220000000887.pdf

This document comprises multiple state and federal contract change notices and supporting materials for the SEER*DMS (Surveillance, Epidemiology, and End Results Data Management System) contract between the State of Michigan Department of Technology, Management and Budget (DTMB), and Information Management Services, Inc. (IMS). The contract, identified as number MA220000000887, involves support for the Michigan Cancer Surveillance Program (MCSP) and the Metropolitan Detroit Cancer Surveillance System (MDCSS). The document includes three contract change notices executed between February 2025 and December 2025, detailing administrative updates, staffing changes, and cost adjustments. The National Cancer Institute (NCI), as part of the National Institutes of Health, is identified as the shared accountability partner and system owner.

The primary goods and services under contract involve the customization, migration, implementation, and ongoing support of the SEER*DMS software platform for cancer surveillance data management, encompassing system hosting, database administration, technical support, and security services. The base contract value is $410,926.00 with an initial term through June 30, 2025, plus three one-year option periods extending through June 30, 2028. Change Notice 2 increased the estimated aggregate contract value by $36,237.00 to $658,265.00, effective June 1, 2025, reflecting an adjustment for MDHHS hosting services due to Michigan's population exceeding 10,000,000. Option year pricing ranges from $68,979.00 to $71,765.00 annually, with a 2% increase per option year. Contractor hourly rates for future enhancements are fixed, with project managers billing at $204.00 to $212.24 per hour, systems analysts at $167.00 to $173.75 per hour, and programmer analysts at $100.00 to $121.73 per hour. Change Notice 3 updated accessibility requirements effective December 15, 2025, requiring compliance with WCAG 2.1 Level AA standards. Payment terms are NET 45 days upon receipt of properly completed invoices submitted monthly. The contract does not include extended purchasing options and all state IT policies and security standards must be maintained at no additional cost to the state.