220000000463.pdf

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STATE OF MICHIGAN

ENTERPRISE PROCUREMENT

Department of Technology, Management, and Budget 320 S. Walnut Street 2nd Floor Lansing, MI 48933

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

CONTRACT SUMMARY

GIS Consulting

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

March 15, 2022 March 14, 2025 5 - 24 Months March 14, 2025

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

MINIMUM DELIVERY REQUIREMENTS

N/A

P-Card Direct Voucher (PRC) Other Yes No

1935 Jamboree Drive, Suite 100

Colorado Springs CO 80920

Tom Harrington

617-447-2488 tharr@appgeo.com

CV0002134

THE SANBORN MAP COMPANY, INC.

C O

N

TR

A C

TO

R

517-285-6592

Holmesm3@michigan.gov

Jeremy Lyon

517-230-2858

DTMB

Mark Holmes DTMB

LyonJ5@michigan.gov

C ontract

A dm inistrator Program M anagerSTA

TE

N/ANet 45

Change Notice Number 5

Contract Number MA220000000463 to

DESCRIPTION OF CHANGE NOTICE

OPTION EXTENSIONLENGTH OF OPTION LENGTH OF EXTENSION REVISED EXP. DATE

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

48 Months March 14, 2027

$3,040,950.00 $1,558,000.00 $4,598,950.00

DESCRIPTION

Effective 1/28/2025, we are exercising two option years, and adding funding in the amount of $1,558,000. This will continue the work for MIHI and continue implementing the program. Please see the attached SOW for further consideration.

All other terms, conditions, specifications, and pricing remain the same. Per contractor, agency and DTMB Central Procurement Services.

Michigan.gov/MiProcurement

Version 2021-1 1 of 10

STATEMENT OF WORK -

IT CHANGE NOTICE

Project Title:

MIHI Broadband Strategy and Mapping Support 2025

Period of Coverage:

1/1/25-2/8/26

Requesting Department:

Michigan High Speed Internet Office

Date:

1/16/25

Agency Project Manager:

Eric Frederick

Phone:

517-230-8510

DTMB Project Manager:

Phone:

Brief description of services to be provided:

BACKGROUND:

Sanborn has been under contract with the State of Michigan, High Speed Internet Office (MIHI) since September of 2022 to provide Broadband Consulting Services. The existing statement of work expires on December 31, 2024, and this Statement of Work would provide an extension of these services for the Calendar Year 2025. With the continuation of the BEAD program over the next several years, Sanborn and our subcontractor Connected Nation would continue to provide Broadband consulting services to the MIHI office.

PROJECT OBJECTIVE:

Assist the MIHI office with broadband strategy and mapping support.

SCOPE OF WORK:

Sanborn proposes to continue to support MIHI through our existing tasks. These tasks include Project Management, Building and supporting an interactive Geospatial tool, Conduct Analyses for FCC Fabric and BDC Challenges, continued development of a Statewide Broadband Serviceable Address Location dataset, and Address the Asset Inventory Requirements for BEAD and DE.

All work performed under this contract, with the exception of the Broadband Navigator subscription, will be performed on an as-needed, as-directed basis. The Sanborn team will continuously work with MIHI to determine priority activities related to the broadband funding and rollout in the State of Michigan.

Version 2021-1 2 of 10

TASKS:

Technical support is required to assist with the following tasks:

Task 1 - Project Coordination and Communications The project will continue to require ongoing coordination and communication across a broad range of activities required to meet FCC deadlines and MIHI objectives. Sanborn will continue to have a senior team to oversee and manage the scope of work as described in this document; a team that can also stay engaged to provide strategic continuity and support as the federal requirements and MIHI data strategy evolve.

Management Team members include Morgen Healy, PMP, Vice President and General Manager of the AppGeo Division, and Priya Sankalia, PMP, Senior Project Manager, each having more than 20 years of experience. Morgen as Principal-in-Charge will operate at the program level, attend to contracting, subcontracting, team oversight, and assist with any issues. Priya will act as the main Point of Contact (POC) and will focus on the day-to-day management of tasks and schedule, coordination and communications, liaison to subcontractors at the Task level, and be responsible for all project reporting. It is our experience that this division of role specificity between Program-level and Task-level management helps streamline communications in a way that makes MIHI and the Chief Connectivity Officer’s management of the data strategy program more efficient.

Anticipated Activities

· Establish and maintain the master project schedule and overall Program Management Plan

· Hold regular coordination meetings with the Chief Connectivity Officer and MIHI staff

· Maintain Task-level documentation, reports, plans

· Provide Status Reports and Meeting notes

· Develop additional Scopes of Work as needed to meet project objectives

· Coordinate communications, assignments, activity and schedule with partners

· Oversee and check quality of work and deliverables of Team and partners

· Ensure quality, timeliness, and utility of all deliverables Assumptions

· MIHI will assign a primary point of contact to interact with Our Management Team

· Bi-weekly to weekly meetings may be required to match the pace of the work

Task 2 - Build an Interactive Geospatial Tool

Version 2021-1 3 of 10

Sanborn will continue to develop an interactive geospatial tool (Broadband Navigator TM) or additional applications that provide a flexible platform for supporting the overall data strategy; a platform that can serve as a hub for presenting up to date information, that offers a way to solicit external feedback, and that can support analytical needs, planning, and decision support.

Sanborn will continue to work with MIHI to determine requirements for remaining BEAD tasks for which MIHI would like to track, deploy, and/or spatially display in a web-based platform.

