220000000119.pdf

PDF 1 MB Posted Nov 1, 2021

Attached to: Department Technology, Management and Budget MI|MA220000000119
Contract number: MA220000000119
Issued by: Michigan

About this file

Written by GovTribe AI · Aug 10, 2026

This is a Statewide Indefinite Delivery Vehicle (IDV) contract between the State of Michigan, Department of Technology, Management and Budget (DTMB), and Maner Costerisan PC, a Michigan-based CPA and consulting firm. The contract operates as a pre-qualification agreement (Tier 1) through which the contractor provides financial accounting, auditing, and consulting services to various State departments and MiDEAL members (authorized local units of government, school districts, universities, community colleges, and nonprofit hospitals). The contract was originally effective November 1, 2021, with an initial expiration date of October 31, 2024, and has been extended through October 31, 2027, based on the most recent change notice (Change Notice 7). The contractor is directed by William I. Tucker, CPA, Principal, located at 2425 E. Grand River Ave., Suite 1, Lansing, MI 48912.

The contract provides a range of financial and consulting services on an as-needed basis, including forensic accounting and fraud investigations, internal control evaluations, financial forecasting, budgeting assistance, IT systems evaluation, cybersecurity assessment, and grant administration services for state departments and local government entities. Pricing is structured as hourly rates by position level, ranging from $120–$155 per hour for Associates to $260–$420 per hour for Principals, with all rates subject to a 2 percent discount if payment is received within 10 days. The estimated aggregate contract value is $236,948, with recent change notices adding $90,000 in 2024 for Medicare compliance reporting services for Michigan Veteran Homes. The contract includes extended purchasing availability to MiDEAL members and other authorized entities, requires compliance with federal provisions and accessibility standards (WCAG 2.1 Level AA effective April 24, 2026), and mandates comprehensive data security, IT policy compliance, and annual third-party security audits. Payment terms are net 45 days via electronic funds transfer, with an administrative fee of 0.75 percent due quarterly.

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320 S Walnut Street Lansing, MI 48933 P.O. Box 30026, Lansing, MI 48909

STATE OF MICHIGAN PROCUREMENT

Department Technology, Management and Budget Central Procurement Services

CONTRACT CHANGE NOTICE

CONTRACT SUMMARY

SW Financial Auditing and Accounting Prequal Program

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

November 1, 2021 October 31, 2024 3 - 1 Year October 31, 2027

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

MINIMUM DELIVERY REQUIREMENTS

N/A

P-Card Direct Voucher (PRC) Other Yes No

2425 E. Grand River Ave., Suite 1

Lansing MI 48912

William I. Tucker

517-323-7500 btucker@manercpa.com

VS0039515

Maner, Costerisan & Ellis PC

C O

A C

Colleen West

517-730-8430

DTMB

Various Various westc6@michigan.gov

C on tr ac t A dm in is tr at or

Pr og ra m

M an ag er

N/ANet 45

Change Notice Number 7

Contract Number MA220000000119 to

DESCRIPTION OF CHANGE NOTICE

OPTION EXTENSIONLENGTH OF OPTION LENGTH OF EXTENSION REVISED EXP. DATE

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

0 Years

$236,948.00 $0.00 $236,948.00

DESCRIPTION

Please note the Program Manager or Contract Administrator may have changed, and are reflected on this Change Notice.

Effective November 20, 2025, this Contract is amended to reflect updated accessibility requirements. All prior references to ADA, Accessibility, and/or WCAG 2.0 are replaced and superseded with the following language:

Accessibility Requirements:

The State is required to comply with the Americans with Disabilities Act of 1990 (ADA) and has adopted standards and procedures regarding accessibility requirements for websites, applications, content, and electronic documents. Due to a change in the law, the State is required to comply with specific accessibility standards for websites, applications, content and documents.

Starting 4/24/2026, throughout the Term, all websites, applications, software, content, and electronic documents, including but not limited to mobile applications, text, images, sounds, videos, controls, animations, links, and documents (including files in the following formats: PDF, word processing, presentation, and spreadsheet), created, provided, or made available by the Contractor under this Contract, must comply with WCAG 2.1 Level AA.

All other terms, conditions, specifications and pricing remain the same. Per contractor and agency agreement, and DTMB Central Procurement approval.

