Solicitation.rtf

file_0.wmf file_1.wmf file_2.wmf file_3.wmf

HQ0028-10-R-0030

Section SF 1449 - CONTINUATION SHEET

THIS IS A REQUEST FOR PROPOSAL

ITEM NO

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

DVCAM INTO DVD FORMAT

FFP

The Contractor shall perform duplication, quality control inspection, packaging, postage metering, mailing of Government-furnished Television program units in the quantities required for distribution to outlets of the American Forces Radio and Television Service (AFRTS) worldwide. The contractor shall perform all of these services so as to prevent any unauthorized use of the intellectual property owners’ copyrighted material IAW with the enclosed Performance Work Statement. PERIOD OF PERFORMANCE SEP 01, 2010 THRU AUG 31, 2011.

FOB: Destination

PURCHASE REQUEST NUMBER: 216401346271

NET AMT

QUANTITY

UNIT

UNIT PRICE

0001AA

20,778 Each

DVD DUPLICATION

DUPLICATION OF TV PROGRAMMING FROM DVCAM TO DVD FORMAT.

FOB: Origin

QUANTITY

UNIT

UNIT PRICE

0001AB

1,092

DVDCAM MASTERS TO DVD MASTERS

THE CONTRACTOR SHALL MAKE DVD MASTERS FROM DVDCAM MASTER IAW Paragraph 2.3 OF THE PWS.

QUANTITY

UNIT

UNIT PRICE

0001AC

ESTIMATED POSTAGE

THIS IS A COST REIMBURSABLE ITEM IAW PERFORMANCE WORK STATEMENT Paragraph 21.1

QUANTITY

UNIT

UNIT PRICE

OPTION

FFP

The Contractor shall perform duplication, quality control inspection, packaging, postage metering, mailing of Government-furnished Television program units in the quantities required for distribution to outlets of the American Forces Radio and Television Service (AFRTS) worldwide. The contractor shall perform all of these services so as to prevent any unauthorized use of the intellectual property owners’ copyrighted material IAW with the enclosed Performance Work Statement. PERIOD OF PERFORMANCE SEP 01, 2011 THRU AUG 31, 2012.

QUANTITY

UNIT

UNIT PRICE

0002AA

FFP

DUPLICATION OF TV PROGRAMMING FROM DVCAM TO DVD FORMAT.

QUANTITY

UNIT

UNIT PRICE

0002AB

FFP

THE CONTRACTOR SHALL MAKE DVD MASTERS FROM DVDCAM MASTER IAW Paragraph 2.3 OF THE PWS.

QUANTITY

UNIT

UNIT PRICE

0002AC

FFP

THIS IS A COST REIMBURSABLE ITEM IAW PERFORMANCE WORK STATEMENT Paragraph 21.1

QUANTITY

UNIT

UNIT PRICE

FFP

The Contractor shall perform duplication, quality control inspection, packaging, postage metering, mailing of Government-furnished Television program units in the quantities required for distribution to outlets of the American Forces Radio and Television Service (AFRTS) worldwide. The contractor shall perform all of these services so as to prevent any unauthorized use of the intellectual property owners’ copyrighted material IAW with the enclosed Performance Work Statement. PERIOD OF PERFORMANCE SEP 01, 2012 THRU AUG 31, 2013.

QUANTITY

UNIT

UNIT PRICE

0003AA

FFP

DUPLICATION OF TV PROGRAMMING FROM DVCAM TO DVD FORMAT.

QUANTITY

UNIT

UNIT PRICE

0003AB

FFP

THE CONTRACTOR SHALL MAKE DVD MASTERS FROM DVDCAM MASTER IAW Paragraph 2.3 OF THE PWS.

QUANTITY

UNIT

UNIT PRICE

0003AC

FFP

THIS IS A COST REIMBURSABLE ITEM IAW PERFORMANCE WORK STATEMENT Paragraph 21.1

QUANTITY

UNIT

UNIT PRICE

FFP

The Contractor shall perform duplication, quality control inspection, packaging, postage metering, mailing of Government-furnished Television program units in the quantities required for distribution to outlets of the American Forces Radio and Television Service (AFRTS) worldwide. The contractor shall perform all of these services so as to prevent any unauthorized use of the intellectual property owners’ copyrighted material IAW with the enclosed Performance Work Statement. PERIOD OF PERFORMANCE SEP 01, 2013 THRU AUG 31, 2014.

QUANTITY

UNIT

UNIT PRICE

0004AA

FFP

DUPLICATION OF TV PROGRAMMING FROM DVCAM TO DVD FORMAT.