Anticipated Activities

· Requirements collection and detailing through meetings with MIHI and stakeholders;

Develop workflow and requirements documents as necessary

· Develop application design and an initial phased, prioritized approach to creating/launching the tool(s) that coincides with state priorities and federal program requirements.

· Deployment of priority functions through iterative and progressive build, test, document, and deploy. Sanborn will provide mockups for approval prior to building out the functionality.

· Ongoing development against functional requirements roadmap and in sync with state data strategy and need for analytics.

· Provide technical and user documentation as appropriate Assumptions

· MIHI will be able to provide timely input to reviewing functional requirements developed by Sanborn and establishing priorities for phased deployment.

· New tools and functionality will be deployed based on priorities agreed to between MIHI and Sanborn.

Task 3 - Conduct Analyses for FCC Fabric and BDC Challenges Sanborn successfully generated tens of thousands of challenges to the FCC Fabric and BDC data helping to secure hundreds of millions of dollars for MIHI to bring internet service to Michigan’s residents. Sanborn understands that the FCC Map, including the CostQuest fabric, while improved is still far from perfect.

Sanborn will continue to work with MIHI to determine locations that are currently shown as BSL’s and generate challenge documentation to submit to FCC for adjudication.

Sanborn has developed updated processes to select and prioritize locations for review and challenge. This process includes an automated review along with a manual process for questionable locations to review and determine the need for submittal for a challenge.

Sanborn will support MIHI by creating and submitting these challenges on MIHI’s behalf in order to reduce the number of BSL’s which are showing eligible when in fact they are

Version 2021-1 4 of 10 not truly BSL’s. This will result in a more accurate map, as well as removing these locations from the eligibility list to ensure funding is not dispersed to a location that is not actually a BSL.

If necessary, Sanborn will also support any BDC challenges that may be identified and submitted on MIHI’s behalf.

Activities

· Compare existing FCC data with new versions as released

· Leverage existing data and processes to identify and submit challenge candidates for removals or additions

· Prepare a summary report of challenge data candidates, by type and priority, for review and acceptance by MIHI

· Process and format challenges into required FCC challenge process specifications

· Submit challenges on behalf of MIHI

· Upon challenge adjudication decisions by FCC, incorporate all accepted challenge data into the broadband coverage data layers for use by MIHI as the authoritative coverage data for all MIHI program analyses and decisions.

· Evaluate rejected challenge data for possible resubmission to the FCC challenge process based on additional supporting evidence or other corrections

· Additional evaluation and analysis as requested by MIHI.

Assumptions

· MIHI will work with Sanborn to review and accept or reject Sanborn’s recommendations for submission for all challenges

Task 4 - Develop Statewide Broadband Serviceable Address Location Points Sanborn is currently working on developing a statewide BSL (address location) layer for the state as part of the original scope of work. Over the last two years, the state of Michigan has been working on both updated NG911 address points as well as pulling together a statewide layer of parcels which will greatly enhance this process. Sanborn’s development of the Ottawa County BSL layer should be complete by the end of October 2024 and will be used as the template to build out the remaining counties to have one seamless statewide BSL address point layer.

Anticipated Activities

· Acquire state of Michigan data layers for parcels and address points, along with any additional data the Sanborn teams deems necessary to accurately create a BSL layer

· Review of state address data by county, identifying gaps and inconsistencies that may required follow-up with the county

Version 2021-1 5 of 10

· Amass state parcel and appraisal data for assignment of business and residential codes to individual addresses

· Gather available building footprint data and associated with address points

· Ensuring compliance of address data with standards required for BSL and other potential uses, including 911, to maximize the ROI of the address data Assumptions

· MIHI will assist in working with Sanborn in the acquisition of NG911 address point data and county-wide parcel data from DTMB or other available sources.

Task 5 - Address the Asset Inventory Requirements for BEAD and DE Sanborn will use this task to continue to support the Asset Inventory Requirements for BEAD and DE. Sanborn will work to continue to build on Connected Nation’s long-standing broadband data collections, analyses, and various asset inventories, as well as utilizing the data that has been collected and analyzed to date.

Sanborn will also utilize this task and associated data developed during the previous term to support MIHI’s BEAD implementation. This may include analysis and support for the Final Proposal, Cost Analysis, deployment tracking, and any other general analysis that MIHI requires.

Sanborn will continue to work with MIHI to assist in the collection of asset inventories data as required.

Anticipated Activities

· Asset inventory data collection

· Support general data analysis of BEAD related data

· Provide data analysis for cost-modeling, Final Proposal, and other asset-specific data

· Support MIHI’s implementation of the BEAD program

Task 6 – Broadband Navigator Sanborn will continue to provide the Broadband Navigator TM as the broadband mapping platform. The Navigator’s price will continue to cover regular support of the product along with routine system updates. The Navigator’s current subscription runs through February 28, 2025. The Navigator will continue to operate under the license agreement signed on June 7, 2024.

Assumptions

· The Broadband NavigatorTM 12-month subscription will be invoiced in full at the beginning of the term (March 1, 2025)

· All terms and conditions of the Broadband Navigator License agreement (signed June 7, 2024) remain applicable to this statement of work.

Version 2021-1 6 of 10

Task 7 - Mischaracterized BSL Review Workflow (add-on to Broadband Navigator) Sanborn will deploy an add-on to the Broadband Navigator to provide a workflow for reviewing and making determinations on the potential mischaracterized BSLs. This workflow will include the following:

· Ability for users to log in and view/assign flagged BSLs for review

· Ability for users to sort/filter BSLs by their scoring (i.e., likelihood of being mischaracterized as a BSL)

· View/filter reason for the scoring

· View additional data layers / data sources that will be helpful in the BSL review

· Make a determination on status of the BSL

· Following the manual review process, the Navigator will also prepare challenges to be uploaded to FCC as needed.