AGENCY NAME PHONE EMAIL

TREA Jeff Guilfoyle 517-335-7505 guilfoylej@michigan.gov

DTMB Jordan Sherlock 517-897-1973 SherlockJ@michigan.gov

LARA Rebecca Mack MackR2@michigan.gov

DTMB Diana McFadden 517-241-9104 McFaddenD@michigan.gov

LEO Eric Frederick 517-230-8510 FrederickE1@michigan.gov

MDE Jenny Manar 517-335-0543 ManarJ@michigan.gov

DTMB Susan Watt-Smith 517-230-0535 WattSmithS@michigan.gov

Program Managers for

Multi-Agency and Statewide Contracts

CHANGE NOTICE NO. 7 TO CONTRACT NO. MA220000000119

STATE OF MICHIGAN

ENTERPRISE PROCUREMENT

Department of Technology, Management, and Budget 320 S. Walnut Street 2nd Floor Lansing, MI 48933

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

CONTRACT SUMMARY

SW Financial Auditing and Accounting Prequal Program

INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

November 1, 2021 October 31, 2024 3 - 12 Months October 31, 2024

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

MINIMUM DELIVERY REQUIREMENTS

N/A

P-Card Direct Voucher (PRC) Other Yes No

2425 E. Grand River Ave., Suite 1

Lansing MI 48912

William I. Tucker

517-323-7500 btucker@manercpa.com

VS0039515

MANER COSTERISAN, P.C.

C O

A C

Susan Watt-Smith

517-230-0535

DTMB

Various SW wattsmiths@michigan.gov

C ontract

A dm inistrator Program M anagerSTA

N/ANet 45

Change Notice Number 6

Contract Number MA220000000119 to

DESCRIPTION OF CHANGE NOTICE

OPTION EXTENSIONLENGTH OF OPTION LENGTH OF EXTENSION REVISED EXP. DATE

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

36 Months October 31, 2027

$146,948.00 $90,000.00 $236,948.00

DESCRIPTION

Effective October 15, 2024, all 3, 1-year option years available on this contract are hereby exercised. The revised contract expiration date is October 31, 2027.

Additionally, this contract is hereby increased by $90,000.00 for use by the Michigan Veteran Homes to create mandated annual Medicare reports for Centers for Medicare and Medicaid Services (CMS) compliance, and the Federal Provisions Addendum is hereby added to the contract.

All other terms, conditions, specifications and pricing remain the same. Per contractor and agency agreement, and DTMB Central Procurement approval.

Mich igan .gov/MiProcurement

Version 2024-1 Page 1

FEDERAL PROVISIONS ADDENDUM

This addendum applies to purchases that will be paid for in whole or in part with funds obtained from the federal government. The provisions below are required, and the language is not negotiable. Contractor agrees to comply with all obligations under federal rules or regulations for such funding, including but not limited to the provisions contained in this addendum. If any provision below conflicts with the State’s terms and conditions, including any attachments, schedules, or exhibits to this Contract, the provisions below take priority to the extent a provision is required by federal law; otherwise, the order of precedence set forth in the Contract applies.

Further, Contractor agrees to, through a Contract Change Notice, append or modify specific federal provisions to this Contract, if reasonably necessary to keep the State and Contractor in compliance with federal funding requirements, and comply with the terms set forth therein.

Hyperlinks are provided for convenience only; broken hyperlinks will not relieve Contractor from compliance with the law.

A. Equal Employment Opportunity

This Contract is not a “federally assisted construction contract” as defined in 41 CFR Part 60-1.3.

B. Davis-Bacon Act (Prevailing Wage)

This Contract is not a “federally assisted construction contract” as defined in 41 CFR Part 60- 1.3, nor is it a prime construction contract in excess of $2,000.

C. Copeland “Anti-Kickback” Act

This Contract is not a “federally assisted construction contract” as defined in 41 CFR Part 60- 1.3, nor is it a prime construction contract in excess of $2,000 where the Davis-Bacon Act applies.

D. Contract Work Hours and Safety Standards Act

The Contract does not involve the employment of mechanics or laborers.

E. Rights to Inventions Made Under a Contract or Agreement

If this Contract is funded by a federal “funding agreement” as defined under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency.