QUANTITY

UNIT

UNIT PRICE

0004AB

FFP

THE CONTRACTOR SHALL MAKE DVD MASTERS FROM DVDCAM MASTER IAW Paragraph 2.3 OF THE PWS.

QUANTITY

UNIT

UNIT PRICE

0004AC

FFP

THIS IS A COST REIMBURSABLE ITEM IAW PERFORMANCE WORK STATEMENT Paragraph 21.1

QUANTITY

UNIT

UNIT PRICE

FFP

The Contractor shall perform duplication, quality control inspection, packaging, postage metering, mailing of Government-furnished Television program units in the quantities required for distribution to outlets of the American Forces Radio and Television Service (AFRTS) worldwide. The contractor shall perform all of these services so as to prevent any unauthorized use of the intellectual property owners’ copyrighted material IAW with the enclosed Performance Work Statement. PERIOD OF PERFORMANCE SEP 01, 2014 THRU AUG 31, 2015.

QUANTITY

UNIT

UNIT PRICE

0005AA

FFP

DUPLICATION OF TV PROGRAMMING FROM DVCAM TO DVD FORMAT.

QUANTITY

UNIT

UNIT PRICE

0005AB

FFP

THE CONTRACTOR SHALL MAKE DVD MASTERS FROM DVDCAM MASTER IAW Paragraph 2.3 OF THE PWS.

QUANTITY

UNIT

UNIT PRICE

0005AC

FFP

THIS IS A COST REIMBURSABLE ITEM IAW PERFORMANCE WORK STATEMENT Paragraph 21.1.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN

INSPECT AT

INSPECT BY

ACCEPT AT

ACCEPT BY

N/A N/A N/A Government

0001AA

N/A N/A N/A Government

0001AB

N/A N/A N/A Government

0001AC

N/A N/A N/A Government N/A N/A N/A Government

0002AA

N/A N/A N/A Government

0002AB

N/A N/A N/A Government

0002AC

N/A N/A N/A Government N/A N/A N/A Government

0003AA

N/A N/A N/A Government

0003AB

N/A N/A N/A Government

0003AC

N/A N/A N/A Government N/A N/A N/A Government

0004AA

N/A N/A N/A Government

0004AB

N/A N/A N/A Government

0004AC

N/A N/A N/A Government N/A N/A N/A Government

0005AA

N/A N/A N/A Government

0005AB

N/A N/A N/A Government

0005AC

N/A N/A N/A Government

DELIVERY INFORMATION

CLIN

DELIVERY DATE

QUANTITY

SHIP TO ADDRESS

UIC

N/A

0001AA

POP 01-SEP-2010 TO

31-AUG-2011

N/A

HQ0030 AFRTS

AFFILIATE RELATIONS

23755 Z STREET

RIVERSIDE CA 92518-2031

HQ0030

0001AB

31-AUG-2011

N/A

(SAME AS PREVIOUS LOCATION)

0001AC

31-AUG-2011

N/A

(SAME AS PREVIOUS LOCATION)

N/A

0002AA

POP 01-SEP-2011 TO

01-SEP-2012

N/A

HQ0030 AFRTS

AFFILIATE RELATIONS

23755 Z STREET

RIVERSIDE CA 92518-2031

0002AB

31-AUG-2012

N/A

(SAME AS PREVIOUS LOCATION)

0002AC

31-AUG-2012

N/A

(SAME AS PREVIOUS LOCATION)

N/A

0003AA

POP 01-SEP-2012 TO

31-AUG-2013

N/A

HQ0030 AFRTS

AFFILIATE RELATIONS

23755 Z STREET

RIVERSIDE CA 92518-2031

0003AB

31-AUG-2013

N/A

(SAME AS PREVIOUS LOCATION)

01-SEP-2013

N/A

(SAME AS PREVIOUS LOCATION)

01-SEP-2012

N/A

0004AA

POP 20-SEP-2013 TO

31-AUG-2014

N/A

HQ0030 AFRTS

AFFILIATE RELATIONS

23755 Z STREET

RIVERSIDE CA 92518-2031

0004AB

POP 01-SEP-2013 TO

31-AUG-2014

N/A

(SAME AS PREVIOUS LOCATION)

0004AC

POP 01-SEP-2013 TO

31-AUG-2014

N/A

(SAME AS PREVIOUS LOCATION)

