanitize

1x/month e.) Replace waste receptacle liner when soiled or worn

2x/week f.) Assist in snow removal operations around main building entrances, staffing changes may be needed g.) Entry leaf removal/sweeping fall season a.) Task

Daily (Each time scheduled to clean; XX per year)

Weekly (Once per week;

52 times per year)

Monthly (Once per month; 12 times per year)

Quarterly (Once per Quarter;

4 times per year)

Semi (or) Bi- Annual

(3 (or) 2 times per year)

Annual (Once Per

Year) a.) Clean partition and interior glass b.) Dust walls high and low c.) Clean air bars and vents d.) Dust/clean baseboards 2x/yr e.) Dust/clean blinds, curtains, window treatments 2x/yr f.) Vacuum fabric upholstered furniture 1x/yr g.) Light fixture/lens cleaning h.) Thorough wall / partition vacuuming and washing, after renovations or modifications as required

As Needed i.) Additional/ Emergency services As Needed a.) Spray buff finished hard surface floors - removing scuff marks included

Building Name:

Services Frequency

Periodic Services (the program manager’s prior approval is required for these services.)

13. General Tasks

14. Intensive Floor Care

12. Special – Building Specific Tasks b.) Power scrub restroom floors c.) Clean carpet runners / mats d.) Clean carpet in high traffic areas, includes main hallways, cubicle/ office hallways, elevators, lobbies and cafeteria/cafes e.) Carpet Cleaning - entire floor including inside cubicles and offices

1x/yr f.) Scrub and refinish stairwell floors g.) Top strip & refinish floors h.) Strip & refinish all hard surface floors 1x/yr

Daily (Each time scheduled to clean; XX per year)

Weekly (Once per week;

52 times per year)

Monthly (Once per month; 12 times per year)

Quarterly (Once per Quarter;

4 times per year)

Semi (or) Bi- Annual

(3 (or) 2 times per year)

Annual (Once Per

Year) a.) Thoroughly disinfect all interior and exterior entry door hardware. This includes all push/panic bars, door knobs, door levers and handicap entry buttons.

1x p/week b.) Thoroughly disinfect all handrails in building entries or other common areas.

In order to minimize the impact of infectious diseases in DTMB owned facilities the following procedures, at the designated frequencies, may be requested and/or discontinued at the discretion of DTMB. The contractor will be required to have sufficient staff in place to accomplish these additional tasks within five (5) working days of notification of the need for implementation by the Program Manager.

Disinfectants used for these procedures must meet the minimum standards set forth by the U. S. Government, Center for Disease Control and must be approved by the DTMB Program Manager. The disinfectants used must not damage paint, metal finishes, electrical controllers, electronics or any other materials or surfaces. The contractor will be responsible for all costs associated with the repair of any damage resulting from the improper use of disinfectants which result in damage to paint, metal finishes or other surfaces

WHEN REQUESTED BY PROGRAM MANAGER or Designee, these cleaning procedures must be performed twice daily and at regularly scheduled starting times, (ONCE DAILY HIGH TOUCHPOINT/IDC CLEANING INCLUDED IN BASIC CLEANING SERVICES at no additional cost, COST FOR SECOND CLEANING COVERED UNDER ADDITIONAL SERVICES/INFECTIOUS DISEASE CLEANING AT ESTABLISHED HOURLY RATE FOR CONTRACT, SEE SCHEDULE B SUMMARY. **EXCEPTION - SOME LOCATIONS REQUIRE CONTINUOUS MONTHLY IDC WHICH HAVE AN ESTABLISHED MONTHLY RATE, SEE SCHEDULE B SUMMARY FOR ESTABLISHED MONTHLY RATE, FOR DESIGNATED LOCATIONS AND ESTABLISHED MONTHLY RATE. The preferred start times are 9:00 a.m. and 1:30 p.m.

These tasks will be performed on each regularly scheduled State of Michigan work day. Any adjustments or changes to the cleaning times must be approved by the Facility Supervisor for that location.