F. Clean Air Act and the Federal Water Pollution Control Act

If this Contract is in excess of $150,000, the Contractor must comply with all applicable standards, orders, and regulations issued under the Clean Air Act (42 USC 7401-7671q) and the Federal Water Pollution Control Act (33 USC 1251-1387), and during performance of this Contract the Contractor agrees as follows:

https://www.govinfo.gov/content/pkg/CFR-2019-title41-vol1/pdf/CFR-2019-title41-vol1-part60.pdf https://www.govinfo.gov/content/pkg/CFR-2019-title41-vol1/pdf/CFR-2019-title41-vol1-part60.pdf https://www.govinfo.gov/content/pkg/CFR-2019-title41-vol1/pdf/CFR-2019-title41-vol1-part60.pdf https://www.govinfo.gov/content/pkg/CFR-2019-title41-vol1/pdf/CFR-2019-title41-vol1-part60.pdf https://www.govinfo.gov/content/pkg/CFR-2019-title41-vol1/pdf/CFR-2019-title41-vol1-part60.pdf https://www.govinfo.gov/content/pkg/CFR-2019-title41-vol1/pdf/CFR-2019-title41-vol1-part60.pdf https://www.govinfo.gov/content/pkg/CFR-2019-title37-vol1/pdf/CFR-2019-title37-vol1-sec401-2.pdf https://www.govinfo.gov/app/details/CFR-2019-title37-vol1/CFR-2019-title37-vol1-part401 https://www.govinfo.gov/app/details/USCODE-2018-title42/USCODE-2018-title42-chap85 https://www.govinfo.gov/app/details/USCODE-2018-title33/USCODE-2018-title33-chap26

Version 2024-1 Page 2

(1) Clean Air Act

(i) The Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq.

(ii) The Contractor agrees to report each violation to the State and understands and agrees that the State will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency or the applicable federal awarding agency, and the appropriate Environmental Protection Agency Regional Office.

(iii) The Contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FEMA or the applicable federal awarding agency.

(2) Federal Water Pollution Control Act

(i) The Contractor agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq.

G. Debarment and Suspension

A “contract award” (see 2 CFR 180.220) must not be made to parties listed on the government-wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (51 FR 6370; February 21, 1986) and 12689 (54 FR 34131; August 18, 1989), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.

(1) This Contract is a covered transaction for purposes of 2 C.F.R. Part 180 and 2 C.F.R. Part 3000. As such, the Contractor is required to verify that none of the Contractor’s principals (defined at 2 C.F.R. § 180.995) or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935).

(2) The Contractor must comply with 2 C.F.R. Part 180, subpart C and 2 C.F.R. Part 3000, subpart C, and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into.

(3) This certification is a material representation of fact relied upon by the State. If it is later determined that the contractor did not comply with 2 C.F.R. Part. 180, subpart C and 2 C.F.R. Part. 3000, subpart C, in addition to remedies available to the State, the Federal https://www.govinfo.gov/app/details/CFR-2019-title2-vol1/CFR-2019-title2-vol1-sec180-220 https://sam.gov/SAM/pages/public/index.jsf https://www.govinfo.gov/app/details/CFR-2019-title2-vol1/CFR-2019-title2-vol1-part180 https://www.archives.gov/federal-register/codification/executive-order/12549.html https://www.govinfo.gov/content/pkg/FR-1986-02-21/pdf/FR-1986-02-21.pdf https://www.govinfo.gov/content/pkg/FR-1989-08-18/pdf/FR-1989-08-18.pdf https://www.archives.gov/federal-register/codification/executive-order/12549.html https://www.archives.gov/federal-register/codification/executive-order/12549.html

Version 2024-1 Page 3

Government may pursue available remedies, including but not limited to suspension and/or debarment.

(4) The bidder or proposer agrees to comply with the requirements of 2 C.F.R. Part 180, subpart C and 2 C.F.R. Part 3000, subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions.

H. Byrd Anti-Lobbying Amendment, 31 U.S.C. § 1352 (as amended)

Contractor has applied or bid for an award of more than $100,000 and shall file the required certification in Exhibit 1 – Byrd Anti-Lobbying Certification attached to the end of this Addendum.

Each tier certifies to the tier above that it will not and has not used federally appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, officer or employee of Congress, or an employee of a Member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the recipient who in turn will forward the certification(s) to the federal awarding agency.

I. Procurement of Recovered Materials

If this Contract is a procurement to purchase products or items designated by the EPA under 40 C.F.R. part 247 during the course of a fiscal year, then under 2 CFR 200.323, Contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act.

(1) In the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired:

(i) Competitively within a timeframe providing for compliance with the contract performance schedule;

(ii) Meeting contract performance requirements; or

(iii) At a reasonable price.

(2) Information about this requirement, along with the list of EPA- designated items, is available at EPA’s Comprehensive Procurement Guidelines web site, https://www.epa.gov/smm/comprehensive- procurement-guideline-cpg-program.

