21P8028_ JA_090921 Redacted_Redacted.pdf

FAR 13 Determination At or Below SAT

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104

FOR OFFICIAL USE ONLY

DEPARTMENT OF DEFENSE EDUCATION ACTIVITY

DETERMINATION

For

SINGLE SOURCE SOLICITATION - FAR 13 ( SAT)

1. Contracting Agency: Department of Defense Education Activity

2. Description of Supplies and Services: Equal Employment Opportunity (EEO) Investigation Services

3. Description of Action: A non-personal services contract is required for the Investigation of EEO claims accepted by the Agency. A Firm Fixed Price Contract is planned with a total estimated value of . The period of performance is anticipated as September 15, 2021 through September 14, 2022. FY 21 Operating and Maintenance (O&M) funds are available for the full amount of for 23 open cases.

4. Authority: FAR 13.106-1(b)(1)(i)

5. Market Research: The DMEO division uses investigation services to perform Equal Employment

Opportunity (EEO) investigations connected to complaints that have been filed against the agency.

The process of investigation is very intensive and extensive which requires a tremendous amoun of manpower to facilitate the number of cases processed annually. The DMEO office has a continuing need for the aforementioned resources and has identified three potential sources that could provide the services and are small businesses. Crossroads Mediation Services, JDG Associates, and Preempt Corp.

6. Rationale for Single Source or Brand Name:

The previous contract was unexpectedly terminated due to a misunderstanding and inability of the contractor to carry out the contract in accordance with the scope of work and statutory requirements.

Due to that failure DoDEA the statutory timelines for the nauter of Equal Employment Opportunity (EEO) investigation do not allow time for a competitive action without affecting the current statutory time-lines for the current actions. This will allow for a follow-on contract that will be competed.

Preempt is an 8(a)-woman owned vendor and their quality of work, with a special focus on timeless and familiarity with the DMEO EEO Investigation process is required to address the backlog due to a recent contract termination from a previous vendor. They exhibit superior work quality when conducting investigations and their finished products, specifically the Return of Investigation report (ROI) are well constructed. Due to the complexity and limited timeframe that an investigation needs to process, a vendor such as Preempt is highly recommended. Additionally, there are several cases aging-out (close to EEOC requirement on processing timeline) and can cause the agency to be sanctioned. A vendor that is familiar with DoDEA’s process and DMEO requires thorough and meticulous EEO Investigation services that conforms to EEOC formatting standards, and within statutory and agency requested timeframe. In accordance with Management Directive 110, Title VII of the Civil Rights Act of 1964, as amended, Civil Rights Act of 1991.

FAR 13 Determination At or Below SAT

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104

FOR OFFICIAL USE ONLY

DEPARTMENT OF DEFENSE EDUCATION ACTIVITY

Technical Certification (required): I certify that the supporting data under my cognizance and which forms a basis for this justification is accurate and complete to the best of my knowledge and belief.

Signature: ___________________________________

Print Name: Karlene Crawford

Date: .

Office: DMEO

DETERMINATION

Contracting Officer (required): I certify that the facts and representations included in this determination are accurate and complete to the best of my knowledge. I hereby determine that the circumstances of this contract action deem only one source reasonably available and the anticipated cost to the Government will be fair and reasonable. Approval is granted subject to the availability of funds and provided that the products/services described herein have otherwise been authorized for acquisition.

Date: 9/9/2021 Signature:

Print Name: Lee L. Wright Office: DoDEA Procurement Division IG/HQC Contracting Branch

CRAWFORD.KARLENE.A.101

6384280

Digitally signed by

CRAWFORD.KARLENE.A.1016384280

Date: 2021.09.09 15:30:32 -04'00'

WRIGHT.LEE.LYNN.1157636673 Digitally signed by WRIGHT.LEE.LYNN.1157636673 Date: 2021.09.09 15:35:49 -04'00'