Assumptions

· The Mischaracterized BSL Review Workflow will be invoiced in full at the time of deployment (estimated to occur in January 2025)

· All terms and conditions of the Broadband Navigator License agreement (signed June 7, 2024) remain applicable to this statement of work.

DELIVERABLES:

Deliverables will not be considered complete until the Agency Project Manager has formally accepted them. Deliverables for this project include:

Contract is based on on-going service delivery and does not include specific deliverable products.

ACCEPTANCE CRITERIA:

Sanborn proposes to perform the above-described scope of services for the estimated fees listed below. Monthly invoices will be submitted to MIHI based on time and material (T&M) expenses for that month. The Broadband Navigator subscription will be invoiced in full at the start of the subscription period.

Task Description Cost Billing Type 1 Project Management and

Coordination $ 120,000 T & M, Not to

Exceed

Version 2021-1 7 of 10

2 Build an Interactive Geospatial Tool

$ 420,000 T & M, Not to Exceed

3 Conduct analyses for FCC Fabric and BDC Challenges

$ 200,000 T & M, Not to Exceed

4 Develop Statewide Broadband Serviceable Address Location Points

$ 400,000 T & M, Not to Exceed

5 Address the Asset Inventory Requirements for BEAD and

DE

$ 250,000 T & M, Not to Exceed

6 Broadband Navigator Subscription (March 2025 – Feb 2026)

$ 133,000 Firm fixed price

7 Mischaracterized BSL Review Workflow (add-on to Broadband Navigator)

$ 35,000 Firm fixed price

Total $ 1,558,000

These services, with the exception of task 6 and 7 will be provided on a time and material (T&M) basis per the standard Schedule of Rates. Professional fees for each staff level are quoted as hourly rates.

Category Standard Billing Rate

Principal in Charge $322.19

Consultant IV $275.44

Consultant III $242.31

Consultant II $201.96

Consultant I $150.97

Analyst II $137.34

Analyst I $116.28

Monthly invoices will be submitted based on actual hours incurred and all reimbursable expenses. The invoices will identify the Sanborn staff involved and the number of hours spent by task. Reimbursable travel includes expenses associated with transportation, living expenses, and long-distance communications associated with such travel. Mileage will be billed based on the current federal mileage reimbursement rate as of the day that the mileage was driven. Other reimbursable expenses include any out-of-pocket expenses generated as a result of the project, Version 2021-1 8 of 10 including shipping, plotting, or other measurable direct costs. These expenses shall be billed at actual cost plus a 15% administration and processing fee. Payment will be due within 30 days of receipt of an invoice and will include a reference to the Sanborn project number and invoice number.

PROJECT CONTROL AND REPORTS:

A bi-weekly progress report must be submitted to the Agency and DTMB Project Managers throughout the life of this project. This report may be submitted with the billing invoice. Each bi-weekly progress report must contain the following:

1. Hours: Indicate the number of hours expended during the past two weeks, and the cumulative total to date for the project. Also state whether the remaining hours are sufficient to complete the project.

2. Accomplishments: Indicate what was worked on and what was completed during the current reporting period.

3. Funds: Indicate the amount of funds expended during the current reporting period, and the cumulative total to date for the project.

SPECIFIC DEPARTMENT STANDARDS:

Agency standards, if any, in addition to DTMB standards.

PAYMENT SCHEDULE:

Payment will be made on a time and materials basis except for task number 6 & 7 which are a fixed price basis. DTMB will pay CONTRACTOR upon receipt of properly completed invoice(s) which shall be submitted to the billing address on the State issued purchase order not more often than monthly. DTMB Accounts Payable area will coordinate obtaining Agency and DTMB Project Manager approvals. All invoices should reflect actual work completed by payment date and must be approved by the Agency and DTMB Project Manager prior to payment. The invoices shall describe and document to the State’s satisfaction a description of the work performed, the progress of the project, and fees.

When expenses are invoiced, receipts will need to be provided along with a detailed breakdown of each type of expense.

Payment shall be considered timely if made by DTMB within forty-five (45) days after receipt of properly completed invoices.

EXPENSES:

The State will NOT pay for any travel expenses, including hotel, mileage, meals, parking, etc.

PROJECT CONTACTS:

The designated Agency Project Manager is:

Version 2021-1 9 of 10

Eric Frederick Michigan High Speed Internet Office Chief Connectivity Officer 105 West Allegan Lansing, MI 48933 517-230-8510 Fax Number FrederickE1@michigan.gov

The designated DTMB Project Manager is:

Name Department Area Building/Floor Address City/State/Zip Phone Number Fax Number Email Address

AGENCY RESPONSIBILITIES:

1. Assign a primary point of contact to interact with Sanborn Managment Team

2. Provide timely input and review functional requirements developed by Sanborn

3. Establish priorities for phased deployment.

4. Review and accept or reject Sanborn recommendations.

5. Assist Sanborn in aquistion of NG911 address point data and county-wide data from

DTMB or other sources

LOCATION OF WHERE THE WORK IS TO BE PERFORMED:

Consultants will work at: Remote locations of their choosing.

EXPECTED CONTRACTOR WORK HOURS AND CONDITIONS:

Work hours are not to exceed eight (8) hours a day, forty (40) hours a week. Normal working hours of 8:00 am to 5:00 pm are to be observed unless otherwise agreed to in writing.