(3) The Contractor also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act.

J. Prohibition on Contracting for Covered Telecommunications Equipment or Services

Contractor acknowledges and agrees that Section 889(b) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019, Pub. L. No. 115-232 (the “McCain Act”), and 2 C.F.R.

§200.216, prohibit the obligation or expending of federal award funds on certain telecommunication products or with certain entities for national security reasons on or after August 13, 2020.

During performance of this Contract, the Contractor agrees as follows:

https://www.ecfr.gov/current/title-40/chapter-I/subchapter-I/part-247 https://www.ecfr.gov/current/title-40/chapter-I/subchapter-I/part-247 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-D/subject-group-ECFR45ddd4419ad436d/section-200.323 https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program https://www.congress.gov/115/plaws/publ232/PLAW-115publ232.pdf https://www.congress.gov/115/plaws/publ232/PLAW-115publ232.pdf https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-C/section-200.216 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-C/section-200.216

Version 2024-1 Page 4

(a) Definitions. As used in this Section J. Prohibition on Contracting for Covered Telecommunications Equipment or Services (“Section J”):

(1) the terms “backhaul,” “critical technology,” “interconnection arrangements,” “reasonable inquiry,” “roaming,” and “substantial or essential component” have the meanings defined in 48 CFR § 4.2101;

(2) the term “covered foreign country” has the meanings defined in § 889(f)(2) of the McCain Act; and

(3) the term “covered telecommunications equipment or services” has the meaning defined in § 889(f)(3) of the McCain Act.

(b) Prohibitions.

(1) Unless an exception in paragraph (c) of this Section J applies, neither the Contractor nor any of its subcontractors may use funds received under this Contract to:

(i) Procure or obtain any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology of any system;

(ii) Enter into, extend, or renew a contract to procure or obtain any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology of any system;

(iii) Enter into, extend, or renew a contract with an entity that uses any covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system; or

(iv) Provide, as part of its performance of this contract, subcontract, or other contractual instrument, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

(1) This Section J does not prohibit Contractor from providing—

(i) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(d) Reporting requirement.

(1) In the event the Contractor identifies covered telecommunications equipment or services used as a substantial or essential component of any system, or as critical technology as part of any system, during contract performance, or the contractor is notified of such by a subcontractor at any tier or by any other source, the Contractor shall report the information in paragraph (d)(2) of this Section J to the recipient or subrecipient, unless elsewhere in this contract are established procedures for reporting the information.

Version 2024-1 Page 5

(2) The Contractor shall report the following information pursuant to paragraph (d)(1) of this Section J:

(i) Within one business day from the date of such identification or notification: The contract number; the order number(s), if applicable;

supplier name; supplier unique entity identifier (if known); supplier Commercial and Government Entity (CAGE) code (if known); brand; model number (original equipment manufacturer number, manufacturer part number, or wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended.

(ii) Within 10 business days of submitting the information in paragraph (d)(2)(i) of this Section J: Any further available information about mitigation actions undertaken or recommended. In addition, the contractor shall describe the efforts it undertook to prevent use or submission of covered telecommunications equipment or services, and any additional efforts that will be incorporated to prevent future use or submission of covered telecommunications equipment or services.

(e) Subcontracts. The Contractor shall insert the substance of this Section J, including this paragraph (e), in all subcontracts and other contractual instruments.

K. Domestic Preferences for Procurements

As appropriate, and to the extent consistent with law, the Contractor should, to the greatest extent practicable, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States. This includes, but is not limited to iron, aluminum, steel, cement, and other manufactured products.

For purposes of this Section K – Domestic Preferences for Procurements:

“Produced in the United States” means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States.

“Manufactured products” mean items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber.

L. Affirmative Socioeconomic Steps

For all contracts utilizing federal funding sources subject to Title 2 of the Code of Federal Regulations (C.F.R.) Part 200 issued on or after November 12, 2020, if subcontracts are to be let, the prime contractor is required to take all necessary steps identified in 2 C.F.R. § 200.321(b)(1)-(5) to ensure that small and minority businesses, women’s business enterprises, and labor surplus area firms are used when possible.

M. Copyright and Data Rights

Pursuant to 2 CFR § 200.315(b), the State may copyright any work which is subject to copyright and was developed, or for which ownership was acquired, under a Federal award. The Federal

Version 2024-1 Page 6 awarding agency reserves a royalty-free, nonexclusive and irrevocable right to reproduce, publish, or otherwise use the work for Federal purposes, and to authorize others to do so.