N/A

0005AA

POP 01-SEP-2014 TO

31-AUG-2015

N/A

HQ0030 AFRTS

AFFILIATE RELATIONS

23755 Z STREET

RIVERSIDE CA 92518-2031

0005AB

31-AUG-2015

N/A

(SAME AS PREVIOUS LOCATION)

0005AC

31-AUG-2015

N/A

(SAME AS PREVIOUS LOCATION)

PERFORMANCE WORK STATEMENT:

PERFORMANCE WORK STATEMENT

1. SCOPE OF WORK

1.1. The Contractor shall perform duplication, quality control inspection, packaging, postage metering, mailing of Government-furnished Television program units in the quantities required for distribution to outlets of the American Forces Radio and Television Service (AFRTS) worldwide. The contractor shall perform all of these services so as to prevent any unauthorized use of the intellectual property owners’ copyrighted material.

1.2. This Performance Work Statement (PWS) will establish the requirements and specifications for the duplication of DVCAM into DVD format. Also included are services incidental to the duplication, packaging, sealing, metering and inventory managing of the completed, delivered products.

1.3. All references to DVD refer to High Grade, Professional Quality Maxell DVD-R or DVD of comparable quality.

2. DEFINITION OF PROGRAM UNITS AND THEIR REQUIREMENTS

2.1. A TV program unit is identified as "Television Weekly" (TW) and will consist of approximately 24 hours of recorded programming on DVCAM Masters.

Every week DVCAM Master cassettes will be provided to the vendor by Naval Fleet Liaison.

2.3 From these DVCAM Masters the contractor shall make master DVDs with Titles and Chapters. At a minimum the DVD Masters will have a menu option that allows for individual programming selection along with a “Play All” option.

2.4 The vendor will then duplicate each TW unit in DVD format in the sequences and number of copies stated in Duplication Packing List instructions.

3. DUPLICATION AND DELIVERY SCHEDULE

3.1. The Contractor shall not commence duplication of any program unit without a written and properly signed "Call Order". The only signatures authorized on Call Orders are that of the Naval Fleet Liaison.

3.2. The "Shipping Date" on the Call Orders refers to the date the AFRTS masters are shipped from the Broadcast Center, Riverside, California, to the Contractor's duplication facility.

3.3. The "Delivery Date" refers to the date the completed (duplicated, inspected, packaged and metered) program units shall be delivered by the Contractor to the United States Postal Service.

3.4. Shipment of AFRTS masters to the Contractor, together with a Call Order and a "Duplicating/Packing List" (needed for detailed duplication/pairing information) will normally be made every Tuesday by the most expeditious means (e.g., overnight FedEx or UPS) at Government expense.

3.5. The Contractor's final delivery date will be no later then the “Delivery Date” located on the Call Order.

4. GOVERNMENT-FURNISHED SOURCE MATERIAL (MASTERS)

4.1. The Government will furnish the source material recorded on two-hour Sony DVCAM videocassettes, hereafter referred to as "Masters".

4.2. Each DVCAM master will have a leader before the start of each program, consisting of 10 seconds of black, 30 seconds of color bars, 10 seconds of black, a station identification, if available, and two seconds of black before the start of each program.

4.3 The Contractor shall commence duplication 10 seconds prior to the start of each recorded program. Included in the 10 seconds will be the station identification, if available. Color bars located at the beginning of each program shall be used to establish a set up reference for proper duplication of the provided programming...

5. CONTRACTOR'S INSPECTION OF MASTERS

5.1. The Contractor shall conduct an inspection of all Government-furnished masters for physical or technical problems within one week of receipt.

5.2. If any problem is found lasting five seconds (or longer) or an aggregate of 10% of the program run time (as indicated on the Government-furnished Duplication/Packing List), the Contractor shall notify the Naval Fleet Liaison by telephone no later than the next working day.

5.2.1. If for any other reason the contractor has determined that duplication may result in a product that does not meet contract specifications as defined in section 10 entitled Duplication Specifications, the Government Naval Fleet Liaison shall be notified by telephone ASAP but no later than the next working day.

5.2.1.1. The Naval Fleet Liaison will decide what course of action shall be taken and notify the contractor within one working day. If, for any reason, the Naval Fleet Liaison’s decision contradicts the current orders or Duplicating/Packing List instructions, such orders or instructions shall be appropriately amended.

5.3. The Contractor shall furnish a "Master Discrepancy Report", outlining the reason for their determination. Two copies of the report shall be delivered to the Naval Fleet Liaison at the time the masters are returned to the Broadcast Center.