No overtime will be permitted.

This purchase order is a release from Contract Number . This purchase order, statement of work, and the terms and conditions of Contract Number constitute the entire agreement between the State and the Contractor.

mailto:FrederickE1@michigan.gov

CENTRAL PROCUREMENT SERVICES

Department of Technology, Management, and Budget

320 S. WALNUT ST., LANSING, MICHIGAN 48933

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

Change Notice Number 4 to

Contract Number 220000000463

Holmesm3@michigan.gov

Mark Holmes

Marisha Curtis tharr@appgeo.com

Tom Harrington

Colorado Springs, CO 80920

THE SANBORN MAP COMPANY, INC.

CV0002134

617-447-2488

1935 Jamboree Drive, , Suite 100

517-249-0493 S

T A

T E

P ro g ra m

M a n a g e r

C o n tra ct

A d m in istra to r

C O

N T R A C T O

R

517-285-6592

DTMB

curtism16@michigan.gov

$3,040,950.00

March 15, 2022 March 14, 2025

GIS CONSULTING

March 14, 2025

INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

5 - 1 Year

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

☐ P-Card ☐ PRC ☐ Other ☒ Yes ☐ No

MINIMUM DELIVERY REQUIREMENTS

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION REVISED EXP. DATE

☐ ☐ March 14, 2025

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

$0.00 $3,040,950.00

Effective 5/1/2024, this Contract is hereby adding the following document below.

All other terms, conditions, specifications and pricing remain the same. Per contractor and agency agreement, and DTMB Central Procurement Services approval.

INITIAL EXPIRATION DATEINITIAL EFFECTIVE DATE

DESCRIPTION

CONTRACT SUMMARY

DTMB

Broadband Navigator TM

LICENSE AGREEMENT

This License Agreement ("LA") is a legal agreement between the Department of Labor & Economic Opportunity ("Customer") and The Sanborn Map Company, Inc. ("Licensor") for the use of the web-based software product known as "Broadband Navigator TM " ("Software").

1. License Grant

Subject to the terms and conditions of this LA, Licensor grants Customer a non-exclusive, non-transferable license to use the Software for the purpose of web-based map visualization, data collection, and analysis in support of Customer’s broadband infrastructure, deployment, and access programs. This Agreement is subject to Licensor’s agreements with its data suppliers, as may be imposed or modified from time to time. Any data available to the Customer under this Agreement that is provided to Licensor by third party data suppliers is expressly conditioned on Licensor’s agreements with such data suppliers.

Licensor shall cease delivery of such data to Customer upon termination of the license granted by such data suppliers to Licensor to distribute such data.

2. Usage Restrictions

• Customer may not distribute, sublicense, rent, lease, or lend the Software.

• Customer may not reverse engineer, decompile, disassemble, or create derivative works based on the Software.

• Customer may not remove, alter, or obscure any proprietary notices or labels on the Software.

3. Ownership and Copyright

The Software is owned by Licensor and is protected by copyright laws and international copyright treaties. Customer acknowledges that no title or ownership rights to the Software are transferred to Customer. Customer acknowledges that the software contained in the Products constitute copyrighted, trade secret or proprietary information of substantial value to Licensor or its suppliers (collectively “Proprietary Information”). Customer shall treat Proprietary Information as proprietary and shall not divulge, nor permit any of employees or agents to divulge, any Proprietary Information to any person or entity, except as expressly permitted under this Agreement.

4. Term and Termination

This license is effective until terminated. Customer may terminate it at any time by notifying the Licensor in writing. Licensor may terminate this license if Customer breaches any of the terms and conditions. Upon termination, Customer must cease using the Software, and the Software will be no longer available for use.

https://www.sanborn.com/

5. Warranty and Support

The Software is provided "as is" without any warranty of any kind. Licensor does not warrant that the Software will be error-free or uninterrupted. Licensor is not obligated to provide any end-user support for the Software. DISCLAIMER. LICENSOR MAKES NO WARRANTIES AS TO THE PRODUCTS, WHETHER EXPRESS OR IMPLIED, WRITTEN OR ORAL, INCLUDING WITHOUT LIMITATION ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR USE OR PURPOSE. IN NO EVENT SHALL LICENSOR BE LIABLE TO CUSTOMER OR ANY OTHER PERSON OR ENTITY FOR SPECIAL, INCIDENTAL, PUNITIVE, EXEMPLARY OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, LOSS OF PROFITS, LOSS

OF DATA OR LOSS OF USE DAMAGES) ARISING OUT OF OR IN CONNECTION WITH THIS

AGREEMENT OR THE MANUFACTURE, SALE OR SUPPLY OF THE PRODUCTS WHETHER OR NOT LICENSOR

HAS BEEN ADVISED OF OR OTHERWISE MIGHT HAVE ANTICIPATED THE POSSIBILITY OF SUCH

DAMAGES.

6. Limitation of Liability

Licensor shall not be liable for any damages, including any lost profits, lost savings, or other incidental or consequential damages arising out of Customer's use or inability to use the Software.

(a) The Products provided hereunder are obtained or derived by Licensor from sources, in a manner that Licensor, using commercially reasonable resources, has reason to believe are reliable. Licensor and its suppliers shall have no liability to Customer, end users, or a third party, for errors, omissions, or malfunctions in the Products, other than the obligation of Licensor to use commercially reasonable efforts, upon receipt of notice from Customer, to correct a malfunction, error, or omission in any Products. The Licensor, at its option and expense, may either (a) replace or revise the Products, or (b) refund the purchase price paid upon receipt of the Products.