N. Additional FEMA Contract Provisions

This Contract does not involve purchases that will be paid for in whole or in part with funds obtained from the Federal Emergency Management Agency (FEMA).

O. Other Federal Contract Provisions

No additional federal provisions currently apply to this Contract.

CENTRAL PROCUREMENT SERVICES

Department of Technology, Management, and Budget

320 S. WALNUT ST., LANSING, MICHIGAN 48933

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

Change Notice Number 5 to

Contract Number 220000000119

Various

Susan Watt-Smith btucker@manercpa.com

William I. Tucker

Lansing, MI 48912

MANER COSTERISAN, P.C.

VS0039515

517-323-7500

2425 E. Grand River Ave., Suite 1

517-230-0535

S T

A T

P ro g ra m

M a n a g e r

C o n tra ct

A d m in istra to r

C O

N T R A C T O

DTMB

wattsmiths@michigan.gov

$107,860.00

November 1, 2021 October 31, 2024

SW FINANCIAL AUDITING AND ACCOUNTING PREQUAL PROGRAM

October 31, 2024

INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

3 - 1 Year

PAYMENT TERMS DELIVERY TIMEFRAME

NET 45

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

☐ P-Card ☐ PRC ☐ Other ☒ Yes ☐ No

MINIMUM DELIVERY REQUIREMENTS

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION REVISED EXP. DATE

☐ ☐ October 31, 2024

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

N/A

$39,088.00 $146,948.00

Effective November 21,2023, this contract is hereby increased by $39,088.00.

All other terms, conditions, specifications and pricing remain the same. Per contractor and agency agreement, and DTMB Central Procurement approval.

INITIAL EXPIRATION DATEINITIAL EFFECTIVE DATE

N/A

DESCRIPTION

CONTRACT SUMMARY

Department of Technology, Management, and Budget

320 S. WALNUT ST., LANSING, MICHIGAN 48933

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

Change Notice Number 4 to

Contract Number 220000000119

Various

Susan Watt-Smith btucker@manercpa.com

William I. Tucker

Lansing, MI 48912

MANER COSTERISAN, P.C.

VS0039515

517-323-7500

2425 E. Grand River Ave., Suite 1

517-230-0535

S T

A T

P ro g n a g e r

C o n tra ct

A d m in istra to r

C O

N T R A C T O

DTMB

wattsmiths@michigan.gov

$79,360.00

November 1, 2021 October 31, 2024

SW FINANCIAL AUDITING AND ACCOUNTING PREQUAL PROGRAM

October 31, 2024

INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

3 - 1 Year

PAYMENT TERMS DELIVERY TIMEFRAME

NET 45

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

☐ P-Card ☐ PRC ☐ Other ☒ Yes ☐ No

MINIMUM DELIVERY REQUIREMENTS

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION REVISED EXP. DATE

☐ ☐ October 31, 2024

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

N/A

$28,500.00 $107,860.00

Effective November 1, 2023, this contract is hereby increased by $28,500.00 for reporting services for the Michigan Veterans Homes, to be utilized by the Michigan Veteran Affairs Agency.

All other terms, conditions, specifications and pricing remain the same. Per contractor and agency agreement, and DTMB Central Procurement approval.

INITIAL EXPIRATION DATEINITIAL EFFECTIVE DATE

N/A

DESCRIPTION

Department of Technology, Management, and Budget

320 S. WALNUT ST., LANSING, MICHIGAN 48933

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

Change Notice Number 3 to

220000000119Contract Number

Various

Susan Watt-Smith btucker@manercpa.com

William I. Tucker

Lansing, MI 48912

MANER COSTERISAN, P.C.

VS0039515

517-323-7500

2425 E. Grand River Ave., Suite 1

517-230-0535

S T

A T

P ro g n a g e r

C o n tra ct

A d m in istra to r

C O

N T R A C T O

DTMB

wattsmiths@michigan.gov

$51,960.00

November 1, 2021 October 31, 2024

SW FINANCIAL AUDITING AND ACCOUNTING PREQUAL PROGRAM

October 31, 2024

INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

3 - 1 Year

PAYMENT TERMS DELIVERY TIMEFRAME

Net 45

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

☐ P-Card ☐ PRC ☐ Other ☒ Yes ☐ No

MINIMUM DELIVERY REQUIREMENTS

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION REVISED EXP. DATE

☐ ☐ October 31, 2024

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

N/A

$27,400.00 $79,360.00

Effective 10/19/22, the attached Schedule A – Statement of Work for DMVA replaces and supersedes the SOW added with CN

1. The associated Schedule B – Pricing is also attached and the contract is increased by $27,400.00.

All other terms, conditions, specifications and pricing remain the same. Per DTMB and agency agreement, and DTMB Central Procurement approval.

