52.212-1_INSTRUCTIONS_TO_OFFERORS.docx

FAR 52.212-1 INSTRUCTIONS TO OFFERORS

A complete quotation package must contain the following items:

· Price Schedule

· Any entity wishing to do business with the Federal Government must first obtain a Dunn and Bradstreet number. If your company does not have a DUNS number, you may contact Dun and Bradstreet directly to obtain one by calling 1- 866-705-5711or via the following website:

http://fedgov.dnb.com/webform

· A completed ONLINE Registration in the Federal Government’s System for Award Management at http://sam.gov.

In accordance with FAR 52.212-1 Provision and & 52.212-4 Commercial Terms and Conditions; any entity wishing to do business with the federal government under a Federal Acquisition Regulation (FAR)-based contract must also be registered in SAM at http://sam.gov. ****REGISTRATION IS FREE PLEASE IGNORE ANY SITE THAT REQUIRES PAYMENT FOR REGISTRATION***

· ONLINE Completion of provision 52.212-3, Offeror Representations and Certifications – Commercial Items. Any entity wishing to do business with the USDA Shall complete certifications electronically at http://sam.gov. or via http://www.acquisition.gov Offerors shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website accessed through http://www.acquisition.gov or at http://sam.gov .

Schedule B: Pricing

PROPANE

1.0 STATEMENT OF WORK

Liquid Propane Delivery to the USDA National Centers for Animal Health 1920 N Dayton Avenue Ames, Iowa

1.0 Scope of Work

The USDA National Centers for Animal Health (NCAH), 1920 Dayton Ave, Ames, IA, 50010 has a requirement to have Liquid Propane Delivered to 21 1000 gallon liquid propane tanks at 1920 Dayton Ave, Ames, IA 50010. 21 remote tank level readers are required to be installed on the Liquid Propane tanks.

1.1 Service/Delivery requirements

The estimated liquid propane usage is approximately 88,000 gallons. The contractor shall provide and deliver propane gas to refill multiple (21 tanks) 1000 gallon tanks. The contractor shall top of the tanks twice a week during cold temperatures and once a week during warmer temperatures on a schedule to be coordinated with the USDA. The contractor shall install remote tank readers on the propane tanks and shall provide an electronic tank level report on a daily basis. The contractor must be able to deliver propane within 24 hours on an emergencies basis.

2.0 Contractor/vendor Qualifications

Deliveries for this contract shall be completed by drivers fully trained and on current on delivery of liquid propane and have one year of experience delivering propane.

3. 0 General NCAH Site Requirements

3.1 Site Security Access

1. Access to the site is controlled by a security fence and visitor/contractor check-in/check-out system. All contractor/subcontractor employees shall sign-in and out at the main site entrance gate and wear a contractor/visitor identification badge at all times while on the site. The ID badges will be turned in at the end of the work day. A current government-issued identification with a picture ID is required for entry.

2. This project site is located in a limited access security zone. Contractor or business vehicles will be required to display a USDA security tag to be hung from the Contractor’s vehicle rear view mirror.

3. Contractor vehicles will be allowed access adjacent to the work; contractor employee’s personal vehicles shall be parked in the facility employee parking lots.

4. The Contractor shall use only the service roads and access routes approved by the Contracting Officer’s Representative for this project.

5. Work shall be generally confined to the immediate area of the propane tanks. Unless accompanied by a NCAH/USDA employee, the Contractor, subcontractors, and their employees shall not enter buildings or facilities not specifically part of this project. Reasons included, but are not limited to, disease control and health requirements.

6. Additional security requirements may be imposed when the Federal Government raises the Homeland Security Alert Level. Additional directions will be provided if the situation occurs.

7. Failure to comply with access requirements shall be adequate grounds for removal of the Contractor/subcontractor employees from the site and barring further site access to individuals.

3.2 Work Hours:

Regular work hours for the site are 7:00am to 6:00pm, Monday through Friday, excluding Federal holidays. Work scheduled outside normal work hours shall be coordinated with the Government’s representative.to comply with escort and security notification requirements.

4.0 Schedule:

All deliveries will be scheduled with the Government’s representative.

Contract Minimum Guarantee 10,000 Gallons Contract Maximum 100,000 Gallons

5.0 Contract Administration

The USDA designated Points of Contact (POC’s) are is listed below:

Contracting Officer:

Sarah Schauf

USDA/APHIS

1920 Dayton Ave Ames, IA 50010 Sarah.c.schauf@aphis,usda,gov Phone: 515-337-7572

Technical POC

Randy Ferriss

USDA/ARS

1920 Dayton Ave Ames, IA 50010 Randy.Ferriss@ars.usda.gov Phone: 515-520-7088

6.0 Invoicing

After Award of Contract; USDA APHIS will issue a funded Delivery Order with terms and conditions, the contractor is responsible for contacting the Contracting Officer if funds fall below 20% on such Delivery Order.

Payment is 30 days after receipt of a proper invoice, in accordance with the Prompt Payment Act (31 U.S.C. 3903).

Please see https://www.ipp.gov/vendors/enrollment-vendors.htm and submit invoices through the Invoice Processing Platform (IPP). Enroll at https://www.ipp.gov/.

This is a mandatory requirement initiated by the U.S. Department of Treasury.

The Contractor shall submit an original invoice (or electronic invoice, if authorized,) to the address designated in the contract to receive invoices (https://www.ipp.gov).

7.0 Contract Clauses

52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://acquisition.gov/far/ http://www.dm.usda.gov/procurement/policy/agar_x/agarbase/index.html