5.3.1. A sample copy of the Contractor's Master Discrepancy Report shall be submitted to the Naval Fleet Liaison within 10 days after contract award. The form will be subject to Government approval.

5.4. Examples of unacceptable discrepancies that shall cause rejection of a master include (but are not limited to):

1. Physical Discrepancies

(a) Creases.

(b) Edge Damages.

(c) Scratches.

2. Technical Discrepancies

(a) Improper audio/video levels.

(b) Tracking errors in playback.

6. CONTRACTOR'S QUALITY CONTROL INSPECTION SYSTEM

6.1. The Contractor shall provide and maintain a quality control (QC) inspection system before, during and after duplication, covering the products and services under this contract.

The QC inspection procedures shall be outlined in writing and submitted to the Government for approval within 10 days after contract award. They shall be subject to approval by the Government.

6.3 At any time during contract period, the Government may request the Contractor to provide a representative sample of duplicated programming and/or specified programming for quality assurance purposes. Cost incurred to ship DVDs for Government inspection will be paid by the Government.

7. ACCEPTABLE QUALITY LEVEL (DUPLICATED CASSETTES)

7.1. The Contractor shall meet an "Acceptable Quality Level" (AQL) wherein defective duplicated DVD’s due to recording errors do not exceed 1/5 of one percent (.2%) of all DVD’S duplicated over a period of twelve weeks.

7.1.1. An AQL of .2% means the Contractor shall provide a minimum of 99.8% of all DVD’S duplicated without a discrepancy (e.g., if 1600 DVD’S were duplicated, no more than three may have a problem requiring rejection).

7.2. A discrepancy is defined as a recorded DVD that does not meet the standards contained in section 10, Duplication Specifications.

7.3. The Contractor shall provide the Naval Fleet Liaison an explanation of any quality control problem when it arises and what changes and/or improvements have been or will be implemented.

8. PAIRING OF MASTERS FOR DUPLICATION

8.1. During the duplication process, programs recorded on different masters shall frequently be sequenced onto one DVD. Explicit instructions will be provided on the Duplication/Packing List accompanying each shipment of masters to the Contractor's duplication facility.

8.1.1. When programs on different masters are paired onto one DVD, the Contractor shall stop the recording at the end of the first program and commence recording each additional program at the beginning of the station identification.

9. CONTRACTOR-PROVIDED DVDs

9.1. Shipped throughout the world, these DVDs are subjected to extreme hot and cold climatic conditions. They are routed via the United States Postal Service and a variety of commercial and military means of transportation to U.S. Navy ships at sea for a period of up to several months. Therefore they must withstand high-impact handling in addition to exposure to extreme environmental conditions.

9.1.1. In order to provide consistently reliable broadcast quality TV programming and survive extensive playback under these conditions, therefore each DVD with be housed is a slim case protective covering conforming to high manufacturing standards shall be used.

9.2. The Contractor shall provide all required DVD’S off-the-shelf (loaded by their manufacturer). The following products are acceptable: MAXELL DVD-R or DVD of comparable quality.

9.3. The legend "U.S. GOVERNMENT PROPERTY" shall be embossed or permanently marked/stamped on all slim case in block-type letters (not smaller than 12-point). The color of the legend shall be white and in high contrast to the black shell.

9.3.1. The legend shall be visible on the outside of the slim case.

10. DUPLICATION SPECIFICATIONS

10.1. The DVD shall be free from loose metal particles or other manufacturing debris, scratches, and/or other irregularities.

10.2. Each duplicated DVD shall display a flat frequency response from 500 kHz to 3.5 MHz. "Flat" is understood to refer to continuous amplitude, plus or minus ten (+/-10) IRE units.

10.3. All audio signals shall be reproduced on the same channel they have been recorded on the masters. Source audio left channel shall be recorded on the left channel, and source audio right channel shall be recorded on the right channel of the DVD videocassettes.

10.4. All pulses, blanking and other timing factors shall meet ANSI/SMPTE 170M-1994 standards (or the latest version in force).

10.5. Only new DVDs will be used during duplication process.

11. DISPOSITION OF OVERRUNS

11.1. The Contractor may duplicate DVD’S in excess of the quantities ordered to serve as protection copies for covering quality control rejects.

11.2 Such "overruns" shall be destroyed within 24 hours after the corresponding program units have been delivered to the United States Postal Service.

12. PROGRAM LABELS (DVD PROTECTIVE COVER)

12.1. One Contractor-furnished "Program Label" shall be centered on top of each DVD plastic protective cover.

12.2. These labels shall be white and measure approximately two-and-a-quarter inches (2-1/4") in both length and width. They shall be pressure-sensitive with good adhesion.