Special – Additional Cleaning Procedures in Response to Infectious Disease – For Quotation Purposes Only

Services Quote for Additional Cleaning Procedures in Response to Infectious Disease

Frequency c.) Thoroughly disinfect all lobby mounted and cab mounted elevator call buttons. To avoid damage to elevator controls systems and other electrical components, the appropriate disinfectant must not be sprayed directly onto elevator call buttons or panels. The disinfectant should first be applied to a cloth then wiped on the surface to be disinfected.

d.) Thoroughly disinfect all push/panic bars, door knobs, door levers or other door opening devices on stairwell doors.

e.) Thoroughly disinfect all push/ panic bars, door knobs, door levers or other door opening devices on restroom doors.

1x/week f.) Check hand sanitizer levels in all lobby and entrance dispensers. Report empty or nearly empty dispensers to the Facility Supervisor. Hand sanitizer refills will be supplied by DTMB and the dispensers will be stocked by DTMB staff.

NOTE :

SUPPLEMENTARY TASKS*

Air Fresheners Agency

*** ALL CLEANING SUPPLIES ARE TO BE PROVIDED BY THE CONTRACTOR ***

Toilet tissue Agency Plastic Trash Can Liners Agency

Hand sanitizer dispensers & refills Agency

Paper towels Agency Hand soap Agency

Feminine Sanitary vending supplies & Disposal bags Agency

● All cleaning schedules are to be established with and approved by the Program Manager (PM) at the beginning of the contract period. Service delivery begin date will be determined by PM. Any deviation from the established schedule must be pre approved by the PM.

● All periodic services must be priced and invoiced separately from the basic services. Delivery and performance of all periodic services must be pre-approved by the PM or their designee pursuant to the schedule as approved by the PM.

**RESPONSIBILITY FOR REPLENISHABLE SUPPLIES**

Replenishable Item Provided by

Services requested by the Facility Supervisor and performed by the contractor, which are beyond the scope of this service contract, shall be billed separately at the hourly rate quoted by the contractor for additional / emergency services.

- To be determined by Program Manager.

NOTES AND ADDITIONAL INFORMATION

Employees Hours Rate Days Daytime Cleaners x x x = Nighttime Cleaners 1 x 2 x 16 x 104 = Supervisor Cleaning x x x = Other x x x = Other x x x =

Annual = 1 Semi = 2 Tri = 3

Qrtly = 4

Price Per Service

ANNUAL

PRICE

2 x $ 125.00 = $ 250.00 2 x $ 100.00 = $ 200.00 2 x $ 100.00 = $ 200.00 4 x $ 50.00 = $ 200.00 2 x $ 50.00 = $ 100.00 1 x $ 150.00 = $ 150.00 2 x $ 100.00 = $ 200.00

4 x $ 100.00 = $ 400.00

4 x $ 250.00 = $ 1,000.00 2 x $ 100.00 = $ 200.00

1 x $ 140.00 = $ 140.00

1 x $ 600.00 = $ 600.00

1 x $ 100.00 = $ 100.00 2 x $ 250.00 = $ 500.00 1 x $ 275.00 = $ 275.00

Square Feet of Area to be cleaned: $ TOTAL AVERAGE cost per square foot per month: 0.12$ TOTAL AVERAGE cost per square foot per year: 1.38$ e.) Carpet Cleaning - entire floor including inside cubicles and offices f.) Scrub and refinish stairwell floors c.) Clean carpet runners / mats d.) Clean carpet in high traffic areas, includes main hallways, cubicle/office hallways, elevators, lobbies and cafeteria/cafes b.) Power scrub restroom floors

Wage Overhead - (A) Basic Annual Janitorial Wages x 19.26% Other – (Provide detailed list. Insert rows as needed)

Profit

+ TOTAL ANNUAL BUSINESS COSTS (B)

TOTAL ANNUAL JANITORIAL BASE RATE (C)

C ÷ 12 = TOTAL MONTHLY INVOICE AMOUNT

TOTAL ANNUAL BUSINESS COST (B)