INITIAL EXPIRATION DATEINITIAL EFFECTIVE DATE

N/A

DESCRIPTION

Rev. 2/2017

CHANGE NOTICE 3

SCHEDULE A - STATEMENT OF WORK

CONTRACT ACTIVITIES

CONTRACT NO. 220000000119

1. PROJECT REQUEST

This is a Contract for a Financial Accounting, Integrity Oversight Monitoring or Auditing service for the Medicare Cost Reports, Michigan LTC Reimbursement for the Department of Military and Veterans Affairs (DMVA).

Accurately completing and submitting the Medicare cost report for each Skilled Nursing Facility for each fiscal year.

2. BACKGROUND

The Michigan Department of Military and Veterans Affairs (DMVA), Michigan Veteran Homes (MVH) operates three state run homes, the Michigan Veteran Homes at Chesterfield Township (MVHCT) located at 47901 Sugarbush Road in Chesterfield, MI, the Michigan Veteran Homes at DJ Jacobetti (MVHDJ) located at 425 Fisher Street in Marquette, MI and the Michigan Veteran Homes at Grand Rapids (MVHGR) located at 2950 Monroe Avenue Northeast in Grand

Rapids, MI.

Cost reports are required by CMS for certified facilities billing Medicare for skilled services. The current need is for:

Michigan Veteran Homes at Chesterfield Township – 128 certified beds.

Michigan Veteran Homes at DJ Jacobetti - 81 certified beds.

Michigan Veteran Homes at Grand Rapids – 128 certified beds

Home Office Cost Report

The resulting Contract will include all residents (referred to as Members)

Each Medicare certified skilled nursing facility must submit a Medicare Cost report yearly. The State of Michigan’s fiscal year is October 1 through September 30. This is used to determine a Part A provider’s annual Medicare reimbursable cost. The Medicare cost report must be accurately completed and submitted for each Facility, including supporting documentation.

3. SCOPE

It is expected that the report will be prepared by a CPA who understands and will follow all the current rules and regulations of the cost reporting process related to Michigan Long Term Care reimbursement for Skilled Nursing Facilities. They will request all data required to complete the Medicare Cost Report and offer ongoing guidance for data improvements, notify of omissions, and provide general analysis, best practices, and adjustments to ensure compliance with CMS regulations.

This project contains the following scope:

A. Correspondence with the Home indicating what documentation is required from the facility with a schedule appropriate to the timely completion of the report. Provider Statistical and Reimbursement System (PS&R) may be obtained from the Centers for Medicare & Medicaid Services (CMS).

B. Reports will be prepared using CMS approved software from a CMS approved vendor for the applicable jurisdiction location.

C. Cost reports will be submitted electronically, with all supporting documentation, as required by the Medicare Administrative Contractor.

1) Copies of report content, confirmation of report submission, copy of PS&R if not provided by the facility, copy of the financial documents, CPA letter, and any other documentation submitted.

D. Cost reports will be submitted timely, based on CMS requirements related to fiscal year end.

1) No or Low Utilization cost reports completed when appropriate; or

2) A full report using CMS-2540-10, or the most current version for Skilled Nursing Facilities.

E. Services include review of the report with Home staff as well as assistance with Medicare settlement negotiations and answering any questions that arise during the review of the cost report.

1) Correspondence with the Financial Institution (FI), CMS, or other governing bodies with respect to the cost report.

2) Meeting & consultations with Home staff regarding procedures, regulations, best practices, and data improvements related to cost reports.

F. Should the cost report be rejected, appropriate communication, corrections and resubmissions will be made to ensure acceptance by the Medicare Administrative Contractor (MAC).

4. REQUIREMENTS

Cost report must be prepared by a licensed CPA. Contractor must use CMS approved software to generate the

Medicare cost report. Contractor must submit the cost report with all required documentation timely. Contractor must provide additional support and/or refiling of the cost report if not accepted by the MAC. Contractor must analyze information related to the cost report and generally advise and educate on possible omissions, best practices, or opportunities related to the cost report.

5. ACCEPTANCE

5.1. Acceptance, Inspection and Testing

The State will use the following criteria to determine acceptance of the Contract Activities:

When the Medicare Cost Reports are accepted by CMS as complete.