12.3. Printing shall be in black ink that will not smear or become obliterated by moisture. Handwriting will not be acceptable.

12.4. When duplication requirements call for multiple programs to be paired onto one DVD, the required information shall be printed in numerical sequence; i.e., the information for the second program shall be printed below the first one, the information for the third below the second, etc.

12.5. The printed data shall contain the following information for each program:

12.5.1. The first line (on top of the label) shall identify the TW unit identification (week and year).

TW 20-01

12.5.2. The next line shall identify the line item for the first program in parenthesis, followed by the main title of the program in caps. This is followed by the run time (rounded-off) on the right margin; e.g.

(19.01) OPRAH RT: 60

12.5.3. Standard or easily recognizable abbreviations for the titles are permitted when necessitated by space limitation. If one or more words are omitted, the last complete word shall be followed by three periods (...).

12.6. The data required for printing the program labels shall be extracted from the Packing Lists furnished by the Government and sent with the DVCAM Masters.

13. DVD LABLES

13.1. A label furnished by the vendor shall be affixed or printed on to the DVD. The Naval Fleet Liaison shall provide the graphics to the vendor for the DVD Labels

13.2. The Label will include numbers and titles of the programming included on the DVD, these numbers and titles will match the TW units’ information.

14. SHIPPING CONTAINERS

14.1. Standard brown boxes for the Contractor's biweekly deliveries will be furnished by the contractor.

14.2. A sample copy of the Container Inventory Report shall be submitted to the Naval Fleet Liaison within 15 days after contract award. The form will be subject to Government approval.

15. PACKAGING OF THE DUPLICATED PROGRAM UNITS

15.1. The DVD’S shall be placed into their plastic protective containers prior to being packaged into the appropriate shipping containers.

15.2. The DVD’S shall be collated and inserted in the shipping containers in numerical sequence by line item numbers.

15.3. The Contractor shall ensure that the TW unit identification number on the program labels of the DVD packed into each container are identical to the TW unit ID number on the Government-furnished mailing label.

16. MATERIAL FOR INSERTION INTO SHIPPING CONTAINERS

16.1. Incorporated into the biweekly DVCAM delivery the Government will furnish a copy of the TW packing list along with a memorandum of destruction for each ship.

16.1.1. The Contractor shall place the above mentioned documentation into the DVD shipping container prior to mailing out the shipment.

16.1.2. The Contractor shall ensure that the TW identification number on the cassette label corresponds with the TW identification number on the provided documentation, and that the Contractor attaches this Government-furnished mailing label to the correct container.

17. MAILING LABELS

17.1. The Government will provide pre-addressed, peel off, self-adhesive "DOD Mailing Labels" for each shipping container. The labels will be sent with the biweekly delivery of the DVCAM.

18. PROTECTIVE TAPE FOR MAILING LABELS

18.1. The DOD Mailing Labels shall be protected against exposure, moisture or any other condition that may obliterate the printed information by placing a protective tape over the labels.

18.2. This protective tape shall be provided by the Contractor and meet the following specifications: clear, pressure sensitive, adhesive plastic film. It must be of sufficient length and width to cover the mailing label and provide an overlap of no less than one-half of an inch (1/2") on all four sides onto the shipping container.

19. WARNING LABELS

19.1. The Contractor shall affix one Government "Warning Label" to the exterior of each shipping container prior to delivery. An example of the required “Warning label” shall be provided by the Naval Fleet Liaison.

20. PRIORITY MAIL STICKERS

20.1. The Contractor will apply one "U.S. Priority Mail Sticker" 107R or equivalent in a conspicuous location near the mailing label on all shipping containers.

21. POSTAGE

21.1. The Contractor shall weigh and apply Priority Postage to all containers before they are delivered to the United States Postal Service.

21.2. The Contractor shall be responsible for prepaying the postage and ensuring that adequate funds are available at all times for metering each shipment.

21.3. The postage will be a separate, reimbursable contract line item for billing purposes. The postage advanced shall be billed on the same invoice covering the duplication of the corresponding bi-weekly delivery.

22. DELIVERY OF FINAL PRODUCT

22.1. The TW program units are designed for shipment to AFRTS field outlets overseas. They provide news, sports, internal information and entertainment programming to U.S. Navy ships at sea in all parts of the world, including remote and isolated locations. Any interruption in service may have an adverse effect on the morale and well-being of our service men and women and, in turn, impact the readiness of our armed forces.