(b) Customer agrees to indemnify Licensor and its suppliers against, and hold Licensor harmless from, any and all losses, damages, liability, costs, including attorney’s fees, resulting directly or indirectly from any claim or demand against Licensor by a third party arising out of or related to the accuracy or completeness of any Products received by the Customer, or any data, information, service, report, analysis or publication derived therefrom. The Licensor shall not be liable for any claim or demand against the Customer or end user by a third party.

(c) The State’s Limitation of Liability. IN NO EVENT WILL THE STATE’S AGGREGATE LIABILITY TO

CONTRACTOR UNDER THIS LICENSE, REGARDLESS OF THE FORM OF ACTION, WHETHER IN

CONTRACT, TORT, NEGLIGENCE, STRICT LIABILITY OR BY STATUTE OR OTHERWISE, FOR ANY

CLAIM RELATED TO OR ARISING UNDER THIS LICENSE, EXCEED THE MAXIMUM AMOUNT OF

FEES PAYABLE UNDER THIS LICENSE.

7. Updates and Upgrades

Licensor may, at its discretion, provide updates and upgrades to the Software. Such updates and upgrades may be subject to additional terms and conditions.

8. Jurisdiction and Dispute Resolution

This License Agreement is governed by the laws of the state of Michigan, United States of America, and any disputes shall be resolved in the state or federal courts of Michigan/United States of America.

9. Invoicing

An invoice for the annual Software subscription fee will be sent at the start of the subscription when the software has been deployed to the production environment.

10. Entire Agreement

This License Agreement constitutes the entire agreement between Customer and Licensor regarding the Software and supersedes all prior agreements and understandings.

ENTERPRISE PROCUREMENT

Department of Technology, Management, and Budget

320 S. WALNUT ST., LANSING, MICHIGAN 48933

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

Change Notice Number 3 to

Contract Number 220000000463

The Sanborn Map Company, Inc.

N E W

C O

N T R A

C T O

R

1935 Jamboree Drive, Suite 100

Colordao Springs, CO 80920

Tom Harrington

617-447-2488 tharr@appgeo.com

CV0002134

Holmesm3@michigan.gov

Mark Holmes

517-285-6592

ReganS@michigan.gov

Sean Regan

(517) 243-859

C o n tra ct

A d m in istra to r

STATE CONTACTS

$2,990,950.00

March 15, 2022 March 14, 2025

GIS ADDRESSING CONSULTING

March 14, 2025

INITIAL AVAILABLE OPTIONS EXPIRATION DATE BEFORE

5 - 1 Year

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

P-Card Direct Voucher (PRC) ☐ Other ☒ Yes ☐ No

MINIMUM DELIVERY REQUIREMENTS

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION REVISED EXP. DATE

☐ ☐ March 14, 2025

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

$50,000.00 $3,040,950.00

Effective August 31st, 2023, this Contract is changing vendors from Applied Geographics to the Sanborn Map Company, Inc.

Applied Geographics was acquired by the Sanborn Map Company, Inc, and this Contract will now reside under the parent company.

This is also increased by $50,000.00 and Sanborn will provide DTMB support for current geospatial initiatives as detailed in the attached Statement of Work(SOW).

All other terms, conditions, specifications and pricing remain the same. Per contractor and agency agreement, and DTMB Central Procurement Services approval.

INITIAL EXPIRATION DATEINITIAL EFFECTIVE DATE

DESCRIPTION

CONTRACT SUMMARY

P ro g n a g e r

DTMB DTMB

tharr@appgeo.com

Tom Harrington

Boston, MA 02109-4216

Applied Geographics

VS0153584

617-447-2488

33 Broad St

C U

R R E N

T C

O N

T R A

C T O

R

Version 2021-1 1 of 5

STATEMENT OF WORK -

IT CHANGE NOTICE

Project Title:

Sanborn GIS Support Services

August 21, 2023 to September 30, 2024

Requesting Department:

DTMB Center for Shared Solutions

Date:

Aug 15, 2023

Agency Project Manager:

Mark Holmes

517-285-6592

DTMB Project Manager:

Mark Holmes

Phone:

517-285-6592

Brief description of services to be provided:

BACKGROUND:

This statement of work is for Sanborn to provide GIS consulting support services to support DTMB Center for Shared Solutions with activities to support the implementation of goals and recommendations from the statewide strategic plan for GIS coordination.

PROJECT OBJECTIVE:

Sanborn will provide DTMB geospatial support for current geospatial initiatives, including but not limited to the creation of a Geospatial Advisory Council, support for statewide Address Database Planning and Development, and support for documenting open data use cases and examples. Having recently worked with DTMB on the statewide geospatial strategic plan, Sanborn will draw on the foundational knowledge of and familiarity with the department in order to support these current initiatives. To offer the greatest flexibility in terms of scope, Sanborn will perform the work on a Time & Materials basis, working on tasks as directed by DTMB.

SCOPE OF WORK:

The scope of work will be based on time and materials and will be used as needed by the DTMB Geospatial Services team to support initiatives from the DTMB strategic plan for statewide GIS coordination.