6. STAFFING

6.1. Contractor Representative

Steven R. Kirinovic, CPA; 517.999.5810; skirinovic@manercpa.com Jesse Parker, CPA; Cost Report Preparation Oversight; 810.853.6176; jparker@therybargroup.com Eric Stec, CPA; Cost Report Preparation; 810.853.6175, estec@therybargroup.com

6.2. Customer Service Toll-Free Number

Steve Kirinovic, Maner Costerisan, can be reached at 517.999.5810 or 517.290.7881 from 8-5 daily.

Jesse Parker, The Rybar Group, can be reached at 810.853.6176 from 8-5 daily as well as Claudine Hildreth, The Rybar Group can be reached at 810.853.6182 from 8-5 daily.

6.3. Work Hours

The Contractor must provide Contract Activities during the State’s normal working hours Monday – Friday, 8:00 a.m.

to 5:00 p.m. EST, and possible night and weekend hours depending on the requirements of the project.

6.4. Disclosure of Subcontractors

The Rybar Group, Inc.

3150 Owen Road, Fenton, MI 48430 810.750.6822 Healthcare consulting firm specializing in healthcare finance, reimbursement, and payment.

The Rybar Group will provide the cost report preparation services as required by this RFP and as detailed in 3. Scope in this SOW.

Based upon a review of the required activities defined in the contract as well as the laws, regulations and rules that govern federal and third-party payor reimbursement, The Rybar Group can provide the requested services.

Maner Costerisan and The Rybar Group are both active members of the BDO Alliance USA, a network of independently owned and operated CPA and consulting firms. The firms have collaborated on a number of client specific needs and engagements and have actively referred each other to clients over the years.

6.5. Security

The Contractor will be subject the following security procedures:

mailto:skirinovic@manercpa.com mailto:jparker@therybargroup.com mailto:estec@therybargroup.com

All visitors and Contractors must check in at the Front Lobby unless work has been scheduled and approved by the

CCI or designee.

Contractor shall have a company identified vehicle and either uniforms, badges or some sort of employee identification. The State may require the Contractor’s personnel to wear State issued identification badges.

6.6 Access to Tax Information

The Contractor must comply with the requirements of IRS Publication 1075 (including Exhibit 7 Safeguarding

Contract Language) and Michigan Department of Treasury Safeguard Requirements of Confidential Tax Data.

7. PROJECT MANAGEMENT

7.1. Project Plan

The Contractor will carry out this project under the direction and control of the Program Manager. Within 30 calendar days of the Effective Date, the Contractor must submit a project plan to the Program Manager for final approval. The plan must include: (a) the Contractor's organizational chart with names and title of personnel assigned to the project, which must align with the staffing stated in accepted proposals; and (b) the project breakdown showing sub-projects, tasks, and resources required.

7.2. Meetings

The State may request meetings, as it deems appropriate.

7.3. Reporting

The Contractor must submit, to the COO and VP of Business Services, the following written reports: List of required documentation necessary to complete the Medicare cost report with recommended turnaround time to ensure timely filing of the report. Copies of all documentation submitted in relation to the cost report. Recommendations related to the cost report. Proposal Manager must identify the type and frequency of reports required.

8. ORDERING

8.1. Authorizing Document

The appropriate authorizing document for the Contract will be a Direct Purchase Order.

9. INVOICE AND PAYMENT

9.1. Invoice Requirements

All invoices submitted to the State must include: (a) date; (b) purchase order; (c) quantity; (d) description of the

Contract Activities; (e) unit price; (f) shipping cost (if any); and (g) total price. Overtime, holiday pay, and travel expenses will not be paid.

9.2. Payment Methods

The State will make payment for Contract Activities by Electronic Funds Transfer (EFT) in accordance with State of

Michigan Public Act 533 of 2004.

10. LIQUIDATED DAMAGES

Late or improper completion of the Contract Activities will cause loss and damage to the State and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, if there is late or improper completion of the Contract Activities the State is entitled to collect liquidated damages in the amount of

$3,000 and an additional $500 per day for each day Contractor fails to remedy the late or improper completion of the

Work.

CHANGE NOTICE 3

SCHEDULE B - PRICING

Quick payment terms: 2 % discount off invoice if paid within 10 days after receipt of invoice.