22.1.1. Therefore it is of utmost importance that delivery of the completed program units shall at all times be made no later than by close of business on the day specified by the Government.

22.2. In order to expedite distribution of this time-sensitive material and minimize handling during transit, the Contractor shall deliver all completed (duplicated, inspected, packaged and metered) program units to the nearest Distribution Center of the United States Postal Service (not a local Post Office).

23. DELIVERY DOCUMENTATION

23.1. The Contractor shall prepare a "Certificate of Mailing" a United States Postal Service Form 3606 or equivalent for each delivery.

23.1.1. These certificates must be stamped and signed by the accepting postal clerk at the time delivery is made. Since all containers are of the same size and weight, one single certificate will cover each biweekly shipment.

23.1.2. At the minimum, the identification of the two program units shipped (e.g., TW 19-01/20-01), the number of containers covered by the certificate and the total postage shall be clearly annotated on each mailing certificate.

23.1.3. The original stamped and signed certificate shall be retained by the Contractor as proof of mailing, and shall be sent to the Naval Fleet Liaison by Express Mail if requested.

24. RETURN OF GOVERNMENT-FURNISHED MASTERS

24.1. The return of all AFRTS DVCAM Master cassettes shall be provided by the Contractor at no cost to the Government.

24.2. The master for two TW units shall be returned on a biweekly basis on the first working day after delivery of the duplicated TW program units to the United States Postal Service. The masters shall be returned to the following address:

ATTN: MCC Cynthia Harris, Naval Fleet Liaison

DEPARTMENT OF DEFENSE

Defense Media Center 23755 Z Street Riverside, California 92518-2031

24.3. Regular UPS, USPS or any other appropriate commercial delivery option may be used for the Contractor's return shipment of the Government-furnished masters.

24.4. The return shipment shall be accounted for on a packing list accompanying the Contractor's shipment.

24.4.1. This requirement may be met by providing two copies of the Contractor's commercial packing/shipping list showing, at the minimum, the date of the shipment, the identification of the program units and the total number of masters returned.

25. PRODUCT SECURITY

25.1. The Contractor shall be responsible for the security of all Government-furnished property (GFP) for use under this contract.

25.2 The Government's legal agreements with commercial producers and vendors involving their copyrighted programming materials are sensitive issues. The contractor shall protect all Government-furnished masters and duplicated DVDs from any use, release, re-duplication, etc., not specifically permitted by the contract. The contractor shall perform this contract in a facility with anti-theft and anti-piracy controls, as well as procedures that would assure intellectual property owners that their property is safe from unauthorized use.

26. GOVERNMENT-FURNISHED PROPERTY

26.1. The following Government-furnished property (GFP) will be temporarily in the Contractor's custody throughout the contract period.

(a) Circuit Distribution Lists.

(b) Circuit Identification Labels.

(c) DOD Mailing Labels

(d) Recording/Duplicating/Packing Lists.

(e) Warning Labels Template

(f) Defense Media Center’s graphics label design

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities

APR 1984

52.203-6 Alt I Restrictions On Subcontractor Sales To The Government (Sep 2006) -- Alternate I

OCT 1995

52.203-11 Certification And Disclosure Regarding Payments To Influence Certain Federal Transactions

SEP 2007

52.204-4 Printed or Copied Double-Sided on Recycled Paper

AUG 2000

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations--Representation

JUL 2009

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment

SEP 2006

52.212-4 Contract Terms and Conditions--Commercial Items

MAR 2009

52.217-5 Evaluation Of Options

JUL 1990

52.219-6 Notice Of Total Small Business Set-Aside

JUN 2003

52.219-8 (DEV)

Utilization of Small Business Concerns (DEVIATION)

MAY 2004

52.222-3 Convict Labor

JUN 2003

52.222-21 Prohibition Of Segregated Facilities

FEB 1999

52.222-26 Equal Opportunity

MAR 2007

52.222-35 Equal Opportunity For Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans

SEP 2006

52.222-36 Affirmative Action For Workers With Disabilities

JUN 1998

52.222-37 Employment Reports On Special Disabled Veterans, Veterans Of The Vietnam Era, and Other Eligible Veterans

SEP 2006

52.222-50 Combating Trafficking in Persons

FEB 2009

52.222-54 Employment Eligibility Verification

JAN 2009

52.223-16 Alt I IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products (Dec 200&0 Alternate I