TASKS:

Technical support is required to assist with the following tasks:

Task 1: Advisory Group Support. Sanborn will support DTMB CSS as it forms an advisory group, as described in the 2023 DTMB GIS Strategic Plan. The purpose of Sanborn’s support is to ensure that the advisory group is designed to assist DTMB CSS as efficiently and effectively as possible. Sanborn will follow the general approach outlined below, taking specific direction from DTMB. Tasks may likely include, but are not limited to:

Version 2021-1 2 of 5

Subtask 1.1 DTMB CSS will gather and then review up to 10 existing advisory councils or advisory group charters from peer states. DTMB CSS will use the review to develop its ideas about the structure and process that Michigan’s advisory group will use.

Subtask 1.2 Sanborn will then review the proposed structure and processes, suggesting revisions. The revisions will be discussed with DTMB CSS, leading to a draft charter developed in the next subtask.

Subtask 1.3 Based on the review and discussions with DTMB CSS, Sanborn will prepare a draft charter for the advisory group. The charter will state the purpose of the advisory group, its composition, and the procedures that the advisory group will use in handling membership, agenda-setting, and decision-making.

Subtask 1.4 The draft charter will be reviewed by DTMB CSS and by DTMB administration. Comments will be provided to Sanborn for incorporation into a revised charter.

Subtask 1.5 Sanborn and DTMB CSS will meet and review the comments prior to Sanborn preparing a draft final charter.

Subtask 1.6 Sanborn will revise the charter and prepare a draft final charter. Upon review, the draft final charter will become the final charter.

Subtask 1.7 Sanborn will prepare invitation letters for DTMB CSS to send to the initial, proposed, advisory group members.

Subtask 1.8 Sanborn will assist DTMB CSS in running the first advisory group meeting, either on-site or remotely.

Task 2: Support for Statewide Address Database Planning and Development. Sanborn will conduct tasks in support of Statewide Address Database planning and development which may include but are not limited to:

• Meeting with stakeholders to understand current data assets, current workflows, validation processes, and requirements.

• Compiling and presenting relevant background information on database standards, other state approaches, etc.

• Formulating recommendations in support of statewide address database goals including technical and workflow considerations.

Task 3: Support for Open Data. Sanborn will support DTMB in the implementation of geospatial open data across the state. Tasks may include, but are not limited to:

• Documenting open data use cases in Michigan and other locations

• Meeting with stakeholders to understand constraints, benefits, requirements, workflows, concerns, etc.

• Documenting open data trends and best practices in the national landscape

• Technical guidance for adoption of open data formats, platforms, etc.

DELIVERABLES:

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Deliverables will not be considered complete until the Agency Project Manager has formally accepted them. Deliverables for this project include:

The services provided under this SOW will be consulting services to provide knowledge and expertise of advisory groups in other states and organizations and also provide input on concepts for open data and address databases. Deliverables will be in the form of support hours. There may be documents provided such as an advisory group charter, research findings, or recommendations documents, however, due to the time and materials nature of this project they are not a required deliverable.

ACCEPTANCE CRITERIA:

Acceptance is outlined in the standard terms and conditions of the contract.

PROJECT CONTROL AND REPORTS:

A monthly progress report must be submitted to the Agency and DTMB Project Managers throughout the life of this project. This report may be submitted with the billing invoice. Each monthly progress report must contain the following:

1. Hours: Indicate the number of hours expended during the past two weeks, and the cumulative total to date for the project. Also state whether the remaining hours are sufficient to complete the project.

2. Accomplishments: Indicate what was worked on and what was completed during the current reporting period.

3. Funds: Indicate the amount of funds expended during the current reporting period, and the cumulative total to date for the project.

SPECIFIC DEPARTMENT STANDARDS:

Agency standards, if any, in addition to DTMB standards.

PAYMENT SCHEDULE:

Payment will be made on a time and materials basis. DTMB will pay CONTRACTOR upon receipt of properly completed invoice(s) which shall be submitted to the billing address on the State issued purchase order not more often than monthly. DTMB Accounts Payable area will coordinate obtaining Agency and DTMB Project Manager approvals. All invoices should reflect actual work completed by payment date and must be approved by the Agency and DTMB Project Manager prior to payment. The invoices shall describe and document to the State’s satisfaction a description of the work performed, the progress of the project, and fees. When expenses are invoiced, receipts will need to be provided along with a detailed breakdown of each type of expense.

Payment shall be considered timely if made by DTMB within forty-five (45) days after receipt of properly completed invoices.

Sanborn proposes to perform the above-described scope of services for the estimated not to exceed fee of $50,000. These services will be provided on a time and material

Version 2021-1 4 of 5 basis per the standard Schedule of Rates and per the terms and conditions of Contract No. 220000000463. Professional fees for each staff level are quoted as hourly rates.

Monthly invoices will be submitted based on actual hours incurred. The invoices will identify the staff involved and the number of hours spent by task. Payment will include a reference to the Sanborn project number and invoice number

EXPENSES:

The State will NOT pay for any travel expenses, including hotel, mileage, meals, parking, etc.

PROJECT CONTACTS:

The designated Agency Project Manager is: N/A

The designated DTMB Project Manager is:

Mark Holmes DTMB Center for Shared Solutions eMichigan/Geospatial Services Romney Bldg 10th Floor 111 S. Capitol Ave Lansing, MI 48933 517-285-6592 Holmesm3@michigan.gov

Vendor Project Manager is:

Michele Giorgianni 33 Broad St, Fl 4 Boston, MA 02109 860 339-4254 mailto:Holmesm3@michigan.gov

Version 2021-1 5 of 5 mgiorgianni@Sanborn.com

AGENCY RESPONSIBILITIES:

N/A

LOCATION OF WHERE THE WORK IS TO BE PERFORMED:

Consultants will work at:

33 Broad St, Fl 4 Boston, MA 02109

EXPECTED CONTRACTOR WORK HOURS AND CONDITIONS:

Work hours are not to exceed eight (8) hours a day, forty (40) hours a week. Normal working hours of 8:00 am to 5:00 pm are to be observed unless otherwise agreed to in writing.

