22_RHCO_P_179 _JA_PM Services_Redacted.pdf

Control No: 22-RHCO-P-179

Version – March 2017

JUSTIFICATION REVIEW DOCUMENT

(Simplified Acquisition Threshold < $250K)

JUSTIFICATION AND APPROVAL

1. Contracting Activity: Regional Health Contracting Office-Pacific, Health Contracting Cell, Joint Base Lewis-McChord (JBLM), 673 Woodland Square Loop SE, Lacey WA 98503.

2. Description of Action: Madigan (MAMC) Army Medical Center, Joint Base Lewis- McChord Tacoma WA is requesting maintenance and repair service contract for Government owned system – IBA blue phantom system in support of Radiation Oncology.

Follow-On requirement: W81K02-19-P-0083 Funds: DHP, total $92,184.80 (Base + OP4)

Name of Intended Contractor: IBA Dosimetry

Street Address: 470 Spring Park Place, Suite #700 City, State, Zip: Herndon, VA 20170

Phone: 786.288.0369

3. Description of Supplies/Services: 3D Water Phantom System is required to have services of annual Inspection (INSP) and Preventive Maintenance (PM) and Calibration (CAL) services per manufacturer specification and procedures and all parts, on-site repairs, technical support, and software updates.

Period of Performance: BASE (5 April 2022 – 04 April 2023) + OP4 Total Value: $92,184.80 (Base + OP4)

4. Authority Cited: This requirement is for Maintenance and Repair as described under authority of the simplified procedures for commercial items at 41 U.S.C. 1901, as implemented FAR 13.501(a)(1)(ii) Sole Source (IBA Dosimetry) Acquisitions on the equipment located at Madigan Army Medical Center, Tacoma, WA. Please see attached Sole Source Letter from vendor.

(a) FAR 13.106-1(b)(1)(i): Only one source reasonably available (e.g., urgency, exclusive licensing agreement, brand name or industrial mobilization); OR

(b) FAR 13.106-1(b)(1)(ii): Only one source can provide a portion of the purchase that is a particular brand-name item; OR

(c) FAR 8.405-6(a)(1)(i)(A): An urgent and compelling need exists, and following the procedures would result in unacceptable delays; OR

(d) FAR 8.405-6(a)(1)(i)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; OR

(e) FAR 8.405-6(a)(1)(i)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order not previously issued under sole-source or limited-sources procedures.

5. Reason for Authority Cited: IBA Blue Phantom System is quality beam scanning that is the cornerstone for radiation treatment planning and delivery accuracy. The 3D Water Phantom System with its scanning software myQA Accept®, is the leading water phantom solution for radiation therapy (RT) beam scanning. The system’s unique design facilitates faster and more accurate commissioning of RT treatment systems which is fundamental for safer patient treatments. 3D Water Phantom System is required to have services of annual Inspection (INSP) and Preventive Maintenance (PM) and Calibration (CAL) services per manufacturer specification and procedures and all parts, on-site repairs, technical support, and software updates. Current service contract is expiring on 31 Mar 22.

6. Efforts to Obtain Competition: This action as required by FAR 5.202 will be publicized with the J & A on SAM.Gov

7. Actions to Increase Competition: Market research conducted within the past 12 months revealed that there are no additional sources available that can meet the salient characteristics of this requirement. Market research has been conducted through mandatory sources of supply and through open market on the internet, there was no other service available vendors who can provide the required maintenance services as with software support based on the OEM sole source proprietary letter by IBA. This will be service to Government-Owned equipment.

8. Market Research: Market Research has been conducted by Web Searching (Google), GSA and Dynamic Small Business search using NAICS Code: 811219, key word “IBA Blue Phantom”. Results from the research did not provide any businesses that can provide the maintenance services on the system due to the proprietary right.

As a result of Market Research source (1) met the criteria by the requiring activity based on a Sole Source letter from IBA Dosimetry as sole distributor of services. Please see sole Source Letter from Manufacturer.

9. Interested Sources: To date, other than IBA Dosimetry, no other sources can provide service requirement on Blue Phantom System due to proprietary right with software and parts.

10. Other Facts:

a. Procurement History

Previous Contract or Purchase Order Number: W81K02-19-P-0083or previously competed? N/A No Yes

Previous authority for less than Full & Open Competition: N/A No Yes

11. Technical / Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

12. Fair and Reasonable Cost Determination: I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable.

This determination will be made using the following: price analysis cost analysis

IGCE audit other: previous award W81K0219P0083.

13. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.