FY 2022:

Report: Cost:

Michigan Veteran Homes at Chesterfield Township $6,850

Michigan Veteran Homes at DJ Jacobetti $6,850

Michigan Veteran Homes at Grand Rapids $6,850

Home Office Cost Reporting $6,850

TOTAL: $27,400.00

This includes the cost of the software needed to prepare the cost reports.

Department of Technology, Management, and Budget

320 S. WALNUT ST., LANSING, MICHIGAN 48933

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

Change Notice Number 2 to

220000000119Contract Number

Various

Susan Watt-Smith btucker@manercpa.com

William I. Tucker

Lansing, MI 48912

MANER COSTERISAN, P.C.

VS0039515

517-323-7500

2425 E. Grand River Ave., Suite 1

517-230-0535 S

T A

T E

P ro g n a g e r

C o n tra ct

A d m in istra to r

C O

N T R A C T O

DTMB

wattsmiths@michigan.gov

$26,000.00

November 1, 2021 October 31, 2024

SW FINANCIAL AUDITING AND ACCOUNTING PREQUAL PROGRAM

October 31, 2024

INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

3 - 1 Year

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

☐ P-Card ☐ PRC ☐ Other ☒ Yes ☐ No

MINIMUM DELIVERY REQUIREMENTS

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION REVISED EXP. DATE

☐ N/A ☐ N/A October 31, 2024

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

N/A

$25,960.00 $51,960.00

Effective 9/2/22, this contract is hereby increased by $25,960.00 to be used for the activities added with Change Notice Number 1.

Please note the State Contract Administrator has been changed to Susan Watt-Smith, 517-230-0535, wattsmiths@michigan.gov in Standard Contract Terms, Section 2. Notices, Section 3. Contract Administrator, and Contract Cover Page.

All other terms, conditions, specifications and pricing remain the same. Per contractor and agency agreement, and DTMB Central Procurement approval.

INITIAL EXPIRATION DATEINITIAL EFFECTIVE DATE

N/A

DESCRIPTION

Department of Technology, Management, and Budget

525 W. ALLEGAN ST., LANSING, MICHIGAN 48913

P.O. BOX 30026 LANSING, MICHIGAN 48909

CONTRACT CHANGE NOTICE

Change Notice Number 1 to

220000000119Contract Number

VARIOUS

Marissa Gove btucker@manercpa.com

William I. Tucker

Lansing, MI 48912

MANER COSTERISAN, P.C.

VS0039515

517-323-7500

2425 E. Grand River Ave., Suite 1

(517) 449-8952 S

T A

T E

P ro g n a g e r

C o n tra ct

A d m in istra to r

C O

N T R A C T O

DTMB

govem1@michigan.gov

$0.00

November 1, 2021 October 31, 2024

SW FINANCIAL AUDITING AND ACCOUNTING PREQUAL PROGRAM

October 31, 2024

INITIAL AVAILABLE OPTIONS EXPIRATION DATE

BEFORE

3 - 1 Year

PAYMENT TERMS DELIVERY TIMEFRAME

ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING

☐ P-Card ☐ PRC ☐ Other ☒ Yes ☐ No

MINIMUM DELIVERY REQUIREMENTS

DESCRIPTION OF CHANGE NOTICE

OPTION LENGTH OF OPTION EXTENSION LENGTH OF EXTENSION REVISED EXP. DATE

☐ ☐ October 31, 2024

CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE

N/A

$26,000.00 $26,000.00

Effective 11/23/21, this contract is hereby increased by $26,000 to be used for the Michigan Veteran Homes CMS reporting requirements.In addition, the attached Schedule A - Statement of Work is added to the Contract. Pricing on this contract is hereby updated, per revised Attachment.

All other terms, conditions, specifications and pricing remain the same. Per contractor and agency agreement, and DTMB Central Procurement approval.

INITIAL EXPIRATION DATEINITIAL EFFECTIVE DATE

N/A

DESCRIPTION

STATE OF

MICHIGAN

SCHEDULE A

STATEMENT OF WORK

CONTRACT ACTIVITIES

1. PROJECT REQUEST

Accurately completing and submitting the Medicare cost report for each Skilled Nursing Facility for each fiscal year.

2. BACKGROUND

Cost reports are required by CMS for certified facilities billing Medicare for skilled services. The current need is for:

Michigan Veteran Homes at Chesterfield Township – 128 certified beds.

Michigan Veteran Homes at DJ Jacobetti - 81 certified beds.

Michigan Veteran Homes at Grand Rapids – 128 certified beds (pending certification) Home Office Cost Report

The resulting Contract will include all residents (referred to as Members).