No overtime will be permitted.

This purchase order is a release from Contract Number 220000000463. This purchase order, statement of work, and the terms and conditions of Contract Number 220000000463 constitute the entire agreement between the State and the Contractor.

Department of Technology, Management, and Budget

320 S. WALNUT ST., LANSING, MICHIGAN 48933

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

Change Notice Number 2 to

220000000463Contract Number

Holmesm3@michigan.gov

Mark Holmes

Sean Regan tharr@appgeo.com

Tom Harrington

Boston, MA 02109-4216

Applied Geographics

VS0153584

617-447-2488

33 Broad St

(517) 243-8459 S

T A

T E

P ro g n a g e r

C o n tra ct

A d m in istra to r

C O

N T R A C T O

R

517-285-6592

DTMB

regans@michigan.gov

$90,950.00

March 15, 2022 March 14, 2025

GIS CONSULTING

March 14, 2025

INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

5 - 1 Year

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

☐ P-Card ☐ PRC ☐ Other ☒ Yes ☐ No

MINIMUM DELIVERY REQUIREMENTS

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION REVISED EXP. DATE

☐ ☐ March 14, 2025

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

$2,900,000.00 $2,990,950.00

Effective August 29, 2022, the LEO is adding $2,900,000.00 to the Contract for several tasks that create the tools and data necessary to address challenge, planning, and other near-term requirements of the BEAD, ROBIN, and Digital Equity (DE) program, per the attached statement of work.

All other terms, conditions, specifications and pricing remain the same. Per contractor and agency agreement, and DTMB Central Procurement Services approval and Adminsitrative Board approval on September 13, 2022.

INITIAL EXPIRATION DATEINITIAL EFFECTIVE DATE

DESCRIPTION

Michigan High-Speed Internet Office (MIHI) - Broadband Data Strategy Page 1 of 19

Michigan High-Speed Internet Office

Proposal to Support the Michigan BEAD, ROBIN, and SDEPG Data Strategy

Empowering People with Spatial Solutions

Applied Geographics, Inc.

33 Broad Street, Floor 4 | Boston, MA 02109 T. 617-447-2400 | info@appgeo.com www.AppGeo.com http://www.appgeo.com/

Michigan High-Speed Internet Office (MIHI) - Broadband Data Strategy Page 2 of 19

Broadband Data Strategy

Applied Geographics, Inc. (AppGeo) proposes to work collaboratively with the Michigan High-

Speed Internet Office (MIHI), as well as the GIS team at DTMB, other firms, and Michigan stakeholders, to meet objectives of the Broadband Equity, Access, and Deployment (BEAD), Realizing Opportunity with Broadband Infrastructure Networks (ROBIN), and State Digital Equity

Planning Grant (SDEPG) programs.

We have reviewed the Michigan BEAD, ROBIN, and SDEPG Data Strategy, (attached as

Appendix A) and believe it represents a thoughtful approach to meeting Michigan’s connectivity goals. We also recognize that the currently available tools and data necessary to fully support the data strategy are not in place and that an experienced SME and digital data strategy partner can help MIHI knit together and accomplish all of the tasks required by the overarching strategy.

This document lays out several tasks that create the tools and data necessary to address challenge, planning, and other near-term requirements of the BEAD, ROBIN, and Digital Equity

(DE) program. Moreover, AppGeo has the relationships and knowledge to provide for the integration of past and current mapping and broadband initiatives into this work, which will make the overall program more cost-effective and efficient. Strategically, AppGeo also is able to work with additional partners and subcontractors to bring on their special skills and data, and incorporate those into the overall program and data strategy. AppGeo will provide overall project leadership and management across the team and act as the Prime Contractor.

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Program Schedule

This program of services for the Data Strategy is budgeted and planned to continue to the end of calendar year 2024. Services beyond that will occur under a new Scope of Work.

The IIJA timeline is built around event-driven “shot clocks” (number of days to completion from start dates) rather than pre-defined deadlines, so there remains some uncertainty about when major deliverables to the NTIA will come due. The diagram below is a hybrid of the timeline released by the

NTIA as part of a May 17th webinar1 (blue arrows) and the Tasks we describe in this SOW (green arrows), with the expectation that there will be ongoing adjustments in response to state needs, and federal policy, guidelines and funding. Details on the timing for each Task are provided in each Task section, respectively.

1 Source: NTIA (https://broadbandusa.ntia.doc.gov/sites/default/files/2022-05/BEAD-101-Webinar- Presentation-Deck-05-17.pdf) https://broadbandusa.ntia.doc.gov/sites/default/files/2022-05/BEAD-101-Webinar-Presentation-Deck-05-17.pdf https://broadbandusa.ntia.doc.gov/sites/default/files/2022-05/BEAD-101-Webinar-Presentation-Deck-05-17.pdf

Michigan High-Speed Internet Office (MIHI) - Broadband Data Strategy Page 5 of 19

Tasks Through conversation with the Michigan Chief Connectivity Officer, we have identified the following tasks. These tasks represent an initial set of priority activities that align with FCC requirements and MIHI data development, analysis, and planning needs. Through these tasks the AppGeo Team will help MIHI prepare for and meet the immediate demands of the FCC’s challenge processes. These tasks will also create data assets, tools, and analysis to support planning, foster stakeholder feedback, and help establish baseline data and tools for progress tracking going forward.