BASIC ANNUAL JANITORIAL WAGES (A) $ 3,328.00

a.) Clean partition and interior glass b.) Dust walls high and low c.) Clean air bars and vents d.) Dust/clean baseboards e.)Dust/clean blinds, curtains, window treatments f.) Vacuum fabric upholstered furniture

TOTAL ANNUAL JANITORIAL BASE RATE (C)

+ TOTAL ANNUAL PERIODIC SERVICES (D)

TOTAL QUOTE FOR ONE YEAR (E )

$ 8,364.00 $ 4,515.00

$ 4,515.00 g.) Top strip & refinish floors h.) Strip & refinish all hard surface floors

PRICE

MDOT - Muskegon TSC, 2225 Olthoff Dr., Muskegon MI

$ 3,328.00 BASIC ANNUAL JANITORIAL WAGES (A)

$ 697.00

Anticipated Service Start Date: 3/1/23

$5,036.00 $ 8,364.00

Total

$ 3,328.00

Option Years: See Contract

HR Costs Indirect Management, Direct Management, Supervision Holiday, vacation time.

Bonuses, incentives

13. General Tasks

Total(Bidder Complete)

Contract End Date:

Contract # *230000000534

See Contract

$ 3,152.25

$ 160.96 $5,036.00

PERIODIC SERVICES

ANNUAL BUSINESS COSTS

Annual Cost for Cleaning Supplies and Equipment Replenishment Supplies (not applicable for DHS locations) Insurance (General Liability and Worker’s Compensation)

$ 650.43 $ 90.60 $ 340.79 $ 640.97

BASIC JANITORIAL WAGES – Enter hourly PAY rate. Do not include taxes or insurance.

g) Light fixture/lens cleaning

$ 12,879.00

TOTAL ANNUAL PERIODIC SERVICES (D)

14. Intensive Floor Care a.) Spray buff finished hard surface floors - removing scuff marks included

TOTAL QUOTE FOR CONTRACT (F)

Basic Janitorial Basic Janitorial

TOTAL AVERAGE cost per square foot per month: 0.18$ TOTAL AVERAGE cost per square foot per year: 2.13$

ADDITIONAL SERVICES – FOR QUOTATION PURPOSES ONLY – Do not include in the total price of the bid

All Services

Email mvandenberg@grbsinc.com

Quote Per Chair

$5 chair

Quote Per Hour

$35 hr

Quick payment terms: ________ % discount off invoice if paid within ________ days after receipt of invoice.

Quote Per Hour

$50

Quote Per Hour

$50

Quote Per Square Foot

$.15/sq foot

Miscellaneous facility maintenance services:

(Includes light maintenance such as hanging paper towel dispensers or hanging storage shelves)

Description

Description

Description

Description

Emergency Services:

(Includes cleaning services for emergency situations such as restrooms overflow, etc.)

Description

Infectious Disease Control:

(Refer to Attachment A SOW for a complete description)

Additional Carpet Cleaning:

Carpet shampooing of tenant areas upon request, per square foot

Requested Chair Cleaning:

Shampooing/cleaning/stain removal of upholstered fabric chairs upon request

Grand Rapids Building Services (GRBS) 12843

Mike VandenBerg 12.12.2022

616.451.2064 616.477.6868

Company Vendor ID

Vendor Signature Date

Telephone Number Cell Phone Number

All Services

Sub-contractor Total Costs $0.00 SUBCONTRACTORS(Bidder Complete)

CN1 230000000534 MDOT Muskegon TSC mailto:mvandenberg@grbsinc.com mailto:mvandenberg@grbsinc.com mailto:mvandenberg@grbsinc.com mailto:mvandenberg@grbsinc.com mailto:mvandenberg@grbsinc.com mailto:mvandenberg@grbsinc.com mailto:mvandenberg@grbsinc.com mailto:mvandenberg@grbsinc.com

CONTRACT TERM: OPTIONS:

CONTRACT…