DEC 2007

52.225-13 Restrictions on Certain Foreign Purchases

JUN 2008

52.225-18 Place of Manufacture

SEP 2006

52.227-1 Authorization and Consent

DEC 2007

52.227-2 Notice And Assistance Regarding Patent And Copyright Infringement

DEC 2007

52.232-28 Invitation to Propose Performance-Based Payments

MAR 2000

52.232-33 Payment by Electronic Funds Transfer--Central Contractor Registration

OCT 2003

52.233-3 Protest After Award

AUG 1996

52.242-13 Bankruptcy

JUL 1995

52.247-29 F.O.B. Origin

FEB 2006

52.247-65 F.O.B. Origin, Prepaid Freight--Small Package Shipments

JAN 1991

52.253-1 Computer Generated Forms

JAN 1991

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

JAN 2009

252.203-7002 Requirement to Inform Employees of Whistleblower Rights

JAN 2009

252.204-7003 Control Of Government Personnel Work Product

APR 1992

252.204-7004 Alt A Central Contractor Registration (52.204-7) Alternate A

SEP 2007

252.209-7001 Disclosure of Ownership or Control by the Government of a Terrorist Country

JAN 2009

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Terrorist Country

DEC 2006

252.225-7002 Qualifying Country Sources As Subcontractors

APR 2003

252.225-7012 Preference For Certain Domestic Commodities

DEC 2008

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

MAR 2008

252.232-7010 Levies on Contract Payments

DEC 2006

252.233-7001 Choice of Law (Overseas)

JUN 1997

252.239-7001 Information Assurance Contractor Training and Certification

JAN 2008

252.243-7001 Pricing Of Contract Modifications

DEC 1991

252.243-7002 Requests for Equitable Adjustment

MAR 1998

CLAUSES INCORPORATED BY FULL TEXT

52.0100-4028 CONTRACT CONTACT INFORMATION (DMA)(OCT 2008)

The Defense Media Activity Contracting Officer name and email address for this contract is: Karen Newlander phone: 951-413-2303 e-mail: karen.newlander@dma.mil

The Point of Contact for this contract is: Cedrick D. Williams phone: 951-413-2438 e-mail:

cedrick.williams@dma.mil

(End of Local Instruction)

52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (APR 2010)

(a)(1) The Offeror certifies, to the best of its knowledge and belief, that-

(i) The Offeror and/or any of its Principals-

(A) Are ( ) are not ( ) presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency;

(B) Have ( ) have not ( ), within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) contract or subcontract; violation of Federal or State antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating Federal criminal tax laws, or receiving stolen property (if offeror checks “have”, the offeror shall also see 52.209-7, if included in this solicitation); and

(C) Are ( ) are not ( ) presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision.; and

(D) Have [ballot], have not [ballot], within a three-year period preceding this offer, been notified of any delinquent Federal taxes in an amount that exceeds $3,000 for which the liability remains unsatisfied.

(1) Federal taxes are considered delinquent if both of the following criteria apply:

(i) The tax liability is finally determined. The liability is finally determined if it has been assessed. A liability is not finally determined if there is a pending administrative or judicial challenge. In the case of a judicial challenge to the liability, the liability is not finally determined until all judicial appeal rights have been exhausted.

(ii) The taxpayer is delinquent in making payment. A taxpayer is delinquent if the taxpayer has failed to pay the tax liability when full payment was due and required. A taxpayer is not delinquent in cases where enforced collection action is precluded.

(2) Examples. (i) The taxpayer has received a statutory notice of deficiency, under I.R.C. Sec. 6212, which entitles the taxpayer to seek Tax Court review of a proposed tax deficiency. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek Tax Court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(ii) The IRS has filed a notice of Federal tax lien with respect to an assessed tax liability, and the taxpayer has been issued a notice under I.R.C. Sec. 6320 entitling the taxpayer to request a hearing with the IRS Office of Appeals contesting the lien filing, and to further appeal to the Tax Court if the IRS determines to sustain the lien filing. In the course of the hearing, the taxpayer is entitled to contest the underlying tax liability because the taxpayer has had no prior opportunity to contest the liability. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek tax court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(iii) The taxpayer has entered into an installment agreement pursuant to I.R.C. Sec. 6159. The taxpayer is making timely payments and is in full compliance with the agreement terms. The taxpayer is not delinquent because the taxpayer is not currently required to make full payment.

(iv) The taxpayer has filed for bankruptcy protection. The taxpayer is not delinquent because enforced collection action is stayed under 11 U.S.C. 362 (the Bankruptcy Code).