1. Project Management and Coordination

2. Build an Interactive Geospatial Tool

3. Conduct Analyses for FCC Fabric and BDC Challenges

4. Develop Statewide Broadband Serviceable Address Location Points

5. Address the Asset Inventory Requirements for BEAD and DE

Michigan High-Speed Internet Office (MIHI) - Broadband Data Strategy Page 6 of 19

Cost Breakdown Cost proposal by major task activity are provided in the following table.

Task Cost Assumptions

Task 1 - Project Coordination and Communications

$290,000 Covers the project start to end of CY 2024

Task 2 - Build an Interactive Geospatial Tool

Requirements and Design $110,000

Build and Deploy

$750,000 Covers priority functional requirements established with MIHI

Hosting, Maintenance and Support $120,000 Includes two years, ending CY 2024

Task 3 - Conduct Analyses for FCC Fabric and BDC Challenges

Third Party Address Data $250,000 Licensed data through 2024

Task 3.1 - Conduct Analyses for the FCC Fabric Data Challenge Process $150,000 One time

Task 3.2 - Conduct Analyses for the FCC BDC Challenge Process $320,000

Task 4 - Develop Statewide Serviceable Address Location Points

$450,000

Task 5 - Address the Asset Inventory Requirements for BEAD and DE

$460,000

Total Tasks 1-5 $2,900,000

Michigan High-Speed Internet Office (MIHI) - Broadband Data Strategy Page 7 of 19

Task 1 - Project Coordination and Communications

The project will require ongoing coordination and communication across a broad range of activities required to meet FCC deadlines and MIHI objectives. AppGeo will assign a senior team to oversee and manage the scope of work as described in this document; a team that can also stay engaged to provide strategic continuity and support as the federal requirements and MIHI data strategy evolve.

The AppGeo Management Team will be led by certified PMPs with significant project/program leadership experience, and with direct experience working on similar (broadband mapping, analysis, applications) projects. Management Team members include Morgen Healy, PMP, Vice President and

Principal, and Brian Coolidge, PMP, Senior Project Manager, each having more than 20 years of experience. Morgen as Principal-in-Charge will operate at the program level, attend to contracting, subcontracting, and POC to MIHI for strategy, scoping task assignments, program schedule, and program deliverables. Brian will focus on the day-to-day management of tasks and schedule, coordination and communications, liaison to subcontractors at the Task level, and serve as POC to MIHI who is accountable for all task level details and reporting. It is our experience that this division of role specificity between Program-level and Task-level management helps streamline communications in a way that makes MIHI and the Chief Connectivity Officer’s management of the data strategy program more efficient.

Activities

● Establish and maintain the master project schedule and overall Program Management Plan

● Hold regular coordination meetings with the Chief Connectivity Officer and MIHI staff

● Maintain Task-level documentation, reports, plans

● Develop additional Scopes of Work as needed to meet project objectives

● Coordinate communications, assignments, activity and schedule with partners

● Oversee and check quality of work and deliverables of Team and partners

● Ensure quality, timeliness, and utility of all deliverables

Timeline

● Will continue throughout the performance period of this Scope of Work

Deliverables

● Master schedule maintained throughout the project

● Status Reports and Meeting notes

● Task level progress reports and project activity documentation

● Records of decisions, contracts, subcontracts, and other program level documentation

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Assumptions

● MIHI will assign a primary point of contact to interact with our Management Team

● Bi-weekly to weekly meetings may be required to match the pace of the work

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Task 2 - Build an Interactive Geospatial Tool AppGeo will develop an interactive geospatial tool that provides a flexible platform for supporting the overall data strategy; a platform that can serve as a hub for presenting up to date information, that offers a way to solicit external feedback, and that can support analytical needs, planning, and decision support.

Some examples of functional capabilities to be reviewed and prioritized for phased deployment through the requirements analysis, include:

● Display existing broadband coverage and speed information, or lack thereof (i.e., served and under/unserved locations)

● Display of data layers for federal, state, local, BEAD, ROBIN, and SDE Planning and Capacity program deployments and implementation and grant programs, including project footprint polygons and geospatial indicators of implementation progress

● Publishing geographic representations of determinations of BEAD and ROBIN eligibility

● Tools/workflows that help broadband providers evaluate the BEAD and ROBIN eligibility for their proposed potential project footprints, e.g., 80% of locations be unserved (for projects qualifying as unserved/first priority) or underserved (for projects qualifying as underserved/second priority)

● Supporting the FCC and BEAD challenge processes by allowing for stakeholder review of data and identification of potential challenges

● Mapping and spatial analysis of anchor institutions, covered populations, demographic information, geographies of digital vulnerability, etc.

● Incorporating additional data layers, such as broadband deployment cost analyses, internet service price maps, and Affordable Connectivity Program availability, for map-based presentation and comparison with other layers

● Helping MIHI to review/optimize BEAD and ROBIN subgrantee selection in a data-driven and transparent way

● Allow MIHI to track grant deployment progress following the sub-granting of BEAD and ROBIN funds to recipients.

The interactive tool will develop an agreed subset of priority functional requirements, and establish the foundation for adding data and functional capabilities going forward.

Activities

● Requirements collection and detailing through meetings with MIHI and stakeholders; Develop workflow and requirements document

● Develop application design and an initial phased, prioritized approach to creating/launching the tool(s) that coincides with state priorities and federal program requirements.

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● Initial…