(ii) The Offeror has ( ) has not ( ), within a three-year period preceding this offer, had one or more contracts terminated for default by any Federal agency.

(2) Principal, for the purposes of this certification, means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The Offeror shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

(c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Offeror's responsibility. Failure of the Offeror to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Offeror nonresponsible.

(d) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Offeror knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default.

(End of provision)

52.211-14 NOTICE OF PRIORITY RATING FOR NATIONAL DEFENSE, EMERGENCY PREPAREDNESS, AND ENERGY PROGRAM USE (APR 2008)

Any contract awarded as a result of this solicitation will be DX rated order; X DO rated order certified for national defense, emergency preparedness, and energy program use under the Defense Priorities and Allocations System (DPAS) (15 CFR 700), and the Contractor will be required to follow all of the requirements of this regulation. [Contracting Officer check appropriate box.]

(End of provision)

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JUN 2008)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (http://assist.daps.dla.mil).

(ii) Quick Search (http://assist.daps.dla.mil/quicksearch).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (http://assist.daps.dla.mil/wizard);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the Central Contractor Registration (CCR) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) Central Contractor Registration. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the Internet at http://www.ccr.gov or by calling 1-888-227-2423 or 269-961-5757.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

ADDENDUM TO 52.212-1

ADDENDUM TO FAR 52.212-1

INSTRUCTIONS TO OFFERORS

COMMERCIAL ITEMS

PROPOSAL FORMAT AND CONTENT FOR SUBMISSION

1. All offerors shall submit two (2) stand-alone sets (original and copy) of the cost proposal and three (3) stand-alone sets (1 original and 2 copies) of the technical proposal. Each set shall clearly indicate the offeror’s name and address. All proposals shall be on 8 ½” x 11” white bond paper. Proposals shall be appropriately subdivided with tabs to separate and identify the various subparts. Offerors shall confine their submissions to providing information in sufficient detail to define their proposal and to provide an adequate basis for evaluation. All written material in the proposals shall be bound or otherwise packaged in a single volume of not more than 30 pages, organized in order to facilitate evaluation. Part I documents do not impact the page limitation. Partial submissions will result in an unacceptable determination, disqualifying the proposal for an award. In evaluating an offeror’s submissions, the Government will consider how well the offeror complied with these instructions and will view any variance adversely. The Government evaluation team will not assume any information not provided. Material submitted by the offerors will not be returned.

2. Proposals shall be in two (2) severable parts and consist of the following items:

(a) Part I – Price Proposal – Solicitation, Offer and Award Document, SF 1449, and any amendments shall be completed by the Contractor, including the unit prices and amounts listed in the Schedule of Supplies/Services. In addition, the price proposal must provide a separate cost breakdown for the Schedule of Supplies/Services including hourly wages per skill, overhead and profit rates. Part I shall also contain the completed FAR and DFARS clauses 52.212-3, “Offeror Representations and Certifications – Commercial Items” and 252.212-7000 “Offeror Representations and Certifications – Commercial Items”. Offers may indicate that applicable representations and certifications are located on the ORCA website. Each offeror shall also state in this section whether their approach includes subcontracts or whether subcontracting opportunities exist in proposed solution. If subcontracting possibilities do exist, offerors shall submit a subcontracting plan in accordance with FAR 52.219-9 and DFARS 252.219-7003 for approval by the contracting officer.

(b) Part II – Technical Proposal – Comprehension of the Performance Work Statement (PWS). The technical and past performance portion of the proposal shall consist of narrative and supporting data that address all requirements contained in the PWS. The proposal shall provide evidence that the offeror recognizes the scope of services that will be required under the proposed contract and the offeror’s method of performing these services.

The Government technical evaluation team shall evaluate the proposals submitted against the following evaluation criteria. The Technical Proposal shall provide evidence that the offeror recognizes the scope of services required to be provided under the proposed contract, and provide a detail of proposed services:

(1) TECHNICAL – With regard to the Technical Factor evaluators will consider on the following aspects of the technical proposals. See FAR clause 52.212-2 of this solicitation for Technical Factors.

A) Duplication and Delivery;

Inspection;

Broadcast Standards; and

Personnel Qualifications.

To allow such an evaluation offerors shall provide with their proposals the following information:

Duplication and Delivery: Demonstration of ability to adhere to duplication and delivery schedule in accordance with section 3.0 of the performance work statement (PWS).

Inspection: Demonstration of ability to provide a quality inspection of all government-furnished master DVCAM…